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BIDDER:
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
BID FORM
for
FY 2026-2028
COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
MPANY NAME
I-10 Mt MLA% efrA<AA ct (-LC
ADDRESS: 707 (O Ay)et ( l )1 t,,0;= 4 s' (cis), '.1 eF
50701
PHONE: (;kg ) k% og'S3
1. The undersigned, being a corporation existing under the laws of the State of j4 , or a limited liability
company existing under the laws of the State off , or a Partnership consisting of the following partners:
having been familiarized with the existing conditions on the project area affecting the cost of the work, and with
all the Contract Documents now on file in the offices of the City Clerk, City Hall, 715 Mulberry Street, Waterloo,
Iowa, and the Code Enforcement Department, 626 Mulberry Street, Waterloo, Iowa hei eby proposes to furnish all
supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and
transportation services required to complete the proposed FY 2026-2028 COMPLAINT MOWING WITH
COMPLAINT SNOW REMOVAL, in accordance with the contract documents and for the unit price in place for
the following amount:
OPTION A: Provide all specified as needed mowing and trimming services for vacant lots:
Approximately 85 vacant lots with each lot averaging 0.25 of an acre (totaling approx. 17.5-18 acres
per occurrence)
Price Per Occurrence:
F -' 1utAScryc32 r%tnl;_) Lw ctceJ r -tic" dollars ($ H , ZSC% )
OPTION B: Provide all specified mowing and trimming services on dilapidated structures.
Approximately 70 dilapidated structures with each lot averaging 0.25 of an acre (totaling approx.
12.5-13 acres per occurrence)
Price Per Occurrence:
1 l.r et titIa LA icy\ , - t (a M, cileat dollars ($ 31500 )
BID FORM Page 1 of 3
OPTION C: Provide all specified mowing services for residential complaint properties.
Price Per Man Hour:
5e u f t iy.' U dollars ($ 7 C )
OPTION D: Provide all specified snow removal services for residential complaint properties.
Price Per Man Hour:
Sep - de- dollars ($ % 5 )
OPTION E: Provide all specified as needed snow removal services for vacant lots:
There is a possibility of approximately 85 vacant lots
Price Per Occurrence:
.1 uvu .. �5� (, _ ' �t. '� j CA dollars ($2,'T0)
OPTION F: Provide all specified as needed snow removal services for Dilapidated Structures:
There is a possibility of approximately 70 dilapidated structures
Price Per Occurrence:
(A ,•Aarevc dollars ($ 2, I O V )
1. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price
for the work done shall govern the actual payment to the Contractor.
2 In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to
award one or more contracts for a single Option, all Options together, or any combination of Options. If written
notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid
Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an
agreement in the prescribed form and furnish the requii ed bond and certificate of insurance within ten (10) days
after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is
issued.
3. Securityin the sum of �...s .re - J)
Q�1 P,�v .e � � (�� dollars ($ � � )
in the form of c er �; �; A,Q , (_ , is submitted herewith in accordance with NOTICE TO
BIDDERS.
4. Attached is a Non -Collusion Affidavit of Prime Contractor.
5. The Bidder is prepared to submit a financial and experience statement upon request.
BID FORM Page 2 of 3
6. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the
City in the current calendar year, are prepared to submit an AAP or Update and an EOC, withm ten (10) days of
notification that the bid submitted is lowest and acceptable.
7. The Bidder has received the following Addendum or Addenda:
Addendum No.
Date: /
8. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of
Waterloo Minority and /oi Women Business Pre -bid Contract Information Form submitted with this Bid Form.
The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of
Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non -
collusion Affidavits of ALL Subcontractoi(s).
The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed
except for the following reasons.
1. The City of Waterloo does not approve the subcontractors.
2. The subcontractors submit in writing that they cannot fulfill their subcontracts
9. The Bidder shall list all equipment available for this project:
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10. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA".
11. The bidder has attached all applicable fonns.
12. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the
Award of Contract due to budgetary limitations.
SIGNED: 4,A M,.,r
Name and Title
•
•
DATE. 0 '3 / /2026
BID FORM Page 3 of 3
NON -COLLUSION AFFIDAVIT OF PRIME BIDDER
State of •,,,,,, )
County of `Slack S )
e%n t/v(. i7
, being first duly sworn, deposes and says that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of r44.,,,<5 Wv,j , the
Bidder that has submitted the attached Bid. ,'/1c.A-; bA . r-+ (A-c
2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent
circumstances respecting such Bid.
3. Such Bid is genuine and is not a collusive or sham Bid.
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees,
or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed,
directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in
connection with the Contract for which the attached Bid has been submitted or to refi aM from bidding
in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or
collusion or communication or conference with any other Bidder, fir or person to fix the price or
prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the
bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person
interested in the Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion,
conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents,
representatives, owners, employees, or parties in interest, including this affiant.
-vAc7\ (Abe -
Signature
Title
Subscribed/ ywor;4/to-lye/fore/ me'th,J
(� y1n Day of k_aikezt'\ , 2026.
Thef
ritte,
NANCY ANNE HIGBY
COMMISSION
MY COMMISSION NO.
2 t > -z�Z%
•
NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of )
County of )
being duly sworn, deposes and says that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of , hereinafter
referred to as the "Subcontractor";
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the
subcontractor to, contract pertaining to the FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT
SNOW REMOVAL in Waterloo, Black Hawk County, Iowa.
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal.
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or
parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or
indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with
such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner,
directly or indirectly, sought by unlawful agreement or connivance with any other bidder, fain or person to fix
the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price
of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful
agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed
Contract;
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents,
representatives, owners, employees, or parties in interest, including this affiant.
