HomeMy WebLinkAboutRESOLUTION 2010-131 RESOLUTION NO. 2010-131
RESOLUTION CONFIRMING APPROVAL OF PLANS,
SPECIFICATIONS, FORM OF CONTRACT, ESTIMATED
COST, ETC. , IN CONJUNCTION WITH THE F.Y. 2010
RIVER RENAISSANCE LOWER PLAZA, CONTRACT NO.
763 .
WHEREAS, the City Council of the City of Waterloo, Iowa,
heretofore instructed the City Engineer of said City to prepare
proposed plans, specifications, form of contract, etc . , for the
F.Y. 2010 River Renaissance Lower Plaza, Contract No. 763 , in the
City of Waterloo, Iowa, and
WHEREAS, said City Engineer did file said preliminary plans,
specifications, form of contract, etc . , for the F.Y. 2010 River
Renaissance Lower Plaza, Contract No. 763 , which were
preliminarily approved on February 1, 2010 , and
WHEREAS, a public hearing, upon notice, was held on
February 22, 2010 .
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that said proposed plans, specifications, form of
contract, etc . , for the F.Y. 2010 River Renaissance Lower Plaza,
Contract No. 763 , in the City of Waterloo, Iowa, be, and the same
are hereby, approved as filed.
PASSED AND ADOPTED this 22nd day of February, 2010 .
Ernest G. Clark, Mayor
ATTEST:
Suzy AchAres, CMC
City Clerk
NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract,
And Estimate of Cost and the
NOTICE TO BIDDERS
For the Taking of Construction Bids
For the
F.Y. 2010 RIVER RENAISSANCE LOWER PLAZA
CITY CONTRACT NO. 763
In the City of Waterloo, Iowa
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City
Hall of the said City on the 22"d day of February , 2010, until 4:00 p.m. for the construction of the
F.Y. 2010 RIVER RENAISSANCE LOWER PLAZA, CITY CONTRACT NO. 763, as described in detail in
the plans and specifications now on file in the Office of the City Clerk.
OPENING OF BIDS
All proposals received will be opened in open Council meeting to be held in the Council Chambers in the
City Hall in the City of Waterloo, Iowa, on the 22"d day of February , 2010, at 5:30 p.m. , and the
proposals will be acted upon at such later time and place as may then be fixed.
PUBLIC HEARING
Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans,
specifications, form of contract, and estimate of cost for the construction of the above-described
improvement project at 5:30 p.m. on February 22, 2010 , said hearing to be held in the Council
Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate
of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City
Clerk for public examination, and any person interested therein may file written objection thereto with the
City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk
before the date set for said hearing, or appear and make objection thereto at the meeting above set forth.
SCOPE OF WORK
The extent of the work involved is the construction of retaining walls, steps, sidewalk, handrails, water
main, storm sewer, sanitary sewer, lighting, electrical and other incidental items for the F.Y. 2010 RIVER
RENAISSANCE LOWER PLAZA along the Cedar River in downtown Waterloo.
BEGINNING AND COMPLETION DATES
The work under the proposed contract shall be commenced within ten (10) working days after receipt of
"Notice to Proceed" and all items shall be completed on or before December 31, 2010 The
completion date will be administered based on 150 working days.
NPHB-1 RRLowerPlaza-#763-84050.22.000
METHOD OF PAYMENT TO CONTRACTOR
The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%)
of the work as it is completed and materials delivered and work approved. Final payment will be made
thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is
made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have
been fully paid for such materials and labor will be required unless the City is satisfied that material, men
and laborers have been paid.
The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay
estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory
warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa.
PLANS AND SPECIFICATIONS
Plans and Specifications governing the construction of the proposed improvements have been prepared
by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to
and defining said proposed improvements are hereby made a part of this notice, and the proposed
contract by reference shall be executed in compliance therewith.
Plans and Specifications are obtainable by a qualified bidder from the offices of the City Engineer, 715
Mulberry Street, upon payment of $25.00. The payment is not refundable. The prime contractor,
subcontractors, or suppliers working on the project shall retain their own set of plans and specifications for
use on the project.
The prime contractor will be supplied with the needed number of reduced sets of plans and specifications
at no additional cost.
CONTRACT AWARD
A contract will be awarded to the qualified bidder submitting the lowest bid.
