HomeMy WebLinkAbout09.02.2026 Telecom Board Agenda - Special Session Corrected start time
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Ritch
Kurtenbach
Mike
Young
Amy
Wienands
City Council
Liaison:
Steve
Schmitt
September 2, 2026
Waterloo City Council Chambers
Waterloo City Hall
2:00 p.m.
1. Roll call.
2. Approval of the agenda, as presented.
3. Approval of the minutes of July 15, 2026, regular session, as presented.
4. Resolution No. 2026-12 approving payment of bills for July 2026.
5. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and
pricing strategies or proprietary information if its competitive position would be harmed
by public disclosure not required of potential or actual competitors, and if no public
purpose would be served by such disclosure, and Iowa Code Section 21.5(i) To evaluate the
professional competency of an individual whose appointment, hiring, performance, or
discharge is being considered when necessary to prevent needless and irreparable injury to
that individual’s reputation and that individual requests a closed session.
6. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Council Chambers
July 15, 2026
4:00 p.m.
1. Members present: Mr. Van Fleet, Mr. Kurtenbach, and Mr. Young. Absent: Mr.
Batemon and Ms. Wienands.
2. Moved by Kurtenbach seconded by Young that the agenda as proposed, be approved.
Voice vote-Ayes: Three. Motion carried.
3. Moved By Young seconded by Kurtenbach that the special meeting minutes of June
10, 2026, as presented, be approved. Voice vote-Ayes: Three. Motion carried.
4. Moved by Kurtenbach seconded by Young that, Resolution No. 2026-11, authorizing
payment of bills for May and June 2026, be adopted. Roll Call vote-Ayes: Three.
Motion carried.
Mr. Van Fleet inquired about item three.
Ben Stineman, Interim General Manager, provided clarification regarding the charges.
He stated that although Waterloo Fiber canceled its services effective July 1, charges
were still incurred. He further stated that the charges are currently being disputed and
that the amount will be credited back once the dispute is resolved.
Mr. Kurtenbach asked if July’s bills will show that credit.
Ben Stineman confirmed it will.
5. Moved by Young seconded by Kurtenbach for a motion to receive and file the Fiscal
Year End December 31, 2024, audit.
Mr. Kurtenbach asked why it took so long to receive the audit.
Todd Kielkopf, Kielkopf Advisory Services, clarified that much of the delay was due to a
financial software change.
Mr. Kurtenbach asked how soon the board will see the 2025 audit numbers.
Todd Kielkopf stated that the draft for the 2025 audit is currently being worked on, and
the board should see that finalized sometime next month.
Mr. Young requested further clarification regarding segregation of duties.
Todd Kielkopf provided an overview of the segregation of duties, which includes the
implementation of additional policies and procedures.
Page 2
6. Update from general manager and consultants.
Mike Regan, Entrust, stated that the task order eleven handoff was pushed back to
July. He stated that the next handoff will be task order fifteen in August.
Mr. Van Fleet inquired why the task order handoff was pushed back to July.
Mike Regan explained that the delay was caused by failed testing and that it should be
completed in July.
Mr. Kurtenbach requested an updated map of remaining task orders.
Mike Regan confirmed there are six task orders remaining and that the downtown work
is currently under way.
Missy Gearhart, Gearhart Consulting, expressed that the handbook updates will be
presented at the next board meeting. She also stated that there are some culture and
team building activities with the Waterloo Fiber staff coming up.
Mr. Van Fleet reported that a meeting with JM Search was held earlier that morning,
during which several resumes were reviewed. He stated that preliminary interviews will
be conducted soon.
7. Moved by Young seconded by Kurtenbach to adjourn to a closed session at 4:18 p.m.
Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and
pricing strategies or proprietary information if its competitive position would be harmed
by public disclosure not required of potential or actual competitors, and if no publi c
purpose would be served by such disclosure. Roll Call vote -Ayes: Three. Motion
carried.
