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HomeMy WebLinkAboutProtex_Central_-_PSA_Fire_Suppression_System_-_4.20.2026Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Protex Central, Inc. Phone: (402) 463-0666 Fax: (402) 463-6057 1239 North Minnesota Ave, PO Box 1467 Hastings, NE 68901 Quote No.: 49451 Date: 3/12/2026 Prepared for: Damian Fischels (319) 291-4522 City of Waterloo - Public Works 625 Glenwood Avenue Waterloo, IA 50703 USA Prepared by: Skylar Smith Account No.: 27882 Job: Inspection - Clean Agent Suppression Quantity Item ID Description UOM City of Waterloo - Public Works - FS Inspection PROTEX CENTRAL, INC HAS USED THE DEVICE & QUANTITIES LISTED BELOW TO DEVELOP QUOTE/PROPOSAL PRICING. 1.00 INSP-FIRE ALARM Fire Alarm Control Panel testing PANEL 2.00 INSP-BATTERY 1.00 INSP-MANUAL RELEASE STATION 2.00 INSP-ABORT STATION 2.00 INSP-SMOKE DETECTOR 1.00 INSP-ACTUATOR/SO LENIOD SUPV 1.00 INSP-BELL 2.00 INSP-STROBE 3.00 INSP-DOOR HOLDER RELAY 1.00 INSP-DISCHARGE PRESSURE SWITCH 1.00 INSP-ACTUATOR/SO LENOID 1.00 INSP-FLEX HOSE 1.00 INSP-ASC LOW PRESSURE 1.00 INSP-FA INTERFACE Secondary power supply battery load testing Manual release pull station testing Agent release abort station testing Smoke detector testing ASC actuator/solenoid supervisory switch testing Evacuation bell - testing Evacuation strobe testing Auxilliary relay for fire/smoke door control testing Discharge pressure switch testing Agent storage container actuator/solenoid testing Agent storage container flexible discharge hose visual inspection Agent storage container low pressure switch testing Fire alarm system interface relay testing (alarm, supervisory & trouble) Semi -Annual Suppression Inspection 2026: 1 PCI-SYS-FIRESUP-INS Labor for performing inspections for P-LABOR fire suppression systems Annual Fire Suppression Inspection Price: Semi -Annual Suppression Inspection 2027: 1 PCI-SYS-FIRESUP-INS Labor for performing inspections for P-LABOR fire suppression systems Annual Fire Suppression Inspection Price: Semi -Annual Suppression Inspection 2028: $1,800.00 $1,800.00 quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 1 Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Quote No.: 49451 Date: 3/12/2026 Quantity Item ID Description UOM 1 PCI-SYS-FIRESUP-INS Labor for performing inspections for P-LABOR fire suppression systems Annual Fire Suppression Inspection Price: Prices are firm until 5/15/2026 Terms: NET30 $1,800.00 Your Price: Total: $5,400.00 $5,400.00 Prepared by: Skylar Smith, skylar.smith@protexcentral.net Date: 3/12/2026 PERIOD OF AGREEMENT: AGREEMENT SHALL BEGIN X/XX/2024 AND CONTINUE FOR THREE (3) YEARS. SCOPE OF WORK: Compliance Engine and Protex Central's associated administrative fees are not included in stated contract price. Protex Central will test & inspect the Clean -Agent Suppression System. Each call will be scheduled with a service report detailing the tasks to perform and any special tools and instrumentation required to properly maintain the system(s). Upon completion of each service call, a summary of the tasks completed will be provided to the Client. Testing & Inspection Frequency - PCI will perform Semi -Annual Inspections on each system listed on the attached Equipment List. All tests and inspections will be completed in accordance with most recent edition of NFPA 2001 - Standard on Clean Agent Fire Extinguishing Systems. The following services will be performed during each inspection (Note that certain tasks are specific to certain types of systems and that as a result, not every task listed below is applicable for specific systems): Sensitivity Calibration Testing of Smoke Detectors is not included unless listed as a line item within the proposal body with Item ID = INSP - SMOKE DETECTOR eugRATION and a Quantity greater than "0" Customer Acknowledgement Initial: Date: 4/20/2076 * All agent cylinders shall be weighed and the date of the last hydrostatic test shall be noted. * All cylinders shall be inspected for evidence of corrosion or mechanical damage. * Check agent quantity and pressure of refillable cylinders. * Check that all control valves are operational. * Inspect condition of system accessible/visible piping, hoses, hangars, bracketing and bracing, valves, gauges and other related equipment. * Note date of most recent hydrostatic test date or replacement date of each flexible hose. o For hoses which are due for hydrostatic tests, PCI will prepare an estimate and submit for approval on a reimbursable basis and repair authorization shall be issued in writing to PCI by an authorized representative of the Client before proceeding with the testing or replacement. o Please refer to Special Provisions for additional options related to hydrostatic testing services under this Agreement. * Check all nozzles - Ensure that they are clean and unobstructed and verify proper alignment. * Remove automatic actuating controls from the agent storage containers and simulate an alarm/release condition - ensuring that these controls have moved to a "discharged" position. Reset and reinstall actuating controls. * Clean and functionally test any alarm initiating devices and notification appliances