Signature Title
S mina-bse?' arch -warvw to- he f-orei nwthts-
day of , 2026.
S Cci a tw1'-ei rate,
My coe e4tri
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and
value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows:
1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any
employee or applicant for employment because of race, color, creed, sex, national origin, economic status,
age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and
supplier will develop an Affirmative Action program to ensure that applicants are employed and that
employees are treated during employment without regard to their race, creed, color, sex, national origin,
religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions
shall include but not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or
advertisements for employees, state that all qualified applicants will receive consideration for employment
without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical
disabilities, political opinion or affiliations. •
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to
each labor union or representative of workers which he/she has a collective bargaining agreement or other
contract or understanding, a notice advising said labor union or workers' representative of the contractor's
cornrnitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules,
regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance
Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance
reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will
elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the
contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her
employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of
investigation to ascertain compliance with this contract and with rules and regulations of the City's
Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664
6. hi the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with
any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or
in part and the contractor may be declared ineligible for further contracts in accordance with procedures
authorized by the City Council.
EQUAL OPPORTUNITY CLAUSE Page 1 of 2
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by
reference, the provisions of the non-discrimination clause m every contract, subcontract or purchase order
unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will
provide in every subcontract, or purchase order that said provisions will be binding upon each contractor,
subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in
employment. Any person who applies for employment with our company will not be discriminated against
because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities.
Signed:
0,A/A
Title
v 31 /w
Date
EQUAL OPPORTUNITY CLAUSE Page 2 of 2
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.)
All questions shall be answered and the data given must be clear and comprehensive. This statement must be
notarized If necessary, questions may be answered on separate attached sheets. The Bidder may submit any
additional information desired.
1. Name of Bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, where incorporated.
5. How many years have you been engaged in the contracting business under your present firm or trade name?
6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of
completion.)
7. General character of work performed by your company.
8. Have you ever failed to complete any work awarded to you? If so, where and why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating the approximate cost for each,
and the month and year completed.
11. List of your major equipment available for the contract.
12. Experience in landscape work similar in importance to the project.
13. Background and experience of the principal members of your organization, including the officers.
14. Credit available: $
15. Give Bank reference:
16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be
required by the City of Waterloo, Iowa?
17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information
requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's
Qualifications.
Dated this day of , 20
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 1 OF 2
Name of Bidder
State of )
) ss
County of
By:
Title:
being duly sworn
deposes and says that she/he is of
•
Name of Organization
and that the answers to the foregoing questions and all statements therein contained are true and
correct. Subscribed and sworn to before me this day of
•
, 20
Notary Public
My commission expires • , 20
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2
Proper Order
FY APRIL 15th, 2026 - March 31st, 2028
Complaint Mowing with
Complaint Snow Removal Documents
a. Cover Page
b. Notice to Bidders
c. Instructions to Bidders
d. General Conditions
e. Specifications
f. Bid Form
g. Statement of Bidders Qualifications
h. Non -Collusion Affidavit of Prime
i. Non -Collusion Affidavit of Sub
j. Equal Opportunity Clause
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
NOTICE OF PUBLIC HEARING
On Proposed Specifications and the
NOTICE TO BIDDERS
for
FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, 715
Mulberry St, Waterloo, Iowa, on or before Thursday, March 19th , 2026, until 1:00 p.m., for the FY 2026-2028
COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL as described in the plans and
specifications now on file in the City Clerk's office and the Code Enforcement Department.
OPENING OF BIDS
All proposals received for the FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW
REMOVAL will be opened in the second floor Council Chambers at City Hall, Waterloo, Iowa, on Thursday,
March 19th, 2026, at 1:00 p.m , and the proposals will be referred to the Code Enforcement Department for
recommendation of award. The bid opening will be livestreamed on YouTube and made available on the city
website.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed
specifications and fonn of contract for the FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT
SNOW REMOVAL at the City Council Meeting, Monday, April 6th, 2026. The hearing will be held in the City
Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715
Mulberry St., and the Code Enforcement Department, 625 Glenwood St., Waterloo, Iowa for public examination.
Any person interested may file written objection with the City Clerk before the date set for the hearing or appear
and make objection at the meeting
SCOPE OF WORK
The Contractor shall provide all labor, equipment and materials necessary to mow and/or remove snow from the
designated areas in accordance with these specifications.
CONTRACT PERIOD
The period of time covered under this proposed contract shall be approximately April 15, 2026, through March
31, 2028.
Year 1 Mowing Approximately April 15tb, 2026 — October 3 Pt, 2026
Year 1 Snow: Approximately November 2026 - April 2027 (All depending on snow fall)
Year 2 Mowing: Approximately April 15th, 2027 — October 3 Pt, 2027
Year 2 Snow: Approximately November 2027 — April 2028 (All depending on snow fall)
PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Code Enforcement Department. The bidder shall bid on a per
unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form Each unit should be bid
as a stand-alone item and not merely as a component of a total bid package that includes all options together.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank
chartered under the laws of the United States or the State of Iowa, a certified share draft drawn on a Credit Union
M. Iowa chartered under the laws of the United States or the State of Iowa, or a bid bond payable to the City of
NOTICE TO BIDDERS Page 1 of 2
Waterloo, Iowa, in the sum of Fifteen Hundred Dollars ($1,500.00), which certified check, certified share draft,
or bid bond will be held as security that the Bidder will enter into a Contract for the mowing and snow removal
work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the
Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated
damages. If a bid bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature
of surety's agent must be supported by accompanying Power of Attorney. All checks returned by US Mail after
bid opening, city is not responsible for lost checks.
CONTRACT AWARD
The Code Enforcement Department has divided the contract into six (6) areas as indicated on the Bid Form Each
is severable from the others and may be the subject of a separate contract.
