HomeMy WebLinkAboutStrand_Associates_-_PSA-_Electrical_Updates_at_WWTP_-_6.1.26Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
6:71
STRAND
ASSOCIATES®
Excellence in Engineering s''
Strand Associates, Inc°
910 West Wingra Drive
Madison, WI 53715
(P) 608.251.4843
www.strand.com
May 15, 2026
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
Attention: Mr. Brad Manahl
Re: Agreement for Design Services, Bidding -Related Services, and Construction -Related Services
Final Effluent Building Electrical Updates
This is an Agreement between the City of Waterloo, Iowa, hereinafter referred to as OWNER, and Strand
Associates, Inc.®, hereinafter referred to as ENGINEER, to provide Design Services, Bidding -Related
Services, and Construction -Related Services (Services) for the Final Effluent Building Electrical Updates
project. This Agreement shall be in accordance with the following elements.
Scope of Services
ENGINEER will provide the following Services to OWNER.
Design Services
1. Conduct an on -site kickoff meeting to review the project schedule, deliverable schedule
milestones, review project parameters, and gather information for design.
2. Prepare drawings and technical specifications for removal and replacement of the existing motor
control center (MCC), lighting panel, lighting panel transformer, lighting, the existing motor
starters and variable frequency drives (VFDs) for four final effluent pumps, and instrumentation
(one level transducer and two float switches). The existing feeders to the MCC will be reused.
3. Prepare control descriptions for programmable logic controller (PLC) programming
modifications to incorporate the addition of VFDs for four final effluent pumps. The existing
PLC will be reused.
4. Prepare drawings and technical specifications for the replacement of the electric unit heater and
exhaust fan in the control room, replacement of the exhaust fan in the pump room, and the
addition of mechanical cooling within the control room.
5. Conduct a virtual review meeting with OWNER at approximately 60 percent design. Submit
drawings and technical specifications for review one week prior to the meeting. Incorporate
OWNER's comments, as appropriate, following the meeting.
6. Conduct a virtual review meeting with OWNER at approximately 90 percent design. Submit
drawings and technical specifications for review one week prior to the meeting. Incorporate
OWNER's comments, as appropriate, following the meeting.
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Arizona I Illinois I Indiana I Iowa I Kentucky I Ohio I Tennessee I Texas I Wisconsin
Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
Strand Associates, Inc!
City of Waterloo, Iowa
Page 2
May 15, 2026
7. Prepare pre -bid opinions of probable construction costs (OPCC) for the project at the 60 and
95 percent design stages and submit to OWNER. The OPCC will be prepared in accordance with
the Association for the Advancement of Cost Engineering Cost Estimate Classification System,
Class 4 estimate.
8. Prepare Bidding Documents using technical specifications, engineering drawings, and
OWNER -provided front end documents.
Bidding -Related Services
1. Distribute Bidding Documents electronically through QuestCDN, available at www.strand.com
and www.questcdn.com. Submit Advertisement to Bid to OWNER for publishing.
2. Prepare addenda and answer questions during bidding.
3. Attend virtual bid opening, tabulate and analyze bid results, and assist OWNER in the award of
the Construction Contract.
4. Prepare two sets of Contract Documents for signature.
Construction -Related Services
1. Provide construction contract administration including virtual attendance at the preconstruction
conference, review of up to two iterations of up to 25 of the contractor's shop drawing submittals,
review of up to 18 of the contractor's periodic pay requests, virtual attendance at up to eight
construction progress meetings, and participation in project closeout.
2. Provide resident project representative (RPR) for part-time observation of construction. This
includes two site visits to review construction progress which are anticipated to be at
approximately 50 percent project completion and at project substantial completion for
preparation of a list of items to be completed or corrected.
3. Provide record drawings in electronic format from information compiled from the contractor's
records. ENGINEER is providing drafting Services only for record drawings based on the
records presented to ENGINEER by OWNER and the contractor. ENGINEER will not be liable
for the accuracy of the record drawing information provided by OWNER and the contractor.
Service Elements Not Included
The following services are not included in this Agreement. If such services are required, they will be
provided through an amendment to this Agreement or through a separate agreement.
