HomeMy WebLinkAboutRESOLUTION 2010-162 RESOLUTION NO. 2010-162
RESOLUTION MAKING AWARD OF CONTRACT TO
PETERSON CONTRACTORS, INC. OF REINBECK, IOWA,
FOR THE F.Y. 2010 RIVER RENAISSANCE LOWER
PLAZA, CONTRACT NO. 763 , IN THE AMOUNT OF
$3 , 189, 424 . 95 .
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA:
That the bid of Peterson Contractors, Inc . of Reinbeck,
Iowa, in the amount of $3 , 189, 424 . 95, for the construction of the
F.Y. 2010 River Renaissance Lower Plaza, Contract No. 763 ,
described in the plans and specifications heretofore adopted by
this Council for said project, after public hearing on published
notice required by law, be and is hereby accepted, the same being
the lowest bid received for said work.
The Mayor Pro Tem and City Clerk are hereby directed to
execute contract with the said contractor for the construction of
said improvements, said contract not to be binding on the City
until approved by this Council .
PASSED AND ADOPTED this ist day of March, 2010 .
a _
Quentin Hart, Mayor Pro Tem
ATTEST:
Suzy c ares, CMC
City Clerk
CITY ,Y WATERLOO .
COMUUNITY DEVELOPMENT
620 Mulberry Street,Carnegie Annex • Waterloo, lA 50703 • (319)291-4429 Fax(319)291-4431
February 24, 2010
MEMORANDUM r
Mmyor
BUCK TO: Mayor Clark and City Council
CLARK FROM: Louis Starks, Contracts and Grants Coordinato
SUBJECT: Compliance Review: F.Y. 2010 River Renaissance Lower Plaza
COUNCIL Contract No. 763
MEMBERS
"'`''`''''' There were three prime bidders for this project. Their bids and their proposed M/WBE
subcontracting percentages are listed below:
DAVID
JONES Base Bid M/WBE %
{lr'ard I PCI, $3,189,424.95 0%
CAROLYN Cunningham Construction $3,431,549.53 $22,572.00 or.006%
COLE Vieth Construction Corp. $3,596,334.30 0%
:Ward 2
:3AROLD The City's M/WBE Contracting Policy is triggered at the $50,000 threshold. There were
GETTY no WBE bidders who submitted bids to prime contractors. Two bidders, including the
Kard3 apparent low bidder have elected to self-perform all segments of the project. The second
apparent lowest responsive bidder had less than 1%MBE participation. The difference in
HART IN M. the apparent low and next apparent low bidders' bids is approximately$245,125.00. The
Ward 4 MBE subcontractor quote of$22,752 is roughly 9% of the amount of the difference in
PCI's and Cunningham's bids.
RON
WELPER In the past I have used the a formula many jurisdictions used whereby if the second lowest
hard 5
bidder's bid includes M/WBE participation and "...the bid does not exceed by more then
BOB 3%to a maximum of$10,000 any other lowest and otherwise qualified bidder and if in the
GREENWOOD opinion of the (City) the selection of such bidder as the lowest and best bidder will have
At-Large the greatest potential among bidders for providing equal opportunity to local minority
STEVE group member and women... " Where these facts do not exist,then it might be appropriate
SCHMITT to find Good Faith on the part of the apparent low bidder who has 0%participation or
At-Large lesser participation. Here the MBE participation is extremely small when compared to the
total contract amount, and more significantly,the $245,125.00 difference in PCI's and
Cunningham's bids far exceeds the"3%to a maximum of$10,000" spread between low
bidder and second lowest bidder.
Accordingly,under the particular facts and circumstances here, I conclude"Good Faith"
has been established.
J:\LOUIS-S\Contract Compliance\Compliance Reviews\FY 2010 River Renaissance Lower Plaza#763.doc
Cc: Noel Anderson,C P&D Director
Jamie Knutson,Engineer
Rudy D.Jones,Community Dev.Director
Michelle Weidner,Finance Director
CITY WEBSITE:wwiv.cityofwaterlooiowa.com
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OPPORTUNITY
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CITY OF WATERLOO
Council Communication
City Council Meeting: March 1, 2010
Prepared: February 23, 2010
Dept. Head Signature: Eric Thorson, PE., City Engineer
# of Attachments: f
SUBJECT: F.Y. 2010 RIVER RENAISSANCE LOWER PLAZA
AWARDING OF CONTRACT
PETERSON CONTRACTORS, INC.
Contract No. 763
Submitted by: Jamie Knutson P.E., Associate Engineer
Recommended City Council Action:
After review of the bids, it is being recommended that the award of the contract be made to
PETERSON CONTRACTORS, INC., of Reinbeck, Iowa, in the amount of$3,189,424.95.
Summary Statement
At the City Council meeting on February 22, 2009, bids were opened for the F.Y. 2010
RIVER RENAISSANCE LOWER PLAZA, Contract No. 763,with PETERSON
CONTRACTORS, INC., of Reinbeck, Iowa, as the apparent low bidder.
The Contracts and Grants Coordinator has reviewed the items relating to the 2002 Contract
Compliance Program requirements and has transmitted his recommendation in the attached
letter.
Expenditure Required $3,189,424.95
Source of Funds Vision Iowa, G.O. Bonds
Policy Issue
Alternative
Background Information:
Cc: Louis Starks, Contracts & Grants Coordinator