The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the
Specifications and without regard to whether the bid is made on a per -option or a total basis, is most advantageous
to the City, and the Code Enforcement Department price and other factors considered. The City reserves the right
to award a contract for any single Option, any combination of Options, or all Options together. The intention is
not to award the contract at the time of bid opening, but to award the cont act after review of bids and bidder
information by the City and the Code Enforcement Department such that the award is made within thirty (30)
days after bid opening.
The City reserves the right to waive any and all parts of a specific bid.
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an Affnnmative
Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of
$10,000 in city projects during the current calendar year.
METHOD OF PAYMENT TO CONTRACTOR
Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on
the actual number of acres mowed during the previous period. A detailed bill of completed work must be received
and approved by the Code Enforcement Department for Complaint Mowing with Complaint Snow Removal
located at 625 Glenwood St.., Waterloo, Iowa before payments will be made. Actual number of acres mowed
must agree with numbers recorded by the Code Enforcement Department.
The billing shall include:
O Address of properties
G Pictures of properties prior to mowing/snow removal with addresses, measurements before with ruler
o Pictures of properties when mowing/snow removal completed with addresses
• Fence line pictures of neighboring properties. (claiming damage protection)
o Pictures to be dated & time stamped
o Area or time billed for (depending on bid proposals)
• Extra material used (salt)
Published by order of the City Council of said City of Waterloo, Iowa, on the day of
, 2026
City of Waterloo, Iowa,
Kelley Felchle, City Clerk
NOTICE TO BIDDERS Page 2 of 2
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
INSTRUCTION TO BIDDERS
I. EXPLANATION TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Request for Proposals must be
requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids.
Any interpretation made will be in the form of an amendment of the Request for Proposals and will be furnished
to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Bid Form
or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given
before the award of the contract will not be binding.
H. PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Code Enforcement Department. Before submitting a bid,
each bidder shall carefully read the specifications and all other contract documents Each bidder shall be fully
informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be
performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set
forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or
knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such
examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and
regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they
shall be deemed to be included in the Contact the same as though herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Request for Proposals and
Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification
which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to
the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by
written request received from bidders prior to the time set for closing of bids.
IV. PUBLIC OPENING OF BIDS
Bids will be publicly opened at the specified time and place for opening in the Request for Proposals and Notice
to Bidders Theii content will be made public for the information of bidders and others interested who may attend
the opening virtually.
V. COLLUSIVE AGREEMENTS
A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion
Affidavit in the form herein provided, to the effect that it has not colluded with any other person, firm, or
corporation in regard to any bid submitted.
INSTRUCTION TO BIDDERS Page 1 of 3
B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid,
a Non -Collusion Affidavit in the form herein provided, to the effect that it has not colluded with any other person,
firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall
submit the name of any proposed subcontractor for approval by the City.
VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM
All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance
Program
City of Waterloo Contract Compliance:
Rudy D. Jones, Director
Community Development Board
620 Mulberry Street Suite 202
Waterloo, Iowa 50703
(319) 291-4429
VII. EMPLOYMENT AND BUSINESS OPPORTUNITY
To the greatest extent feasible, suppliers, subcontractors, and low-income workers owning businesses or living in
the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for
employment by the contractor on this project. Opportunities for training and for employment arising in connection
with this project, shall to the greatest extent feasible be made available to lower -income persons residing in the
project area. The project area is the City of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower income workers living
in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons
residing in the project area.
VIII. STATEMENT OF BIDDER'S QUALIFICATIONS
Each Bidder shall, upon request of the Code Enforcement Department submit on the form furnished a statement
of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment
available for the work contemplated; and when requested, a detailed financial statement. The Code Enforcement
Department shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to
perform obligations under the Contract; and the Bidder shall furnish the Code Enforcement Department all such
information and data for this purpose as it may request. The right is reserved to reject any bid where an
investigation of the available evidence or information does not satisfy the Code Enforcement Department that the
Bidder is qualified to carry out properly the terms of the Contract.
IX. CERTIFICATE OF INSURANCE
A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the
successful bidder shall execute and deliver to the City, an agreement in the form included in the contract
documents in such number of copies as the City may require.
B. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of
insurance for approval in amounts of not less than the amounts specified in the General Conditions. The
certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City
of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his
subcontractor's certificates of insurance in the same amounts for approval before each commences work. The
INSTRUCTION TO BIDDERS Page 2 of 3
contractor shall carry or require that there be Worker's Compensation insurance for all its employees and those of
its subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws.
C. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within
ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City,
may gi ant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest
responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount
of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the
amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the
defaulting bidder shall have no claim against the City of Waterloo, or Code Enforcement Department for a refund.
INSTRUCTION TO BIDDERS Page 3 of 3
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
GENERAL CONDITIONS
FY 2026-2028
Definitions
Whenever used in any of the Contract Documents, these terms shall be defined as follows:
Contract - means the Contract or Agreement executed by and between the City
of Waterloo and the Contractor.
Owner or Local Public Agency (LPA) means the Code Enforcement Deparhment.
Contractor - means the person, firm or corporation entering into the Contract with
the City of Waterloo, to maintain properties as described in the Specifications provided.
•
Contract Documents - means and shall include the following: Executed Contract
or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed
copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or
Drawings when required).
Superintendence by Contractor
Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall
provide a competent superintendent, satisfactory to the Code Enforcement Department/City of Waterloo, on the
work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide
an adequate staff to properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall
verify all information before proceeding with the work and be held responsible for any error resulting from failure
to do so.