1. Additional and Extended Services during construction made necessary by:
a. Work damaged by fire or other cause during construction.
b. A significant amount of defective or neglected work of any contractor.
c. Prolongation of the time of the construction contract.
d. Default by contractor under the construction contract.
2. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings.
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Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
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City of Waterloo, Iowa
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May 15, 2026
3. Bidding Alternatives and Bid Phasing: Any services involved in providing bidding alternatives
or bidding phases.
4. Preparation for and/or Appearance in Litigation on Behalf of OWNER: Any services related to
litigation.
5. Review of Product Substitutions Proposed by Contractor: ENGINEER's cost for evaluating
substitute products is not included.
6. Revising Designs, Drawings, Specifications, and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in project scope or where such revisions are necessary to comply with changed state and federal
regulations that are put in force after Services have been partially completed.
7. Services Furnished During Readvertisement for Bids, if Ordered by OWNER: If a Contract is
not awarded pursuant to the original bids.
8. Services Related to Lead Paint, Asbestos, Buried Wastes, and Contamination: Should lead paint,
asbestos, buried solid, liquid, or potentially hazardous wastes or subsurface or soil contamination be
uncovered at the site, follow-up investigations may be required to identify the nature and extent of
such wastes or subsurface soil or groundwater contamination and to determine appropriate methods
for managing of such wastes or contamination and for follow-up monitoring. Investigation, design,
or construction -related services related to lead paint, asbestos, buried solid, liquid, or potentially
hazardous wastes or soil or groundwater contamination will be provided by others.
9. Unsolicited Media: Any services that include the review or analysis of unsolicited media including,
but not limited to, photographs, videos, and drone footage provided by OWNER or contractors
unless specifically requested and agreed to in writing. ENGINEER's use of electronic construction
administration programs (e.g., e-builder, Newforma) is limited to the Scope of Services defined in
this Agreement. ENGINEER is not responsible for the review of unsolicited media uploaded to
these programs unless specifically requested and agreed to in writing.
Compensation
OWNER shall compensate ENGINEER for Services under this Agreement a lump sum of $128,000
allocated as follows:
Scope Item Compensation
Design Services $ 82,500
Bidding -Related Services $ 5,000
Construction -Related Services $ 40,500
Total $128,000
Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are
included in the Compensation. If the tax laws are subsequently changed by legislation during the life of
this Agreement, this Agreement will be adjusted to reflect the net change.
The lump sum for the Services is based on wage scale/hourly billing rates, adjusted annually on July 1,
that anticipates the Services will be completed as indicated. Should the completion time be extended, it
may be cause for an adjustment in the lump sum that reflects any wage scale adjustments made.
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Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
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City of Waterloo, Iowa
Page 4
May 15, 2026
The lump sum will not be exceeded without prior notice to and agreement by OWNER but may be
adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. Any
adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays,
extensions, amendments, or changes.
Schedule
Services will begin upon execution of this Agreement, which is anticipated the week of May 18, 2026.
Services are scheduled for completion on September 30, 2027.
Standard of Care
The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will
be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar
circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or
implied, under this Agreement or otherwise, in connection with ENGINEER's Services.
OWNER's Responsibilities
1. Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to
this project including previous reports, previous drawings and specifications, and any other data
relative to the scope of this project.
2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this
Agreement, data prepared by or services of others obtained or prepared by OWNER relative to
the scope of this project, such as soil borings, probings and subsurface explorations, and
laboratory tests and inspections of samples, all of which ENGINEER may rely upon in
performing Services under this Agreement.
3. Provide access to and make all provisions for ENGINEER to enter upon public and private lands
as required for ENGINEER to perform Services under this Agreement.
4. Examine all reports, sketches, estimates, special provisions, drawings, and other documents
presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable
time so as not to delay the performance of ENGINEER.
5. Provide all legal services as may be required for the development of this project.
6. Provide the front end documents that require the contractor to name ENGINEER as an additional
insured on contractor's General Liability and Automobile Liability insurance policies and to
indemnify ENGINEER to the same extent that the contractor insures and indemnifies OWNER.