associated with the system annually. * Verify the supervisory features of the detection system and any connected auxiliary equipment are operating properly quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 2 Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Quote No.: 49451 Date: 3/12/2026 and that system reports to other building fire alarm or monitoring systems as originally installed annually. * Verify that there have not been any changes in the size or type of hazard that is being protected. If changes to the room or hazard or other construction has occurred within or adjacent to the protected space, a test to ensure the room integrity has not been compromised may be recommended. * Apply inspection tag to system Inspection Reports - PCI will furnish a report certifying that tests have been completed and document any deficiencies found which may require corrective action. Repairs - PCI will make all necessary repairs to the system upon written authorization by the Client. All labor and materials used will be invoiced on a Time & Materials basis except as otherwise provided in this Agreement. Exclusions - The following exclusions apply on all suppression system Service Agreements. These services are available through PCI on a Time and Materials basis when authorized separately by the Client: * Cylinder Recharge - Recharging of cylinders or replacing agent is excluded. * Room Integrity Testing - Performance of the Door Fan Testing to ensure room will retain agent for proper durations in case of discharge. TERMS & CONDITIONS: A. DEFINITIONS 1. "Equipment" means the equipment covered by the Services to be performed under this Agreement, and is identified in th respective work scope attachments under the "Equipment List". 2. "Services" means those services and obligations to be undertaken by PCI in support of CUSTOMER pursuant to this Agreement, as more fully detailed in the attached work scope document(s), which are incorporated herein. B. COVERAGE: 1. CUSTOMER agrees to provide access to all Equipment covered by this Agreement. PCI will be free to start and stop all primary equipment incidental to the operation of the mechanical, and life safety system(s) as arranged with CUSTOMER's representative. 2. It is understood that the repair, replacement, and emergency service provisions apply only to the Equipment included in the attached Equipment List. Repair or replacement of non -maintainable parts of the system such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, hydronic and pneumatic piping, structural supports and other non-moving parts, is not included under this Agreement. Costs to repair or replace such non -maintainable parts will be the sole responsibility of CUSTOMER. 3. PCI will not reload software, nor make repairs or replacements necessitated by reason of negligence, vandalism or misuse of the Equipment by persons other than PCI or its employees, or caused by lightning, flood or water damage from an, source, electrical storm, or other violent weather or by any other cause beyond PCI control. This clause shall supersede and take precedent over any Emergency Service clause or provision contained elsewhere in this Agreement. 4. This Agreement assumes that the systems and/or Equipment included in the attached Equipment List are in maintainable condition. If repairs are necessary upon initial inspection, repair charges will be submitted for approval. Should these charges be declined, those non -maintainable items will be eliminated from coverage under this Agreement and the price adjusted accordingly. System equipment deemed to be no longer economically maintainable (obsolete) by PCI will be identified throughout the term of this agreement and brought to the CUSTOMER's attention and may be removed from this specific Agreement or coverage type on the equipment identified may be reduced. 5. Maintenance, repairs, and replacement of Equipment parts and components are limited to restoring to proper working condition. PCI shall not be obligated to provide replacement software, equipment, components and/or parts that represent a quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 3 Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Quote No.: 49451 Date: 3/12/2026 significant betterment or capital improvement to CUSTOMER'S system(s) hereunder. 6. All non -emergency services under this Agreement will be performed between the hours of 8:00 a.m. - 5:00 p.m. local time Monday through Friday, excluding federal holidays and normal PCI observed Holidays. If for any reason CUSTOMER requests PCI to furnish any labor or services outside of the above stated hours, any overtime or other additional expense occasioned thereby, shall be billed to and paid by CUSTOMER except as may be provided under the Emergency Service section or Special Provisions of this Agreement. 7. CUSTOMER will promptly notify PCI of any malfunction in the system(s) or Equipment covered under this Agreement that comes to CUSTOMER's attention. 