Other Contracts
The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor
shall cooperate fiilly with other Contractors, by scheduling work under this Contract with that to be performed
under other Contracts as may be directed by the Code Enforcement Department/City of Waterloo. The
Contractor shall not commit or permit any act in which will interfere with the performance of work by any
other Contractor as scheduled.
Fitting and Coordination of the Work
The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of
all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each
Subcontractor the locations and measurements which they may require for the fitting of their work to all
surrounding work.
Care of Work
The Contractor shall be responsible for all damages to person or property that occur as result of negligence in
connection with the execution of work and shall be reasonable for the proper care and protection of all materials
delivered and work performed until completion and final acceptance by the Code Enforcement Depai tment.
GENERAL CONDITIONS 1 of 2
The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the
time the work is commenced until final completion and acceptance, except when work being performed does not
require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to
acts of any person on the project site. Therefore, it is the responsibility of the Contractor to determine when
security is needed.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except
those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely
repaired at no expense to the Owner.
General Requirements
The Contractor shall be responsible for being informed as to all existing conditions and limitations under which
the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge.
The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits
of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the City or the Owner.
Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers
and equipment during time of performing services. Upon request, the City Forester will determine the extent of
protection necessary for the trees.
Permits and Codes
The Contractor shall give all notices required by, and comply with all applicable municipal and state laws,
ordinances and codes.
Liability Insurance
The Contractor shall at all times during the term of the Agreement maintain in full force and effect, at its own
expense, Employer's Liability, Worker's Compensation, Automobile, Public Liability and Property Damage
Insurance, and other insurance and bonds as set forth below, including contractual liability coverage for the
indemnity and hold harmless provisions of this Agreement. Each policy shall require at least 30 days' advance
written notice to the City in the event of cancellation or material change in terms. The City of Waterloo, Iowa
shall be specifically named as an additional insured on all insurance. Such coverages shall be primary, non-
contributing and contain waivers of subrogation against any coverage held by the City. Before commencement of
work hereunder, the Contractor agrees to furnish the City with certificates of insurance or other evidence
satisfactory to the City to the effect that such insurance has been procured and is in force. Insurance coverages
shall comply with the limits specified below:
Coverages Limits of Liability
Worker's Compensation
Employer's Liability
Bodily Injury Liability (Except automobile)
Property Damage Liability (Except automobile)
Automobile Bodily Injury Liability
Excess Liability
Automobile Property Damage Liability
Statutory
$500,000
$1,000,000 each occurrence
$1,000,000 each occurrence
$1,000,000 each occurrence
$5,000,000
$1,000,000 each occurrence
Removal of Debris, Cleaning, Etc.
The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all
surplus material and debris, and keep the project area reasonably clean Upon completion of the work, the
Contractor shall remove all debris and equipment provided for the work and put the whole site of the work in a
neat and clean condition.
GENERAL CONDITIONS 2 of 2
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
SPECIFICATIONS
for
FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
SCOPE OF WORK
The Contractor shall provide all labor, equipment and material necessary to mow and/or remove snow from
designated areas in accordance with these specifications. References in these specifications to the Code
Enforcement Department shall include the City of Waterloo.
A. PROPERTY COMPLAINT- MOWING
Assigned areas will be mowed on a one -time -only basis. The Code Enforcement Department will give out work
orders for any work done in this area, which shall be completed within 72 hours from receiving work order.
The City will be in charge of any large item and tire removal clean up that will be done on any of these properties.
Contact the Code Enforcement Department (319.291.3820) for pickup. Mowing height will be four (4")
maximum.
Contractors shall be able to abate hedge/volunteer trees where necessary for clearance of sidewalks and other
rights -of -way. Also, after mowing property, it shall meet city codes and excess grass removed from the property
and sidewallc. If for any reason Code Enforcement funds that a property is still in violation, after the contractor has
done the abatement, the contractor shall return to the property and make the necessary corrections without
additional costs to the City.
If the contractor arrives at the property, and the property has been mowed, the contractor shall obtain a photo and
contact Code Enforcement to verify the property is in compliance. In the event Code Enforcement is unable to
meet the conti actor at the time, the conti actor shall continue on to the next referral and Code Enforcement will
inspect the property when time permits and notify the contractor whether they have to return to abate a weed
violation.
B. PROPERTY COMPLAINT- SNOW REMOVAL
Assigned areas shall have snow removed on a one-time basis. The Code Enforcement Department will give out
work orders for any work done in these areas, which shall be completed within 48 hours from receiving work
order.
Sidewalks need cleared the width and length of the property down to the pavement. A good -faith attempt will
need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other hazard,
then sand or other abrasive material, (such as Ice Melt or another approved pi oduct) may be used so pedestrian
traffic is safe. Only use sand/ice melt in amounts to make pedestrian traffic safe. Do not coat sidewallcs with a
large amount of sand, use only amounts necessary to make sidewalks safe.
All work must comply with the City of Waterloo Codes & Ordinances or contractor shall return to the property
and make the necessary correction without additional costs to the City.
SPECIFICATIONS Page 1 of 4
C. VACANT LOTS - MOWING
Once these lots have been issued their first notice for the season, they will be placed on an as needed basis
mowing schedule from approximately April 15t142026 - October 31St, 2026, and April 15th, 2027 - October 31st,
2027, for a maximum of 5 mowing's per mowing season/year. It will be the responsibility of the Code
Enforcement Department to inform you of your as needed mowing schedule.
There is a possibility of approximately 85 vacant lots with each lot averaging 0.25 of an acre.
D. VACANT LOTS - SNOW
Once these lots have been issued their first notice for the season, they will be placed on an as needed basis. It will
be the responsibility of the Code Enforcement Department to inform you of your as needed mowing
schedule.
There is a possibility of approximately 85 vacant lots.
