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Home My WebLink About04.29.2026 Telecom Board Agenda BOARD MEMBERS Andrew Van Fleet Board Chair Theodore Batemon Ritch Kurtenbach Mike Young Amy Wienands City Council Liaison: Steve Schmitt April 29, 2026 Waterloo City Council Chambers Waterloo City Hall 4:00 p.m. 1. Roll call. 2. Approval of the agenda, as presented. 3. Approval of the minutes of the April 2, 2026, regular session, as presented. 4. Resolution No. 2026-07 approving payment of bills for March 2026. 5. Resolution No. 2026-08 approving a Collections Policy. 6. Motion approving Change Order No. 047, for a net increase of $73,885.18, in conjunction with the FY2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088. 7. Update from general manager and consultants. 8. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. 9. Adjourn. Kelley Felchle Board Secretary WATERLOO Telecommunications Utility Board of Trustees TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES Council Chambers April 2, 2026 4:00 p.m. 1. Members present: Mr. Van Fleet, Mr. Kurtenbach, Mr. Batemon, Mr. Young (arrived at 4:02pm), and Ms. Wienands (arrived at 4:08pm). 2. Moved by Van Fleet seconded by Batemon that the agenda as proposed, be approved. Voice vote-Ayes: Three. Motion carried. 3. Moved by Van Fleet seconded by Batemon that the meeting minutes of February 27, 2026, as presented, be approved. Voice vote-Ayes: Three. Motion carried. 4. Moved by Batemon seconded by Van Fleet that a, Resolution No. 2026-06, authorizing payment of bills for February 2026, be adopted. Roll Call vote-Ayes: Three. Motion carried. Mr. Kurtenbach questioned if the expense for office rent is for two months. Eric Lage, General Manager, stated he will look into that. 5. Moved by Batemon seconded by Young for a motion to approve payment terms and conditions and authorizing the General Manager of Telecommunications to execute said document. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, provided an overview of the policy. Mr. Kurtenbach asked if this policy will be posted on the website. Eric Lage stated that it will be. 6. Update from general manager and consultants. Eric Lage, General Manager, reported that fiber installation for temporary drops is nearly complete. He also confirmed that the audit has been finalized, with documentation to be presented for approval at the next meeting. Additionally, he noted that the Grow Cedar Valley annual event will take place this evening. Kelley Felchle, Board Secretary, noted that the next board meeting is scheduled for April 15th and that it be postponed due to a short turnaround time. She added that she will review available dates and keep the board informed. 7. Moved by Batemon seconded by Van Fleet to adjourn to a closed session at 4:08 p.m. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed Page 2 by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. Roll Call vote-Ayes: Five. Motion carried. 8. Adjourn. Moved by Van Fleet seconded by Wienands to adjourn from closed session at 4:39 p.m. Roll Call vote-Ayes: Five. Motion carried. With no further business before the board, it was moved by Van Fleet seconded by Wienands that the meeting be adjourned at 4:39 p.m. Voice vote-Ayes: Four. Motion carried. Kelley Felchle Board Secretary MARCH 2026 CAPITAL EXPENSE EN ENGINEERING, LLC 39,018.32$ EPLUS TECHNOLOGY 73,019.74$ HOFFMAN & HOFFMAN TRENCHING, INC 2,835.00$ ITG COMMUNICATIONS, LLC 424,303.26$ POWER & TEL 6,290.37$ SPEER FINANCIAL, INC 126,000.00$ USTDW 1,950.00$ ADVANTAGE ADMINISTRATORS, INC HEALTH INSURANCE 2,497.52 AHLERS & COONEY, P.C.LEGAL