HomeMy WebLinkAboutPro-West_&_Assoc._sidewalk_inspsection_software_-_4.6.2026Docusign Envelope ID: EB9D3C40-CC9E-8DE9-805D-F9DEA6F7D1DA
PROJECT ESTIMATE PROWEST
S.. ASSOCIATES
GISCONSULTNG [ DATA SERVICES I APPIJ CATIONS
City of Waterloo, IA
Sidewalk Script Update- BLL Removal
Date: 3/10/2026
Client: Ben Wagner
GIS Director
715 Mulberry St
Waterloo, IA 50703
PROJECT DESCRIPTION
Pro -West proposes to update the existing GIS sidewalk script to remove all BLL (Buildings on Leased Land)
stacked parcels during the automated process.
PROJECT MANAGEMEN
Pro -West & Associates Project Manager: Name: Paul Rairamo
Phone: 320-207-6855
Email: prairamo@prowestgis.com
Client Project Manager (PM): Name: Ben Wagner
Phone: 319-291-4522
Email: ben.wagner@waterloo-ia.org
Project Schedule: TBD
CLIENT RESPONSIBILITIES
• Client will be available for all meetings
• Client will respond to all emails
*If assistance is needed with client responsibilities, additional costs may apply
Remote Connection
Pro -West uses Beyond Trust to facilitate remote connections. Team members connect to a session with a
custom session key and portable installer and maintain temporary access needed for the duration of the
project (minutes to days). When the project is complete, or the connection is no longer needed, PWA team
members close the tool and it removes itself from the system —The session key is then no longer valid and if
additional work is needed, team members will be provided a new key for a new connection.
Optionally, we can maintain access after the initial project is complete, with authorization from the client.
DELIVERABLES
It's importar* *^ "^.
8239 State 371 NW I PO Box 812 I Walker, MN 56484
PH 320.207.6868 I FX 320.207.6869 I www.prowestgis.com consult@prowestgis.com
Docusign Envelope ID: EB9D3C40-CC9E-8DE9-805D-F9DEA6F7D1DA
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6. ASSOCIATES
Script Update
• Modify the existing sidewalk inspection process that monitors inspections located on stacked parcels
to exclude BLL parcels.
• The process will filter out parcels where the Legal field contains the text "Leased."
• The modified process will be tested to ensure parcels containing "Leased" in the Legal field are
excluded from duplication.
PROJECT COMPLETION & POST PROJECT SUPPOR
Project Completion:
The project will be completed when:
1. The script has been delivered
2. The project close out call has been completed
Upon project close, the script will be managed and maintained by the City of Waterloo.
Post Project Support
PWA understands that support requests and/or general support inquiries will occur after the project is
completed. We welcome those inquiries and look forward to supporting you in the future! Below are
common inquiries related to general support requests.
1. If there are issues with the deliverables or if clarification is needed regarding the deliverables, contact
the PWA Project Manager listed in this scope.
2. If the PWA Project Manager is contacted, after the project is completed, you may be invoiced for that
call or email. The PM will discuss invoicing needs during the call. If you contact anyone other than
the PWA Project Manager, after the project is completed, an invoice will be sent based on current
hourly rates.
3. If the Project Manager is contacted after the project is completed, they are not available to respond,
and the need is urgent (ie: the Project Manager is on vacation or is attending a workshop); contact
PWA's main office number for assistance: 320-207-6868 or follow directions listed on the Project
Managers out of office reply (if email is used).
a. There may be an invoice sent for the support request based on current hourly rates if
Technical staff are contacted directly. The PWA Project Manager will follow up when they
are available to discuss invoicing.
4. PWA asks that both the PWA Project Manager and the Technical person be copied on emails to
ensure prompt service and clarification on needs and any additional fees. If at any time there is a
question about an invoice or support need, contact the PWA Project Manager.
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A C S C C I A T E
5. If there are general questions about any topic related to GIS and/or PWA Services, contact the PWA
Project Manager listed in this scope. You may be invoiced for that call or email. The PM will discuss
invoicing needs on the call.
PROJECT RISKS & MITIGATION
1. Stakeholders are not identified at the beginning of the project
a. Mitigation: Client and PWA will identify stakeholders at the project kick off. If changes in
stakeholders occur, they will be communicated to the stakeholders immediately to eliminate
and/or minimize timeline and budget changes.
2. Stakeholders change throughout the project
a. Mitigation: Maintain the same project stakeholders throughout the project. If stakeholders do
change, it is the client's responsibility to communicate the purpose of the project to the new
stakeholder or for PWA to communicate changes to the client. If the project changes due to a
change in stakeholders, additional charges may apply and the timeline may be affected.
COST ESTIMATE
$948.89
Invoicing Schedule: PWA will invoice monthly based on percent of project completed.
If the scope, objectives, or timeline change significantly before the project is completed, we will agree to
discuss any necessary modifications to our agreed -upon fee or to the scope, objectives, or timeline of the
project.
* Payment is due within 45 days of an invoice date. If payments are not received within 45 days of the invoice
date, a late fee of 1.5% of the invoice amount will be charged for each 45 day cycle that the payment is late.
** 3% convenience fee will be added for payment by credit card
To proceed with the described services in this estimate, please sign and date below and return to the Project
Manager listed above.
CLIENT Pro -West & Associates
Acceptance Signature: Signature:
,-Signed by:
Nwud, i°jbt,St,ln, Date:4/6/2026 v Date: 3/24/2026
"-393E8397B3D3421...
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Docusign Envelope ID: EB9D3C40-CC9E-8DE9-805D-F9DEA6F7D1DA
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6 A C 9 C C I A T E 8
Estimate valid for 90 days
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