The Code Enforcement Department will give out work orders for any work done in these areas, which shall be
completed within 48 hours from receiving work order.
Sidewalks need cleared the width and length of the property down to the pavement. A good -faith attempt will
need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other hazard,
then sand or other abrasive material, (such as Ice Melt or another approved product) may be used so pedestrian
traffic is safe. Only use sand/ice melt in amounts to make pedestrian traffic safe. Do not coat sidewalks with a
large amount of sand, use only amounts necessary to make sidewalks safe.
All work must comply with the City of Waterloo Codes & Ordinances or contractor shall return to the property
and make the necessary correction without additional costs to the City.
• E. DILAPIDATED STRUCTURES - MOWING
Once these dilapidated structures have been issued their first notice for the season, they will be placed on an as
needed basis mowing schedule from approximately April 15th, 2026-October 31st, 2026, and April 15th, 2027 -
Octobei 31st, 2027, for a maximum of 5 mowing's per season/ year. It will be the i esponsibility of the Code
Enforcement Department to inform you of your as needed mowing schedule.
There is a possibility of approximately 70 dilapidated structures with each lot averaging 0.25 of an acre.
All vacant lots and dilapidated structures listed on the paperwork you receive from the Code Enforcement
department must be completed and turned into our office within two (2) weeks from the time you pick it
up.
F. DILAPIDATED STRUCTURES — SNOW REMOVAL
Once these lots have been issued their first notice for the season, they will be placed on as needed. It will be the
responsibility of the Code Enforcement Department to inform you of your snow schedule as needed.
There is a possibility of approximately 70 dilapidated structures
The Code Enforcement Department will give out work orders for any work done in these areas, which shall be
completed within 48 hours from receiving work order.
Sidewalks need clear ed the width and length of the property down to the pavement. A good -faith attempt will
need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other hazard,
then sand or other abrasive material, (such as Ice Melt or another approved product) may be used so pedestrian
traffic is safe. Only use sand/ice melt in amounts to make pedestrian traffic safe. Do not coat sidewalks with a
large amount of sand, use only amounts necessary to make sidewalks safe.
All work must comply with the City of Waterloo Codes & Ordinances or contractor shall return to the property
and matte the necessary correction without additional costs to the City.
SPECIFICATIONS Page 2 of 4
SITE CLEAN-UP
Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other
portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Code
Enforcement Department. Additionally, the contractor shall be responsible for cleaning up and repairing all
damage created by snowplow & snow removal operations. This includes adding soil and seeding damaged areas
as needed.
SCHEDULING OF WORK
Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are
for bid purposes only. The Code Enforcement Department may add or delete mowing of areas based on growing
conditions and budget constraints.
GRASS CUTTING
Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not
to result in. scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven, rough
cutting shall be promptly remedied by the Contractor to the satisfaction of the Code Enforcement Department
with no additional cost to the Code Enforcement Department. Grass clippings shall not be blown, left or land on
any road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians,
clippings shall be bagged or mulched stiaight down.
TR VEVIUNG
Along with each mowing, the Contractor shall trim around tees, shrubs, poles, fences and other objects to match
the height and appearance of the surrounding vegetation. Only upon request of the Code Enforcement Department
will you be required to edge vegetation growing over curb and sidewalk.
DAMAGE PROTECTION
The Contractor shall avoid damage to existing sidewallcs, streets, curbs, pavements, structures, signs, mailboxes,
fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at
no additional cost to the Code Enforcement Department.
All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing
or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall
be replaced at the direction of the Code Enforcement Department with no additional cost to the Code Enforcement
Department.
The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss
and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Code Enforcement
Department with no additional cost to the Code Enforcement Department.
The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and
property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry
liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims.
REQUIRED EQUIPMENT
The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner.
Types of mowing equipment required for this contract:
Line trimmers
Walk -behind mowers
Commercial rotary front mowers (60"-72" deck)
SPECIFICATIONS Page 3 of 4
Bagging/ mulching mowers
Utility tractors with heavy-duty mowers
Four-wheel drive mower
Hedge trimmers
Woodchipper (not required for hire but highly recommended)
Types of alley/sidewalk overgrowth equipment required for this contract in addition to equipment listed above:
Pull behind trailer or usable truck bed
Tarps or enclosed trailer for hauling brush when required
Note: City ordinance requires all loads being transported must be completely covered. The City is not
responsible for paying any fines you may be issued.
For larger parcels that are overgrown contractors shall have access to a brush hog type of mower so that
contractor can meet the city's timeframe requirements. Excess amounts of cut grass and vegetation will need
removed and not left on parcels.
Types of snow removal equipment required for this contract:
Walk -behind snow blowers
Riding snow blowers
Pick-up and/or tractor with snow blade
Salt & sand applicator
Shovels
Equipment listed on the Bid Form will be reviewed by the Code Enforcement Department to determine whether it
Is adequate for this mowing contract.
CONTRACTOR OR THEIR DESIGNEE MUST BE REACHABLE BY PHONE MONDAY THROUGH
FRIDAY 7:30 A.M. TO 3:00 P.M.
SPECIFICATIONS Page 4 of 4
EXHIBIT A
CONTRACT PROVISIONS
CITY OF WATERLOO, IOWA
CODE ENFORCEMENT DEPARTMENT
CONTRACT
For
FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
This Contract for Complaint mowing and Snow removal (the "Contract") is made and entered into on April 15,
2026, by and between the City of Waterloo, Iowa (the "City"), and (the
"Conti actor").
1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to
perform all work required for the Contract work as described in the Specifications.
