HomeMy WebLinkAbout5/27/2026 MEMORIAL HALL COMMISSION
May 27, 2026
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
1. Roll Call
2. Approval of Agenda, as proposed or amended.
3. Approval of Minutes of April 22, 2026.
4. Oral Comments
5. Chairperson's Report
6. Committee Reports:
a. Building and Grounds—Chairperson Mel Wittwer
b. Operations—Chairperson David Grimm
c. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw
d. Finance/Fundraising—Chairperson James Lentfer
7. Unfinished Business
8. New Business
9. Adjournment
Nancy Higby
Deputy City Clerk
*Next meeting scheduled for June 24, 2026.
MEMORIAL HALL COMMISSION
April 22, 2026
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, David Grimm, Richard Day, Frank
McCaw, Heidi Warrington, John Mrzlak and Stephen Grimm(A). Jim Lentfer arrived at 5:01
p.m. Mel Wittwer was absent.
Also in Attendance: Nancy Higby and Rick Hurtado.
Moved by S. Grimm, seconded by D. Grimm, that the agenda as presented be approved. Voice
vote-Ayes: Eight. Motion carried.
Moved by Warrington, seconded by D. Grimm, that the meeting minutes of March 25, 2026, be
approved. Voice vote-Ayes: Eight. Motion carried.
Citizen's Oral Comments
Alex Meihe, UNI intern, explained that he wanted to take some of the personal stories in the
GAR book kept upstairs and turn them into something that can be shared with others and kept on
display here at Veterans Memorial Hall. He further explained that he transcribed the stories and
created the graphic for the outside of the booklet. The prototype was passed around so that each
commissioner had a chance to look through it.
Frank McCaw shared additional information about some of the individuals whose stories are in
the book and commented that they hope to have pricing soon on the cost to publish it.
The commission members congratulated Alex on the wonderful work, shared their thoughts and
suggestions for the final product and discussed potential opportunities on how to promote this
booklet once it is complete.
Chairperson's Report
Craig White reported that the honor flight fundraising event was very successful and that they
are not finished receiving all the various forms of payment. He shared that just the cash alone
was over $20,000.
Committee Reports
Building, Grounds & Operations —Chairperson Mel Wittwer
David Grimm provided an update on behalf of Mel Wittwer who was absent.
He said that work on the new flooring for the kitchen, hall and two bathrooms will begin
tomorrow, April23rd beginning at 8:00am, and said that the DAV meeting has been cancelled so
there will be no interruption of the work. He noted that the furnace room tiling will be torn out
and not replaced.
April 22, 2025 Page 2
Randy Miller commented that he and Mel removed the quarter round to avoid being charged for
the additional work, and that some of the wood would need to be replaced, but the rest can be
refinished.
Operations—Chairperson David Grimm
David Grimm commented on the following upcoming events.
• The UAW oversees this year's Memorial Day parade, and we are working on the flyer.
• There is a 1776 meeting tonight and said that they are asking to utilize all our flags from
the honor flight for the event.
• The town hall meeting is scheduled for September 19, 2026, at Veterans Memorial Hall.
• The Police Officers Memorial is scheduled for May 13, 2026, and Dave said that he has
not yet heard back from them.
David thanks Heidi for the new sound system and said that it is great and easy to use. He asked
Jim Lentfer if the VFW mail had been forwarded here, as some of their mail has been coming
here. Jim replied that he had used our address on some of the letters because their address
wouldn't work but that he had not done so through the post office. Jim noted that he believes
that the state would be taking it over and said that he did bring their flags here because he was
told he could store some items here.
Heidi Warrington shared that Dave Hook has provided a second set of much longer cables for the
PA system.
EducationaUHistoricalArtifacts Preservation— Chairperson Frank McCaw
Frank McCaw shared that our other intern, who researched and designed a prototype
reproduction of a round for the German trench grenade launcher,has turned in all the
specifications to the metal fabrication shop at UNI and said that they are going to produce it for
us at no cost, as a project.
Notifications have been mailed out to all the political parties and expect to have candidates here
for the September 19th town hall meeting. A press release will be sent out through the news
media,to the veterans' organizations and anybody else that may be interested.
He commented that the campaign encouraging the city council to fully fund the Grout was
successful, and that council voted to fund the Grout 100% for one year, beginning July 1, 2026.
Frank requested reimbursement from the Artifact Fund for purchases he made at Hobby Lobby
in the amount of$20.70 and Copy Works in the amount of$42.22.
Moved by S. Grimm, seconded by D. Grimm, to approve the requested reimbursement to Frank
McCaw in a total amount of$62.99. Voice vote-Ayes: Eight. Motion carried.
April 22, 2025 Page 3
Randy Miller suggested that the commissioners consider having bricks engraved with the names
of those who are listed on the prototype booklet that don't already have a brick and placing them
around the Civil War Memorial Fountain.
Heidi Warrington provided Frank with contact information where he might get publishing done
at a discounted rate.
Finance/Fundraising—James Lentfer
Jim Lentfer shared the current fund balance amounts from the consolidated financial worksheet
commenting that the Waterloo Community Fund balance decreased by $184.26 due to fees and
changes in the market. He said that there is still plenty of money to spend on the flooring project
by zeroing out the Courbat Memorial Fund with the balance coming out of the Community
Foundation.
Jim requested the commission's approval to purchase items in preparation for the Memorial Day
event at the following approximate costs. Stage rental- $150,Brochure - $225 and Flowers -
$50.
