HomeMy WebLinkAbout04.20.2026_Finance_Committee_MinutesDocusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
April 20, 2026
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Pre -Meeting Items
Roll Call.
Members present: Chairperson Steve Simon, Vice Chairperson Steve Schmitt and Kelly Martin
in for Hector Salamanca Arroyo.
Approval of Agenda as proposed or amended.
Schmitt/Martin
that the agenda as presented be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the April 6,2026, Finance Committee, as proposed or amended.
Schmitt/Martin
that the minutes of April 6, 2026, Finance Committee meeting, as proposed, be approved.
Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Martin/Schmitt
that the following requests be approved. Voice vote -Ayes: Three. Motion carried.
Det. Berryman and Officer Mooty
Class/Meeting: Less Lethal Instructor Certification School
Destination: Waterloo, IA
Dates: August 18-21, 2026
Amount not to exceed: $2,100.00
SRO Nissen
Class/Meeting: Active Investigation
Destination: Des Moines, IA
Dates: April 23, 2026
Amount not to exceed: $300.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Schmitt/Martin
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
Airport (Rubber Flooring)
Amount: $19,217.39
Expenditure: New rubber flooring tiles and labor for installation at Gates 1 and 2.
Fire (Vehicle Cabinet Insert)
Amount: $2,760.50 + $498.00 S/H
Expenditure: (1) Cabinet with large open storage area with (2) open cubbyholes and pullout
command drawer; replacement flooring for the rear compartment of the medical supervisor's
emergency response vehicle for safe storage of medical equipment and supplies.
Leisure Services (Wood Utility Pole)
Amount: $3,892.95
Expenditure: Replacement of wood utility pole in downtown parking lot struck during snow
removal operations.
Leisure Services (Program Controller)
Amount: $4,636.00 + $50.00 S/H
Expenditure: Replacement program controller for the splash pad at Gates Parks due to a
lightening strike.
Waterloo Housing Authority (Gas Line Repair)
Amount: $5,535.57
Expenditure: Repair of gas line at the public housing complex Ridgeway Towers.
Waterloo Housing Authority (Software Renwal)
Amount: $48,857.08
Expenditure: Annual PHA Pro subscription fee and cloud fee for the Section 8 Voucher
program.
Building Maintenance (Atrium Skylights)
Amount: $28,950.00
Expenditure: Replace atrium skylights at 5th and Commercial Parking Ramp damaged by water
infiltration.
Traffic Operations (Light Pole Replacement)
Amount: $6,490.42
Expenditure: Replace one damaged parking lot light pole.
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
Central Garage (Body Repair on Refuse Truck #152446)
Amount: $12,696.09
Expenditure: Repair damage to refuse truck's front end bumper, headlight assembly, cab/left-
hand side door).
Central Garage (2026 Ford F550)
Amount: $200,216.00
Expenditure: Purchase (1) 2026 Ford F550 from Stivers Ford and have Truck Equipment, Inc.
customized to be equipped with DURA-A-LIFT articulated telescopic aerial lift, dual person
basket with elevator and jib crane, to replace truck #170711.
Mr. Morrow questioned if the city received a local bid on the vehicle.
Randy Bennett, Public Works Division Manager, shared that they used the state bid.
Mr. Morrow commented that his interest is to have the vehicles purchased locally.
Mr. Simon commented that he and Randy have discussed this in the past, and he is
consciously working to do that.
Randy Bennett shared that they do try to purchase locally as much as possible.
Mr. Schmitt questioned if the local Ford dealers would be notified of the opportunity to bid on
the state bid.
Randy Bennett confirmed.
Leisure Services (SportsPlex - HVAC)
Amount: $23,718.00
Expenditure: New building automation system controls for HVAC at the Cedar Valley
SportsPlex to replace the out-of-date system with a more proficient and cost-effective control
system.
Leisure Services (Kaivac Machine)
Amount: $4,518.34
Expenditure: (1) Kaivac Machine to replace unrepairable Kaivac machine that is used to power
wash and suction up all bathrooms, locker rooms, and showers.
Leisure Services (Radiant Heaters)
Amount: $5,900.00 + $150.00 S/H
Expenditure: Replace broken radiant heaters in the weight/cardio room.
MIS (Adobe Software)
Amount: $3,737.80
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
Expenditure: Renewal of Adobe Acrobat Pro and Adobe Creative Cloud yearly licenses.
Leisure Services (Repairs to John Deere 5093E Utility Tractor)
Amount: NTE $4,500.00
Expenditure: Unit had leaks and other more complex issues than in-house staff could address.
The unit needed a factory -trained technician to resolve issues.
Central Garage/Airport (Lighting/Graphics for Safety Trucks)
Amount: $7,124.26 + $175.00 S/H
Expenditure: Lighting and graphics for (2) new Silverado trucks and equipping them to be used
for Airport Safety.
