HomeMy WebLinkAboutCONTRACT DOCUMENTS FY 2017 SALVAGED ASPHALT CRUSHING
CONTRACT NO. /7,061
CONTRACT DOCUMENTS
TABLE OF CONTENTS
1. Notice of Public Hearing and Notice to Bidders
2. Instructions to Bidders
3. Form of Bid or Proposal
4. Sales Tax Exemption Form
5. Form of Bid Bond
6. Non-Collusion Affidavits
7. Equal Opportunity Clause
8. Title VI Civil Rights
9. Resident Bidder and Non-Resident Bidder Certification
10. Affirmative Action Program
11. Potential Items of Work for MBE/WBE Participation
Subcontractors Bid Request Form
Letter Form for Subcontractor Quotes
MBE/WBE Scope Letter
MBE and/or WBE Prebid Contact Information Form
12. Waterloo/Cedar Falls Minority and Women Businesses
Enterprise Construction and Maintenance
Contractors Guide
13. Statement of Bidder Qualifications
14. General Special Provisions
15. Special Provisions
16. General Specifications for Construction
17. Supplemental General Specifications for Construction
18. Form of Contract
19. Form of Performance Bond
20. Form of Payment Bond
NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract
And Estimate of Cost and the
NOTICE TO BIDDERS
For the Taking of Construction Bids
For the
FY 2017 Salvaged Asphalt Crushing
In the City of Waterloo, Iowa
CONTRACT NO. bl
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in
the City Hall of the said City on the 18th day of May, 2017 until 12:00 pm for the construction of
CRUSHING SALVAGED ASPHALT, Contract# q--ON , as described in detail in the plans and
specifications now on file in the Office of the City Clerk.
OPENING OF BIDS
All proposals received will be opened in the First Floor Conference Room at City Hall, in the City
of Waterloo, Iowa, on the 18th day of May 2017, at 1:00pm (Central Time) and the proposals will
be acted upon at such later time and place as may then be fixed by the City Council.
PUBLIC HEARING
Notice is hereby given that the Council of said City will conduct a public hearing on the
proposed plans, specifications, form of contract, and estimate of cost for the construction of the
above described improvement project at 5:30pm on May 22, 2017, said hearing to be held in the
Harold E Getty Council Chambers in City Hall in said City. The proposed plans, specifications,
form of contract, and estimate of cost for said construction heretofore prepared by the Interim
Public Works Director of the City of Waterloo are now on file in the office of the City Clerk for
public examination, and any person interested therein may file written objection thereto with the
City Clerk before the date set for said hearing, or appear and make objection thereto with the
City Clerk before the said hearing, or appear and make objection thereto with the City Clerk
before the date set for said hearing, or appear and make objection thereto at the meeting above
set forth.
SCOPE OF WORK
The extent of the work involved is the crushing of salvaged asphalt in the size and quantity as
described in the plans and specifications.
BEGINNING AND COMPLETION DATES
The work under the proposed contract shall be commenced within fifteen (15) working days
after receipt of"Notice to Proceed" and said project shall be completed on or before June 30,
2017.
METHOD OF PAYMENT TO CONTRACTOR
Upon completion of the contract, the contractor shall submit an invoice to the Public Works
Director indicating substantial completion of work based on the original specifications and
proposal for the contract. Final payment will be made no-later than thirty-one (31) days after
verifiable completion of the contract and submission of the completed invoice.
PLANS AND SPECIFICATIONS
Plans and specifications governing the completion of the proposed construction have been
prepared by the Public Works Director, which plans and specifications and also the prior
proceedings of the City Council referring to and defining said proposed improvements are
hereby made a part of this notice, and the proposed contract by reference shall be executed in
compliance herewith.
CONTRACT AWARD
A contract will be awarded to the qualified bidder submitting the lowest responsible bid. The
City reserves the right to reject any or all bids, re-advertise for new bids, and to waive
informalities in the bids submitted that might be in the best interest of the City.
Bids may be held by the City of Waterloo, Iowa for a period not to exceed thirty (30) days from
the day of the opening of bids for the purpose of reviewing the bids and investigating the
qualifications of bidders, prior to awarding the contract.
By virtue of statutory authority, a preference will be given to products and provisions grown and
coal produced with the State of Iowa and preference will be given to local domestic labor in the
construction.
PROPOSALS SUBMITTED
The bidder shall submit bids on the item(s) listed in the proposal. The bidder shall clearly write
or type the unit bid price and the bid extension (unit price x estimated qty) in numerals on the
blanks provided. Should there be any discrepancy between the unit bid price and extension, the
City of Waterloo shall consider the unit bid price as being the valid unit bid price.
The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of
the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated
Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer generated spreadsheet
shall include all of the information listed in that portion of the Form of Bid or Proposal as well as
bear the signature of the Prime Contractor submitting the bid. For bidders who submit a
computer-generated spreadsheet, the TOTAL BID (with alternates if applicable) shall also be
indicated in the space(s) provided on the Form of Bid or Proposal.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by.a certified or cashier's check drawn on
an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft
drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond,
(on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less
than five percent (5%) of the bid submitted, which will enter into a Contract for the construction
of the fork and will furnish the required bonds, and in case the successful Bidder shall fail or
refuse to enter into the Contract and furnish the required bonds, his bid security may be retained
by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both
the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by
accompanying Power of Attorney.
PRE-CONSTRUCTION CONFERENCE
Before the work is commenced on this contact, a conference shall be held for the purpose of
discussing the contract. The conference shall be attended by the prime contractor,
subcontractors and City Officials.
RESIDENT BIDDER/NON-RESIDENT BIDDER
Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-
Resident Bidder requirements.
Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder
Certification or a Non-Resident Bidder Certification in the form(s) herein provided.
SALES TAX EXEMPTION CERTIFICATES
Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification
to purchase building materials or supplies in the performance of construction contracts let by the
City of Waterloo.
Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and
upon order to the City Council of said Waterloo, Iowa on the day of 2017.
CITY OF WATERLOO, IOWA
BY:
Kelley Felchle
City Clerk
INSTRUCTIONS TO BIDDERS
1. EXPLANATIONS TO,BIDDERS
Any explanation desired . by a bidder regarding the meaning or
interpretation of-the-Notice:to,Bidders,, Plans, Specifications, etc., must be
requested in writing<and with,sufficient time.-allowedifor a reply to reach
bidders before submission of their bids. Any interpretation made will be in
the form.of an amendment<of th&,Notice to Bidders, Plans, Specifications,
etc., and will be furnished to all prospective bidders. Its receipt by the
bidder must be acknowledged in the space provided,on the Proposal Form
or bylletter-or telegram received before the time set for opening of bids.
Oral,explanations�.or.instructions given before the.award of the contract
will not be'binding.
2. EXAMINATION OF PROPOSED WORK
Bidders:shouldf:�visit the site and :take such', other, steps as may be
reasonably-.-necessary!to. ascertain the: nature and= location of the work,
and=the gener-al;and; local,conditions which'ban affect,the work or the cost
thereof? i Frailure4,to do,.so,will cftotf relieve bidders from 4,responsibility for
t.,:estimating,)properly. the difficulty. 'or i,eost of•.successfully,performing the
work. The owner will assume no responsibility for= any:understanding or
representation concerning conditions made by any of its officers or agents
priors to�thb,gexecution ,of the contract;,unloss-+in.cluded 'in the Notice to
Bidders, the-Specifications or related documents.
3. PREPARATION OF BIDS
a. Bids shalll be submitted on the forms furnished, or copies thereof,
andlmust�be manually signed. If erasures-or other,changes appear
: on the'Jorms, each erasure or change must, be initialed by the
p-erson,signing the bid. :
The bidder has the- option to submit a computer-generated
spreadsheet in,lieu of the. portion of the Form of Bid or•Proposal,
which includes the Bid1tem Number,Descriptioh Unit, Estimated
Quantity,,, Unit Bid Price, 1 Total Bid' Price; and Total Bid. The
computer-generated spreadsheet'shall'include'all of the information
listed in that portion of the Form of Bid or Proposal as well as bear
M6 signature of the Prime Contractor.submitting the bid. For the
bidders 'who-submit a computer-generated spread- sheet, the
TOTAL BID (with alternates, if applicable) shall also be indicated in
the space(s) provided on the Form of Bid or Proposal.
INSTRUCTIONS TO BIDDERS Page 1 of 14
b. The Bid Form,,may provideJor submission of a price or prices for
one or more items, which may be lump sum bids, alternate prices,
schedule items resulting in a bid on a unit of construction or a
combination thereof, etc. Whetffthd Bid Fgrr`ri.rexp licitly" requires
that the bidder bid on all items, failure to do so will disqualify the
bid. V1When. submission, of a price.'on all items -is not-,required,
bidders should,,insert the words:"nobd in the space provided for
any item onl which no pride is submitted:
G. Unless called for; alternate bids will not be considered.
d. Modifications .of. bids already.. submitted will be considered if
received•at the'office-"designated in the, Notice�to Bidders by the
time, set for "closing .of bids. , Telegraphic modifications will be
considered, but should not reveal the amount of, the original or
revised bid.
e. In preparing his bid, the bidder shall specify the"price, written legibly
1 Jn:ink'orvith the typewriter, at which,he proposes.to dd each item
ofworki' The unit price,shall be stated in figures in.the.blank space
rovided i of 7 '14 In items,where unit, price-is.. -re uired the total
,;. :amount of,eath item:shall-be computed at the unit prices.bid for the
;. vii quantities,,given on-the Bid.Form: and stated in figures�in the blank
s .space provided_
If the.bidder;chooses;to:submit the unit prices, total bid price, and
total bid on a,computer:=generated spreadsheet; all numbers shall
be easily legible.
f. Any changes or alterations made in the Bid Form, or any addition
thereto, may cause the, rejection . of the..,bid • No bid will be
considered which contains .a .clause in; which the contractor
reserves the.right to accept or reject a contract awarded him by the
city Council of Waterloo. Bids" in.which the unit:prices are obviously
unbalanced may be rejected.
g. If the bidder: does not qualify as a resident bidder, the nonresident
bidder,shall specify on the:project proposal,whether any preference
to resident bidders, including but.not limited to .any preference to
}: bidders;.the imposition of any type of'labor force preference, or any
other forrh of preferential treatment to bidders br,laborers from that
.state or foreign country is in effect in the nonresident bidder's state
or country of domicile at the time of a bid submittal.
INSTRUCTIONS TO BIDDERS Page 2 of 14
4. SUBMISSION OF BIDS
a. A. bid must be sealed in a separate envelope and marked to
indicate its contents and be accompanied by the bid security in a
separate envelope. . If forwarded by mail, the-two envelopes shall
be placed in a third,and mailed- to the City Clerk/Auditor. All bids
must be,filed with the City Clerk/Auditor of-the City,of-Waterloo at
his office in the City Hall before the time-specified for closing bids.
b. Bids, received..prior ,,to the ,advertised hour of opening will be
securely kept sealed. The officer whose duty it.is to open them will
decide when the specified time has arrived, and no bid received
thereafter will be considered; except.that when a bid arrives by mail
after the time fixed for openirig,i_but'beforefthd 'r`ead. ng of all other
bids is completed, and it is shown to the satisfaction of the City of
Waterloo; Iowa,.that the non-arrival on time was due solely to delay
in,the mails for whichlthe bidder was not responsible, such bid will
be received and considered:
C. Bidders are cautioned that, while telegraphic modifications of bids
may be 'received as provided above; such modifications, if not
explicitian&if in any sense subject'to misinterpretation, shall made
the bid so modified or amended,°suhj`ect to rejection.