Moved by Lentfer, seconded by Warrington, to approve not to exceed$600.00, for the rental of
staging,brochures and flowers for the Memorial Day event. Voice vote-Ayes: Eight. Motion
carried.
The commission members discussed the purchase of a laptop,printer and software. Frank said
he received clarification from Bridgett Wood that she would be willing to make online purchases
on behalf of the commission to ensure no taxes would be charged. There is a need for
clarification on how the required software would be paid for. Craig White directed Jim to talk
with Bridgett.
Unfinished Business
Randy Miller commented on the lack of parking, including handicap parking and questioned if
that was still something we wanted to pursue. Nancy Higby explained that Mohammad Elahi has
retired and offered to send David Grimm the contact information for Safiah Elahi,the new
Traffic Operations Director.
New Business
Jim Lentfer commented that he brought the flags over from the VFW to be stored in the cabinet
and asked if the state does take over the VFW, who will place flags at Calvary. He said that the
district commander told him to bring this question before the Veterans Memorial Hall
commission and ask if they would like to help.
David Grimm shared that on Monday he talked with the VFW commander for the state and was
told that he was coming to Waterloo to solve the problems here and intends to hold elections and
save the Sullivan VFW Post.
April 22, 2025 Page 4
He commented that this commission approved Jim's request to use a cabinet to store items
because they were closing the VFW. But with the news that they are not closing, Dave told Jim
that any property that belongs to the VFW needs to be returned. He further commented that this
commission is not in the flag business other than the flags that are on this property.
A discussion was held about flag retirement. Heidi Warrington shared that the Waterloo
Cemetery will hold a burial ceremony on or near Veterans Day.
With no further business before the commission, it was moved by Mrzlak, seconded by
S. Grimm, that the meeting be adjourned at 6:15 p.m. Voice-vote Ayes: Eight. Motion carried.
Nancy Higby
Deputy City Clerk
Waterloo Veterans Memorial Hall
Consolidated Financial Statement WORKSHEET
As Of: 5/9/44
City Of Waterloo Accounts Waterloo Community Foundation Accounts
Previous Accounts Balance 13,316.23 Previous Accounts Balance $12,805.60
Brick Fund Previous Balance $6,791.68 Fountain Previous Balance $5,908.28
Income $60.00 Income
Total Income $60.00 Total Income $0.00
S..u.Go', Payments:
Total Payments %S 17o.00; Total Payments $0.00
Current Brick Balance $6,731.68 Current Fountain Balance $5,908.28
Courbat Memorial Previous Balance $3,895.12 Cole/Hultman Previous Balance $0.00
Income Income
Income Total $0.00 Income Total $0.00
Payments: Payments:
Payments Total $0.00 Payments Total $0.00
Current Courbat Balance $3,895.12 Current Cole/Hultman Balance $0.00
Artifacts Projects Previous Balance $416.97 General Fund Previous Balance $7,081.58
Income Income
Account Appreciation
interest
Income Total $0.00 Income Total $0.00
Payments: Payments: $1� 86)4.2
($62.99) Administration Expense
Bank Fees
Returned Checjk
Payment Total ($62.99) Payment Total ($184.25)
Current Artifacts Balance $353.98 Current General Balance $6,897.33
City Budget Previous Balance $2,622.82 Income&Payment amounts are
3/1/2026 31/25 Report from WCF
Income
Income Total $0.00
Payments: ($4.9.34)
($61.88)
($110.00)
($287.78)
($1,047.67)
Payments Total ($1,555.67)
current city budget balance $1,067.15
Current City Accounts Balance l$12,047.93J Current Foundation Accounts Balance $12,805.60
Total WVMH Funds Balance
$24,853.53
Project Transaction Report
CITY OF G/L Date Range 04/16/26 - 05/26/26
� �,� Include Sub Ledger Detail
✓ Sorted By Project - G/L Account - Date
Journal Sub
G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change
01MYR.0009-MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,635.70)
010-22-8820 3500-Sale of Bricks
05/05/2026
2026-00001429 JE RA Revenue Collection Collections Yes 60.00 (6,695.70)
Payment Post
Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount
2026-00009005 2026-11000908 1 ENGRAVED BRICK TROY ELLIOTT 05/05/2026 60.00 (60.00)
Total $60.00 ($60.00)
05/08/2026
2026-00001439 JE RA Revenue Collection Collections Yes 60.00 (6,755.70)
Payment Post
Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist,Amount
2026-00009077 2026-11000921 1 ENGRAVED BRICK BRUCE BOWERS 05/08/2026 60.00 (60.00)
Total $60.00 ($60.00)
010-22-8820 3500 Total $0.00 $120.00 ($6,755.70)
01MYR.0009 Total $0.00 $120.00 ($6,755.70)
01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($3,895.12)
01MYR.000RBAT Total ($3,895.12)
01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($416.97)
010-22-8820 1539-Institutional Supplies
05/04/2026
2026-00001423 JE AP A/P Invoice Entry Accounts Payable 62.99 (353.98)
Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount
Type
2026-00001594 FRANK MCCAW REIMB FOR ARTIFACT 04/22/2026 Check 314374 62.99 62.99
MATERIALS
Total $62.99 $62.99
010-22-8820 1539 Total $62.99 $0.00 ($353.98)
01MYR.MEMRTFCT Total $62.99 $0.00 ($353.98)
Grand Totals $62.99 $120.00
Run by Nancy Higby on 5/26/2026 9:43:09 AM Page 1 of 1