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Home My WebLink About07.06.2026_Finance_Committee_MinutesDocusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 July 6, 2026 FINANCE COMMITTEE 5:10 p.m. Harold E. Getty Council Chambers Pre -Meeting Items Roll Call. Members present: Chairperson Steve Simon, Vice Chairperson Steve Schmitt (arrived at 5:12 p.m.) and Hector Salamanca Arroyo. Approval of Agenda as proposed or amended. Salamanca/Simon that the agenda as presented be approved. Voice vote -Ayes: Two. Motion carried. Kelley Felchle, City Clerk, shared that the first travel request needs to be moved to the July 20, 2026 meeting. Approval of Minutes of the June 15, 2026, Finance Committee, as proposed or amended. Salamanca/Simon that the minutes of the June 15, 2026, Finance Committee, as proposed be approved. Voice vote -Ayes: Three. Motion carried. TRAVEL REQUESTS Salamanca/Simon that the following travel requests be approved. Voice vote -Ayes: Two. Motion carried. Sqt. Wertz Class/Meeting: ILEA Driving Instructor Re -certification Destination: Johnston, IA Dates: August 26, 2026 Amount not to exceed: $372.00 This item moved to the July 20, 2026 meeting. Robbin Degeratu, Library Director Class/Meeting: Iowa Library Association Leadership Institute Destination: Ankeny, IA Dates: August 4-6, 2026 Amount not to exceed: $493.00 PRE -AUTHORIZATION TO EXPEND OVER $2,500.00 Salamanca/Schmitt Page 1 of 6 Docusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 that the request for the following pre -authorizations to expend over $2,500 be approved. Voice vote -Ayes: Three. Motion carried. Airport (Interior Paint - Amended) Amount: $27,818.00 Expenditure: Amending previous pre-auth to increase by $1,802.00 to cover additional work and drywall repairs needed. Airport (Flooring - Amended) Amount: $82,686.46 Expenditure: Amending to add $4,300.00, which was part of the extra cost for rubber flooring at Gates 1 and 2. Culture & Arts (Exterior Sign Repair) Amount: $29,738.92 Expenditure: Repair of hail damage to exterior marquee sign at Culture and Arts Center. Finance (Actuarial Services) Amount: $3,000.00 Expenditure: Actuarial services for the 509A Self -insured Group Healthcare Plans Report. Finance - HR (Advance Scheduling - Payroll) Amount: $15,595.94 Expenditure: Annual payment for advanced scheduling for time and attendance for various departments. Finance (Annual Software Maintenance - FY27) Amount: $194,539.07 Expenditure: Annual maintenance fees for financial, community development, and human resources software with Tyler Technologies Inc. Finance (Convention Center Concourse Players - AMENDED) Amount: $87,234.47 + $225.00 S/H Expenditure: (16) concourse players and installation at the Convention Center to be able to control interior media displays and connect with external media displaysn amended for (10) LCD displays with HDMI input in order to use the concourse players. Fire (Trailer) Amount: $5,005.00 Page 2 of 6 Docusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 Expenditure: 15-foot 2026 Aluma utility trailer for Waterloo Fire Rescue Gator #341. Leisure Services (Repairs to the Dehumidification Unit) Amount: $5,175.16 Expenditure: Emergency repairs to the dehumidification unit at Young Arena damaged during a thunderstorm. Leisure Services (Zamboni) Amount: $13,777.00 Expenditure: Floor leveling and painting of the Zamboni runway at Young Arena. Leisure Services (Annual Maintenance) Amount: $7,991.00 Expenditure: Annual preventative maintenance on Young Arena ammonia ice system. Leisure Services (HV600 AC Drive and Preventative Maintenance) Amount: $23,566.00 Expenditure: HV600 AC Drive and preventative maintenance items for Munters Dehumidification Unit. MIS Dept. (Server and Storage Maintenance Renewal) Amount: $7,974.63 Expenditure: Maintenance and support renewal for storage and server hardware. Police (GrayKey Annual Renewal) Amount: $37,370.00 Expenditure: Magnet Forensics GrayKey software yearly renewal for police detectives. Sewer (Condensate/Sediment Drip Trap) Amount: $29,999.44 + $650.00 S/H Expenditure: (1) 8" Stainless Steel Condensate/Sediment Trap and Sight Glass. Sewer (Exhaust Ventilatoi) Amount: $4,160.00 Expenditure: (1) Downblast