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HomeMy WebLinkAboutCOUNCIL COMMUNICATION (2) CITY OF WATERLOO t9140 Council Communication City Council Meeting: February 15, 2010 Prepared: February 10._20,10 Dept. Head Signature # of Attachments: 1 SUBJECT: Flood Mitigation Design for Various Buildings Submitted by: Debra Anderson, BO/MA Recommended City Council Action: to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. in conjunction with Flood Mitigation Design for Various Buildings,be received,placed on file and approved. that plans, specifications, form of contract, etc. in conjunction with Flood Mitigation Design for Various Buildings,be received and placed on file that"Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with the above described project", be adopted. that"Resolution setting date of hearing on plans, specifications, form of contract, etc. and bid opening as March 15, 2010 at 5:30 p.m. in the City Hall Council Chambers on the above described project",be adopted and Deputy City Clerk instructed to publish notice of same. Summary Statement: This is the implementation of recommendations from the flood mitigation study performed by Gilmore and Doyle. Expenditure Required Source of Funds FEMA funds Policy Issue Alternative Background Information: SECTION 00 0101 NOTICE OF PROPOSED PUBLIC IMPROVEMENTS NOTICE Notice is hereby given, in accordance with Chapter 73A, Section 73A.2 of the 2007 Code of Iowa,applicable to the City Council of the CITY OF WATERLOO The said City Council proposes FLOOD MITIGATION DESIGN FOR VARIOUS BUILDINGS located in Waterloo, IA. Proposed specifications and bid documents for the project are on file at the City Clerk's Office,Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa and at the office of Gilmor and Doyle, Ltd,214 E.4th Street,Waterloo, Iowa. A public hearing will be held at which time any and all interested persons may appear and file objections to said proposed Plans, Specification and Form of Contract for or cost of such improvements,will be held as provided by law by the CITY OF WATERLOO The said City Council proposes Flood Mitigation Design for Various Buildings Published upon order of the City of Waterloo City Council this 15th day of February, 2010. The time of the Public Hearing is set at 5:30 pm, March 15, 2010 Dated At: WATERLOO, IOWA 50703 this day of 2010 By Order of: Waterloo City Council By: Suzy Shares,City Clerk END OF SECTION City of Waterloo Buildings 00 0101 Flood Mitigation Design NOTICE OF PROPOSED PUBLIC IMPROVEMENTS- 1 SECTION 00 1113 NOTICE TO BIDDERS PART 1 GENERAL PROJECT City of Waterloo Buildings Flood Mitigation Design located in Waterloo, Iowa BIDDING DOCUMENTS Included herein by reference are the bidding documents for this project that are on file and available at:City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa. TAXES As the City of Waterloo is a tax-exempt entity;the vendors are not required to pay sales tax or local option tax on the building materials. MANDATORY PREBID MEETING Due to the project complexity,this is a mandatory meeting for all interested prime mechanical contractors to be qualified for bidding. Mandatory prebid meeting will take place February 25, 2010 at 10:00 am (CST) at Waterloo City Hall, 2nd Floor, Mollenhoff Room.All sub contractors are encourage to also attend. SEALED PROPOSAL Sealed proposals for the Flood Mitigation Design will be received at the City Clerk's Office located at Waterloo City Hall, 715 Mulberry Street,Waterloo, Iowa 50703 until March 15, 2010 at 3:00 pm (CST) BIDS DUE Award of the contract shall be to the lowest responsible bidder based on base bid and selected alternates and in conformance to the Bidding Documents prepared by Gilmor&Doyle, Ltd. Each proposal must be accompanied by a Bid Bond, Cash Deposit, Cashier's Check,or a Certified Check of a solvent bank chartered under the laws of the United States in the amount of not less than 5%of the proposal submitted therewith. Bid Security shall be returned to bidders who were not awarded the contact, upon signing of the Contract. Bid Security shall be made payable to: SUZY SCHARES, WATERLOO CITY CLERK Should the successful bidder fail or neglect to furnish a satisfactory surety bond, refuse to enter into contract on the basis of the bid, or fail to meet the requirements of this Notice and the specifications regulating the award,the bidder's security may be retained as liquidated damages. No bidder may withdraw his bid for at least thirty(30) calendar days after the date and hour set for opening of bids. The work under the Contract shall be commenced immediately after execution of the Owner-Contractor Agreement and substantially completed by a mutually agreed upon date, all as set forth in contractual documents. By virtue of statutory authority,the bidder shall give preference to Iowa Domestic Labor, products and provisions grown,and coal produced within the State of Iowa according to the provisions of the Code of Iowa. City of Waterloo Buildings 00 1113 Flood Mitigation Design NOTICE TO BIDDERS- 1 BID OPENING Sealed bids will be opened and read aloud during the regular meeting of the WATERLOO CITY COUNCIL on March 15, 2010 @ 5:30 pm The CITY OF WATERLOO reserves the right to reject any and all bids,waive informalities in bidding, and/or to accept the bid which best serves the interest of the CITY OF WATERLOO. No bid shall be withdrawn for a period of 30 days after the scheduled opening of the Bids without the consent of the City of Waterloo Published upon order of the WATERLOO CITY COUNCIL,the 15th day of February,2010. BY: Suzy Schares, Waterloo City Clerk END OF SECTION City of Waterloo Buildings 00 1113 Flood Mitigation Design NOTICE TO BIDDERS-2 SECTION 00 1115 INVITATION TO BID 1.01 PROJECT A. Flood Mitigation Design for various Waterloo Buildings. 