HomeMy WebLinkAbout7/15/26 Telecom Board Meeting MinutesTELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Council Chambers
July 15, 2026
4:00 p.m.
1. Members present: Mr. Van Fleet, Mr. Kurtenbach, and Mr. Young. Absent: Mr.
Batemon and Ms. Wienands.
2. Moved by Kurtenbach seconded by Young that the agenda as proposed, be approved.
Voice vote-Ayes: Three. Motion carried.
3. Moved By Young seconded by Kurtenbach that the special meeting minutes of June
10, 2026, as presented, be approved. Voice vote-Ayes: Three. Motion carried.
4. Moved by Kurtenbach seconded by Young that, Resolution No. 2026-11, authorizing
payment of bills for May and June 2026, be adopted. Roll Call vote-Ayes: Three.
Motion carried.
Mr. Van Fleet inquired about item three.
Ben Stineman, Interim General Manager, provided clarification regarding the charges.
He stated that although Waterloo Fiber canceled its services effective July 1, charges
were still incurred. He further stated that the charges are currently being disputed and
that the amount will be credited back once the dispute is resolved.
Mr. Kurtenbach asked if July’s bills will show that credit.
Ben Stineman confirmed it will.
5. Moved by Young seconded by Kurtenbach for a motion to receive and file the Fiscal
Year End December 31, 2024, audit.
Mr. Kurtenbach asked why it took so long to receive the audit.
Todd Kielkopf, Kielkopf Advisory Services, clarified that much of the delay was due to a
financial software change.
Mr. Kurtenbach asked how soon the board will see the 2025 audit numbers.
Todd Kielkopf stated that the draft for the 2025 audit is currently being worked on, and
the board should see that finalized sometime next month.
Mr. Young requested further clarification regarding segregation of duties.
Todd Kielkopf provided an overview of the segregation of duties, which includes the
implementation of additional policies and procedures.
Docusign Envelope ID: D5399194-3D73-8701-8161-E1AA1CAC89EB
Page 2
6. Update from general manager and consultants.
Mike Regan, Entrust, stated that the task order eleven handoff was pushed back to
July. He stated that the next handoff will be task order fifteen in August.
Mr. Van Fleet inquired why the task order handoff was pushed back to July.
Mike Regan explained that the delay was caused by failed testing and that it should be
completed in July.
Mr. Kurtenbach requested an updated map of remaining task orders.
Mike Regan confirmed there are six task orders remaining and that the downtown work
is currently under way.
Missy Gearhart, Gearhart Consulting, expressed that the handbook updates will be
presented at the next board meeting. She also stated that there are some culture and
team building activities with the Waterloo Fiber staff coming up.
Mr. Van Fleet reported that a meeting with JM Search was held earlier that morning,
during which several resumes were reviewed. He stated that preliminary interviews will
be conducted soon.
7. Moved by Young seconded by Kurtenbach to adjourn to a closed session at 4:18 p.m.
Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and
pricing strategies or proprietary information if its competitive position would be harmed
by public disclosure not required of potential or actual competitors, and if no publi c
purpose would be served by such disclosure. Roll Call vote -Ayes: Three. Motion
carried.
Moved by Young seconded by Kurtenbach to adjourn from closed session at 5:30 p.m.
Roll Call vote-Ayes: Three. Motion carried.
8. Adjourn.
With no further business before the board, it was moved by Young seconded by
Kurtenbach that the meeting be adjourned at 5:30 p.m. Voice vote-Ayes: Three. Motion
carried.
Kelley Felchle
Board Secretary
Docusign Envelope ID: D5399194-3D73-8701-8161-E1AA1CAC89EB