5'. LATE BIDS-AND MODIFICATIONS,OR"WITHDRAWALS
Bids and modifications) or; withdrawals:: thereof received at the office
designated,in the Notice to-Bidders after1he exact time set for closing of
bids will not be considered. However, a modification which is received
from an otherwise successful bidder, and which makes the terms of the
bid more favorabld.to the City 6f1Waterlob;':will--be considered'.afF=any time it
is received and may therefore be accepted."". Bids may be withdrawn by
written or telegraphic request received from bidders prior to the time set
for.closinbV bids.'
6. PUBLIC OPENING OF BIDS
Bids will' e publicly opened at that time and place set fo'r opening in the
Notice to Bidders: -Their,content will be made public for the information of
bidders and others interested who may be present either in person or by
representative.
7. BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or
cashier's check drawn on an Iowa bank, or a bank chartered under the
INSTRUCTIONS TO BIDDERS Page 3 of 14
laws of the United States, a certified share draft drawn on a credit union in
Iowa or chartered under the laws of the Unified States, or bid bond (on the
form furnished by the City) payable to the City of Waterloo, Iowa, in the
sum,of not less than five percent (5%) of the bid submitted, which certified
check, certified share draft or.bid bond will be held as security that the
Bidder will enter.into a,Contract for the construction of the work and will
furnish the required bonds,.and.in case the successful Bidder shall fail or
refuse, to enter,into. the Contract and furnish the required bond, his bid
security may be retained by said City as agreed upon liquidated damages.
If,bi6 bond is used, .it must be signed by both the bidder and the surety or
surety's .agent. Signature of surety's agent must be supported by
accompanying.Power of Attorney.
8. COLLU.SIVEyAGREEMENTS; ,
a. Each bidder submitting a bid shall*execute.and include with the bid,
a,Non-Collusion Affidavit in the form herein provided, to the effect
that he as not colluded With any other person, firm, or corporation in
regard to any bid submitted.
b. Each bidder submitting a bid shall have each proposed
subcontractor, if• array,,-execute and submit to the City Contract
Compliance Officer by 5.00 R.M. the business-day following the day
bids on this project are due, a Non-Collusion Affidavit in the form
hereint'provided, to, the effect gthat he has not colluded;with any
other person, firm, or corporation in regard to any bid submitted.
Before executing any, subcontract; the '. successful bidder shall
submit the,..name of,any, proposed subcontractor for approval by the
City.. ,
9. MINORITY:. AND/:OR WOMEN, BUSINESS ENTERPRISE
SUBCONTRACTORS
a. CITY OF WATERLOO AND/OR WOMEN BUSINESS
ENTERPRISE PRE-BID CONTACT INFORMATION FORM
The.City. of Waterloo Minority and/or Women.Business Enterprise. .
Pre-Bid Contact Information Form shall,be submitted with thel Form
of Bid or,Proposal: Failure to do so shall be grounds for the bid
being. rejected if subcontracting is proposed by the prime
contractor.
INSTRUCTIONS TO BIDDERS Page 4 of 14
10. MBEMBE CONTRACT COMPLIANCE PROGRAM
PURPOSE
The. purpose of the Contract Compliance Program (hereinafter
called Program) is to act as an impetus .for increasing the
participation of - minority and women disadvantaged business
enterprise (MBE/WBE).in City awarded construction contracts.
The Program does not propose to eliminate any-bonafide contractor
or subcontractor from bidding on City contracts, but it will hopefully
serve as a needed stimulus to help local MBE/WBE's grow and
eventually become mainstream contractors and subcontractors.
This Contract Compliance Program does not.propose to include
any set-aside or quotas, but only flexible goals where "good-faith
efforts" are required by the contractor to use MBEM/BE
subcontractors.
This Program shall not eliminate the need for contractors to
continue their. . "good-faith. efforts. in -using MBE/WBE
subcontractors on City contracts estimated at less,than $50,000.
The.City:of Waterloo will make.-�every effort,to reduce in-house
construction, and maintenance work that would, be more cost
effectively performed by thdipp'vate sector and f thus, would allow
additional bidding opportunities for MBE/WBE firms.
The City:Contract Compliance Officer shall be advised of all City of
Waterloo awarded construction contracts.
DEFINITIONS
Goals:
A flexible numerically expressed objective which contractors are
required to make "good-faith efforts." The key,to the requirement is
= - -to make documente6efforts, Goals are neither set-a-sides nor a
device to achieve proportional representation or equal results.
Numerical goals do not create set=a-sides for specific groups, nor
are they designed to achieve proportional representation or equal
results. Rather, the goal-setting process in affirmative action
planning is used to target and measure the effectiveness of
affirmative action efforts to eradicate and prevent discrimination.
INSTRUCTIONS TO BIDDERS Page 5 of 14
Quota:
A flat numerical requirement that the contractor is required to meet
in order to obtain the benefit or be in compliance. The numerical
goal component of affirmative action programs is not designed to
be, nor may it properly or lawfully be interpreted as', permitting
unlawful preferential treatment and quotas With respect to persons
of:any.race, color., religion, sex, or national origin. The regulations
at 41 GFR 60-2.12(a),.60.-2.15 and MZ.30;specifically prohibit
discrimination and the use of goals as quotas. (U.S. Department of
Labor)
Set-Aside:
An arrangement in which a particular contract is reserved for
competition solely among minority and women business
enterprises.
,Contractor '
As used in this document means contractor; subcontractor,
supplier, vendor, and professional service provider.
t Minority Business Enterprise.(MBE)
Any.,business; which isv at least 51%, owned by,one or more
minorities and whose management and daily business operations
.areicontrolled by one or more suc4,individuals.and is on the current
State.Unified Certification List;-:or were listedl.on the City of
t Waterloo,Gertified-MBEMB,E Contractors list as of July 1, 2002
Women Business Enterprise (WBE):
Any business which is at Least 51% owned by one or more women
and whose management:and daily business operations are
controlled by one or more such individuals and is on the current
State Unified Certification List, or were listed on'the City of
Waterloo Certified MBEMBE Contractors list as of July 1, 2002
Minority.
Any person or persons who are considered as socially and
economically disadv_antaged._because.of their..identity as a group
member without regard to their individual qualities. The groups
include:Black American,-Hispanic American, Native Americans,
Eskimos, Aleuts, and Asian-Pacific Americans.. 13 C.F.R. 124-
1:1(c)(3)(1i)(198.3).
Lowest Responsible Bidder.
Bidder who has offered the lowest bid and who has exhibited skill
relative to the type of work bid on,judgment, financial responsibility,
and evidence of working with the Affirmative Action Employment
INSTRUCTIONS TO BIDDERS Page 6 of 14
Program and the Contract Compliance Program.
Broker.
One buying or selling for others on commission or other fee basis
without maintaining a warehouse or other similar inventory storage
facility.
Mayor's Advisory Committee:
Mayor's.Advisory Committee for Minority, Female, and
L'
Disadvantaged Business-Enterprise.
Good Faith Effortsa'f .
,The successful bidder shall be selected on the'basis of having
submitted the lowest responsible bid. The obligation of the bidder is
to make good faith.efforts. The bidder can demonstrate that it has
done so by the following:
-1.The Prime Contractor met the project goal - No Action necessary
2. If the Prime.,Contractor,failed{.to meet the goal, they must submit
dodiftentation of good.faifteffprts.''
CONTRACT COMPLIANCE PROGRAM SUBCONTRACTING
The:programiproposes numerical projections or{goals regarding
utilization of Minority,BusinessEnterprise (MBE)-and Women
Business Enterprise (WBE) as subcontractors in the performance
of contracts awarded by the City of Waterloo, Iowa.
2Agoal of atileasth10/646r.MBE;p'artticipation on all,City funded
construction,projects-that.are estimated�at$50;000'-or more and
projects under $50,000 where applicable at the Contract
Compliance Officer's discretion. There is at'least'2,%o$WBE goal on
City funded projects. Any project which is funded solely or in part
with Federal funds shall follow,the respective agencies-contract
compliance program and goals. Any project which is funded solely
- or in part-with State.funds`shall:follow,the respective agencies
contract compliance-program-and goals. The'City of Waterloo
Contract Compliance Program;is for City,awarded construction
contracts,only: The prime,contractor shall make "good-faith efforts"
to meet the-Contract Compliance MBE/WBE goals. The MBENVBE
subcontracts must provide the prime contractor a reasonably
competitive,price=for•the service being rendered or the contractor is
not required to accept the bid.
INSTRUCTIONS TO BIDDERS Page 7 of 14
Administrative Reconsideration:
As part of this reconsideration, the bidder will have the opportunity
to provide written documentation or arguments concerning the
issue of whether they made adequate good faith efforts to meet the
goals. The bidder will have the opportunity to meet in person with
the City of Waterloo's Administrative Reconsideration Committee to
discussuthe issue-of whether they made adequate good faith efforts.
The Administrative Reconsideration;Committee will forward a
written decision on reconsideration to the Mayor and City Council,
explaining the basis for finding that the bidder did or did not meet
the goal or make adequate good?faith efforts to do so.
-Documentation required will include.,but is not limited to the
following:
Making portions of the work available for.MBE/WBE
subcontracting
Evidence ofnegoNating:with MBE/WBE firms,
MBE/WBE quotes#obtained and non-MB.E/WBE quotes used
Reasons agreements were not reached
Follow up after initialsohcitat_ons
Efforts to assist in obtaining equipment, supplies and materials (at
competitive prices); bonding, Lines,oficredit-insurance, etc.
Evidelnce of past compliance,or non=dompliance',by same
contractor..,:
The Contract Compliance Officer will determine the weight to be
+given to each item listed above (supported by appropriate
i documeiitation),based on overall.program.goals:
RESPONSIBILITIES
1: City.of:Waterloo.
:. A.. The.City,Contract.-Compliance Officer,has.the_responsibility. .
to-assure:the.City's compliance with-Federal, State and
Municipal regulations. , ' : .
B. The City Contract Compliance Officer is responsible for
maintaining a current directory. of certified,firms. Certification
of,MBE/WBE/DBE contractors is through the Iowa
Department of Transportation and.its Unified-Certification
Program. Only firms certified based.on guidelines prescribed
in 49 CFR Part 26 and provisions of this agreement, shall be
recognized as certified by the City of Waterloo.
INSTRUCTIONS TO BIDDERS Page 8 of'14
C. The City Contract Compliance Officer is responsible for
making available a list of future project information notices to
MBE/WBE firms.
D. The City Contract Compliance Officer shall send notices to
appropriate MBE/WBE firms in the directory of each bid
solicitation with opening date.