8. Inspection pricing provided is based on quantities and devices listed on the pages of this quote/proposal. If it is discoverE that device quantities are different vs. what's listed in this quote/proposal or if devices are added/deleted to/from the existinc system as a result of remodel/addition during the contract term, Protex Central, Inc. reserves the right to adjust the contract price according to necessary onsite labor adjustments. C. PRICE, BILLING, AND TERM: 1. CUSTOMER shall pay or cause to be paid to PCI the full price for the Services as specified on the first page of this Agreement. PCI shall submit annual invoices unless otherwise specified to CUSTOMER in advance for Services to be performed during the subsequent billing period, and payment shall be due within thirty (30) days of the Invoice Date. Payments for Services past due more than ten (10) days shall accrue interest from the due date to the date of payment at th rate of one and one-half percent (1.5%) per month, compounded monthly, or the highest legal rate then allowed. CUSTOMER shall pay all attorney and/or collection fees incurred by PCI in collecting any past due amounts. Compliance Engine and Protex Central's associated administrative fees will be billed in addition to stated contract price as a single line item on all invoices. Initial Customer Acknowledgement Initial:r 6Date: 4/2f/7076 2. PCI may adjust the annual price of this Agreement periodically during the term of this Agreement (either up or down), and CUSTOMER agrees to pay for this negotiated increase or decrease in scope of services to the main Agreement between the CUSTOMER and PCI, if additional systems and equipment are added or deleted to the scope of this Agreement. 3. Following the initial term of this Agreement as noted on Page 1 of this Agreement and titled, "Period of Agreement", this Agreement will automatically renew for successive one (1) year periods unless canceled prior to the anniversary date with at least a thirty (30) day written notice issued by the CUSTOMER. Agreements that are automatically renewed beyond the initi2 term may be subject to a minimum price increase based on the published U.S. Department of Labor, Consumer Price Index (CPI) at the time of renewal. 4. CUSTOMER agrees to pay any sales, excise, use or other taxes, now or hereafter levied, which PCI may be required to pay or collect in connection with this Agreement. D. TERMINATION: 1. CUSTOMER may terminate this Agreement for cause after giving PCI thirty (30) days advance written notice. CUSTOMER is responsible for payment of services provided up to cancellation date. 2. PCI may terminate this Agreement for cause (including, but not limited to, CUSTOMER'S failure to make payments as agreed herein) after giving CUSTOMER thirty (30) days advance written notice. E. GENERAL TERMS AND CONDITIONS: 1. Assignment and Delegation: CUSTOMER may not assign its rights or delegate its obligations under this Agreement, in whole or in part, without the prior written consent of PCI. PCI may assign its right to receive payment to a third party. quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 4 Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Quote No.: 49451 Date: 3/12/2026 2. CUSTOMER shall be responsible for maintaining all liability and property insurance. No insurer or other third party will have any subrogation rights against PCI. 3. Hazardous Materials: CUSTOMER represents and warrants that, except as otherwise disclosed in this in the areas where PCI will undertake work or provide Services, there are no: (a) materials or substances classified as toxic or hazardous either (i) on or within the walls, floors, ceilings or other structural components or (ii) otherwise located in the work area, including asbestos or presumed asbestos -containing materials, formaldehyde, containers or pipelines containing petroleum products or hazardous substances, etc.; (b) situations subject to special precautions or equipment required by federal, state or local health or safety regulations; or (c) unsafe working conditions. 4. CUSTOMER SHALL INDEMNIFY AND HOLD PCI HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS AND COSTS OF WHATEVER NATURE, INCLUDING BUT NOT LIMITED TO, CONSULTANTS' AND ATTORNEYS' FEES, DAMAGES FOR BODILY INJURY AND PROPERTY DAMAGE, FINES, PENALTIES, CLEANUP COSTS AND COSTS ASSOCIATED WITH DELAY OR WORK STOPPAGE, THAT IN ANY WAY RESULTS FROM OR ARISES UNDER SUCH MATERIALS, SITUATIONS OR CONDITIONS, REGARDLESS OF WHETHER CUSTOMER HAS PRE -NOTIFIED PCI. THIS INDEMNIFICATION SHALL SURVIVE TERMINATION THIS AGREEMENT FOR WHATEVER REASON. 5. Warranties and Limitation of Liability: PCI will replace or repair any product PCI provides or CUSTOMER procures under this Agreement that fails within the warranty period (Typically one-year) due to defective workmanship or materials. The failure must not result from CUSTOMER's negligence; or from fire, lightning, water damage, or any other cause beyond PCI control. This warranty applies to PCI fabricated and outside -purchased products. The warranty effective date is the date of CUSTOMER acceptance of the product or the date CUSTOMER begins to receive beneficial use of the product, whichever comes first. 