HomeMy WebLinkAboutIDOT - 218 Asphalt Resurfacing Project-8/8/2016July 2014
Please return this copy to:
City Clerk & Finance Dept.
715 Mulberry St.
Waterloo, IA 50703
IOWA DEPARTMENT OF TRANSPORTATION
Preconstruction Agreement
For Primary Road Project
County
City
Project No.
Iowa DOT
Agreement No.
Staff Action No.
Black Hawk
Waterloo
N H S N-218-7(232)--2 R-07
2016-6-219
- ZL)i1-0 t411
This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter
designated the "DOT", and the city of Waterloo, Iowa, a Local Public Agency, hereafter designated the
"LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable;
The DOT proposes to establish or make improvements to U.S. 218 within Black Hawk County, Iowa; and
The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided;
and
This Agreement reflects the current concept of this project which is subject to modification by mutual
agreement between the LPA and the DOT; and
Therefore, it is agreed as follows:
1. Project Information
a. The DOT will design, let, and inspect construction of the following described project in accordance
with the project plans and DOT standard specifications:
Hot Mix Asphalt (HMA) resurfacing on U.S. 218 from Williston Avenue/W 18th Street to north of
West 6th Street in Waterloo. The project provides for curb and gutter improvements and intake top
replacements.
b. As part of the project the DOT will replace curbs for which the LPA will be partially responsible; and
will replace intake tops for which the LPA will be entirely responsible.
c. • The DOT agrees to contribute toward the purchase and installation of five (5) traffic signal cameras
and hardware to be installed at the intersections of 9th Street with northbound U.S. 218 and
southbound U.S. 218 at a cost of $30,000. The LPA shall be responsible for all costs associated with
the purchase and installation of the cameras in excess of $30,000.
2. Project Costs
a. The LPA shall reimburse the DOT for its share of the project costs estimated at $243,529.80, as
shown in Exhibit A. The amount paid by the LPA upon completion of construction and proper billing
by the DOT will be determined by the actual quantities in place and the accepted bid at the contract
letting.
b. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement.
2016-6-219 Waterloo 1
July 2014
3. Traffic Control
a. U.S. 218 through -traffic will be maintained during the construction.
b. The following side roads will be temporarily closed during construction to construct American with
Disabilities Act (ADA) improvements:
7th Street at the intersection with Washington Avenue -4 working days from 9:00 p.m. to 6:00 a.m.
ii. 9th Street at the intersection with SB U.S. 218-4 working days from 9:00 p.m. to 6:00 a.m.
i. The outside lanes of West 11th Street at the intersection with SB U.S. 218-7 working days.
iv. West 11th Street at the intersection with NB U.S. 218-7 days.
v. West 15th Street at the intersection with NB U.S. 218-5 days. West 15th Street may also be closed
to perform patching and HMA resurfacing work as well.
c. The DOT will furnish and install the required barricades and signing for the closure at project cost and
shall remove same upon completion of the project also at no expense or obligation to the LPA. The
DOT will work in close cooperation with the LPA and the contractor to accommodate emergency
services and local access across the project during construction. Any detours which may be
necessary for project related LPA road closures will be the responsibility of the LPA all at no expense
or obligation to the DOT.
d. If this project causes the temporary closure of a road during construction, the DOT shall meet with the
LPA to determine whether said closure(s) will cause increased traffic on other LPA roads. The DOT
and the LPA shall determine a plan, and the costs thereof, for the LPA to perform dust control on said
LPA roads with increased traffic, should dust control become necessary. In that event, the LPA shall
inform the DOT prior to performing said dust control. The DOT shall reimburse the LPA for the cost of
said dust control measures following the receipt of a bill for the agreed upon costs (see Iowa Code
section 313.4 subsection 1.b.).