1.02 BID DATE A. March 15, 2010 1.03 CONTRACT A. SINGLE PRIME MECHANICAL. Prime mechanical contractor shall include all subcontractors for a complete project as indicated in the contract documents. 1.04 PLAN DEPOSIT A. None. 1.05 BID SECURITY A. 5% 1.06 ARCHITECT/ENGINEER A. Gilmor&Doyle, Ltd 1. 214 East Street 2. Waterloo, Iowa 507023 3. 319-235-0650 Telephone 4. 319-235-0644 Fax 1.07 MANDATORYPRE-BID CONFERENCE A. Due to the project complexity,this is a mandatory meeting for all interested prime mechanical contractors to be qualified for bidding. B. Mandatory prebid meeting will take place February 25, 2010 at 10:00 am (CST)at the Waterloo City Hall, 2nd Floor, Mollenhoff Room.All sub contractors are encourage to also attend. 1.08 COMPLETION DATE A. June 30, 2010 1.09 PROJECT DESCRIPTION A. This project is to install sump pumps for City of Waterloo Flood Mitigation located in Waterloo City Hall Building,City Annex Building,Waterloo Public Library, and Waterloo Youth Pavilion. 1.10 DISTRIBUTION OF DOCUMENTS A. Bidding documents may be obtained from the architect/engineer under the following conditions: 1. Qualified plan houses receive all-branch sets free of charge, provided they log all usage of the documents and return to us within ten (10)days after bidding. A list of those plans is found in the "Supplementary Instructions to Bidders"of these specifications. 2. No plans will be issued after one week prior to bidding date. END OF SECTION City of Waterloo Buildings 00 1115 Flood Mitigation Design INVITATION TO BID- 1 SECTION 00 2113 INSTRUCTIONS TO BIDDERS PART 1 GENERAL 1.01 BIDS A. Bids shall be sealed and made only on the proposal form furnished by the engineer. The bidder shall not write in any conditions or interpretations beyond filling in the required spaces. All bids must be signed by hand by an authorized member of the firm and submitted in a sealed envelope. B. A bidder may modify or withdraw his bid prior to the time set for opening bids. It shall be the bidders responsibility to deliver written modifications or request for withdrawal to the owner prior to closing time. C. No bidder may withdraw his bid for a period of 30 days after the date set for opening thereof. The owner reserves the right to reject any or all of the bids and to waive informalities therein. 1.02 CHECKS AND BONDS A. This contractor shall furnish and pay for a Performance Bond in a form approved by the owner. The Performance Bond shall remain enforce for a period of not less than 12 months after completion and final acceptance of the project by the engineer or the owner. B. Bid Security: A separate check or bid bond in the amount of 5%of the bid proposal shall be included in separate envelope and clearly noted. It is understood said check will be refunded within 60 days. C. Bid security in the amount of 5%of the bid proposal shall be included in a separate envelope and clearly noted. 1.03 FORM OF CONTRACT A. The latest approved and published"Standard Form of Agreement Between Contractor and Owner" published by the AIA will form the basis of this contract. One contract shall be written with the owner for this project. 1.04 REJECTION OF BIDS A. The owner reserves the right to reject any or all bids. The contract will be let to the lowest responsible bidder on the basis of the total of all work the owner chooses to do, unless all bids are rejected or owner,for cause,will determine to reject one or more bids. 1.05 DRAWINGS A. The drawings covering the work under this contract as prepared by Gilmor&Doyle, Ltd are as follows: 1. Specifications: CITY OF WATERLOO BUILDINGS/FLOOD MITIGATION DESIGN 2. Drawings: CITY OF WATERLOO BUILDINGS/FLOOD MITIGATION DESIGN 1.06 BIDS DUE A. Sealed bids will be received until 3:00 pm, March 15, 2010 at the CITY CLERK'S OFFICE located at Waterloo City Hall, 715 Mulberry Street,Waterloo, Iowa 50703. 1.07 BIDS OPENED A. Sealed bids will be opened and read aloud during the regular meeting of the Waterloo City Council on Monday,March 15, 2010 at 5:30 pm(CST) City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS- 1 B. The work shall commence April 5,2010 and be completed by June 30, 2010 1.08 ISSUE OF DRAWINGS AND SPECIFICATIONS A. All drawings,specifications, and copies thereof furnished by the engineer are his property and are to be returned to Gilmor&Doyle,Ltd. They are not to be used on other work and with the exception of the signed contract set, are to be returned to the engineer at the completion of bidding. Drawings,specifications,and other contract documents are on file at the office of Gilmor&Doyle,Ltd.214 E.4th Street, Waterloo, Iowa 50703. 