HomeMy WebLinkAbout08.03.2026_Finance_Committee_MinutesDocusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
August 3, 2026
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Pre -Meeting Items
Roll Call.
Members present: Chairperson Steve Simon, Vice Chairperson Steve Schmitt and Hector
Salamanca Arroyo.
Approval of Agenda as proposed or amended.
Schmitt/Salamanca
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Schmitt/Salamanca
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Sgt. TJ Frein & Ehlers, Detective Aitchison and Detective Kramer
Class/Meeting: National Gang Research Center Conference
Destination: Chicago, IL
Dates: August 3-5 2026
Amount not to exceed: $7,248.00
LeAnn M. Even, Deputy City Clerk
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Bettendorf, Iowa
Dates: September 23-25, 2026
Amount not to exceed: $1,430.80
Jared Little, Connor Luhring, Bryston Raue, Caleb Granzow, Colten Dralle and Jared
King - Fire Fighter/EMT
Class/Meeting: Paramedic School
Destination: Hawkeye Community College
Dates: August 2026 - July 2027
Amount not to exceed: $22,000.00
Lekeisha Veasley, Housing Director and Housing Coordinators -Senada Muhic, Jennifer
McGee, LaToya Hall, and Tatiana Moore
Class/Meeting: 2026 Iowa NAHRO HOTMA Training
Destination: Des Moines, IA
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
Dates: September 21-22, 2026
Amount not to exceed: $2,040.00
Angie Fordyce
Class/Meeting: CDBG Basics Online Training and Certification Course
Destination: Online Training
Dates: September 1-26, 2026
Amount not to exceed: $375.00
Housing Coordinators - LaToya Hall and Jennifer McGee
Class/Meeting: NSPIRE for Housing Choice Voucher with Certification Exam
Destination: Webinar
Dates: October 13-15, 2026
Amount not to exceed: $1,835.00
Fire Marshal Weliver, Lt. Van Dyke, Cpt. Jensson and TJ Schaffer
Class/Meeting: Annual Fire Investigation Seminar
Destination: Johnston, IA
Dates: September 15-17, 2026
Amount not to exceed: $2,944.40
Brock Weliver, Fire Marshal and JD Van Dyke, Fire Inspector
Class/Meeting: 2026 Hawkeye State Fire Safety Association Fall Conference
Destination: Des Moines, IA
Dates: October 27-29, 2026
Amount not to exceed: $934.56
CSI Det. Hageman
Class/Meeting: IAI Conference
Destination: St. Louis, MO
Dates: August 17-21, 2026
Amount not to exceed: $2,526.00
Dawn Ward, EMS Administrative Assistant and Jason Hernandez, Medical Supervisor
Class/Meeting: IEMSA Regional EMS Billing and Documentation Conference
Destination: West Des Moines, Iowa
Dates: August 10-12, 2026
Amount not to exceed: $1,396.76
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Salamanca/Schmitt
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Two. Motion carried. Steve Schmitt briefly exited the meeting and returned at 5:34
p.m
Airport (Plow Repair)
Amount: $33,775.00
Expenditure: Parts and labor to repair Wausau snow plow.
Central Garage (Sweeper Software Update/Labor)
Amount: $2,596.42
Expenditure: Labor services and installation of new software on sweeper #192014.
Central Garage (Hydraulic Pump Repair)
Amount: $3,528.27
Expenditure: Hydraulic pump repair on Refuse Truck #151904.
Central Garage (Joystick Replacement)
Amount: NTE $7,500.00
Expenditure: Replace the driver -operated joystick for the Spray Injection Patcher.
Central Garage (Street Sweeper Repair Tech Services)
Amount: $3,315.07
Expenditure: MacQueen technician to evaluate reverse issues for unit #191518.
Central Garage (PD Lights for Chevy Tahoes)
Amount: $3,158.30
Expenditure: Up -fit Whelen lighting for new PD Tahoes.
Central Garage (FY2027 Blanket —Emergency Fuel Island Repairs)
Amount: $30,000.00 + $1,000.00 S/H
Expenditure: Blanket pre -authorization for fuel island repairs and parts.
Central Garage (FY2027 Blanket —Petroleum Products)
Amount: $40,000.00
Expenditure: FY2027 blanket pre -authorization for fleet maintenance including oils and greases.
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
Central Garage (FY2027 Blanket —Fleet Tires)
Amount: $100,000.00
Expenditure: FY2027 blanket pre -authorization for fleet tires.
Engineering (Wetland and Stream Credits)
Amount: $242,200.00
Expenditure: Corp of Engineers has determined that wetland and stream credits will be needed
for the Katoski Drive and Huntington Road construction.
Mr. Simon requested an overview of the item.
Jaime Knutson, City Engineer, provided an overview regarding the wetland/stream credits,
60/40 split between the Waterloo schools and the city and the construction timeline and
discussions with the Corps of Engineers associated with this project.