Moved by Young seconded by Kurtenbach to adjourn from closed session at 5:30 p.m.
Roll Call vote-Ayes: Three. Motion carried.
8. Adjourn.
With no further business before the board, it was moved by Young seconded by
Kurtenbach that the meeting be adjourned at 5:30 p.m. Voice vote-Ayes: Three. Motion
carried.
Kelley Felchle
Board Secretary
JULY 2026 EXPENSES
ADVANTAGE ADMINISTRATORS, INC HEALTH INSURANCE 3,472.04
AHLERS & COONEY, P.C.LEGAL 13,056.00
AMAZON CAPITAL SERVICES SUPPLIES 547.67
AVESIS VISION INSURANCE 123.74
BERGANKDV LEGAL 15,000.00
CALIX, INC OPERATIONS, SERVICE CLOUD,
SOLUTION AND SUPPORT 3,108.02
CAMVIO, INC CUSTOMER BILLING SYSTEM 2,458.75
CEDAR FALLS UTILITIES MARKETING 3,710.00
CEDAR RAPIDS TV, LLC WHOLESALE BANDWIDTH 4,585.00
CINTAS, CORP ADVERTISING 141.49
CITY OF WATERLOO BUILDING MAINTENANCE 2,281.75
COLOFF MEDIA VEHICLE FUEL 2,347.00
COMPLIANCE SOLUTIONS, INC ADVERTISING 900.00
DELTA DENTAL OF IOWA DENTAL INSURANCE 701.68
ELAN FINANCIAL SERVICES SUPPLIES/ADVERTISING 7,272.00
FUSE TECHNIC, LLC CONSULTING 9,100.00
GEARHART TALENT CONSULTING CONSULTING 760.00
HURRICANE ELECTRIC, LLC INTERNET-EXCHANGE 400.00
IOWA DEPARTMENT OF REVENUE SALES TAX 942.88
ITG COMMUNICATIONS, LLC INSURANCE ON STORAGE 500.00
JM Search & Company CONSULTING 25,000.00
KIELKOPF ADVISORY SERVICES, LLC CONSULTING 3,637.50
LAMAR COMPANIES ADVERTISING 5,355.00
LEO STINEMAN REIMBURSEMENT 42.50
LESLEY WILDER BUILDING MAINTENANCE 600.00
MENARD, INC SUPPLIES 171.22
MIDAMERICAN ENERGY COMPANY HUT UTILITIES 2,370.70
MUTUAL OF OMAHA LIFE INSURANCE 406.64
NRTC ISP TECH SUPPORT 1,000.00
ORKIN BUILDING MAINTENANCE 192.60
PAYMENTUS CORPORATION A/R TRANSACTION FEES 694.82
PDCM INSURANCE 6,711.51
POWER & TELEPHONE SUPPLIES 314.04
RENDER NETWORKS, INC TECHNOLOGY SERVICES 2,497.50
RICOH USA, INC SUPPLIES 127.32
RON STEELE ADVERTISING 1,500.00
SEGRA DARK FIBER 6,400.00
SOUTH FRONT NETWORKS, LLC UPN CONNECTION 950.00
T-MOBILE TECHNOLOGY SERVICES 265.56
TWIN TREES, LLC OFFICE RENT 14,825.33
UNDERGROUND LOCATION COMPANY TECHNOLOGY SERVICES 2,126.80
UNITYPOINT HEALTH HEALTH INSURANCE 144.43
VERIZON WIRELESS TECHNOLOGY SERVICES 55.20
VOYANT SOLUTIONS, LLC PHONE SERVICE 506.24
WELLMARK HEALTH INSURANCE 12,088.06
CUSTOMER REFUNDS REFUNDS 481.88
JULY 2026 CAPITAL EXPENSES
EN ENGINEERING, LLC PROJECT MANAGEMENT AND SUPPORT 52,980.54$
ITG COMMUNICATIONS, LLC FIBER INSTALLATION 418,219.09$