6. THE WARRANTIES SET FORTH HEREIN ARE EXCLUSIVE, AND PCI EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, WHETHER WRITTEN OR ORAL, IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SERVICES, EQUIPMENT, AND MATERIALS PROVIDED HEREUNDER. PCI SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING FROM, OR RELATING TO, THIS LIMITED WARRANTY OR ITS BREACH. 7. PCI shall not be liable for damages caused by delay or interruption in Services due to fire or flood; corrosive substances it the air or water supply that may enter or otherwise affect sprinkler piping and sprinkler systems including but not limited to biological growth, Calcium Carbonate Deposits and microbiologically influenced corrosion (MIC); strike, lockout, dispute with workmen, inability to obtain material or services, war, acts of God or any other cause beyond PCI reasonable control. Should any part of the system or any Equipment be damaged by fire, water, water leakage, freezing pipes, lightning, acts of God, third parties or any other cause beyond the control of PCI, any repairs or replacement shall be paid for by CUSTOMER. 8. Indemnity and Limitation of Liability: PCI agrees to indemnify and hold CUSTOMER and its agents and employees harmless from all claims for bodily injury and property damages to the extent such claims result from or arise under PCI negligent actions or willful misconduct in its performance of the Services. PROVIDED, THAT NOTHING IN THIS ARTICLE SHALL BE CONSTRUED OR UNDERSTOOD TO ALTER THE LIMITATIONS OF LIABILITY CONTAINED IN THIS ARTICLE OR THE INDEMNIFICATION CONTAINED IN SECTION 4. IN NO EVENT SHALL PCI BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIR SPECULATIVE, REMOTE, OR CONSEQUENTIAL DAMAGES ARISING FROM, RELATING TO, OR CONNECTED WITH THE SERVICES, EQUIPMENT, MATERIALS, OR ANY GOODS PROVIDED HEREUNDER. SUCH INDEMNITY OBLIGATION IS VALID 0 TO THE EXTENT CUSTOMER GIVES PCI REASONABLY PROMPT NOTICE IN WRITING OF ANY SUCH CLAIMS AND PERMITS Pi THROUGH COUNSEL OF ITS CHOICE, TO ANSWER THE CLAIMS AND DEFEND ANY RELATED SUIT. 9. The parties further agree that PCI is not an insurer; that the Services purchased herein is designed only to reduce the risl of loss; that CUSTOMER chose the level and scope of services being provided by PCI from a variety of service options; that PCI will not be held liable for any loss, in tort or otherwise, which may arise from the failure of the system(s) and/or service(s) or any errors and omissions in the above referenced specifications. The parties further agree that this Agreement shall not confer any rights on the part of any person or entity not a party hereto, whether as a third -party beneficiary or otherwise. quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 5 Docusign Envelope ID: F4998526-DC7B-8C43-82FD-190AF255A93B Quote No.: 49451 Date: 3/12/2026 10. BECAUSE IT IS IMPOSSIBLE TO ASSESS ACTUAL DAMAGES ARISING FROM THE FAILURE OF A SYSTEM AND/OR SERVICE PROVIDED UNDER THIS AGREEMENT, THE PARTIES AGREE THAT IF ANY LIABILITY IS IMPOSED ON PCI FOR DAMAGES OR PERSONAL INJURY TO EITHER CUSTOMER OR ANY THIRD PARTY, SUCH LIABILITY SHALL BE LIMITED TO AN AMOUNT NOT TO EXCEED THE AMOUNT OF THE ANNUAL SERVICE CHARGE OF THIS AGREEMENT. F. MISCELLANEOUS: 1. Extent of Agreement: Except as and to the extent provided in the Contract, this Agreement represents the entire Agreement between CUSTOMER and PCI for the Services described herein and supersedes all prior negotiations, representations or Agreements between the Parties related to the Services described herein. 2. None of the provisions of this Agreement shall be modified, altered, changed or voided by any subsequent document unilaterally issued by CUSTOMER that relates to the subject matter of this Agreement. This Agreement may be amended only by written instrument signed by both Parties. 3. PCI shall not be liable for any delay in producing, delivering, installing, or giving advice and technical assistance for any o the equipment or software covered hereunder if such delay shall be due to one or more of the following causes: fire, strike, lockout, dispute with workmen, flood, lightning, accident, delay in transportation, shortage of fuel, inability to obtain material, war, embargo, demand or requirement of the United States or any governmental or war activity, or any other cause whatsoever beyond the reasonable control of PCI. In addition, PCI shall not be liable for any delays caused by failure of CUSTOMER, or its agent, or any person or entity not a party hereto, to perform any of its obligations in a timely manner. G. DISPUTE RESOLUTION: 1. This Agreement shall be deemed to be made in Adams County, Nebraska, regardless of the location of any office or representative of CUSTOMER, or the location of the equipment, or the place of signing by any party. This Agreement will be governed by Nebraska law. The venue for any claim arising under this Agreement shall be in Adams County, Nebraska. In th event of a dispute regarding the interpretation or enforcement of this Agreement which results in litigation, the prevailing party shall have its attorney's fees and costs paid by the losing party. © COPYRIGHT, PROT€XsGE RAL INC, 2024 ALL RIGHTS RESERVED Accepted by: Pm- Got sun, "-393E8397B3D3421... Date: 4/20/702E quote - no you saved section.rpt Printed: 4/10/2026 8:41:51AM Page 6