E. The City. Contract Compliance Officer will receive MBE/WBE
Letter(s) of Intent to Bid and within.two (2) business days
forward the complete list of MBE/WBE bidders who
submitted a Letter of Intent to Bid to prime contractors.
Prime Contractors
In order to be in compliance with the`guidelines of this program, the
prime,contractor must show good=faith efforts in following the
MBE/WBE Contract Compliance Program. Good-faith efforts
include, but are not limited to, the following:
A. Prime contractors shall send solicitation letters (Form CCO-
3) to appropriate MBENWBE(those certified in directory
prepared,by City Contract Compliance Officer) at least seven
(7) working days prior to bid date. Letters should identify
specific items to be subcontracted. A minimum of three (3)
disadvantaged business contacts midst be made and
documented; if there are at least,three disadvantaged
businesses offering services in the area to be subcontracted
(See City of Waterloo MBE/WBE Certification List). If less
than three (3) are,offeririg`the services to be subcontracted,
then a contact is,required for any that are listed as providing
that service. If the Prime Contractor>'submits a MBE/WBE
contact not on,the City's MBE/WBE-Iist, attach a copy of the
MBE/WBE/DBE Certifications from another government
agency.
B: If a prime contract bidder is'unable to identify MBENWBE
firms to perform portions of the work, the City Contract
--Compliarce Officer should be contacted for assistance
immediately.
s
C. Prime contract bidders may solicit MBE/WBE proposals by
telephone'&personal, interviews, but all sucti contacts shall
be confirmed by Certified Mail, or subcontract bid request
forms (Form CCO-2).
D. If any MBE/WBE business submitting bids is not selected for
subcontract award, documentation must accompany the
INSTRUCTIONS TO BIDDERS Page 9 of 14
"MBE/WBE Business Enterprise Pre-Bid Contact Information
Form" (Form CCO-4 and CCOAA) on why the MBE/WBE
was not selected. These reasons could include:
a. Not low bid. Copies of the competing bids may be
required for verification.
b. MBEIWBE did not bid, withdrew bid or non-responsive.
c. Documentation of other business-related reason for not
selecting.the MBE/WBE business for a subcontract.
d. Prime contractor self performs.work.
e. Any other reason relied on by prime.
The Contract Compliance Officer will determine the weight to be
given to each.item listed above (supported by appropriate
documentation) based on overall program goals.
IL MBE/WBE Firms
A., MBE/WBE firms shall be certified by the Iowa Department of
i Transportation as:owners and controllers of their respective
businesses, or were listed owthe City of Waterloo Certified
MBE/WBE Contractors list as.of July..1, 2002.
B•. MBENVBE firms must perform the work on the project; they
cannot act as a broker,by subcontracting the work out to
others:
C;:t Each MBE/WBE firm planning to submit quotes on
construction projects with goals, shall submit a Letter of
Intent to Bid (Form CCO'=5) to the,City Contract Compliance
Officer seven (7) working days prior to bid opening, listing
specific,items which the MBEMBE firm is interested in
bidding. If sufficient Letters of Intent to Bid are not received
by the City Contract Compliance Officer seven (7) working
days prior to bid opening, goals on subject project will be
reduced accordingly. Agreements between the
bidder/proposer and-a MBEMBE-in which.the.MBE/WBE . .
promises not to provide subcontracting quotations to other
bidders/proposers are prohibited.
NON-COMPLIANCE OF CONTRACTORS
A. Noncompliance exists when the contractor's actions are not
consistent with the requirements of the Contract Compliance
Program in the areas of employment and subcontracting.
INSTRUCTIONS TO BIDDERS Page 10 of 14
B. A bidder's failure to show good-faith efforts to meet project
goals or a failure to use certified MBENVBE firms may be
grounds for finding its bid not responsible.
C. The Contract Compliance Officer shall submit to City Council
his/her recommendation on any non-compliant contract in
writing.
NOTICE TO PROCEED
Notice to,proceed on any project with goals will not be issued until
City-Contract Compliance Officer determinesthe lowest responsible
bidder has used good=faith-efforts to comply with this Compliance
Program and the bid was responsive.
CONCLUSION
This program repeals or revises all sections of previous Waterloo
Contract Compliance Programs.
11. EMPLOYMENT.AND.BUSINESS_OPPORTUNITY
To,the;greatest extent feasible, -suppliers, subcontractors, and low income
workers owning businesses:or living in the Waterloo area must be given
priority,in supplying materials, bidding for subcontract work, or applying for
employmentmby the contractor,on•Ahis project.. ;Opportunities for training
and, for employment arising in connection with thisi project, shall to the
greatest extent feasible be -.made available- to lower income persons
residing in the project area. The contracf`area is the'City,'of Waterloo.
The .City of Waterloo=will•require the coiitractor•-to document his efforts in
.'securing lower income workers; living in the project area and in purchasing
supplies.: from, and awarding subcontracts to, businesses owned by
persons residing in the project area.
:12. STATEMENT OF BIDDER'S.QUALIFICATIONS
Each bidder-shall; upon request of the.City of-Waterloo; Iowa; submit on
'the-form furnished,for that purpose (a copy of which is included in the
contract documents) -.a statement of bidder's qualifications, his experience
record. .in,=constructing� the type of..improvements: embraced, and his
organization and equipment available for the work contemplated; and,
when specifically requested, a detailed financial statement. The City of
Waterloo;' Iowa, .shall- have the right to take such steps as it deems
necessary to determine;the ability of the bidder to perform his obligations
under the contract, and the bidder shall furnish the City of Waterloo, Iowa,
all such information and data for this purpose as it may request. The right
INSTRUCTIONS TO BIDDERS Page 11 of 14
is reserved. to reject any bid where an investigation of the available
evidence or information does not satisfy the City of Waterloo, Iowa, that
the bidder is qualified to carry out properly the terms of the contract.
13., AWARD OF CONTRACT
a. Award of contract will be made to that responsive and responsible
bidder whose bid, conforming to" :.the Specifics dns,, is most
advantageous to the City of Waterloo; price and other factors
considered. The intention is to-award:.the, contract at the time of
opening bids, but the right is reserved to postpone such action for a
reasonable time, not exceeding thirty (30) days,
b. The City Council may, when in its interest, reject any or all bids or
waive any informality in bids received.
C. The bidder shall submit bids on all the items listed in the proposal
and shall state the unit;bid 'price.,in ,words in ,the blank spaces
provided beneath the item description. Should there be any
discrepancy.o.p n een'th'e unit'rabid'price. n.words arid.ilisted numeral
unit bid price, the City of Waterloo shall consider the unit bid price
4 in words as..being,the valid unit,-.bid price. A- computer-generated
spreadsheet, asi herein provided, shall;, also be .acceptable.
Proposals,requiring mathematical-computations to .determine unit
!prices o'r totals„will .be>rejected.!oXcontract will be awarded to the
quaiifiddi bidder,submitting the lowest,.total, bid for the..BASE BID
-plus,.ALTERNATE(S) chosen by the...City.,as indicated in the
NOTICE-TO BIDDERS. 3
d. When a contract.for a public improvement is to be awarded to the
lowest, responsive and responsible bidder, a resident..bidder shall
be allowed a preference as,against a-nonresident,bidder from a
state or foreign country.if that:)state.or ,foreign, country gives or
requires any preference to bidders from that state or foreign
country, includirig_but riot limited to;any preference, to' bidders, the
imposition of any type of labor force preference, or any other form
of.. preferential,treatment. to bidders,or, .laborers{from that.state..or ..
foreign- country. The preference allowed shall be equal to the
preference.given or required bythe state or foreign country in which
the nonresident bidder is. a resident. In the instance,,of-a resident
labor force preference, a nonresident bidder shall apply-the same
resident labor.force preference to.a public improvement in.this state
as would be required in the construction of a public improvement by
the state or foreign country in which the nonresident bidder is a
resident.
INSTRUCTIONS TO BIDDERS Page 12 of 14
14. EXECUTION. -OF AGREEMENT, BONDS, AND CERTIFICATE OF
INSURANCE
a. Subsequent to the award and within ten (10) days after the
prescribed forms are presented for signature, the successful bidder
shall execute.?wand deliver to .the City. of. Waterloo, Iowa, an
agreement in=the form included in=the contract, documents in such
number oficopies as the City of Waterloo; Iowa, may require.
b. Having satisfied .all conditions of-award, as set forth elsewhere in
these 1 documents, the,successful bidder shall, within the period
specified in paragraph "a" above, furnish a surety bond and a
payment bond in a penal sum not less than the amount of the
contract.as;awarded; as'security for.$Fe faithful:performance of the
contract and terms' and conditions therein 'contained and shall
guarantee the prompt payment,of all persons, firms,,6n dorporations
to whom the�'contractor may become.=legally: indebted for labor,
materials, tools, equipment, or services of any nature including
utility;r thd�,t'ransportation�.sorvices , employed or. Usi od'.,by him in
a performing'the.work. The bonds-shall protect and save harmless
the City from claims and damages,lof any,.kind caused by the
operations of the contractor and shall also guarantee the
maintenance of the contract improvements for the period stated in
the Notice of Hearing from and after completion of said
improvements and their acceptance by the City. Such bonds shall
be in the same form as that included in the contract documents and
shall bear the same date as, or a date subsequent to that of the
agreement. The current Power of Attorney for the person who
signs for any surety company shall be attached to such bonds.
C. The successful bidder shall, within the period specified in
paragraph "a" above, furnish a certificate of insurance for approval
in amounts of not less than the amounts specified in the General
Specifications for Construction, Section F. No. 4 "Liability
Insurance," Pages 14 to 15 of 18 Pages. The certificate of
insurance shall be furnished in such number of copies as the City of..
Waterloo may require. The City of Waterloo shall be named as an
"Additional Insured." The contractor shall similarly submit his
subcontractor's certificates of insurance in the amounts for approval
before each commences work. The contractor shall carry or
require that there be Workmen's Compensation Insurance for all his
employees and those of his subcontractors engaged in work at the
site, in accordance with State Workmen's Compensation Laws.
INSTRUCTIONS TO BIDDERS Page 13 of 14
d. The failure of the successful bidder to execute such agreement and
16,supply the required bonds or bonds within ten (10) days after the
prescribed forms are presented for signature, or within such
extended period as the City of Waterloo, Iowa, may grant, based
upon reasons determined sufficient by the City of Waterloo, Iowa,
may either award the contract to the, next lowest bidder or re-
advertise for bids,,and may charge against the bidder the difference
between,the amount of the bid an the amount for.,which a contract
for the.!work is subsequently executed,.'irrespective of whether the
amount thus due exceeds the amount of the bid guaranty. If a
more Javorable bid is. received by-re-advertising', the defaulting
bidder shall have no claim against the City of Waterloo, Iowa, for a
refund.
15. RECIPROCAL RESIDENT:BIDDER PREFERENCE
Attention of bidders is called to the requirement of:°complying with the
provisions of the Resident,Bidder/Non;-Resident Bidder requirement.