2. The Contract Documents shall consist of the following.
a. This Contract
b. Request for Proposals
c. Notice of Hearing
d. Instructions to Bidders
e. Signed copy of Bid
f. General Conditions
g. Specifications
These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if
attached to this Contract or set forth in full herein. In the event of any conflict or ambiguity among the Contract
Documents, the document in the order set forth above that first addresses the issue or provision in question shall
be govern.
3. The Contractor agrees to commence the work within twenty-four (48) hours after the City issues a
"Notice to Proceed" and to complete the work within the given tiineframe. Time is of the essence in the
performance of duties under this Contract. All completed referrals are subject to re -inspection before final
payment. The Contractor also agrees to the following:
a) The Contractor will remove all litter, garbage, or junk on vacant lots and/or vacant properties that
would be cause the Contractor not to be able to fulfill the obligation of weed/grass or snow removal at
then own cost. Exception: large furniture, appliances, tires and other large-scale items. Items need to
be placed in a pile and contact Code Enforcement about the items for removal.
b) Contractors will abide by ordinance sections
a. 7-1-2B (1) Contractors will not be permitted to transfer snow onto or across any city street,
alley or sidewalk. In the event snow is transferred into the street, it shall be removed by the
Contractor.
b. 7-1-2F Contractors will not be permitted to blow weeds/grass onto or across any street,
sidewalk or alley. In the event weeds/grass is transferred into the street, alley or sidewalk it
shall be removed by the Contractor
RFP FOR FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL - PROPOSED CONTRACT — Page 1
c) Contractors shall bag all weeds/grass taller than 12" in residential areas and dispose of the
rubbish properly. Disposal can be done at the City of Waterloo Yard Waste Site located at 2749
Independence Ave., Waterloo, Iowa.
a. No branches may exceed two and one-half inches (2 'A") in diameter and three and one-half
feet (3 'A') in length.
b. No logs or full-sized trees.
c. Must provide proof of identification upon arrival at the yard waste site. List of employees'
identification must be pre -approved and on file with the Code Enforcement department
before dropping off.
d. Yard waste drop off may only be utilized Monday through Friday, no exceptions. (Yard
waste is open April 1St — October 1" 8:00 am — 8:00 pm, October 2" — November 30' 7:00 —
7:00 pm.)
d) All loads being transported on city streets must be covered and contained. Ordinance 4-3A-4.
e) Contractors are not to mow or trim any flowers or gardens unless specified by the Code Enforcement
Department.
f) Contractors will trim around all trees, telephone poles, fences, structures, curbs and on the backside of
alleys.
g) Contractors must have a camera that will time stamp and date photos. Photos must be taken of
the property before work begins and when the work is finished. If referral has photos attached,
contractor's photos must show that specific violations are complete.
h) Contractors will be provided with a yardstick that must be used to measure the length of the grass in
each set of photos taken while at a property. Minimum of 3 photos showing length of grass must be
taken to show property was still in violation. (Entire property, photo with rules to show measurement
of grass, end picture of entire property.)
i) Referrals may only be completed between 6:00am — 8:00pm.
j) The City of Waterloo will not be obligated to pay the full amount for referral work when all
necessary photos required by the Contractor have not been turned into our office.
k) In the event the Code Enforcement Department finds that the Contractor did not fulfill its obligation,
the Contractor will be required to go back to the property at no additional cost to the city or
owner of the property within 48 hours of notification from Code Enforcement. (Exceptions
Sundays and holidays)
1) During snow removal, the sidewalks will be cleared the width of the sidewalk and to the concrete
unless ice prevents such removal In the event the ice is unable to be removed the Contractor will be
required to lay down sand, salt, or a mixture of both.
m) Charges for sand, salt or both will be determined by following: The owner shall be charged $15 for
any amount of salt that needs to be used to assist in the removal of ice from the sidewalk per
residence. If the property is located on a corner lot the owner of the property shall be charged $30 for
any amount of salt that needs to be used to assist in the removal of ice from the sidewalk provided
that ice removal is needed on both sidewalks. Prior approval is required in the event you feel
additional salt is necessary.
n) Contractor shall remove all involuntary vines, brush, or trees along any fence and the portion of
property to the alley when referral is given by the Code Enforcement Department
o) The owner shall be charged one amount of 15 minutes travel time in addition to all other fees applied
per referral.
p) Completed referrals must be turned into our office every two (2) weeks with paperwork and
photos for review, photos saved on USB stick with each picture saved with address.
q) Any completed referral paperwork turned in after forty-five (45) days will be subject to non-
payment.
r) Properties found in compliance upon an ival of contractor, will not result in additional charges to the
City of Waterloo from the Contractor. Please note at top of referral date and DONE BY 3' PARTY
s) Unless prior approval has been given, the City of Waterloo will only be obligated to pay for the work
of two people per referral.
t) Referrals can be picked up and dropped o at the Code Enforcement office Monday — Friday 7:30am
— 3:00pm
RFP FOR FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL - PROPOSED CONTRACT — Page 2
4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo relating to the
obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and
sufficient barricades with lights and signals during all hours of darkness.
5. Except as to any negligence of City, its officials, officers, employees or agents in the performance of any duty
under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to
defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and
against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but
limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of
Contractor in performing the work contemplated by this Contract.
6. Contractor shall be responsible for all damage to public or private property. If public or private property is
damaged by Contractor and is not repaired in a timely mariner as determined by City, City has the option of
having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future
payments to Contractor hereunder.
7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work,
but the work is delayed by the City, the Contractor may have extra time for the completion of the job as was
lost by reason of the delay caused by the City.
8. The City, at its sole discretion and without waving any claims or rights, may allow for partial payment for the
work included on an invoice for which all services have not been delivered or accepted. The City may
withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or
progress, defective work, disputed work, failure to comply with material provisions of the Contract, third -
party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause.
