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Home My WebLink About05.27.2026 Telecom Board Agenda - Special Session BOARD MEMBERS Andrew Van Fleet Board Chair Theodore Batemon Ritch Kurtenbach Mike Young Amy Wienands City Council Liaison: Steve Schmitt May 27, 2026 Waterloo City Council Chambers Waterloo City Hall 4:00 p.m. 1. Roll call. 2. Approval of the agenda, as presented. 3. Approval of the minutes of the April 29, 2026, special session, as presented. 4. Resolution No. 2026-09 approving payment of bills for October 2025 and April 2026. 5. Resolution No. 2026-10 authorizing official banking signatures. 6. Motion approving an agreement with TD Madison of Virginia Beach, VA for Retained Recruiting Services. 7. Motion to receive and file a notice of conclusion of employment of Eric Lage and approving a payout of unused benefits per the Employee Handbook in the amount of $8,427.56. 8. Update from general manager and consultants. 9. Adjourn. Kelley Felchle Board Secretary WATERLOO Telecommunications Utility Board of Trustees TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES Council Chambers April 29, 2026 4:00 p.m. 1. Members present: Mr. Van Fleet, Mr. Kurtenbach, Mr. Batemon (Joined at 4:08pm) and Ms. Wienands. Absent: Mr. Young. 2. Moved by Kurtenbach seconded by Wienands that the agenda as proposed, be approved. Voice vote-Ayes: Three. Motion carried. 3. Moved By Kurtenbach seconded by Wienands that the meeting minutes of April 2, 2026, as presented, be approved. Voice vote-Ayes: Three. Motion carried. 4. Moved by Kurtenbach seconded by Wienands that, Resolution No. 2026-07, authorizing payment of bills for March 2026, be adopted. Roll Call vote-Ayes: Three. Motion carried. Mr. Kurtenbach requested more information regarding the timeline for the ITG payments. Eric Lage, General Manager, stated that he would look further into the individual invoices and follow up with Mr. Kurtenbach’s inquiry. 5. Moved by Kurtenbach seconded by Van Fleet that a, Resolution No. 2026-08, approving a Collections Policy, be adopted. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, provided an overview of the policy. Mr. Kurtenbach questioned if they still had the ability to send delinquent payments to the State via the Income Offset Program. Kelley Felchle, Board Secretary, explained that the city utilizes Municipal Collections of America, which works hand in hand with the Income Offset Program to collect unpaid debt. Danna Morrow, Customer Support Manager, stated that she will investigate whether they have the Income Offset Program option in their contract. 6. Moved by Kurtenbach seconded by Wienands to approve Change Order No. 047, for a net increase of $73,885.18, in conjunction with the FY2023 Construction of a Fiber-to- the-Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, provided an overview. He stated that MidAmerican denied their permits and they need to reroute the fiber to Katoski to get across the levy. Page 2 Mr. Kurtenbach asked if this Change Order is much more than the previous one they approved. Eric Lage expressed that he would have to look at the last Change Order but does not believe this one is much more. Mr. Kurtenbach inquired whether any formal action by the Board was necessary to clarify the Board was proceeding with this Change Order and rescinding the previous one. Kelley Felchle, Board Secretary, stated that she would have to look further into the Change Order to provide an answer. Mr. Batemon asked if there was a reason that MidAmerican denied the permits. Eric Lage explained that it was due to capacity issues. 