Each;bidder submitting a bid,shall execute and include with the bid, a
Resident Bidder Certification-or a Non-Resident Bidder Certification in the
form(s).herein provided.;
INSTRUCTIONS TO BIDDERS Page 14 of 14
FORM OF CONTRACT
CONTRACT FOR THE CONSTRUCTION OF
F.Y. 2017 SALVAGED ASPHALT CRUSHING
CITY OF WATERLOO, IOWA
CONTRACT NO. j
This contract made and entered into this day of , 20_, by and
between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to
as City), and of Waterloo, Iowa, (hereinafter
referred to as Contractor), WITNESSETH:
PAR. 1 Contractor agrees to build and construct the
and furnish all necessary tools,
equipment, materials, and labor necessary to do all the work called for in
the plans and specifications in a workmanship like manner and for the
prices set forth in Contractor's proposal, which was accepted by the City,
and which is understood and agreed to be a part of this contract.
PAR. 2 It is understood and agreed that the resolution adopted by the City Council
ordering the construction of the improvement, the Notice to Contractors as
published, the Instruction to Bidders, the Form of Proposal, the
Construction and Maintenance Bonds, the Council Proceedings relating to
this matter, and the Plans and Specifications shall all be considered as
forming a part of the contract the same as though they were each set out in
said contract.
PAR. 3 The Contractor agrees to furnish at its own cost and expense, all
necessary materials and labor for said work and to construct said
improvements in a thorough, substantial, and workmanlike manner, and in
strict accordance with the requirements of this contract, and of the plans
and specifications made a part hereof by reference, and to the satisfaction
and approval of the City and its engineer.
FORM OF CONTRACT PAGE 1 OF 5 PAGES
PAR. 4 The Contractor agrees to perform said work and install said improvements
on the terms set out in bid or proposal to the City which has been accepted
by the City and which is by reference made a part of this contract.
PAR. 5 The Contractor agrees to commence said work within ten (10) working
days after receipt of "Notice to Proceed" and complete it on or before
unless an extension of time is granted in writing by the
Council of the City.
PAR. 6 Should the Contractor fail to complete said improvements in strict
accordance with the terms and conditions of this contract, or the plans and
specifications therefor promptly by the date herein specified, the City may
pay such additional sums as it may be required to pay by reason of the
failure of said contractor and deduct any and all such sums from any
amount then due the Contractor.
PAR. 7 The Contractor agrees to comply with and obey all ordinances of the City
of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping
open passage ways for water, traffic, and protecting any excavations in any
street or alley, and maintaining proper and sufficient barricades with lights
and signals during all hours of darkness, to see that the backfilling is
properly done, and agrees to keep the City whole and defend any and all
suits that may be brought against the City by reason of any injuries that
may be sustained by any person or property allegedly caused by the
Contractor, or his agents, while work is done pursuant to this agreement.
PAR. 8 The Contractor agrees that in the event a law suit is brought against the
City for damages allegedly sustained by reason of any act, omission or
negligence of the Contractor or its agents, or on account of any injuries
allegedly sustained by reason of any obstruction, hole, depression or
barrier placed or dug by the defendant or its agents, in the doing of the
work herein contracted for, that it will defend said suit and save the City
harmless therein, and in case judgment is rendered against the City, the
Contractor agrees to pay the same promptly. The Contractor agrees to
carry public liability insurance in a solvent company in a sufficient amount
to protect the City and those who use the streets of the City.
PAR. 9 The City shall have the right to appoint one or more construction reviewers
who shall review the progress of the work in detail; also, to make any test
or any material to be used in such work. No material shall be used in any
work until the same has first been approved by the construction reviewer.
Such construction reviewer shall have full authority to pass judgment upon
all materials and upon the manner of doing the work, and their judgment on
rejecting any materials, substance, or manner of work shall be final unless
it is revoked or modified by the City Engineer.
FORM OF CONTRACT PAGE 2 OF 5 PAGES
PAR. 10 Any material, which has been rejected by the construction reviewer, shall
be at once removed from the line of work and shall not be again taken
thereon or placed with the material proposed to be used without the written
consent of the City Engineer.
PAR. 11 The Contractor shall maintain no cause of action against the City on
account of delays and prosecution of work, but if said work is delayed by
the City, the Contractor shall have such extra time for completion of the job
as was lost by reason of the delay caused by the City.
PAR. 12 The Contractor agrees to pay punctually all just claims of labor, material,
men, or subcontractors who shall perform labor or furnish materials
entering into this improvement. It is agreed that the City need not pay the
Contractor until all such claims are paid by the Contractor. It is agreed that
the City shall not be liable for said labor, material, or men under this
contract.
PAR. 13 The Contractor agrees to furnish the City, simultaneously with this contract,
a bond on a form to be provided by the City in the amount provided by law
as stated in the Notice to Bidders, which shall be for the benefit of the City,
and any and all persons injured by the breach of any of the terms of this
contract. Said bond shall be filed with the City Clerk and shall be subject to
the approval of the City Council, and is by reference made a part of this
contract.
PAR. 14 The Contractor agrees that should it abandon work under this contract or
cease the prosecution thereof for a period of thirty (30) consecutive days
without reasonable cause, and should it fail to proceed with said work
within ten (10) days after a notice to continue or carry it on has been mailed
to it at the address given herein by the City, or after such notice has been
served on it, then the City may proceed to complete said work, using any
material, tools, or machinery found along said line of work, doing the work
either by contract or as it may elect, and the Contractor and the sureties on
its bond shall be liable to the City for the costs and expenses so paid out.
Said costs shall be retained by the City from any compensation due, or to
become due the Contractor, and may be recovered by the City in an action
upon Contractor's bond.
PAR. 15 In consideration of the full compliance on the part of the Contractor with all
the provisions, stipulations, and conditions hereof, or contained in the
various instruments made a part of this contract by reference, and upon
completion and acceptance of said work, the City agrees to pay to the
Contractor, in the manner set out in the Notice to Contractors, the amount
of money due the Contractor for work performed and accepted, at the unit
FORM OF CONTRACT PAGE 3 OF 5 PAGES
prices set out in the Contractor's proposal, which has been accepted by the
City.
PAR. 16 The total amount of the contract, based on the Engineer's estimates of
quantities and the Contractor's unit bid prices, and for which 100% surety
bond is required is $
PAR. 17 After the completion of said work, the Contractor agrees to remove all
debris and clean up said streets, and to save the City harmless from any
damage allegedly resulting from a failure to clean up and remove the
debris or put the street back in a proper condition for travel.
PAR. 18 This contract is not divisible, but in the event of a conflict between this
contract and the various instruments incorporated by reference, this
contract shall govern.
PAR. 19 Before the Contractor shall be entitled to receive final payment for work
done under this contract, it shall execute and file a bond in the penal sum
of not less than 100% of the total amount of the contract, same to be
known as "Maintenance Bond," and which bond must be approved by the
City Council, and which bond is in addition to the bond given by the
Contractor to guarantee the completion of the work.
PAR. 20 The Contractor shall maintain all work done hereunder in good order for
the period of two (2) years from and after the date it is accepted by the
Council of the City of Waterloo, Iowa. Said maintenance shall be made
without expense to the City or the abutting property. In the event of the
failure or default of the Contractor to remedy any or all defects appearing in
said work within a period of two (2) years from the date of its acceptance
by said Council, and after having been given ten (10) days notice so to do
by registered letter deposited in the United States Post Office in said town,
addressed to said contractor at the address herein given, then the City may
proceed to remedy such defects. The costs and expenses thereof to be
recovered from the Contractor and the sureties on its maintenance bond by
an action brought in any court of competent jurisdiction.
PAR. 21 The Contractor shall give notice to said City by registered letter directed to
the Mayor or City Clerk/Auditor thereof not more than four (4) and not less
than three (3) months prior to the expiration of the term during which the
Contractor is required to maintain said improvements, in good repair by the
terms of its Contract. The liability of the Contractor and of the sureties on
its bond for maintenance of the said improvements shall continue until
three (3) months after such notice has been given to the City, and, in any
event, until two (2) years after the acceptance of the work.
FORM OF CONTRACT PAGE 4 OF 5 PAGES
CITY OF WATERLOO, IOWA
Mayor
City Clerk
Contractor
BY:
Title:
Approved by the City Council of the City of Waterloo, Iowa, this
day of , 20_.
ATTEST: , City Clerk
Waterloo, Iowa
FORM OF CONTRACT PAGE 5 OF 5 PAGES
City of Waterloo
Iowa Construction Sales Tax Exemption
Contractor Information Required
Contractor Name
Address
Contractor Type:
Prime Subcontractor
Federal Employer Identification Number
Project Name
Project Description
Description of Work:
Brickwork Landscaping
Carpentry Painting
Concrete Paving
Drywall-Plaster-Insulation Plumbing
Electrical Roofing-Siding-Sheet Metal
Excavation/Grading Windows
Flooring Wrecking-Demolition
Heavy Construction Other(Please specify)
Heating-Ventilating-Air Conditioning
Sales Tax Exemption Info.xls Contractor Info Updated 4/14/04
BID BOND
KNOW ALL MEN BY THESE PRESENTS,that we,
as Principal,and
as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa,hereinafter called
"OWNER." In the penal sum
Dollars($ )lawful money of the United States,for the payment
of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and
successors, jointly and severally, firmly by these presents. The condition of this obligation is such that
whereas the Principal has submitted the accompanying bid dated the day of
20 ,for
NOW,THEREFORE,
(a)If said Bid shall be rejected,or in the alternate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified
and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons
performing labor or furnishing materials in connection therewith, and shall in all other respects perform the
agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
By virtue of statutory authority,the full amount of this bid bond shall be forfeited to the Owner in liquidation of
damages sustained in the event that the Principal fails to execute the contract and provide the bond as
provided in the specifications or by law.
The Surety,for value received, hereby stipulates and agrees that the obligations of said Surety and its bond
shall be in no way impaired or affected by any extension of the time within which the Owner may accept
such Bid or execute such contract;and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such
of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be
signed by their proper officers this day of A.D.201
(Seal)
Principal
By
(Title)
(Seal)
Witness Surety
By
Witness Attorney-in-fact
NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of )
ss:
County of )
being first duly sworn, deposes and says
that:
1. He is (Owner, Partner Officer Representative, or Agent) of
hereinafter.referred to as the"Subcontractor;"
2. He is fully informed respecting the preparation and contents of the subcontractor's
proposal submitted by the subcontractor to
contract pertaining to the
project in
(City or County and State)
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers, partners, owners, agents,
representatives, employees, or parties in interest, including this affiant, has in any way
colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm
or person to submit a collusive or sham proposal in connection with such contract or to
refrain from submitting a proposal in connection with such contract, or has in any manner,
directly or indirectly, sought by unlawful agreement or connivance with any other bidder,
firm or person to fix the price or prices in said subcontractor's proposal, or to fix any
overhead, profit or cost element of the price of prices in said subcontractor's proposal, or
to secure through collusion, conspiracy, connivance or unlawful agreement any
advantage against the City of Waterloo, Iowa, or any person interested in the proposed
contract; and
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the
bidder or any of its agents, representatives, owners, employees, or parties in interest,
including this affiant.