9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or
obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after
notice thereof shall have been given by City to Contractor, then City may declare that Contractoi is in default
hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or
take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and
covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection
with any subsequent breach then City may terminate this Contract upon seven (7) days' advance written
notice. In the event of termination, the Contractor shall be compensated for all necessary services performed
through the termination date. No delay in enforcing the provisions hereof as to any breach or violation shall
impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the
continuation or repetition of such breach or violation or any similar breach or violation thereof at any later
time or times. In the event that City prevails against Contractor in a suit or other enforcement action
hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City.
10. hi addition to paragraph 9 above, this Contract may be terminated at any time, in whole or in part, upon the
mutual written agreement of the parties. City may also choose to terminate this Contract at any time without
cause by delivering to Contractor twenty-one (21) days' advance written notice of termination.
11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written
consent of City.
12. Because time is of great importance when completing referral work, the Contractor must notify the City of
Waterloo at least two (2) weeks in advance including who will be filling in for them for any planned time off.
13. Any notice under this Contract shall be in writing and shall be delivered in person or by United States
registered or certified mail, postage prepaid and addressed:
RFP FOR FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL - PROPOSED CONTRACT — Page 3
Contractor
City of Waterloo, Iowa
715 Mulberry St.
Waterloo, Iowa 50703
Attn: City Clerk
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3)
business days following the date of deposit if mailed as stated above.
14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture,
partnership, agency, employment, or any other relationship between the parties nor, except as expressly set
forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party
or any other person. Contractor is an independent Contractor.
15. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and
assigns of each.
16. hi the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in
part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force
and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or
unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable,
then such provision shall be deemed to be written and shall be construed and enforced as so limited.
17. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties
pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual
written agreement of the parties.
18. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and
conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon
completion and acceptance of the work, the City agrees to pay the Conti actor as set forth on Exhibit "A"
attached hereto.
IN WITNESS WHEREOF, the parties have executed this Contract for Complaint Mowing and Snow Removal by
their duly authorized representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA CONTRACTOR
Mayor
City Clerk
Name of Contractor
By:
Title:
RFP FOR FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL - PROPOSED CONTRACT — Page 4
REQUEST FOR PROPOSALS
FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL
The City of Waterloo is soliciting proposals to provide equipment and labor for mowing of City of
Waterloo complaint properties and removal of snow from complaint properties (the "Services") on a
scheduled or as -needed basis. All proposals shall include a complete price quote.
Conditions governing the Services are contained in Exhibit "A", the proposed form of Contract, attached
to this RFP and by this reference incorporated herein.
A. SUBMITTING AND OPENING PROPOSALS
All proposals must be received in a sealed envelope in the City's Clerk's office (date and time stamped)
by Thursday, March 19"1, 2026 at 1:00 p.m., Central Time (our clock) to be considered. The City
Clerk's office is located at 715 Mulberry St., Waterloo, Iowa 50703. Proposals sent electronically or via
facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the
outside with the notation "SEALED RFP FOR FY 2026-2028 MOWING AND SNOW REMOVAL," and
the name of the company submitting the proposal.
The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery
system of the City, or any other means of delivery employed by the Proposer. Similarly the city is not
responsible for, and will not open, any proposal responses that are received later than the date and
time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be
attached to any person for premature opening of a proposal not properly identified.
Proposals will be opened on Thursday, March 19th, 2026, at 1.00 p.m. Central Time in the Council
Chambers at City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the
name(s) or the Proposer(s), not to serve as a forum for determining the awarded proposal(s).
B. SCOPE OF SERVICES
Services to be performed by the successful respondent (the "Contractor") for the City will be those
described in the form of Contract attached hereto as Exhibit "A" and the Specifications, which generally
include but are not limited to mowing complaint properties on an as -needed basis, and removing snow
and ice from complaint properties on an as -needed basis.
C. REQUIRED INFORMATION:
1. See the Waterloo Code Enforcement Department bid form. All bids must be submitted on said
bid form.
2. Important Exceptions to Contract Documents — The Proposer shall clearly state in the submitted
proposal any exceptions to, or deviations from, the minimum proposal requirements, and any
exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be
considered in evaluating the proposals. Companies are cautioned that exceptions taken to this
RFP may cause their proposal to be rejected.
3. Incomplete Information — Failure to complete or provide any of the information requested in this
RFP may result in disqualification by reason of non -responsiveness.
RFP FOR FY 2026-2028 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL Page 1 of 3
D. AWARD OF CONTRACT
1. Final selection of a contractor will be made of the responsive and responsible firm whose -
proposal, conforming to these documents, is most advantageous and offers the greatest overall
value to the City of Waterloo with regard to the criteria detailed and the specifications set forth
herein. The City will evaluate proposals in light of all factors it considers relevant, including but
not limited to price, prior dealings, reputation, knowledge, skills, demonstrated commitment of
the humane treatment of animals, demonstrated experience in managing and working with
animals, nature and quality of facilities, and other information provided by the proposer in
response to this RFP. •
2. The City reserves the right to accept or reject any or all proposals and to waive any informalities
or irregularities in proposals if such waiver does not substantially change the offer or provide a
competitive advantage to any proposer. The City reserves the right to defer acceptance of any
proposal for a period not to exceed sixty (60) calendar days from the date of the deadline for
receiving proposals.
3. The City may select a proposer based on an "all or none" proposal, on individual responses, or
as is otherwise deemed to be in the best interest of the City.
4. A Proposer's submission of a proposal constitutes its acceptance of the City's evaluation
technique described in this section and its recognition and acceptance that subjective
judgments will be used by the evaluators in the evaluation.
5. Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of
Waterloo City Council.