4. Right of Way and Permits
a. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code Chapter
150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all
encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent
the erection and/or placement of any structure or obstruction on said right of way or any additional
right of way which is acquired for this project including but not limited to private signs, buildings,
pumps, and parking areas.
b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road
project.
c. The LPA agrees to relocate, or cause to be relocated, all utilities necessary for construction which are
located within the existing street or alley right of way, subject to the approval of and without expense
to the DOT and in accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT
Utility Accommodation Policy.
d. With the exception of service connections no new or future utility occupancy of project right of way,
nor any future relocations of or alterations to existing utilities within said right of way will be permitted
or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in
accordance with the Utility Accommodation Policy and other applicable requirements of the DOT.
2016-6-219 Waterloo 2
July 2014
5. Construction & Maintenance
a. The LPA, in cooperation with the DOT, will take whatever steps may be required with respect to
alteration of the grade lines of the new highway facilities constructed under the project in accordance
with Iowa Code section 364.15. The DOT and LPA will work together to minimize potential impacts to
properties that may occur as a result of the project.
b. Upon completion of the project, no changes in the physical features thereof will be undertaken or
permitted without the prior written approval of the DOT.
c. Future maintenance of the primary highway within the project area will be carried out in accordance
with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150.
6. General Provisions
a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the
proposed Primary Highway project and the FIS is modified, amended or revised in an area affected
by the project after the date of this Agreement, the LPA shall promptly provide notice of the
modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance
Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does
adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall
promptly provide notice of the FIS to the DOT.
b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting
discrimination and requiring affirmative action to assure equal employment opportunity as required by
Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual
orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity for which State funds are used.
c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement.
d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional,
such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the
Agreement cannot be fulfilled.
e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to
be an original.
f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s),
and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this
project. All previously executed agreements will remain in effect except as amended herein. Any
subsequent change or modification to the terms of this Agreement will be in the form of a duly
executed amendment to this document.
2016-6-219 Waterloo 3
July 2014
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2016-6-219 as of the
date shown opposite its signature below.
CITY OF WATERLOO:
By: _ —! Date q /ca /1 cp 20
Mayor
Title:
1 \k 5 C- \O V -e5 , certify that I am the Clerk of the City, and that
i(j � 11 -i -1_n --&r-\— , who signed said Agreement for and on behalf of
the City was duly authorized to execute the same on the day of 1.k,ii---- , 20f �..
Signed:
City Cler
of Waterloo, Iowa
IOWA DEPARTMENT OF TRANSPORTATION:
By: / ' =r2Date
E. Jori" Ranney
District Engineer
District 2
2016-6-219 Waterloo 4
�' zz ,20 /6
July 2014
Quantities & Estimated Costs
Item Quantity
2.5 FT Curb and Gutter (29% LPA cost share) 1,060 LF
3.5 FT Curb and Gutter (22% LPA cost share) 60 LF
Removal of Curb (26% LPA cost share) 11.20 STA
Removal of Structures (100% LPA cost share) 1 LS
SW -508 Intake Top Replacement (100% LPA cost) 31 EA
SW -510 Intake Top Replacement (100% LPA cost) 12 EA
Estimated cost (100% LPA)
TOTAL Estimated cost (100% LPA)
2016-6-219 Waterloo 5
Unit Cost
$75.00
$95.00
$900.00
$40,000.00
$3,800.00
$4,900.00
EXHIBIT A
Cost
$23,055.00
$1,254.00
$2,620.80
$40,000.00
$117,800.00
$58 800.00
$243,529.80
$243,529.80
_/"-;010WAA DOT
SMARTER I SIMPLER 1 CUSTOMER DRIVEN Www.iowadot.gov
August 26, 2016
Ms. Suzy Schares
City Clerk
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
Re: Preconstruction Agreement
Project No.: NHSN-218-7(232)--2R-07
Agreement No.: 2016-6-219
Dear City Clerk Schares,
District 2 Office
428 43"t Street SW I Mason City, IA 50401
Phone: 641.423.7584 1800.477.4368
Fax: 641.422.9453
Please find enclosed is a signed copy of Agreement for project number NHSN-218-7(232)--2R-07 for
HMA resurfacing along US 218 from Williston Avenue/W 18th Street north to of West 6th Street in
Waterloo.
Thank you.
Sincere y,
Mark Callahan, P.E.
District 2 Design
MC:ac
Enclosure