(Signed)
Title
Subscribed and sworn to before me this day of
201_.
Title
My commission expires
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services
doing business with the City and value of said business equals or exceeds ten
thousand dollars ($1.0,000.00) annually agree as follows:
1. The contractors, subcontractor, vendor and supplier of goods and services
will not discriminate against any employee or applicant for employment
because of race, color, creed, sex, national origin, economic status, age,
mental or physical handicap, political opinions or affiliations. The
contractor, subcontractor, vendor and supplier will develop an Affirmative
Action program to ensure that applicants are employed and that
employees are treated during employment without regard to their race,
creed, color, sex, national origin, religion, economic status, age, mental or
physical disability, political opinions or affiliations. Such actions shall
include but not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship
2. The contractor, subcontractor, vendor and supplier of goods and services
will, in all solicitations or advertisements for employees, state that all
qualified applicants will receive consideration for employment without
regard to race, creed, color, sex, national origin, religion, economic status,
age, mental or physical disabilities, political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective
bargaining representative will send to each labor union or representative
of workers which he/she has a collective bargaining agreement or other
contract or understanding, a notice advising said labor union or workers'
representative of the contractor's commitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services
will comply with all published rules, regulations, directives, and order of
the City of Waterloo Affirmative Action Program Contract Compliance
Provisions.
EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 PAGES
5. The contractor, subcontractor, vendor and supplier of goods and services
will furnish and file compliance reports within such time and upon such
forms as provided by the Affirmative Action Officer. Said forms will elicit
information as to the policies, procedures, patterns, and practices of each
subcontractor as well as the contractor himself/herself and said contractor,
subcontractor, vendor and supplier will permit access to his/her
employment books, records and accounts to the City's Affirmative Action
Officer, for the purpose of investigation to ascertain compliance with this
contract and with rules and regulations of the City's Affirmative Action
Program—Contract Compliance Provisions relative to Resolution No.
24664.
6. In the event of the contractor's non-compliance with the non-discrimination
clauses of this contract or with any of such rules, regulations and orders,
this contract may be canceled, terminated or suspended in whole or in
part and the contractor may be declared ineligible for further contracts in
accordance with procedures authorized by the City Council.
7. The contractor, subcontractor, vendor and supplier of goods and services
will include, or incorporate by reference, the provisions of the non-
discrimination clause in every contract, subcontract or purchase order
unless exempted by the rules, regulations or orders of the City's
Affirmative Action Program, and will provide in every subcontract, or
purchase order that said provisions will be binding upon each contractor,
subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed
to non-discrimination in employment. Any person who applies for
employment with our company will not be discriminated against because
of race, creed, color, sex, national origin, economic status, age, mental or
physical disabilities.
(Signed)
(Appropriate Official)
(Title)
(Date)
EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 PAGES
TITLE VI CIVIL RIGHTS
During the performance of this contract, the contractor (for itself), its assignees, and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance With Regulations: The contractor shall comply With the Regulations
relative to non-discrimination in Federally assisted programs,of the DOTTitle 49,.
Code of Federal Regulations, Part 21 as they may be amended from time to
time, (hereinafter referred to as the Regulations); Which are herein incorporated
by reference-anmade`a part of this contract.
2. Nondiscrimination: The contractor, with regard to the Wo`rk performed by it during
the contract;shall not discriminate on the grounds of race, color, national origin,
sex; age, or disability in the�selection and retention of subcontractors; including
procurement of materials and leases of equipment. The contractor'shall not
participate either directly or indirectly in the discrimination prohibited by section
21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and
Equipment: In all solicitations either by competitive bidding or negotiation made
by the contractor for work to be performed under a subcontract, including
procurement of materials or leases of equipment, each potential subcontractor or
supplier shall be. notified by the contractor of the contractor's obligations under
this contract and the Regulations relative to non-discrimination on the grounds of
race, color, national origin, sex, age, or disability.
4. Information and Reports: The contractor shall provide all information and reports
required by the Regulations or directives issued pursuant there to, and shall
allow access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the Contracting Authority, the Iowa DOT, or
FHWA to be pertinent to ascertain compliance with such Regulations, orders and
instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this information the
contractor shall so certify to the Contracting Authority, the Iowa DOT, or the
FHWA as appropriate, and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance
with the nondiscrimination provisions of this contract, the Contracting Authority,
the Iowa DOT, or the FHWA shall impose such contract sanctions as they may
determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the
contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in
part.
6. Incorporation of Provisions: The contractor shall include the provisions of
paragraphs (1) through (6) in every subcontract,,including procurement of
materials and leases of equipment, unless exempt by the Regulations, or
.directives issued pursuant thereto. The contractor shall.take such action with
respect to:.any subcontract or procurement as the Contracting Authority, the Iowa
DOT; or..the.FHWA may direct as a means of enforcing such,provisions.including
sanctions for non-compliance: Provided, however, that; in the event of a
contractor becomes involved in, or it threatened with,litigation with a.
subcontractor or supplier as a result of such direction, the contractor may request
the Contracting,Authority;or the Iowa DOT to enter into such litigation to protect
the interests of the Contracting Authority or the Iowa DOT,;,and,.in addition, the
contractor may request the United States to enter into Such litigation to protect
the Interest of the United States.
is
RESIDENT BIDDER CERTIFICATION
CONTRACT NO:
PROJECT NAME:
DATE OF LETTING:
To be a qualified resident bidder, the bidder shall be a person or
entity authorized to transact business in this state and having a
business for at least three years prior to the date of the first
advertisement for the public improvement. If another state or
foreign country has a more stringent definition of a resident bidder,
the more stringent definition is applicable as to bidders from that
state or foreign country.
This qualification as resident bidder shall be maintained by the contractor and his
subcontractors at the work site until this project is completed.
I hereby certify that I am a resident bidder as defined above.
COMPANY NAME
CORPORATE OFFICER
TITLE
DATE
NON-RESIDENT BIDDER CERTIFICATION
CONTRACT NO.:
PROJECT NAME:
DATE OF LETTING:
I hereby certify that I am an Iowa non-resident bidder.
COMPANY NAME:
CORPORATE OFFICER:
TITLE:
DATE:
STATE/COUNTRY OF RESIDENCY:
Stated below are the preference(s) to resident bidders in the state/country of
(Preference to bidders, labor force, or other preferential treatment to bidders or laborers, etc.
Revised February 2003
CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM
Check box that applies to party completing program:
( ) General Contractor
( ) Subcontractor
I. Section A to be completed by GENERAL CONTRACTORS only:
A.
Name of Company
Address of Company Zip
Telephone Number ( )
Federal ID Number (if no Federal ID Number, Owner/President's Social
Security Number)
Name of Equal Employment Officer
Name of Project
Project Contract Number
Estimated Construction Work Dates /
Start Finish
Section B to be completed by SUBCONTRACTORS only:
B.
Name of General or Prime Contractor
Name of Subcontractor
Subcontractor's Address Zip
Subcontractor's Telephone Number ( )
Subcontractor's Federal ID Number (if no Federal ID Number
Owner/President's Social Security Number)
Name of Equal Employment Officer
- 1 -
C. Remainder of program to be completed by party completing program,
either Prime or Subcontractor.
1. The Owners and/or Principals of your company:
Ethnic
Name Address Position Sex Origin
2. Other Areas of Interest:
If your company has branches or subsidiaries, or if your company is a
branch or subsidiary of a parent organization, give the following
information:
Type of
Name Address Affiliation De ree
II. EMPLOYER'S POLICY (Please read carefully.)
A. We, the undersigned, recognize that we are morally and legally
committed to nondiscrimination in employment. Any person who
applies for employment with our company will not be discriminated
against because of race, color, creed, sex, national origin, economic
status, age, mental or physical handicap.
B. The employment policies and practices of the undersigned are to recruit
and hire employees without discrimination, and to treat them equally
with respect to compensation and opportunities for advancement,
including training, upgrading, promotion, and transfer. However, we
realize the inequities associated with employment training, upgrading,
contracting and subcontracting for minorities and women -and we will
direct our efforts to correcting any deficiencies to the maximum extent
possible. The same will be required of our,SUBCONTRACTORS and
suppliers.
C. We submit this program to assure compliance with Executive Order
11246, as amended, and other subsequent orders that may pertain to
equal employment opportunity and merit employment policies, fully
-2 -
realizing that our qualification and/or merit system should be evaluated
and revised, if necessary.
D. We agree to put forth the maximum effort to achieve full employment
and utilization of capabilities and productivity of all our citizens without
regard to race, creed, color, sex, national origin, economic status, age,
and mental or physical handicap.
E. will give training
(Name of Company)
and employment opportunities to local residents of Waterloo, Iowa, to
the greatest extent feasible.
III. AFFIRMATIVE ACTION
A. recognizes that the
(Name of Company)
effective application of a policy of merit employment involves more than
just a policy statement, and
(Name of Company)
will, therefore, re-evaluate our Affirmative Action Program to ensure that
equal employment opportunities are available on the basis of individual
merit, and to actively encourage minorities, women and local residents
to seek employment with our company on this basis.
B. will,undertake the
(Name of Company)
following six (6) steps to improve our Affirmative Action Program:
1. Minority Recruitment and Employment;
2. Local Recruitment and Employment;
3. Disabled Veteran and Vietnam Era Veteran Recruitment and
Employment;
4. Handicapped Recruitment and Employment;
5. Female Recruitment and Employment; and
6. Training, Upgrading and Promotional Opportunities.
C. will take
(Name of Company)
whatever steps are necessary to ensure that our total work force has
adequate minority, female, and local representation. We will utilize the
following methods in our recruitment attempts:
1. Local advertising media (newspapers, radio, TV);
2. Community organizations (churches, clubs, schools);
3. Public and private institutions in the area (UNI, Hawkeye
Community College);
4. Job Service of Iowa; and
5. Other.
- 3 -
D. will seek qualified minority,
(Name of Company)
female, and local group applicants for all job categories and will make
asserted efforts to increase minority, female and group representation
in occupations at the higher levels or skill and responsibility.
E. All sources of employment used shall be aware that we are an Equal
Employment Opportunity Employer. Labor organizations representing
our employees will be notified of our Equal Employment Opportunity
Policy,and Affirmative Action Program: -
F. Training, upgrading, promotion and transfer activities at all levels will be
monitored to ensure that full consideration has been given to qualified
minority, female, and local group employees.
G. will encourage other
(Name of Company)
companies with whom we are associated and/or do business, to do the
same and we will assist them in their efforts.
H. has taken the following
(Name of Company)
Affirmative Action to ensure that minority, female, local contractors
and/or suppliers were provided opportunities to negotiate and/or bid on
this project: (if none, write --NONE")
1.
2.
I. As a result of the above efforts, we have involved minority, female, and
local contractors and/or suppliers in the following areas of
subcontracting: (if none, write "NONE")
.1
2.
J. will require approved
(Name of Company)
Affirmative Action Programs from all nonexempt contractors who
propose to work on this project and will take whatever steps are
necessary to ensure. that non-minority contractors have adequate
representation of minority, female and local persons in their total work
force.
