HomeMy WebLinkAbout03.02.2026_Finance_Committee_MinutesDocusign Envelope ID: 45707B4B-42D4-4EEC-B3A6-246A0F471B9D
March 2, 2026
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Pre -Meeting Items
Roll Call.
Members present: Chairperson Steve Simon, Vice Chairperson Steve Schmitt and Hector
Salamanca Arroyo.
Approval of Agenda as proposed or amended.
Schmitt/Salamanca
that the agenda as amended, by removing a duplicate entry, Item No. 15, be approved. Voice
vote -Ayes: Three. Motion carried.
Approval of Minutes of the February 16, 2026, as proposed or amended.
Schmitt/Salamanca
that the minutes of February 16, 2026, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Schmitt/Salamanca
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Jeff Miller - Golf Maintenance II
Class/Meeting: Advanced Reel Class
Destination: Brooklyn Center, MN
Dates: March 9-10, 2026
Amount not to exceed: $325.00
Officers A. Ehlers, Lyons, Kramer and Costarella
Class/Meeting: Command Presence: Leading Without Rank
Destination: Waukee, IA
Dates: April 22, 2026
Amount not to exceed: $904.00
Logan Cinnamon, City Forester, Jacob Geller, Natural Resource Technician (AMENDED)
Class/Meeting: Shade Tree Short Course 2026
Destination: Ames, IA
Dates: February 18-19, 2026
Amended Amount not to exceed: $680.00 (Originally approved at $580.00)
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Docusign Envelope ID: 45707B4B-42D4-4EEC-B3A6-246A0F471B9D
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Simon/Schmitt
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Leisure Services (Portable Handicap Restrooms)
Amount: $116.99 per unit
Expenditure: Portable handicap restrooms to be placed in various parks.
Mr. Schmitt clarified that there are 12 units.
Airport (Sprinkler Heads)
Amount: $3,725.00
Expenditure: Move (2) sprinkler heads from the wet system to the anti -freeze system.
Leisure Services (Golf Course Advertising)
Amount: NTE $6,300.00
Expenditure: Marketing of the Gates Park, Iry Warren, and South Hills golf courses to increase
play and revenue at each facility.
Police (AED Batteries)
Amount: $4,800.00
Expenditure: (32) Replacement AED 4-year batteries for life-saving measures on patrol.
Police (Evidence Lockers)
Amount: $19,554.00 + $1,449.00 S/H
Expenditure: (6) Sentinel Evidence Lockers 36x24x79 non -pass through with key drop locks to
replace the current 30-year-old evidence lockers.
Mr. Salamanca questioned if these would go to the new City Hall.
Chief Duncan confirmed.
Fire (Ventilator Mounts)
Amount: $10,175.00
Expenditure: Custom mounting equipment for transport ventilators.
Finance (Convention Center - Concessions Donut Machine)
Amount: $7,415.25 + $340.80 S/H
Expenditure: (1) Lil' Orbits Automatic Donut Machine with a hopper for concessions at Waterloo
Convention Center.
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Docusign Envelope ID: 45707B4B-42D4-4EEC-B3A6-246A0F471B9D
Community Development (Demolition)
Amount: $9,177.00
Expenditure: Demolition of 233 Gable Street to clear the site for a new construction project.
Traffic Operations Department (Signal Paris)
Amount: $19,862.20 + $500.00 S/H
Expenditure: Signal parts for Engineering project for the reconstruction on Broadway.
Leisure Services (Park Benches)
Amount: $5,813.00
Expenditure: (12) 6 foot park benches to replace benches used out of our inventory for
memorial and dedication benches in our park system and golf courses.
Mr. Schmitt requested an overview of how one could commemorate a loved one with a
memorial bench.
Todd Derifield, Leisure Services Director, explained that citizens may contact Leisure Services
by phone at 319-291-4370 or visit their website at waterlooleisureservices.org. There is a link
that walks them through how to purchase a memorial bench, memorial tree or other type of
memorial.
Mr. Schmitt asked if there was a list of locations.
Todd Derifield commented that they work with them on the locations.
BUDGET LINE ITEMS TO BE AMENDED
SimonSchmitt
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the project budget amendment to budget for funds received by the Waterloo Housing
Trust in the amount of $53,123.00, for the Emergency Repair Program, as submitted by
Community Development.
Approve the budget amendment to increase the Interim Assistance expense line in the amount
of $53,123.00 to cover expenses incurred by the Emergency Repair Program for funding
received by the Waterloo Housing Trust Fund.
This item was a duplicate of item #14 and no vote was taken.
Approve the budget amendment to increase Restricted Donations and Cash on Hand revenue
lines and increase Building and Maintenance line in the amount of $11,375.00 to budget funds
for memorial/dedication benches, as submitted by Leisure Services.
Approve budget amendment to increase Sale of Equipment and State Fuel Refund lines in the
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Docusign Envelope ID: 45707B4B-42D4-4EEC-B3A6-246A0F471B9D
amount of $29,409.00, and increase various expense line items to cover equipment and
repairs, as submitted by Central Garage.
BILLS PAYMENT
February 23, 2026.
Simon/Schmitt
that the Bills Payment, as contained in the Accounts Payable Report dated February 23, 2026,
in the amount of $1,642,418.88, be approved. Voice vote -Ayes: Three. Motion carried.
March 2, 2026.
Simon/Schmitt
that the Bills Payment, as contained in the Accounts Payable Report dated March 2, 2026, in
the amount of $2,137,421.49, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Schmitt/Salamanca
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
Signed by: KFe
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