The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in
the bids submitted that might be in the best interest of the City.
Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of
the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders,
prior to awarding the contract.
By virtue of statutory authority, a preference will be given to products and provisions grown and coal
produced with the State of Iowa and preference will be given to local domestic labor in the construction of
the improvement.
PROPOSALS SUBMITTED
The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the
unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided.
Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall
consider the unit bid price as being the valid unit bid price.
The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form
of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid
Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the
information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime
Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the
N P H B-2 R R LowerPlaza-#763-84050.22.000
TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of
Bid or Proposal.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa
bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit
union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the
City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid
submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder
will enter into a Contract for the construction of the work and will furnish the required bonds, and in case
the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid
security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be
signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported
by accompanying Power of Attorney.
PERFORMANCE AND PAYMENT BONDS
The successful bidder will be required to furnish Performance and Payment Bonds within ten (10) days
after forms are presented to him in an amount equal to one hundred percent(100%) of the contract price,
said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the
faithful performance of the contract and the terms and conditions therein contained, and shall guarantee
the prompt payment of all materials and labor and protect and save harmless the City from claims of any
kind caused by the operations of the contractor.
MAINTENANCE BOND
Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall
execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same
to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which
bond is in addition to the bond given by the Contractor to guarantee the completion of the work.
CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING
The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE)
and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of
Contracts awarded by the City of Waterloo, Iowa.
A goal of at least ten percent(10%) for MBE participation on all City funded construction projects that are
estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City
funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in
total with federal funds shall follow the respective agencies contract compliance program and goals. The
Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The
MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably
competitive price for the service being rendered or the Contractor is not required to accept their bid.
PREDETERMINED WAGE RATE
Predetermined wage rates shall apply to all work on this project in accordance with General Decision
No. IA 20080001. In addition, the Prime Contractor shall submit certified payrolls for itself and each
approved subcontractor weekly to the Project Engineer. The Contractor may use the Iowa DOT Certified
Payroll form or other approved form. The Contractor shall list the craft for each employee covered by the
Predetermined Wage Rates. The Prime Contractor shall sign each of the subcontractor's payrolls to
acknowledge the submittal of the Certified Payroll.
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LIQUIDATED DAMAGES
Time is an essential element of this contract. It is important that the work be diligently pursued to
completion. If the work is not completed within the specified contract period, plus authorized extensions,
the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00)
per day, for each day, as further described herein, in excess of the authorized time.
Days beyond the specified completion date for which Liquidated Damages will be charged will be working
days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be
counted only if work is performed. Partial working days will be considered as a full working day. Days not
chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays.
Working days will cease to be charged when only punch list items remain to be completed. Punch list
items do not include contract bid items or approved change/extra work orders.
When the Contractor believes the project to be substantially completed, a written notice stating the same
shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract
extends beyond the normal construction season for such work the Contractor shall submit to the Engineer
in writing a request that working days counted toward the project be suspended until work is resumed the
following construction season.
This amount is not construed as a penalty. These damages are for the cost to the City of providing the
required additional inspection, engineering and contract administration.
PRE-CONSTRUCTION CONFERENCE
Before the work is commenced on this contract, a conference shall be held for the purpose of discussing
the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials.
RECIPROCAL RESIDENT BIDDER PREFERENCE
Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal
Resident Bidder Preference requirement.
Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the
form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site.
SALES TAX EXEMPTION CERTIFICATES
Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to
purchase building materials or supplies in the performance of construction contracts let by the City of
Waterloo.
Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City Council
of said Waterloo, Iowa, on the 1st day of February , 2010.
CITY OF WATERLOO, IOWA
BY:
Suzy Shares
City Clerk
NPHB-4 RRLowerPlaza-#763-84050.22.000
F.Y. 2010 Riverfront Renaissance Lower Plaza
February 22, 2010 Bid Ta 75
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,R 90
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4
Bidder Bid Bond Bid Amount
5
K Cunningham Construction Co, Inc. 6cl- ! � -1 12
1025 Center Street
Cedar Falls, IA 50613
Peterson Contractors Inc. q
Box � �� � � q . 4
Reinbeck, IA 50669
Vieth Construction Corporation -3
6419 Nordic Drive b '
Cedar Falls, IA 50613