-4 -
K. In further accordance with rules and guidelines issued pursuant to
Executive Order 11246 as amended, we establish the goals for our
company, based on parity percentages supplied by the City, and we
realize these goals will be reviewed on an annual basis.
L. will keep records of
(Name of Company)
specific actions relative to recruitment, employment, training„ upgrading
and promotion and will provide the City of Waterloo with any information
relative to same, including activities of our SUBCONTRACTORS and
suppliers as necessary or when requested.
M. Parity figures for companies located in Waterloo are as follows:
Minority Parity = .08 (8%)
N. Affirmative Action.
(Name of Company)
Employment Goals:
The definition of Affirmative Action Goals is as follows: "Goals may not
be rigid and inflexible quotas which must be met, but must be targets,
reasonably attainable by means of applying every -good faith effort to
make all aspects of the entire Affirmative Action Program work."
For the year 201_, please submit percentage targets for employing
minorities and women. If you already have reached your target for
hiring minorities and women, please submit that percentage.
`Goals for Minorities: %
Goals for Women: %
*Your affirmative action goals should be between 1% and 10% or more
for minorities and 1% and 5% or more for women.
Please be advised that the goals or targets are purely your estimation
of how many women and minorities your company can reasonably
expect to hire in 201_. Note, that none of the goals are rigid or
inflexible. They are targets that your company calculates as reasonably
attainable. This will help the City in its monitoring procedures as
required by City of Waterloo Resolution No. 1984-142(4).
- 5 -
CONTRACTOR'S TOTAL WORK FORCE
(WATERLOO)
HOURLY
NAME AND ADDRESS JOB CATEGORY RACE SEX WAGE
INDICATE: DISABLED VETERAN: DV
VIETNAM ERA VETERAN: VV
- 6 -
HANDICAPPED: H
We hereby certify that we are in compliance with all City and Federal
Affirmative Action Regulations and agree to accept all liability for failure to
comply.
Respectfully submitted,
By:
Company Executive
Date
By:
Equal Employment
Opportunity Officer
Date
City of Waterloo Affirmative Action Officer
Approved
Disapproved Reason:
- 7 -
DESCRIPTION OF JOB CATEGORIES
1. Officials/Manager: Occupations in which employees set broad policies,
exercise overall responsibility for execution of all policies, or direct individual
departments or special phases of the agency's operations or provide
specialized consultation on a regional, district or area basis.. Includes:
department heads, bureau chiefs, division chiefs, .directors, deputy directors,
controllers;, examiners, wardens, superintendents, unit supervisors, sheriffs,
police and fire chiefs and inspectors and kindred workers.
2. Professionals: Occupations which require .specialized and theoretical
knowledge which is usually required through college training or thorough work
experience and other training which provides comparable knowledge.
Includes: personnel and labor relations workers, social workers, doctors,
psychologists, registered nurses,. economists, dietitians, lawyers, system
analysts, accountants, engineers, employment and vocational rehabilitation
counselors, teachers or instructors, police and fire captains and lieutenants
and`kindred workers.
3. Technicians: Occupations which require a combination of basic scientific or
technical knowledge and manual skill which can be obtained through
specialized post-secondary school education and through equivalent on-the-
job-training. Includes: computer programmers and operations,, draftsmen,
surveyors; Licensed practical nurses, photographs, radio operators, technical
illustrators, police and fire sergeants and kindred workers.
4. Office/Clerical: Workers are responsible for internal and external
communication, recording and retrieval of data and/or information and other
paperwork required in an office. Includes: bookkeepers, messengers, office
machine operators, clerk-typists, stenographers, court transcribers, hearing
reporters, statistical clerks, dispatchers, license distributors, payroll clerks and
kindred workers.
5. Skilled Craft Workers: Workers perform jobs which require special manual
skill and a thorough and comprehensive knowledge of the processes involved
in the work which is acquired through on-the-job training programs. Includes:
Mechanics and repairman, electricians, heavy equipment operators, stationary
engineers, skilled machine occupations, carpenters, compositors and
typesetters and kindred workers.
6. Sales Workers: Occupations engaging wholly and primarily in direct selling.
Includes: advertising agents and salesman, insurance agents and brokers,
real estate agents and brokers, stock and bond salesmen, demonstrators,
salesmen and sales clerks, grocery clerks and cashier checkers, and kindred
workers.
7. Operatives (semi-skilled): Workers who operate machine or processing
equipment or perform other factory-type duties of intermediate skill level which
- 9 -
can be mastered in a few weeks and require only limited training. Includes:
apprentices (auto mechanics), plumbers, building trades, metal working
trades, bricklayers, carpenters, electricians, machinists, mechanics, printing
trades, etc., operatives, attendants (auto service and parking), plasterers,
chauffeurs, deliverymen and furnacemen, heaters (metal), laundry and dry
cleaning operatives, milliners, mine operatives and laborers, motormen, oilers
and greasers, (except auto painters), (except construction and maintenance),
photographic process workers, stationary fireman, truck and tractor drivers,
weavers, (textile), welders and flame cutters and kindred workers.
8. Laborers (unskilled): Workers in manual occupations which generally
require no special training. Perform elementary duties that may be learned in
few days and require the application- of little or no independent judgment.
Includes: garage laborers, car washers and greasers, gardeners (except
farm) and groundskeepers, longshoremen, and stevedores,, lumbermen,
raftsmen and woodchoppers, laborers performing lifing, digging;. mixing,
loading and pulling operations and kindred workers.
9. Apprentices: Persons employed in a program including work training and
related instruction to learn a trade or craft which is traditionally an
apprenticeship, regardless of whether the program is registered with a Federal
or.State agency.
10. Trainees (on-the-Job): Production. . . persons in formal training for craftsmen
when not trained under apprentice programs--operative laborer, and service
occupations.
White Collar. . . persons engaged in formal training for clerical, managerial,
professional, technical, sales, office and clerical occupations.
- 10 -
ITEMS OF POTENTIAL MBE/WBE PARTICIPATION
NOTICE TO PROSPECTIVE BIDDERS:
The following are items from the F.Y. 2014 STREET RECONSTRUCTION PROGRAM,
Contract No. 859, that have a potential for MBE/WBE Participation. This listing,
however, is not intended to be all encompassing; to preclude MBE/WBE Contractors
from bidding on any items of the Proposal as a Subcontractor or the entire Proposal as
a Prime Contractor.
BID TOTAL
ITEM DESCRIPTION UNIT QTY
DIVISION I BASE BID-SECTION I
2 MISC. PCC, 9", C-4 SY 190.0
9 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY 956.9
10 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SY 3,524.7
11 SIDEWALK, 4" PCC, C-4 SY 725.2
12 PEDESTRIAN RAMP, PCC SIDEWALK,,6 PCC, C-4 SY 929.0
13 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF 1,478.0
14 SIDEWALK CURB SECTION LF 315.9
15 MISCELLANEOUS CONCRETE CY 1.6
19 SIDEWALK REMOVAL SY 721.8
20 SAW CUT LF 2,794.0
25 ROADSTONE, 3/4" TON 117.0
26 DRAIN TILE, 6" LF 30,981.0
27 DRAIN TILE, 4" LF 1,500.0
28 DRAIN TILE STUB, 4" LF 1,645.0
29 DRAIN TILE TAP AND COLLAR EACH 21.0
30 RF-19C, INLET OUTLET DETAIL(RODENT GUARD) EACH 138.0
31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH 27.0
DIVISION I BASE BID -SECTION II
61 STORM SEWER, 2000D, 42" LF 2,667.2
62 STORM SEWER, 2000D, 36" LF 1,159.0
63 STORM SEWER, 2000D, 24" LF 363.2
64 STORM SEWER, 2000D, 18" LF 1,152.2
65 STORM SEWER, 2000D, 15" LF 596.9
66 STORM SEWER, 2000D, 12" LF 2,568.6
67 STORM MANHOLE, TYPE A, 48" EACH 38.0
68 STORM MANHOLE, TYPE A, 60" EACH 5.0
69 SW-402 RECTANGULAR STORM MANHOLE EACH 19.0
70 SW=403 RECTANGULAR STORM MANHOLE EACH 1.0
71 REMOVE EXISTING STRUCTURE EACH 77.0
72 REMOVE STORM SEWER PIPE LESS THAN 36" LF 61.0
73 TYPE E-1-C INLET EACH 52.0
74 TYPE E-2-C INLET EACH 40.0
75 TYPE E-3-C INLET EACH 11.0
76 TRENCH DRAIN LF 64.0
77 TYPE E-1-C INLET, MODIFIED EACH 1.0
78 TYPE E-2-C INLET, MODIFIED EACH 1.0
79 REM/REPL INLET BOXOUT, E-1-C EACH 7.0
80 REM/REPL INLET BOXOUT, E-2-C EACH 1.0
81 TAP AND COLLAR STRUCTURE OR PIPE EACH 14.0
82 TAP AND COLLAR DRY RUN ARCH EACH 1.0
83 INSULATE EXISTING COPPER WATER SERVICE EACH 16.0
84 FURNISH AND INSTALL MANHOLE RING AND COVER EACH 2.0
85 STORM WATER PROTECTION FOR STRUCTURES EACH 2O4.0
86 IN LINE CHECK VALVE FOR 42" RCP, FURNISH AND INSTALL EACH 1.0
DIVISION I BASE BID-SECTION IV
106 SAWING LF 80.0
107 SIDEWALK AND DRIVEWAY REMOVAL SY 34.3
108 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, M-4 SY 55.1
109 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY 22.3
110 DRIVEWAY APPROACH 5" PCC, C-4 SY 12.0
111 TAP AND COLLAR STORM MANHOLE EACH 1.0
112 SW-511 RECTANGULAR AREA INTAKE EACH 1.0
113 TYPE E-2-C INLET EACH 1.0
114 STORM SEWER, 2000D, 12" LF 306.0
115 FLARED END SECTION, 2000D, 12" EACH 1.0
DIVISION I BASE BID-SECTION V
120 SIDEWALK,4" PCC, C-4 SY 316.5
121 SIDEWALK, 5" PCC, C-4 SY 36.6
122 EXCAVATION FOR NEW SIDEWALK SY 353.1
DIVISION II-WATER MAIN
1 DUCTILE IRON WATER MAIN, 6-INCH DIA., CLASS 52 LF 660.0
2 DUCTILE IRON WATER MAIN REMOVAL LF 660.0
3 GATE VALVE AND BOX, 6-INCH DIA. EACH 2.0
4 TEE, 6-INCH X 6-INCH DIA. EACH 1.0
5 SLEEVE, 6-INCH DIA. EACH 1.0
6 MEGALUGS, 6-INCH DIA. EACH 6.0
7 CONCRETE BLOCKING EACH 1.0
8 HYDRANT ASSEMBLY EACH 2.0
9 HYDRANT REMOVAL EACH 1.0
10 RECONNECT HYDRANT ASSEMBLY TO 6"X 6"TEE EACH 1.0
11 TEMPORARY PVC WATER MAIN LF 702.0
REMOVAL OF TEMPORARY PVC SURFACE.WATER MAIN
12 CONNECTIONS TO DUCTILE IRON WATER MAIN EACH 1.0
13 3/4" SHORT SIDE WATER SERVICES EACH 5.0
14 314" LONG SIDE WATER SERVICES EACH 8.0
15 2" LONG SIDE WATER SERVICES EACH 1.0
16 DRIVE OVER PROTECTION FOR TEMPORARY PVC WATER MAIN EACH 1.0
17 REMOVE INACTIVE PAVE BOX AND ABANDON WATER SERVICE EACH 6.0
LINE STUB IN PLACE
SUBCONTRACTOR'S BID REQUEST FORM
PRIME BIDDER'S LETTERHEAD
Contract No.:
Letting Date:
I, (subcontractor's name), hereby attest that I have been solicited for a bid on
(project name) in the area of (description of work and bid item no.).