SERVICES 769.50 AMAZON CAPITAL SERVICES SUPPLIES 790.62 AVESIS VISION INSURANCE 149.87 CALIX, INC OPERATIONS, SERVICE CLOUD, SOLUTION AND SUPPORT 9,991.84 CAMVIO, INC CUSTOMER BILLING SYSTEM 1,996.25 CEDAR FALLS UTILITIES WHOLESALE BANDWIDTH 3,710.00 CEDAR RAPIDS TV, LLC ADVERTISING 9,470.00 CINTAS, CORP BUILDING MAINTENANCE 116.84 CITY OF WATERLOO VEHICLE FUEL 251.25 COLOFF MEDIA ADVERTISING 2,711.00 COMPLIANCE SOLUTIONS, INC CONSULTING 900.00 CONSORTIA CONSULTING, INC CONSULTING 4,200.00 DELTA DENTAL OF IOWA DENTAL INS 870.18 ELAN FINANCIAL SERVICES SUPPLIES 21,712.34 FUSE TECHNIC, LLC CONSULTING 2,975.00 GROW CEDAR VALLEY ADVERTISING 2,500.00 HURRICANE ELECTRIC, LLC INTERNET-EXCHANGE 400.00 IAMU YEARLY MEMBERSHIP FEES 5,179.00 IMON COMMUNICATIONS, LLC VOICE SERVICES 1,750.00 IOWA DEPARTMENT OF REVENUE SALES TAX 675.60 MARCH 2026 OPERATING EXPENSE ITG COMMUNICATIONS, LLC INSURANCE ON STORAGE 504.00 KIELKOPF ADVISORY SERVICES, LLC CONSULTING 911.25 LAMAR COMPANIES ADVERTISING 5,355.00 LESLEY WILDER BUILDING MAINTENANCE 1,175.00 MENARD, INC SUPPLIES 392.81 MERCYONE WATERLOO FOUNDATION ADVERTISING 1,500.00 MIDAMERICAN ENERGY COMPANY HUT UTILITIES 603.74 MUTUAL OF OMAHA LIFE INSURANCE 472.73 NRTC ISP TECH SUPPORT 1,000.00 ONE SOURCE THE BACKGROUND CHECK COMPANY BACKGROUND CHECK 54.80 ORKIN BUILDING MAINTENANCE 192.60 PAYMENTUS CORPORATION A/R TRANSACTION FEES 404.20 PROFESSIONAL OFFICE SERVICES SUPPLIES 19.77 RENDER NETWORKS, INC CONSULTING 3,657.05 RON STEELE ADVERTISING 1,800.00 SEGRA DARK FIBER 6,496.00 SOUTH FRONT NETWORKS, LLC UPN CONNECTION 850.00 SPEER FINANCIAL, INC LOAN SERVICES 8,200.00 SWISHER & COHRT, P.L.C.LEGAL SERVICES 120.00 THE COURIER/COLUMN PBC LEGAL PUBLISHING 314.76 THOMPSON SHOES BOOT ALLOWANCE 150.00 T-MOBILE TECHNOLOGY SERVICES 781.77 TWIN TREES, LLC OFFICE RENT 17,065.43 VARIOUS CUSTOMER REFUNDS 347.76 VGM GROUP, INC ADVERTISING 2,287.89 VOYANT SOLUTIONS, LLC PHONE SERVICE 1,499.47 WELLMARK HEALTH INSURANCE 14,768.56 Waterloo Fiber Collections Policy 1. Communication: Waterloo Fiber will make reasonable attempts to reach out to the customer via phone, email, or mail to remind them of the outstanding payment on their account. 2. Late Fees: If the payment remains overdue, late payment fees may be applied as per the terms and conditions outlined in the initial agreement. 3. Suspension of Services: If the outstanding balance is not settled within 60 days after suspension due to nonpayment, Waterloo Fiber reserves the right to keep services suspended until the account is current. 4. Collections Agency: If all attempts to collect payment fail, Waterloo Fiber reserves the right to engage a collections agency to recover the outstanding amount after 90 Days of nonpayment. The customer will be responsible for any additional fees incurred by engaging a collection agency, to the extent permitted by law. 5. Credit Reporting: Failure to make payment on the account may result in Waterloo Fiber reporting the delinquent account to credit bureaus, which may negatively impact the customer's credit score. 6. Write Off and Equipment Charges: Accounts that remain unpaid may be written off and referred to collections. Any rented equipment not returned will be charged to the customer. All outstanding balances must be paid in full prior to service restoration. 7. Legal Action: Waterloo Fiber reserves the right to pursue legal action to recover unpaid balances. The customer may be responsible for all legal fees and court costs, to the extent permitted by law. 8. Reconnection: Waterloo Fiber requires any unpaid balances to be paid in full prior to services being re-established or new services being started. Change CITY OC Order Request �J� YTERLOO E COMMUNICATIONS ChangeOrderType Retainage -Uri�W ilhi11M. t-74/2/2026 101 - •• CA 7CR-20026-0047 t Magellan Project Manager. Michael Regan tr., t PAS Broadband Implementation City of Waterloo/Waterloo Fiber r.