1.09 QUALIFICATIONSOF BIDDERS A. The owner may make sure investigations, as he deems necessary to determine the ability of the bidder to perform the work,and his bidder shall furnish to the owner all such information and data for this purpose as the owner may request. B. The owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. 1.10 ADDENDAAND INTERPRETATIONS A. No interpretation of the meaning of the drawings, specifications, or other pre-bid documents will be made orally to any bidder. B. Every request for such interpretations shall be in writing addressed to Gilmor&Doyle, Ltd., 214 E. 4th Street,Waterloo, Iowa 50703 and to be given consideration must be received at least three(3)days prior to the date fixed for the opening of bids. C. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications that if issued will be mailed to all prospective bidders at the respective addresses furnished for such purposes, not later than three days prior to the date fixed for openings of bids. Failure of any bidder to receive any such addendum or interpretations shall not relieve such bidder from obligations under his bid as submitted. All addenda so issued shall become a part of the contract documents. 1.11 LAW AND REGULATIONS A. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the contract the same as though herein written out in full. 1.12 SALES AND USE TAXES A. As this is a tax exempt entity,the contractors are not required to pay sales tax on building materials. B. It is the responsibility of the contractor and their sub-contractors to pay sales tax on items only that do not become part of the realty being constructed. Examples include: barricades, building equipment, compressors, cranes,drill press,electric generators,forms, fuel, hand tools, lathes, lodging, machinery, replacement parts for equipment, scaffolds, stakes, tools, utilities, vehicles, including grading,lifting and excavating vehicles,warning lights. C. Machinery or other equipment that remain tangible personal property rather than becoming part of real property may be purchased by the contractor tax free for resale. However,it must be separately itemized and transferred to the exempt entity. City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS-2 D. The rental of construction equipment for use on or in connection with new construction, reconstruction, alteration, expansion or remodeling of a building or structure is exempt from Iowa sales or use tax. E. Certain construction-related equipment is not subject to local option tax but remains subject to the state sales tax. See Rule 701-107.9 for details. F. The owner will provide to the successful contractor the required authorization letter and exemption certificate. The contractor shall then forward these items to sub-contractors. 1.13 BARRICADES A. Barricades shall be provided and set by the contractor at his expense. Contractor shall close all openings into building as required to prevent unauthorized entry into building through construction openings. B. Provide free and unobstructed egress to exits. C. Adhere to the owner's smoking policy at all times. D. Develop storage, housekeeping,and debris removal policies and procedures. E. The contractor shall review and adhere to all safety and operational policies. OSHA Guidelines and Material Data Safety sheets for hazardous materials. 1.14 APPROVAL OF MATERIALS A. All materials that are to be bid as"equal"or"approved by the engineer"shall require prior approval by the engineer. All approvals will be issued per addendum(s). All materials other than those specified must be approved. Request for approval must be submitted at least 5 days prior to bid opening date. 1.15 GENERAL CONDITIONS A. General conditions of the contract for construction,AIA Document A201 latest edition shall become a part of these specifications. 1.16 STATUTORY AUTHORITY A. By virtue of Statutory Authority the contractor shall give preference to Iowa Domestic Labor, according to the Provisions of Code of Iowa. B. By virtue of Statutory Authority,a preference will be given to products and provisions grown within the State of Iowa. 1.17 INSURANCE REQUIREMENTS A. LIMITS 18.1.1 The insurance required by AIA contract subparagraph 11.1.1 shall be written for not less than the amounts listed in the following subsections. 18.1.2 Worker's Compensation State Statutory Applicable Federal(e.g., Long Shoremans) Statutory Employer's Liability ...$200,000.00 18.1.3 Comprehensive General Liability(including Premises-Operations, Independent Contractor's Protective: Products and Completed Operation Board From Property Damage). Bodily Injury Each Occurrence $500,000.00 City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS-3 Annual Aggregate $1,000,000.00 1) Property Damage (a) Each Occurrence .$250,000.00 (b) Annual Aggregate $500,000.00 18.1.4 Contractual Liability Bodily Injury a. Each Occurrence $1,000,000.00 1) Property Damage (a) Each Occurrence $100,000.00 (b) Annual Aggregate $200,000.00 18.1.5 Personal injury with employment exclusion deleted: Annual Aggregate $1,000,000.00 18.1.6 Completed Operation and Products Liability shall be maintained one year after final payment. 18.1.7 Property Damage Liability Insurance shall include coverage for the following hazards: [X] X(Explosion) [X] C (Collapse) [X] U (Underground) 18.1.8 Comprehensive Automobile Liability a. Bodily Injury Each Person $500,000.00 Each Occurrence $1,000,000.00 Property Damage Each Occurrence $250,000.00 18.1.9 If an exposure exists, Aircraft Liability(owned and non-owned)and Watercraft Liability (owner and non-owned)with limits approved by the owner shall be provided. 