6. After award, the Proposer will be required to enter into a written contract with the City that is
substantially in the form attached hereto as Exhibit "A".
7. In the event a contract is terminated between both parties for any said reason, the City of
Waterloo will award the contract by offer to the next qualified bidder. The City of Waterloo
reserves the right to award only those proposals that were opened in the City Clerk's Office on
Thursday, March19, 2026.
E. MISCELLANEOUS
1. Questions regarding Code Enforcement will be directed to Maria Downing in the Code
Enforcement Department, 319.291.3820, Monday through Friday from 7:00 a.m. to 3.00 p.m.
2. This Request for Proposal does not commit the City to make an award, nor will the City pay any
costs incurred in the preparation and submission of proposals, or costs incurred in making
necessary studies for the preparation of proposals.
F. GENERAL TERMS AND CONDITIONS OF PROPOSAL
LANGUAGE, WORDS USED INTERCHANGEABLY — The
word CITY refers to the CITY OF WATERLOO, IOWA
throughout these Instructions and Terms and Conditions.
Similarly, PROPOSER refers to the person or company
submitting an offer to sell its goods or services to the CITY,
and CONTRACTOR refers to the successful bidder.
2. PROPOSER QUALIFICATIONS - No Proposal shall be
accepted from, and no contract will be awarded to, any
person, firm or corporation that is in arrears to the City upon
debt or contract, that is a defaulter, as surety or otherwise,
upon any obligation to the City, or that is deemed
irresponsible or unreliable by the City. If requested,
Proposers shall be required to submit satisfactory evidence
that they have a practical knowledge of the particular
supply/service proposal and that they have the necessary
financial resources to provide the proposed supply/service
as described in this Request for Proposal.
3. SPECIFICATION DEVIATIONS BY THE PROPOSER - Any
deviation from this specification MUST be noted in detail,
and submitted in writing in the Proposal. Completed
specifications should be attached for any substitutions
offered, or when amplifications are desirable or necessary.
The absence of the specification deviation statement and
accompanying specifications will hold the Proposer strictly
accountable to the specifications as written herein. Failure to
submit this document of specification deviation, if applicable,
shall be grounds for rejection of the item when offered for
delivery. If specifications or descriptive papers are submitted
with Proposals, the Proposer's name should be clearly
shown on each document.
SPECIFICATION CHANGES, ADDITIONS AND
DELETIONS - All changes in Proposal documents shall be
through written addendum. Verbal information obtained
otherwise will NOT be considered in awarding of Proposals.
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5. PROPOSAL CHANGES - Proposals, amendments thereto,
or withdrawal requests received after the time advertised for
Proposal opening, will be void regardless of when they were
mailed.
6. HOLD HARMLESS AGREEMENT - The Contractor agrees
to protect, defend, indemnify and hold harmless the City of
Waterloo, its officials, officers, employees and agents, from
and against any and all claims and damages of every kind
and nature made, rendered or incurred by or in behalf of
every person or company whatsoever, including the parties
hereto and their employees, that may arise, occur, or grow
out of any acts, actions, work or other activity done by the
Contractor, its employees, subcontractors or any
independent contractors working under the direction of either
the Contractor or subcontractor in the performance of the
contract.
7.
PROPOSAL CURRENCY/LANGUAGE
- All proposal prices
shall be shown in US Dollars ($). All prices must remain firm
for the duration of the contract regardless of the exchange
rate. All proposal responses must be submitted in English.
8. PAYMENTS - Payments will be made for all goods/services
delivered, inspected and accepted within 30 days after
acceptance and on receipt of an original invoice.
9. MODIFICATION, ADDENDA & INTERPRETATIONS - Any
apparent inconsistencies, or any matter requiring
explanation or interpretation, must be inquired into by the
Proposer in writing at least 72 hours (excluding weekends
and holidays) prior to the time set for the Proposal opening.
Any and all such interpretations or modifications will be in
the form of written addenda. All addenda shall become part
of the contract documents and shall be acknowledged and
dated on the signature page.
10. LAWS AND REGULATIONS - All applicable State of Iowa
and federal laws, ordinances, licenses and regulations of a
governmental body having jurisdiction shall apply to the
award throughout as the case may be, and are incorporated
herein by reference.
11. SUBCONTRACTING - No portion of this Proposal may be
subcontracted without the prior written approval by the City.
12. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal
offers sent by electronic devices (e.g. facsimile machines)
are not acceptable and will be rejected upon receipt.
Proposers will be expected to allow adequate time for
delivery of their proposal either by airfreight, postal service,
or other means.
13. CANCELLATION - Either party may cancel the contract in
the event that a petition, either voluntary or involuntary, is
filed to declare the other party bankrupt or insolvent or in the
event that such party makes an assignment for the benefit of
creditors.
14. ASSIGNMENT - Proposer shall not assign the contract or
any monies to become due thereunder without the prior
written consent of the City. Any assignment or attempt at
assignment made without such consent of the City shall be
void.
15. TAXES - The City of Waterloo is exempt from sales tax and
certain other use taxes. Any charges for taxes from which
the City is exempt will be deducted from invoices before
payment is made.
16. PROPOSAL INFORMATION IS PUBLIC — All documents
submitted with any proposal and the proposal shall become
public documents and subject to Iowa Code Chapter 22,
which is otherwise known as the "Iowa Open Records Law".
By submitting any document to the City of Waterloo in
connection with a proposal, the submitting party recognizes
this and waives any claim against the City of Waterloo and
any of its officials, officers and employees relating to the
release of any document or information submitted.
Each submitting party shall hold the City of Waterloo and its
officials, officers and employees harmless from any claims
arising from the release of any document or information
made available to the City of Waterloo arising from any
proposal opportunity
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