7. Update from general manager and consultants. There was no update from the General Manager and consultants. 8. Moved by Kurtenbach seconded by Batemon to adjourn to a closed session at 4:13 p.m. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. Roll Call vote-Ayes: Four. Motion carried. 9. Adjourn. Moved by Kurtenbach seconded by Van Fleet to adjourn from closed session at 5:15 p.m. Roll Call vote-Ayes: Four. Motion carried. With no further business before the board, it was moved by Kurtenbach seconded by Batemon that the meeting be adjourned at 5:15 p.m. Voice vote-Ayes: Four. Motion carried. Kelley Felchle Board Secretary APRIL 2026 CAPITAL EXPENSES EN ENGINEERING, LLC PROJECT MANAGEMENT AND SUPPORT 61,230.04$ EPLUS TECHNOLOGY INVENTORY 161,013.13$ HOFFMAN & HOFFMAN TRENCHING VAULT INSTALLATION 93.75$ ITG COMMUNICATIONS FIBER INSTALLATION 518,608.70$ MARTINEZ CONCRETE, LLC HUT 1 LANDSCAPING 4,880.00$ APRIL 2026 OPERATING EXPENSES ADVANTAGE ADMINISTRATORS, INC HEALTH INSURANCE 7,844.61 AMAZON CAPITAL SERVICES SUPPLIES 1,873.22 AVESIS VISION INSURANCE 21.06 BERGANKDV AUDIT SERVICES 28,500.00 CALIX, INC OPERATIONS, SERVICE CLOUD, SOLUTION AND SUPPORT 10,022.56 CAMVIO, INC CUSTOMER BILLING SYSTEM 5,068.75 CEDAR FALLS UTILITIES WHOLESALE BANDWIDTH 3,710.00 CEDAR RAPIDS TV, LLC ADVERTISING 4,585.00 COLOFF MEDIA ADVERTISING 2,486.00 COMPLIANCE SOLUTIONS, INC CONSULTING 450.00 COURIER COMMUNICATIONS/LEE ENTERPRISES LEGAL PUBLISHING 241.90 DELTA DENTAL OF IOWA DENTAL INSURANCE 133.84 ELAN FINANCIAL SERVICES SUPPLIES/ADVERTISING 19,796.00 FUSE TECHNIC, LLC CONSULTING 2,625.00 GROW CEDAR VALLEY ADVERTISING 3,500.00 HunTel Engineering CONSULTING 1,350.00 HURRICANE ELECTRIC, LLC INTERNET-EXCHANGE 400.00 IAN CROWTHER-GREEN TRAVEL REIMBURSEMENT 575.90 IMON COMMUNICATIONS, LLC VOICE SERVICES 1,750.00 IOWA DEPARTMENT OF REVENUE SALES TAX 695.30 ITG COMMUNICATIONS, LLC INSURANCE ON STORAGE 500.00 KIELKOPF ADVISORY SERVICES, LLC CONSULTING 4,995.00 LAMAR COMPANIES ADVERTISING 5,355.00 LESLEY WILDER BUILDING MAINTENANCE 600.00 MENARD, INC SUPPLIES 214.78 MIDAMERICAN ENERGY COMPANY HUT UTILITIES 782.34 NRTC ISP TECH SUPPORT 1,000.00 OFFICE OF AUDITOR OF STATE AUDIT FILING FEES 850.00 PAYMENTUS CORPORATION A/R TRANSACTION FEES 1,083.40 POWER & TELEPHONE SUPPLIES 1,399.68 RICOH USA, INC COPY MACHINE 154.63 SEGRA DARK FIBER 6,400.00 SOUTH FRONT NETWORKS, LLC UPN CONNECTION 850.00 THE COURIER/COLUMN PBC LEGAL PUBLISHING 68.43 TWIN TREES, LLC OFFICE RENT 14,825.33 UNITYPOINT HEALTH EAP SERVICES 170.69 VENDIGARD FIRE EQUIPMENT, INC HUT FIRE INSPECTIONS 609.90 VGM GROUP, INC ADVERTISING 29,357.33 VOYANT SOLUTIONS, LLC PHONE SERVICE 501.51 WELLMARK HEALTH INSURANCE 13,756.91 WHIMSICAL TWIST ADVERTISING 535.00 OCTOBER 2025 EXPENSES 3-GIS, LLC 23,500.00$ ACP INTERNATIONAL 1,344.81$ ADVANTAGE ADMINISTRATORS 10,178.64$ AHLERS & COONEY, P.C.LEGAL 426.00$ AMAZON CAPITAL SERVICES SUPPLIES 743.31$ AMERICAN REGISTRY FOR INTENET NUMBERS LTD ADVERTISING 525.00$ AVESIS VISION INSURANCE 137.31$ CALIX OPERATIONS, SERVICE CLOUD, SOLUTION AND SUPPORT 9,788.32$ CAMV.IO CUSTOMER BILLING SYSTEM 1,517.50$ CEDAR FALLS UTILITIES WHOLESALE BANDWIDTH 3,710.00$ CEDAR RAPIDS TV, LLC ADVERTISING 14,038.00$ CITY OF WATERLOO FUEL 463.21$ COLOFF MEDIA ADVERTISING 1,243.00$ COMPLIANCE SOLUTIONS, INC CONSULTING 450.00$ CONNOISSEUR FT DODGE KZLB-FM ADVERTISING 2,300.00$ CONSORTIA CONSULTING 4,200.00$ CURTIS WAYNE DEAN CONSULTING 4,683.20$ DELTA DENTAL