Finance (Plan -It! Renewal)
Amount: $10,475.00
Expenditure: (1) year of Plan -It! Capital Planning Software subscription renewal.
Finance (Plan -It! Add-Ons)
Amount: $6,950.00
Expenditure: Annual fee for adding the replacement plan manager, web transparency tool, and
single sign -on to our current Plan -It! subscription.
Fire (Diagnostic Tool)
Amount: $8,995.00
Expenditure: PRO -LINK Plus Snap-On Diagnostic Tool.
Fire (Tires)
Amount: NTE $19,200.00
Expenditure: Blanket pre -authorization for FY27 tire replacement on emergency vehicles.
Fire (Online Education Platform)
Amount: $8,391.24
Expenditure: Lexipol annual subscription renewal for our continuing education platform.
Fire (Engine 302 Repairs)
Amount: $14,138.16
Expenditure: Repairs to engine 302 due to oil leak.
Leisure Services (Asphalt Overlay around Washington Park)
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
Amount: $5,320.00
Expenditure: Asphalt overlay on the walking paths around Washington Park Teahouse, garden,
and new water feature.
Leisure Services (Fairview Cemetery Funding)
Amount: $70,000.00
Expenditure: FY27 funding for operations at Fairview Cemetery.
Mr. Salamanca questioned the current upkeep of the cemetery and how funding would be used
going forward.
Todd Derifield, Leisure Services Director, provided an overview of the cometary funding.
Leisure Services (ProGator Repair)
Amount: $6,342.80
Expenditure: Repairs to a John Deere ProGator damaged in an accident.
Sewer (Eastside Interceptor - Rental for 36-inch Line Bypass Pumping)
Amount: $25,549.34 + $1,212.55 Fuel/Delivery
Expenditure: Rental equipment for 36-inch line bypass pumping, in conjunction with the FY26
Emergency Sanitary Sewer Repair at Dead End of Nevada Street project.
Sewer (Eastside Interceptor - Rental for 54-inch Line Bypass Pumping)
Amount: $65,532.86 + $5,345.20 Fuel/Delivery
Expenditure: Rental equipment for 54-inch line bypass pumping, in conjunction with the FY26
Emergency Sanitary Sewer Repair at Dead End of Nevada Street project.
Sewer (Gear Reducer)
Amount: $2,906.75 + $235.00 S/H
Expenditure: To purchase repair parts for a leaking Secondary Clarifier Gear Reducer for the
Easton Wastewater Plant.
Sewer (Pressure Sensor)
Amount: $3,151.78 + $50.00 S/H
Expenditure: To purchase a Digester Pressure Sensor to replace the current one which is
failing.
BUDGET LINE ITEMS TO BE AMENDED
Simon/Schmitt
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Mr. Schmitt questioned salary increases.
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
Bridgette Wood, Finance Director, explained funding for part-time salaries.
Approve the project budget to accept the Proiect Safe Neighborhood Grant, in the amount of
$30,590.00, as submitted by the Police Department.
Approve the project budget for the Byrne Justice Assistance Grant for the Tri-County Task
Force funded with a federal grant passed through the State of Iowa in the amount of
$207,345.00, ($113,854 to be used by the City of Waterloo and $93,491 to be used by other
agencies), as submitted by the Police Department.
Approve the budget amendment to increase the Damage Claims Revenue line and Vehicle
Replacement Part Expense line in the amount of $6,343.00, for repairs to the ProGator that was
damaged in an accident, as submitted by Leisure Services.
Approve the budget amendment to increase Cash on Hand revenue line and increase Motor
Vehicles and Equipment line in the amount of $35,000.00, for the purchase of a new pickup, as
submitted by Code Enforcement.
Approve the budget amendment to increase the cash on hand revenue line, decrease housing
assistance payments expense line, increase part-time salaries, and increase city FICA expense
lines, to move the funding from the ceased FSS Program to the Housing Choice Voucher -
Section 8 Program for part-time Eligibility Specialist position, as submitted by Waterloo Housing
Authority.
Approve the budget amendment to increase the Restricted Donations Revenue line and
increase Park Improvement Expense line in the amount of $15,644.00, to complete the
Washington Park Project, as submitted by Leisure Services.
BILLS PAYMENT
July 27, 2026.
Simon/Schmitt
that the Bills Payment as contained in the Accounts Payable Report dated July 27, 2026, in the
amount of $6,033,910.25, be approved. Voice vote -Ayes: Three. Motion carried.
August 3, 2026.
Simon/Schmitt
that the Bills Payment as contained in the Accounts Payable Report dated August 3, 2026, in
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Docusign Envelope ID: CE323DE2-A7AB-8DEA-8276-2E84D39FB954
the amount of $4,469,750.64, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Schmitt/Salamanca
that the meeting be adjourned at 5:36 p.m. Voice vote -Ayes: Three. Motion carried.
p—Signed by:
felzat
itshle
City Clerk
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