(Prime contractor) has informed me that if I am interested in bidding, a
subcontracting bid proposal must be submitted to the company office by (date)
and (time).
Subcontractor's Company Name
Date Subcontractor's Signature
Date Prime Bidder's Signature
CERTIFIED
MBE / WBE CONTRACTORS
CITY OF WATERLOO, IOWA
CONTRACT COMPLIANCE OFFICE
Community Development Board
Carnegie Annex,Suite 202
620 Mulberry Street
Waterloo,Iowa 50703
City WEB Site: www.ci.waterloo.ia.us
Contract Compliance
WEB Site
for listing updates: http://www.cityofwaterlooiowa.com/contracteompliance
Contact: Rudy Jones,Community Development Director
Email: rudy.ionesAwaterloo-ia.org
Phone: (319) 291-4429
Fax: (319) 291-4431
MBEWBE Certified Contractors List
Page 1 of 4
CERTIFIED MBE CONTRACTORS
CARTER ELECTRIC
725 Adams Street
Waterloo,IA 50703
Phone: (319) 232-9808
Pager: (319)235-4021
Contact:Derrick Carter
Specializing in:
ELECTRICAL CONTRACTOR
CULPEPPER ELECTRIC
1731 Cottage Grove Avenue
Waterloo,IA 50707
Phone: (319)235-0885
Fax: (319)236-8177
Contact:Martin Culpepper
Certified: City of Waterloo Certified MBE,Licensed Electrician
Specializing in:
ELECTRICAL CONTRACTOR
DANIELS HOME IMPROVEMENT
339 Albany Street
Waterloo,IA 50703
Phone: (319) 961-1659
Contact: Sammy Daniels
Specializing in:
ALL TYPES OF CONCRETE FLATWORK, POURED WALLS—ALL TYPES, FOOTINGS,
LIGHT DEMOLITION
D.C. CORPORATION
426 Beech Street,
Waterloo,IA 50703
Phone: (319) 493-2542
FAX: (319)236-0515
Contact: Terry Phillips
Certified: City of Waterloo Certified MBE,Iowa DOT,TSB Certified
Specializing in:
COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS,
TRUCKING(ALL TYPES), GENERAL CONSTRUCTION
MBEMBE Certified Contractors List,Revised 9-9-14
Page 2 of 4
GREER'S WORKS
2003 Plainview Street
Waterloo,lA 50703
Phone: (319)233-4701
Contact: Willie Greer
Specializing in:
DRIVEWAYS, SIDEWALKS, CARPENTRY, ROOFING, GENERAL CONSTRUCTION
OLD GREER'S WORKS
2309 Springview Street
Waterloo,IA 50707
Phone: (319)233-2150
Contact: David L. Greer, Sr.
Specializing in:
ROOFING& GENERAL CONSTRUCTION
QUICK CONSTRUCTION
217 Bates Street
Waterloo,IA 50703
Phone: (319)215-4166
Contact: Leroy Harrington
Specializing in:
ALL TYPES OF CONCRETE FLATWORKAND GENERAL CONSTRUCTION
CERTIFIED WBE CONTRACTORS
ATLAS PAINTING, INC.*
911 Sycamore Street
P.O.BOX 65
Waterloo,IA 50704
Phone: (319)232-9164
Specializing in:
MBE/WBE Certified Contractors List,Revised 9-9-14
Page 3 of 4 .
COMMERCL4L AND INDUSTRIAL PAINTING
WATCO CONSTRUCTION, INC.*
2920 Texas Street
Waterloo,IA 50702
Phone : (319)233-7481
Certified: City of Waterloo WBE
Contact :Patricia J.Kimball
Specializing in:
STORM SEWER, INLETS, DRAIN TILE, WATER MAIN, SANITARY SEWER, RVTAKE
STRUCTURES
X DENOTES WOMEN BUSINESS ENTERPRISE
MBE/WBE Certified Contractors List,Revised 9-9-14
Page 4 of 4
E
L
N C N O O
's- E to O m "- O .
L
.Q O !EC L W
N N a o
0 °Q O O m 4- rr
ca a) C a W 0 .o
O C O C a) O
Q a) M . C •�', Q v
Q o W U N O ipi
3 r.
Q � cl,U E 0 a p
❑ C a) N L O U y 0 cJ
M CL a) p U clS N O 0 .Q
f (B ++
J Q 7 ❑ L V 0 0 a) d R .0
Q-s O Q -a � U m tm m
O N " CaC � m o
a) N > 'N O o - Ca a w U ❑
N O O LL U 0 ?? co w ~
cn -00 cu � a (�
O
oE -
O N a)
QV Q
C L C
LU OO oQZ
OV � c O N Oa �
(
Z cn � a -
1. O M
~ 0LLU
1 m a)O > O O N
O E a) 0 WU O
O w a) N a
Z O +- Cl)N
WL� m .N a) CE � N 4+
O LJJ O d V
N O U L J C -0 � 0 Z > 0 i6
N N Y Q r_
za m � a Q'D0 o� NW U
Cl) U (L U 1— a � O O a) O z N N
may LO m m — QN
Q 'o ° 5, as 4- co LU o
mLU Z ao o00LO 'FooU) aN F' Z o
m0 `� � � o � o � QN z
asp N N -f W C m
0 � � � � Q N N 0m �-
W _ :3 3: awN `n — W O , -a E a) C LL.
WW i" a) 5 M a) CL Ca) Zm
O co
•3 tf O O •F5 Q.
a " O L U U E Q- ca O W a)
(6"- N OO O Q O m � LU m
A a) E
N N -'-' .�.� Ca 4.
0O v " W O Ln O Q
m > ar- 0MLP m = Q V
ui W 0— o F-
U) O F �0 m < WO o ° W m
C J m U L .O �
ca d a
Z -0 a. W e o a) -m c N o
ai 0 can < � U c�a aCi � E ca N
U ?' L O O E .- N a) C co
Z m 7 O 7 "' C y 0 a) "O— O
o 0) O M F- �, a) -a ca a)� r N N
(6 m (n tL J "a 0- U 4+ W
o LU 2 �O o Z Q a) y 0 U � a m r
U m � � cu � 'Q O a) ca C U
a) � ca 0 V ' to g- =3 N a) w v E
C® ,
LL
O� � - N
a z a) ❑. n n >- W ca E cn
MBEMBE GOALS FOR THIS PROJECT
IMPORTANT: Prime Contract Bidders should be aware that ten percent (10%) MBE
goal .and a two percent (2%) WBE goal is attached to this project. "Certified Return
Receipt" letters are no longer needed with the bid showing proof of contacting MBE or
WBE Subcontractors, but the Pre-Bid Contact Information Form must be filled out
completely.
City of Waterloo Contract Compliance Officer:
Contract Compliance Officer
Community Development Board
Carnegie Annex, Suite 202
620 Mulberry Street
Waterloo, IA 50703
Phone: (319) 291-4429
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the Bidder only upon the specific request of the City of Waterloo,
Iowa.)
All questions must be answered and the date given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on
separate attached sheets. The Bidder may submit any additional information he
desires.
1. Name of bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, when incorporated.
5. How many years have you been engaged in the contracting business under
your present firm or trade name?
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion.)
7. General character of work performed by your company.
8. Have you ever failed to complete any work awarded to you? If so, where and
why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating
the approximate cost for each, and the month and year completed.
11. List your major equipment available for this contract.
12. Experience in construction work similar in importance to this project.
13. Background and experience of the principal members of your organization,
including the officers.
14. Credit available: $
15. Give bank reference:
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 1 OF 2 PAGES
16. Will you, upon request, fill out a detailed financial statement and furnish any
other information that may be required by the City of Waterloo, Iowa?
17. The undersigned hereby authorizes and requests any person, firm, or
corporation to furnish any information requested by the City of Waterloo, Iowa,
in verification of the recitals comprising this Statement of Bidder's
Qualifications.
Dated at , this day of
201_,.
(Name of Bidder)
By:
Title:
State of )
ss:
County of )
being duly sworn deposes and says
that he is of
(Name of Organization)
and that the answers to the foregoing questions and all statements therein contained
are true and correct.
Subscribed and sworn to before me this day of
, 201
Notary Public
My commission expires ,
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 PAGES
GENERAL SPECIAL PROVISIONS
1. SCOPE OF WORK
The work covered by this contract consists of furnishing all labor, equipment and
materials and performing all operations, in connection with the FY2017 SALVAGED
ASPHALT CRUSHING, Contract# - "� , in accordance with these
specifications.
The specification is dated May 3, 2017. They have he,_general title of FY2017
SALVAGED ASPHALT CRUSHING, Contract# I
2. CONFLICTING SPECIFICATIONS
All requirements of other specifications contained in the contract documents which
conflict with the provisions of the special provisions will be considered voic.
3. DUMPING AREAS
Excess material resulting from construction operations shall be hauled to the County
Landfill or other area secured by the contractor and approved by the City. Rubble,
rubbish, trees, brush and other unsuitable material, as designated by the City, shall
be hauled to the County Landfill. All Landfill charges are to be considered incidental
to the contract and are the responsibility of the Contractor.
4. CONSTRUCTION DAMAGE
The Contractor shall exercise care during construction operations to ensure the
safety and protection to existing features located near or within the limits of
construction. Damage caused by negligence or poor workmanship, as determined
by the City, shall be considered the Contractor's responsibility.
5. REMOVED MATERIALS
All materials removed as part of this Contract shall remain the property of the City
unless the City determines that the materials are not salvageable and the City does
not want to retain ownership of the materials. Materials designated in the field by
the City as nonsalvageable shall be hauled and disposed of by the Contractor at no
cost to the City. All other materials shall be transported to locations as directed by
the City. No separate measurement or payment will be made for hauling or
disposing of removed materials and it shall be considered incidental to applicable
items.
6. OVERHAUL
Overhaul will not be paid for "surplus material" obtained from any of the items of
construction under this contract. The cost of overhaul will be considered as
incidental to the items to which it applies.
7. MAILBOXES
The Contractor shall notify the United States Postal Department of mailboxes which
interfere with any part of the work before removing them, and the Contractor will
relocate them as required by the Postmaster. The removal and replacement of
mailboxes will not be considered for direct payment but will be considered incidental
to the item to which it applies.