DENTAL INSURANCE 770.18$ ELAN FINANCIAL SERVICES ADVERTISING/SUPPLIES 14,236.93$ EMC INSURANCE LEGAL 1,000.00$ FUSE TECHNIC, LLC CONSULTING 4,025.00$ HURRICANE ELECTRIC LLC INTERNET-EXCHANGE 400.00$ IAMU REGISTRATION 175.00$ IMON COMMUNICATIONS VOICE SERVICES 1,750.00$ KIELKOPF ADVISORY SERVICES LLC CONSULTING 1,485.00$ LAMAR COMPANIES ADVERTISING 5,355.00$ LESLEY WILDER BUILDING MAINTENANCE 1,100.00$ MAIN STREET WATERLOO ADVERTISING 500.00$ MENARD INC.SUPPLIES 38.83$ MIDAMERICAN ENERGY COMPANY HUT UTILITIES 2,295.53$ MUTUAL OF OMAHA LIFE INSURANCE 456.30$ NATIONAL RURAL TELECOM COOP ISP TECH SUPPORT 1,130.70$ ORKIN BUILDING MAINTENANCE 96.30$ PAYMENTUS CORPORATION A/R TRANSACTION FEES 306.70$ PDCM INSURANCE 767.00$ RICOH USA, INC COPY MACHINE 115.97$ RON STEELE ADVERTISING 1,500.00$ SEGRA DARK FIBER 6,400.00$ SOUTH FRONT NETWORKS, LLC UPN CONNECTION 850.00$ SWISHER & COHRT, P.L.C.LEGAL 1,740.00$ THE COURIER LEGAL PUBLISHING 346.23$ TWIN TREES, LLC OFFICE RENT 13,705.28$ UNITYPOINT HEALTH EAP SERVICES 127.48$ VGM GROUP, INC ADVERTISING 7,609.31$ VOYANT PHONE SERVICE 599.73$ WELLMARK HEALTH INSURANCE 16,173.57$ WHIMSICAL TWIST ADVERTISING 535.00$ RESOLUTION NO. 2026-XX RESOLUTION AUTHORIZING OFFICIAL BANKING SIGNATURES. WHEREAS, accounts have been established in the name of the Waterloo Fiber of Waterloo, Iowa with Community Bank and Trust and Lincoln Savings Bank, wherein may be deposited any of the funds of Waterloo Fiber whether represented by cash, check, note, or other evidences of debt, and from which deposit withdrawals may be made in the name of Waterloo Fiber by duly authorized officials of the municipal telecommunications utility. NOW, THEREFORE, BE IT RESOVED BY THE TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES OF WATERLOO IOWA, AS FOLLOWS: Section 1. Powers Granted: That the Telecommunications Utility Board of Trustees of Waterloo, Iowa hereby grants the officials named below the authority to sign on Waterloo Fiber’s financial accounts. Andrew Van Fleet, Board Chair Kelley Felchle, Board Secretary Doug Anderson, Bookkeeper Ben Stineman, Consultant PASSED AND ADOPTED this ____th day of May 2026. ______________________________ Andrew Van Fleet, Board Chair ATTEST: ______________________________ Kelley Felchle, Board Secretary SEAL DRAFT Retained Executive Search Agreement TD Madison & Associates, Inc. ("TDM") is pleased to present this exclusive Retained Executive Search Agreement ("Agreement") to Waterloo Fiber ("Client") for the position of General Manager ("Position"). Exclusivity and Scope of Services Client grants TDM the exclusive right to identify, recruit, and place a candidate for the Position during the term of this Agreement. All candidates for the Position shall be sourced exclusively through TDM. TDM will provide the following services: • Develop a recruitment brochure and targeted candidate list based on the Client's position specification • Identify, contact, screen, and assess qualified candidates • Present a shortlist of 3-6 candidates with comprehensive profiles • Coordinate client interviews and manage the selection process • Assist with offer preparation, negotiation, references, and related hiring documents (personality assessment will be billed separately) Target Completion: 120 days from assignment initiation. Client Responsibilities Client agrees to actively support the search by: • Providing Complete Information within 5 business days of execution: o Detailed position specification (responsibilities, qualifications, success