Central Garage (2023 Chevy Tahoe)
Amount: $51,000.00
Expenditure: (1) 2023 Chevy Tahoe to replace the police sergeant's vehicle #111232 and
moving vehicle #111232 to SRO service.
Mr. Morrow asked for more information on this item.
Rob Duncan, Chief of Police, shared that this is a used fully outfitted vehicle that came from a
disbanded police department.
Sewer (Geotechnical Survey)
Amount: $13,372.00
Expenditure: Geotechnical Survey & Repots at the Anaerobic Lagoon for the Anaerobic Lagoon
Upgrade Project, City Project 1132.
Fire (EMS Open House)
Amount: NTE $800.00
Expenditure: Consumables for the EMS Open House.
Sewer (Cable Cutter)
Amount: $5,404.85
Expenditure: Remote cordless cable cutter to cut high voltage electrical lines.
BUDGET LINE ITEMS TO BE AMENDED
Simon/Martin
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve budget amendment to increase the ambulance service fee revenue line and increase
medical and laboratory equipment line in the amount of $500,000.00, to purchase nine new
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
cardiac monitors, as submitted by the Fire Department.
Approve budget amendment to increase the shared program - school/local revenue line and
increase the computer software expense line in the amount of $8,092.00, to recognize revenue
received from the Water Works for software purchase of Office 365, as submitted by the MIS
Department.
Approve budget amendment to increase various revenue lines and expense lines in the amount
of $7,000.00, to cover the planned exhibition expenses and increase costs associated with the
Waterloo Boathouse building maintenance, as submitted by the Culture and Arts Department.
Approve the budget amendment to increase restricted donations and increase the recreational
equipment and supplies expenses line in the amount $3,500.00, to budget for anticipated funds
for memorial benches and trees, as submitted by the Leisure Services Department.
Approve budget amendment to increase various TIF capital revenue lines and various TIF
capital expense lines in the amount of $611 172.00, to recognize additional revenue and
expenses that were not originally budgeted, as submitted by Finance.
Approve budget amendment to increase Local Option Sales Tax revenue line and increase
Streets and Roadways expense line, in the amount of $885,000.00, to recognize additional
local option revenue for FY26, as submitted by Finance.
Approve budget amendment to increase various revenue line items and increase motor
vehicles and equipment expense line in the amount of $41,445.00 for equipment purchases, as
submitted by the Sanitation Department.
Approve budget amendment to increase the cash on hand revenue line and increase the
employee recruitment expense line in the amount of $8,000.00, for library director relocation
expenses, as submitted by the Library.
Approve budget amendment to increase Interest Savings revenue line and Building and
Grounds and Refund Payments expense lines in the amount of $32,193.00, to for an
unexpected emergency gas leak repair and expenses for remainder of fiscal year, as submitted
by Housing Authority.
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
Approve the budget amendment to increase various revenue and various expenses lines in the
total amount of $58,000.00, to budget funds for Young Arena ice activities, as submitted by the
Leisure Services Department.
Approve budget amendment to increase the sale of supplies and miscellaneous revenue lines
and uniforms expense line in the amount of $2,794.00, for uniform purchases, as submitted by
the Traffic Department.
Approve budget amendment to increase the refund revenue line and increase the motor vehicle
and equipment expense line and vehicle repair/maintenance expense line, in the total amount
of $76,400.00, as submitted by the Police Department.
Approve the protect budget for the Department of Transportation Human Trafficking grant in the
amount of $10,000.00, to be used for the Domestic Abuse Response Office, as submitted by
the Police Department.
Approve budget amendment to increase Reimbursement for Service revenue line and increase
various expense lines in the amount of $7,944.33, to recognize additional revenue and
expenses, as submitted by the Planning Department.
Approve the budget amendment to increase cash on hand and transfers revenue lines and
transfers and airport improvements expense lines in the amount of $6,505,600.00, to recognize
transfer revenue/expense for resolution 2025-624 and resolution 2026-005, as submitted by
Finance.
OTHER COMMITTEE BUSINESS
Simon/Martin
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 6015 Ansborouqh Ave for charges billed in error for
storm water fees, in the amount of $239.00.
BILLS PAYMENT
April 13, 2026.
that the Bills Payment, as contained in the Accounts Payable Report dated April 13, 2026, in
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Docusign Envelope ID: 5D1 B7EDD-4172-823F-8093-2B0752AB15D4
the amount of $2,055,910.63, be approved. Voice vote -Ayes: Three. Motion carried.
April 20, 2026.
that the Bills Payment, as contained in the Accounts Payable Report dated April 20, 2026, in
the amount of $5,144,384.62, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Schmith/Martin
at the meeting be adjourned at 5:27 p.m. Voice vote -Ayes: Three. Motion carried.
by:
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City Clerk
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