8. PAY ITEMS
All pay items are listed in the proposal and shall include the purchase of all
materials, delivery of these materials, and furnishing all labor, plant and
miscellaneous work needed to make the item complete. All such cost shall be
considered incidental to the proposed item to which it applies and shall not be
considered for separate payment.
9. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS
The Contractor shall, immediately upon execution and delivery of the contract,
before the first estimate for payment is made, delivery to the City, a detailed
estimate giving a complete breakdown of the lump sum contract prices. The
submitted breakdown shall be approved by the City prior to any payment of any
lump sum price items.
10. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS
The Contractor will be required to secure from the proper authorities, permission or
permit which may be required to haul over streets, highways, railroads or private
property and any hauling operations of the Contractor shall be subject to the
requirements of such permits, permission, and to all applicable regulations, laws and
ordinances governing hauling and movement of equipment over streets, railroads,
highways and private property. Any costs or inconvenience caused by obtaining any
necessary permits or permission shall be considered completely covered by the
price bid for the items in the proposal.
11. CONSTRUCTION SCHEDULING
The City shall approve Contractor's work schedule prior to starting. All revisions
shall also be approved. The City may change the schedule to accommodate
changing construction conditions. The Contractor shall coordinate the work under
this contract with contractors performing work under the other contracts which may
be performed concurrently.
The Contractor shall be responsible to notify the Police, Fire, Street and Engineering
Departments of the closing and opening of streets.
The Contractor shall commence work within fifteen (15) days after receipt of the
"Notice to Proceed" and diligently execute the work of the contract to completion.
12. PRE-CONSTRUCTION CONFERENCE
Before any work is started, the Contractor shall arrange with the City to hold a pre-
construction conference to discuss problems and schedules of contract.
13. UNDERGROUND UTILITIES
It is the responsibility of the Contractor to obtain the location of gas lines, water lines,
electric, telephone and cable television cables or wires from the various utility
companies and the City electrician before starting any excavation. The Contractor
shall be responsible for any damage to any underground utilities. The Contractor
shall expose those utilities indicated on the plans so that elevations may be
determined before beginning construction. This work shall be considered incidental
to other items of work. If the Contractor believes that additional costs have been
incurred due to a utility being improperly located, the resolution of the additional
costs incurred shall be made between the contractor and the respective utility
company.
14. TRAFFIC SIGNS AND STREET SIGNS
The Contractor shall contact the City of Waterloo Signs and Street Department to
have any street sign that will be affected by construction removed and replaced
when the work has been completed.
15. TRAFFIC CONTROL DURING CONSTRUCTION
The Contractor shall, at his own expense and without further or other order, provide,
erect and maintain at all times during the progress and suspension of the work and
until completion and final acceptance thereof, suitable and requisite barricades,
signs or other adequate protection as required by the latest edition of the "Iowa
Manual on Uniform Traffic Control Devices for Streets and Highways" and shall
provide, keep and maintain such barricades, signs etc, as may be required or as
may be ordered by the City, to ensure the safety of the public as well as those
engaged in the work. All barricading plans shall be reviewed by the City.
No direct measurement for payment shall be made for any signs or barricades, but
shall be considered for payment on a lump sum basis based on a percentage of
work completed.
16. GRADES, LINES, LEVELS AND SURVEYS
The Contractor shall verify all grades, lines, levels and dimensions as shown on the
drawings, as he shall report any errors or inconsistencies in the same to the City
before commencing work.
17. SAFETY OF WORKERS AND PUBLIC
The Contractor shall, at all times, take necessary precautions to protect the life and
health of all persons employed on this project and the public. He shall provide
necessary safety devices and safeguards in accordance with latest and best
accident prevention practices. All such protection shall be furnished to employees
without cost.
No direct measurement of payment shall be made for this protection but shall be
considered incidental to other items of work. The public shall be kept outside of any
work area.
18. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS
The Contractor shall notify the City in writing forty-eight (48) hours in advance if work
on Saturday is planned. Work on Sunday or legal Holidays require prior approval of
the City in accordance with the Waterloo Standard Specifications.
SPECIAL PROVISIONS
1. CONSTRUCTION DAMAGE
The contractor shall exercise care during construction operations to ensure the
safety and protection to existing features located near or within the limits of
construction. Damage caused by negligence or poor workmanship, as
determined by the City, shall be considered the contractors responsibility.
2. BARRICADES AND SIGNS
The Contractor shall, at his own expense and without further or other order,
provide, erect and maintain, at all times during the progress and suspension of
the work and until completion and final acceptance thereof, suitable and requisite
barricades, signs or other adequate protection, as required by the latest edition of
the "Iowa Manual on Uniform Traffic Control Devices for Streets and Highways"
and shall provide, keep and maintain such barricades, signs, etc, as may be
required or as may be ordered by the City, to ensure the safety of the public as
well as those engaged on the work. All barricading plans shall be reviewed by
the Public Works Director.
3. CONSTRUCTION SCHEDULING
The Contractor shall develop a schedule for construction that shall minimize
disruption for the businesses in the area, for the City Street Department, and
maintain local access as much as possible.
The Public Works Director shall approve Contractor's work schedule prior to
starting. All revisions shall also be approved. The City may change the schedule
to facilitate changing construction conditions.
The Contractor shall coordinate the work under this contract with contractors
performing work under other contracts, which may be performed concurrently.
The Contractor shall be responsible to notify the Police, Fire, Street and
Engineering Departments of the closing and opening of streets.
The Contractor shall commence work within ten (10) days after receipt of"Notice
to Proceed" and diligently execute the work of the contract to completion.
4. ASPHALT CRUSHING
The City of Waterloo has salvaged and stockpiled asphalt from various streets
and projects in the local area. This stockpile is located at the City of Waterloo
Street Department storage site located on the east end of Commercial Street,
east of Waterloo Lumber at 2135 Commercial Street. Only a portion of the
existing stockpile is intended to be crushed under this contract.
CRUSHING AND STOCKPILING
The material shall be stockpiled in a manner that minimizes waste and the
compaction and segregation of the stockpiled material. The crushed material
shall be stockpiled with a belt placer/conveyor system without equipment or
vehicular traffic on the crushed material. The contractor shall use a belt placer/
conveyor with a belt scale.
The crushed material shall not be piled more than 25 feet high.
The salvaged asphalt pavement material shall be crushed to meet the following
gradation:
Sieve Size Percent Passing
1 '/2 inch 100
3/ Inch 70-93
#200 0-15
Limitations
Completion: Crushing of the asphalt material shall be completed by June 30,
2017.
Quality Control: As above
Sieve Analysis: The City of Waterloo will perform the sieve analysis according to
IDOT Mtls. IM 304 Sieve Analysis of Combined Aggregates with the following
exception:
Determining the percent passing the #200 sieve will be required but will
not require a sieve analysis as per Materials IM 306. The sample will be sieved
at a surface-dry condition using no artificial heat and without washing.
Testing and Crushing Operation: The first sample for a sieve analysis will
be taken when 500 tons of material has been crushed. If the material is found to
be in noncompliance with the specified gradation, adjustments to the crusher
shall then be made. After another 500 tons have been crushed, another sample
will be taken. This procedure shall continue until the crushed material meets the
specified gradation.
After the material has met the specified gradation, samples for sieve
analysis shall be taken at one (1) per 1500 ton. However if the material is found
to be out of specification at any point beyond the initial compliance, the crushing
shall cease, adjustments made and the material again analyzed as if the project
was just beginning.
METHOD OF MEASUREMENT: Measurement of the material crushed shall be
made in tons. This shall be accomplished by the use of a belt scale, provided by
the Contractor. The belt scale shall be calibrated and/or sufficient proof provided
that the scale is accurate. An accurate of reading of tons, crushed per day, initial
and final, shall be made with representatives of both the Contractor and City
present.
BASIS OF PAYMENT: For the number of tons of asphalt crushing completed,
the Contractor shall be paid the contract price per ton for final product. This
payment shall be full compensation for crushing, weighing and stockpiling the
asphalt material. Removal of any metal, wood or other type of debris
encountered shall be considered incidental to these items.
MOBILIZATION AND DEMOBILIZATION
General: This item shall consist of preparatory work and operations, including,
but not limited to, those necessary for the movement of personnel, equipment,
supplies and incidentals to and from the project site and for the establishment of
all other facilities which must be performed or costs incurred prior to beginning
work on this project.
Partial Payments: An estimate of the percentage of the project completed shall
determine the percentage of the LUMP SUM bid price to be paid on partial
payments. Up to a maximum of fifty percent (50%) of the lump sum mobilization
bid price hall be paid prior to completion of the contract.
SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION
1. SUBCONTRACTS
The contractor shall cause appropriate provisions to be inserted in all
subcontracts relative to : the ,work to require compliance by each
subcontractor with the applicable provisions of the contract for the
improvements embraced in this contract.
2. 'REVIEW BY THE CITY-OF,WATERLOO
The City of Waterloo, its authorized representatives and agents, shall at all
times have.access to and The permitted -to observe and-review. all work,
materials, equipment, payrolls, personnel records, employment conditions,
material invoices,, and other relevant data and records pertaining to this
contract, provided, however, that all instructions and approval with respect
to the work will be given to the contractor only by the City of Waterloo
through its authorized representative or agents.
3. INSPECTION
a. The contractor shall furnish promptly all materials reasonably
necessary for any tests, which may be required. All tests by the
City of Waterloo will be performed in such manner as not to delay
the work unnecessarily and will be made in accordance with the
provisions of the Technical Specifications.
b. Inspection of materials and appurtenances to be incorporated in the
improvements embraced in this contract may be made at the place
of production, manufacture or shipment, whenever the quantity
justifies it, and such inspection and acceptance, unless otherwise
stated in the Technical Specifications, shall be final, except as
regards (1) latent defects, (2) departures from specific requirements
of the contract, (3) damage or loss in transit, or (4) fraud or such
gross mistakes as amount to fraud. Subject to the requirements
contained in the preceding sentence, the inspection of materials as
a whole or in part will be made at the project site.
4. WARRANTY OF TITLE
No material, supplies, or equipment to be installed or furnished under this
contract shall be purchased subject to any chattel mortgage or under a
conditional sale, lease-purchase or other agreement by which an interest
therein or in any part thereof is retained by the seller or supplier. The
contractor shall warrant good title to all materials, supplies, and equipment
SUPPLEMENTAL GENERAL SPECIFICATIONS
installed or incorporated in the work and upon completion of all work, shall
deliver the same together with all improvements and appurtenances
constructed or placed thereon by him to the City of Waterloo free from any
claims, liens, or charges. Neither the contractor nor any person, firm, or
corporation furnishing any material or labor for any work covered by this
contract shall have any right to a lien upon any improvement or
appurtenance thereon.. . Nothing contained in this paragraph, however,
shall .defeat or impair the right of persons furnishing materials or labor to
recover under any bond given by the contractor for their protection or any
rights under any law permitting such persons to look to funds due the
contractor in the hands of the City of Waterloo. The provisions of this
paragraph shall be inserted in all subcontracts and material contracts and
notice,of its provisions shall be given to all persons furnishing materials for
the work when no formal contract is entered into for such materials.
SUPPLEMENTAL GENERAL SPECIFICATIONS