� • n The following Change Order has been created to account for additional construction labor and materials tI I oil, associated with the updated design plan for the levee crossing along Ratoski Dr between Black Hawk Rd and Huntington Rd (CO 16 / LCP 050). The MidAmerhan Energy pole attachment application for an aerial levee crossing along Black Hawk Road was denied due to capacity issues. The City has requested to change the design, go overhead and attach to nlidAmerican Energy poles for one (1) aerial levee crossing along Ratoski Drive between Black Hawk Road and Huntington Road. Labor & material pricing came from the original BoM pricing approved by Waterloo Fiber and the City of Waterloo associated with Contract F 1088 Itemized Breakdown of Work Description :1 Quantity Unit Price Amount Work Order 0 Labor Underground - Buried Labor Directional Bore (1)1', (0) 2%(0)1.25'-->[LF] 22631 $ 11.95 $ 31,440.45 Renhoce existing cable -i.e. cuaWtwisted pair instreet light conduits to replace with fiber-->[LF] 2,269 $ 1.35 $ 3,063.15 Installation, Underground Fiber Cable - Including Slack (Regular Loose 'Tube Fiber)-->[LF] 381 $ 1.20 $ 457.20 Insall7107 Underground Fiber Cable- Including Slark(Microfi r lust be blown in) -->[LFI 7,853 $ 1.20 $ 9,423.60 Installation, Vault 24'x36'-->IEA] h $ 240.00 $ 960.00 Sawcut, Retrieve and Replace Asphalt 6' Thick-->ISgrFt] 5 $ 2,0 $ 140.00 Sahacut, Remote and Replare Concrete 6' Thick-->[SgrFu] 5 $ 32.00 $ I60.00 Acrial-Strand/Lash Labor Bond Strand/Guy to pole ground a materials -->[FA] 3 $ 250.00 $ 750.00 Instill Strand -->[FT] 381 $ 1.80 $ 685.80 Instill Snow Slices -->[FA] 2 $ 160.00 $ 320.00 instill / Lash Aerial Cable-->[FTI 381 $ 2.34 $ 891.54 Install Pole Risers -->[FA] 2 $ 308.no $ 616.Oo Install Down Guy& Anchors-->[EAI 2 $ 385.Oo $ 770.00 701e.'1'ransfer/(lake Ready(Straight T]irouglh)-->IEA] 1 $ 193.00 $ 193.00 Pole Transfer / Make Ready (Double Dead-end)-->IEA] 2 $ 461.00 $ 922.00 Splicing Labor Install New Splice Case & Prep Cable -->[EAI 3 $ 200.00 $ 600.00 Re-enter splice closure - -> [EA) 20 $ I80.00 $ 30600.00 Splicing, Fusion, Single Fiber-->[F] 188 $ 2200. $ 4,700.00 Splicing, Mass Fusion, 12 Fiber Ribbon ->[RIBBONI 94 $ I.00 $ 94.00 CR labor Subtotal $ 59,786.74 Materials Fiber Material 48 CT Fiber Cable -->[F1'1 681 $ O.48 $ 326.88 48 CF Micro Fiber Cable -->[FT] R592 $ 0.90 $ 5,932.80 144 CTMicro Fiber Cable-->IFT] 17261 $ 2.36 $ 2,597.66 Underground Material F HDPE Roll Conduit, Orange- SDR 11-->[FT] 2,631 $ 0.38 $ 999.78 Vault, 24' x 36'-->[EA] 4 $ 699.76 $ 2,799.04 Closures Material FOSC 450 R Closure -->(EYd 3 $ 282.02 $ 846.06 Splice Tray for B-Cel Closure (SM12)-->[FAI 3 $ 17.31 $ 51.93 Slack Basketfor B-Gel Closure ->[EA] 3 $ 40.73 $ 122.19 Aerial Material Snow Slces-->[FA] 2 $ 45.00 $ 90.00 U Guard -->[POLE] 2 1 $ )2.001 $ 24.00 Anchors -->[EA] 2 1 $ 125,001 $ 250,00 Guy 1darker- yellow plastic cover for VIslbilityofdown guy -->[EA] 1 2 1 $ 10.001 $ 20.00 Aerial-Strand/Lash Material 16NI Strand -->[FT] 1 381 1 $ 0.10 $ 38.10 CR Materials Subtotal 1$ 14,098.44 . 4 ;'�Iol1Yrtoro„ dfti Entrust Sign -Off Print Name/Title: Claytonjohnston VP of Construction Signature: /UGdBIL Date: 4/3/206 Contractor Manager (not needed for design change requests) Name/Title: Andrew DeKock Regional Manager0 Date: Client/Owner (Attn)