metrics, compensation package, and relocation information) o Organizational charts, reporting lines, and key stakeholder contacts o Company background materials (budgetary and performance information, strategy, culture, challenges, etc.) • Designating a Primary Contact (senior executive) with authority to: o Approve position specification and shortlist candidates o Schedule interviews within 5 business days of candidate availability • Participating Promptly: o scheduled panel interviews with the semi-finalists within 10 business days o Provided timely feedback throughout the project o Provide feedback post-interview with all members of the search committee o No parallel recruiting for the Position during this Agreement Fee Structure TDM's professional fee equals 33.3% of the projected first-year total cash compensation for the placed candidate, including base salary, target annual bonus, sign-on bonus, and other guaranteed cash payments. Payment Schedule • First installment (1/3 of fee): Due upon execution • Second installment (1/3 of fee): Due upon shortlist presentation and Client interviews • Final installment (1/3 of fee): Due upon candidate's offer acceptance Reconciliation: The final invoice is adjusted based on the actual first-year cash compensation (per the employment agreement). Candidate Ownership: If a TDM-presented candidate is hired by Waterloo Fiber within 12 months as an employee or contractor, the full fee applies based on the hire date compensation. Expenses Client will pre-approve in writing all direct expenses (e.g., personality assessments, candidate/TDM travel). Approved expenses invoiced monthly, payable net 15 days. Payment Terms Invoices are due net 15 days. Overdue amounts accrue interest at 1.5% per month (18% APR). TDM may suspend services/guarantees until payment is received. Collection: Client reimburses TDM's reasonable collection costs, including attorneys' fees. Collection actions permitted in Virginia Beach, Virginia, state/federal courts. Payments in U.S. dollars. Term and Termination Term: Until offer acceptance or 120 days from start, whichever first. Extension Mutual evaluation at 120 days for potential extension (additional fees possible). Client Termination • Without Cause: Full fee less payments made • For Cause: (TDM material breach, uncured in 30 days): Fees prorated to completed phase TDM Termination • For Client material breach (non-payment, non-cooperation): All fees/expenses due through termination • If the title, scope, and responsibilities change from the original specifications. Guarantee 6-month guarantee from start date, if: • Client follows TDM's selection process (interviews, references) • Fees/expenses paid when due If a candidate is terminated for cause within 6 months, the replacement search will be charged at 20% of the original fee. Dispute Resolution Arbitration (AAA Commercial Rules, Virginia Beach, VA, or videoconference) for all disputes except invoice collections (court permissible). Prevailing party recovers fees/costs. Miscellaneous Governing Law: Virginia Entire Agreement | Severability | Notices in writing 1 KELLEY FELCHLE From:Doug Anderson <doug.anderson@waterloofiber.com> Sent:Wednesday, May 6, 2026 3:24 PM To:KELLEY FELCHLE Subject:Vacation Payout CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Hi Kelley, Here is Eric Lage's vacation payout. Salary-$148,560.80/2080 hrs = $71.42/hr 118 hours @ $71.42/hr=$8,427.56 Thank you. Doug Anderson Bookkeeper Waterloo Fiber 402 E 4th St. Waterloo, IA 50703 319-348-0950