Loading...
HomeMy WebLinkAboutMinutes-01/16/2003• • January 16, 2003 The Council of the City of Waterloo, Iowa, met in Special Session at City Hall Council Chambers, Waterloo, Iowa, at 8:30 a.m., on Thursday, January 16, 2003. Mayor John R. Rooff in the Chair. Roll Call. Greenwood, Clark, Jordan, Hurley, Getty. Absent: Welper. 117938 - Jordan/Clark that the Agenda, as proposed, for the Special Session on Thursday, January 16, 2003, at 8:30 a.m., be accepted and approved. Ayes: Five. Absent: Welper. Motion carried. 117939 - Hurley/Greenwood that copies of the Call for the Special Session on Thursday, January 16, 2003, be received and placed on file. Ayes: Five. Absent: Welper. Motion carried. 117940 - Getty/Hurley that the appointment of John Kincaid as Fourth Ward Councilperson be received, placed on file and approved. Ayes: Five. Absent: Welper. Motion carried. 117941 - Mayor Rooff administered the Oath of Office to Councilperson John Kincaid. 117942 - Hurley/Jordan that "Resolution awarding contract to Prairie Construction of Waterloo, Iowa in the amount of $1,132,000.00 in conjunction with Five Sullivan Brothers Convention Center 2002 Renovation", be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Greenwood stated that he held up the award of this contract as he was concerned that a local provider, Don's TV Maximum Sight & Sound, was left out of the bidding process. Councilperson Greenwood stated he met with Harry Doyle and Don's TV and successfully solved the problem as it was determined Don's TV was not a qualified provider of the product for this project. Mayor Rooff asked Rudy Jones, Acting Community Development Director, if he was comfortable that everything was done regarding minority participation. Mr. Jones responded that he is somewhat satisfied, but he is dissatisfied with the amount of minority participation. Mr. Jones stated that due to the time and gaps in the process he is not sure if there was enough time for the minority contractors. Craig Schwerdtfeger of Struxture Architects, stated that to the best of his knowledge the proper procedures were followed regarding minority participation on this project. Mr. Schwerdtfeger stated he worked with Rudy Jones to get all the necessary paperwork. Mayor Rooff asked Rudy Jones to work with the architect to make sure all minority contractors had an opportunity to bid on the project and that we made a good faith effort. Councilperson Hurley asked Mr. Jones where his lack of satisfaction was, was it because the minority contractors did not participate or was the process broken. Mr. Jones responded that the process was not followed to give everyone time to notify the contractors and subcontractors, and maybe the Holidays were the reason. Mr. Cutwright stated that Prairie Construction's bid shows that contact was made with the subcontractors as to whether they were planning to bid. The bid document was sent out in mid-December and the plans were available in the Plan Room. Mr. Cutwright stated that Prairie Construction made contact with the subcontractors on January 1 and the contract was not let for bid until January 13, 2003. Mr. Cutwright stated that the contractor did fill out the MBE/WBE form as to the time when he made contact with the MBE/WBE and which minority contractor was awarded part of the contract. Mr. Cutwright and Mr. Jones reviewed the bids submitted by MBE/WBE contractors. January 16, 2003 Page 2 Councilperson Hurley stated he was satisfied with moving forward on the project, but feels we need to do a thorough analysis of the process. If we encouraged MBE participation and they did not respond then we are okay, but if it is because they did not have time or encouragement then that is something else. Councilperson Hurley stated the council will be facing this issue time and time again and he doesn't want to kill a contract because we did not follow the proper procedures. Mayor Rooff stated that the new position of contract compliance has been expanded to develop minority contractors and bring it in at the federal level. Willie Greer reported he did bid as a minority on this project, but he did not submit his bid until Monday. Mr. Cutwright stated that the sheet turned in does not indicate that Greer Construction is listed as a minority contractor to bid on the contract. Mr. Schwerdtfeger stated he will look into this as it is possible if the paperwork was not turned in he might not have been listed on the minority contractor documents. Mr. Greer stated that he picked up the papers on Friday morning and submitted them to every contractor who took out plans. Mr. Cutwright noted that we are looking at the highest bidder, and Greer Construction is not listed on Prairie Construction's bid. Mr. Cutwright stated he is satisfied we met our goals for minority participation and should move forward on this project. Mayor Rooff asked if there were minority contractors who could have bid on the project, and Mr. Cutwright responded that two minority electrical contractors could have bid on the project, but they did not choose to bid on this project. Mr. Cutwright stated he would like the council to vote on all alternates and move ahead with the complete project. Councilperson Hurley stated he was bothered participation and asked what percent of the participation. Mr. Jones responded that the participation is less than $1,000.00, but we do contractors did not bid on the project. by the lack of contract include amount indicates not know why the MBE/WBE minority minority minority Mayor Rooff stated that no minority electricians bid the project, Culpepper chose not to bid, and Daniel Home Improvement bid on the interior/exterior demolition and cement work, but their bid was not used. Mike Christiansen from Prairie Construction stated that Daniel Home Improvement was not used because they were not the lowest responsive bidder, and he wanted to have a competitive bid. Mr. Christiansen stated he would be happy to work with the city and architect to show what bids were used. Councilperson Hurley called for the question. Ayes: Three. Nays: Kincaid, Greenwood, Jordan. Absent: Welper. Motion failed. 117943 - Jordan/Clark that the original motion be amended that the bid documents be reviewed Jones, Lou Cutwright, the Architect and Contractor to make sure all contractors had an opportunity to bid on the project. Ayes: Six. Welper Motion carried. by Rudy MBE/WBE Absent: 117944 - A vote was taken on the original motion with the following result. Ayes: Six. Absent: Welper. Resolution adopted and upon approval by Mayor assigned No. 2003-39. 117945 - Councilperson Clark asked if the architect foresees problem completing the project on time. Mr. Schwerdtfeger responded that the bid needs to be approved today in order to meet the timeline of this contract. Mr. Schwerdtfeger noted that some of the tile has a 12 week delay, and they are in discussions to use alternative material. Getty/Clark that the meeting be adjourned at 9:05 a.m. Ayes: Six. Absent: Welper. Motion carried. Nancy Eckert City Clerk •