7. Pay all permit and plan review fees payable to regulatory agencies.
Opinion of Probable Cost
Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER only.
ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the
accuracy of such opinions as compared to contract bids or actual costs to OWNER. If OWNER requires
more than general guidance, then OWNER agrees to obtain an independent cost estimate by others.
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Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
Strand Associates, Inc.
City of Waterloo, Iowa
Page 5
May 15, 2026
Observation Services
In furnishing observation services, ENGINEER's efforts will be directed toward determining for
OWNER that the completed project will, in general, conform to the Contract Documents; but
ENGINEER will not supervise, direct, or have control over the contractor's work and will not be
responsible for the contractor's construction means, methods, techniques, sequences, procedures, or
health and safety precautions or programs, or for the contractor's failure to perform the construction work
in accordance with the Contract Documents.
Payment Requests
ENGINEER's review of Payment Requests from contractor(s) will not impose responsibility to determine
that title to any of the work has passed to OWNER free and clear of any liens, claims, or other encumbrances.
Any such service by ENGINEER will be provided through an amendment to this Agreement.
Changes
1. OWNER may make changes within the general scope of this Agreement in the Services to be
performed. If such changes cause an increase or decrease in ENGINEER's cost or time required
for performance of any Services under this Agreement, an equitable adjustment will be made
and this Agreement will be modified in writing accordingly.
2. No services for which additional compensation will be charged by ENGINEER will be furnished
without the written authorization of OWNER. The fee established herein will not be exceeded
without agreement by OWNER but may be adjusted for time delays, time extensions,
amendments, or changes in the Scope of Services.
3. If there is a modification of Agency requirements relating to the Services to be performed under
this Agreement subsequent to the date of execution of this Agreement, the increased or decreased
cost of performance of the Services provided for in this Agreement will be reflected in an
appropriate modification of this Agreement.
Extension of Services
This Agreement may be extended for additional Services upon OWNER's authorization. Extension of
Services will be provided for a lump sum or an hourly rate plus expenses.
Payment
OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month
based upon monthly invoices. Nonpayment 30 days after the date of receipt of invoice may, at
ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance.
Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in
suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability
to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding
sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services,
ENGINEER will resume Services and there will be an equitable adjustment to the remaining project
schedule and compensation as a result of the suspension.
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Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
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City of Waterloo, Iowa
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Failure to make payments to ENGINEER is cause for termination upon two -week notice to OWNER.
Termination
This Agreement may be terminated with cause in whole or in part in writing by either party subject to a
two -week notice and the right of the party being terminated to meet and discuss the termination before
the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the
date of termination.
Data Provided by Others
ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the
acquisition or development of any such data where such data is provided by or through OWNER,
contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data.
Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical
testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up
drawings, and topographical surveys.
Third -Party Beneficiaries
Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor
of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are
being performed solely for OWNER's benefit, and no other party or entity shall have any claim against
ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder.
OWNER and ENGINEER agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors, and other entities involved in this project to carry out the intent
of this provision.
Dispute Resolution
Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other
matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the
breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a
court of competent jurisdiction within the State of Iowa.
Remedies
Neither ENGINEER nor OWNER shall be liable to the other for special, indirect, punitive, or
consequential damages for claims, disputes, or other matters in question arising out of this or relating to
this Agreement. This mutual waiver is applicable, without limitation, due to either parry's termination of
this Agreement.
Terms and Conditions
The terms and conditions of this Agreement will apply to the Services defined in the Scope of Services
and represent the entire Agreement and supersede any prior proposals, Requests for Qualifications, or
Agreements. OWNER -supplied purchase order is for processing payment only; terms and conditions on
the purchase order shall not apply to these Services.
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Docusign Envelope ID: FC03E4DE-304E-838E-81B4-75755378BEB1
Strand Associates, Inc.®
City of Waterloo, Iowa
Page 7
May 15, 2026
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement.
ENGINEER: OWNER:
STRAND ASSOCIATES, INC.® CITY OF WATERLOO, IOWA
Signed by:¢
` �i jyZL �°7 t,Sc A 6/1/2026
Jos . Bunker Date / —1��n Date
Corporate Secretary Mayor
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