Centrifugal Exhaust Ventilator with explosion -proof rated motor/disconnect to replace the current one that is failing. Page 3 of 6 Docusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 Sewer (Sewage Ejector Pump) Amount: $5,645.80 Expenditure: (1) Goulds Sewage Ejector Pump for a storm lift station. Sewer (Generator Rental) Amount: $33,398.04 + $10,000.00 Delivery/Pick Up Expenditure: To power the plant in the event of an outage while switchgears at the Waste Management plant are being fixed and replaced. Sewer (Rental for 36 inch Line Bypass Pumping) Amount: $25,549.34 + $950.00 Delivery/Fuel Expenditure: Equipment rental for 36-inch line bypass pumping, in conjunction with the FY26 Emergency Sanitary Sewer Repair at Dead End of Nevada Street project. Sewer (Manhole Sealings) Amount: $45,800.00 Expenditure: The sealing of the two new manholes being installed due to failure of the 54-inch Sanitary Interceptor and sealing the transitions from CIPP to Concrete pipe, in conjunction with the FY2026 Emergency Sanitary Sewer Repair at Dead End of Nevada Street. Sewer (Rental for 54 inch Line Bypass Pumping) Amount: $62,659.75 + $5,798.35 Delivery/Fuel Expenditure: Equipment rental for 54-inch line bypass pumping, in conjunction with the FY26 Emergency Sanitary Sewer Repair at Dead End of Nevada Street project. Traffic Operations (Cabinet Replacement) Amount: $16,302.00 Expenditure: Purchase a traffic control cabinet to replace the accident -damaged cabinet at 11th Street and Williston Avenue. Traffic Operations (Cabinet Replacement) Amount: $16,156.00 Expenditure: Purchase a traffic control cabinet to replace the accident -damaged cabinet at Park Avenue and Commercial Street. Traffic (Sign Printer) Amount: NTE $22,000.00 Expenditure: (1) HP Latex 730 printer with related inks and supplies for the new sign printer and the installation of it by Grimco. Page 4 of 6 Docusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 MIS Department (Elements On Prem Subscription) Amount: $43,709.08 Expenditure: Elements XS Annual Subscription. BUDGET LINE ITEMS TO BE AMENDED Simon/Schmitt that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried. Approve the project budget amendment for the FY 2026 Cedar Prairie Trail Replacement - Dewitt Road to Ridgeway Avenue (Cedar Falls), under Contract 1142, in the amount of $620,000.00, as submitted by the Engineering Department. Approve the project budget amendment for the FY 2027 Virden Creek Dam and Fletcher Gate Repairs, under Contract 1163, in the amount of $2,630,000.00, as submitted by the Engineering Department. Approve the budget amendment to increase the Cash -on -Hand revenue line by $5,000.00 and increase the Administrative Allocation expense line by a total of $5,000.00 for Veterans Memorial Hall for use by Veterans Memorial Hall Commission, as submitted by the Finance Department. OTHER COMMITTEE BUSINESS Simon/Schmitt that the following refund requests be approved. Voice vote -Ayes: Three. Motion carried. Refund request for property located at 1422 Vine Street for charges billed in error for garbage fees, in the amount of $136.08. Refund request for property located at 225 E. Mullan Avenue for charges billed in error for garbage fees, in the amount of $1,119.15. Refund request for property located at 724 W. Park Avenue for charges billed in error for garbage fees, in the amount of $1,387.68. BILLS PAYMENT Page 5 of 6 Docusign Envelope ID: B77F0C60-EC29-893B-8169-EDFFE7BA4951 June 22, 2026. Simon/Schmitt that the Bills Payment as contained in the Accounts Payable Report dated June 22, 2026, in the amount of $2,900,890.41, be approved. Voice vote -Ayes: Three. Motion carried. June 29, 2026. Simon/Schmitt that the Bills Payment as contained in the Accounts Payable Report dated June 29, 2026, in the amount of $4,517,184.70, be approved. Voice vote -Ayes: Three. Motion carried. July 6, 2026. Simon/Schmitt that the Bills Payment as contained in the Accounts Payable Report dated July 6, 2026, in the amount of $6,554,807.67, be approved. Voice vote -Ayes: Three. Motion carried. ADJOURNMENT Schmitt/Salamanca that the meeting be adjourned at 5:23 p.m. Voice vote -Ayes: Three. Motion carried. p—Signed by: e ey e chle City Clerk Page 6 of 6