18.1.10 The contractor shall carry insurance in addition to that specifically named above as follows: Coverage and Amount $(see sub article 17.1.3) 1.18 REVISE AIA CONTRACT SUBPARAGRAPH11.3.1 AS FOLLOWS: A. Until the work is completed by the contractor and accepted by the owner. The owner shall purchase and maintain property insurance upon the entire work at the site to the full insurable value thereof. 1.19 COMPREHENSIVE GENERAL LIABILITY A. Liability Insurance may be arranged by Comprehensive General Liability and Comprehensive Automobile Liability for the full limits required or by a combination of underlying comprehensive policies for less limits with the remaining limits provided by an excess of Umbrella Liability Policy in the amount of$1,000,00.00. B. The contractor's comprehensive general liability policy in addition to providing the foregoing minimum limits must be endorsed to cover liability assumed by the contractor under Contract Documents. In order to assure the owner protection against all claims and liabilities based upon acts or omissions of the owner,the contractor shall either add owner as an additional insured under the contractor's comprehensive general protective liability policy or purchase an owner's protective liability policy naming the owner as insured there under with the minimum limits being in the same amounts as specified above the contractor's comprehensive liability insurance policy. City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS-4 1.20 AUTOMOBILE INSURANCE A. The automobile insurance policy furnished by the contractor, including coverage for residual liability in the amount specified above, must provide coverage for all owned,non-owned,and hired vehicles used by the contractor in the work performed under the contract documents. 1.21 ADDITIONAL INSURANCE REQUIREMENTS A. The contractor shall procure and maintain at his own expense and without expense to the owner until final acceptance by the owner of the work covered by the contract, liability insurance for damages imposed by the law of the kinds and in the amount hereinafter provided, in insurance authorized to do such business in Iowa covering all operations under the contract whether performed by him or by his subcontractors. B. Before commencing the work,the contractor shall furnish to the owner a certificate(s)of insurance in a form satisfactory to the owner showing that he has complied with this paragraph, which certificate of certificates shall not be changed or canceled until 30 days written notice has been given to the owner,its' officers or agents from and against all other causes arising out of or from the performance of this contract and to save them harmless there from. 1.22 EMPLOYEE PARKING A. Construction vehicles will be determined at the preconstruction meeting. B. Construction employee parking will be only in restricted areas as directed by the owner and shall comply with the owner's parking regulations. C. Contractor shall not obstruct traffic flow unless this is coordinated with the owner for location and time. 1.23 PERMITS AND INSPECTIONS A. The contractor shall obtain and pay for necessary municipal inspections and permits as required to make tests and inspections as called for by the regulations of such authorities. B. The contractor shall obtain and pay for necessary municipal inspections and permits as required and make tests and inspections as called for by the regulations of such authorities. 1.24 MANDATORYPRE-BID MEETING A. Due to the project complexity,this is a mandatory meeting for all interested prime mechanical contractors to be qualified for bidding. B. Mandatory prebid meeting will take place February 25, 2010 at 10:00 am (CST)at Waterloo City Hall, 2nd Floor, Mollenhoff Room.All sub contractors are encourage to also attend. 1.25 SUBCONTRACTORS AND MAJOR MATERIAL SUPPLIERS A. Contractor shall submit list of subcontractors and major suppliers with the bid proposal. 1.26 HAZARDOUS MATERIALS A. At no time shall any product containing asbestos be incorporated into the work. B. It shall be the contractor's responsibility to become familiar with locations of asbestos in the area of work. The contractor shall not disturb known asbestos materials and will be responsible for any disturbances of asbestos that is caused intentionally or accidentally by his work. C. If any asbestos containing materials are encountered on any of the piping or materials to be removed, the contractor shall immediately notify the owner. The owner will abate hazardous materials. Work shall be phased as noted on the construction documents. City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS-5 1.27 PROJECT COORDINATION A. Coordinate various elements of the work and entities engaged to perform work and coordinate the work with existing facilities/conditions and with work by separate contracts and by the owner. 1.28 AS BUILT DRAWINGS A. The prime contractor and each major subcontractor shall provide and maintain in proper order and in good clean condition at the field office of this project one complete set of prints. On this set, with red ink, neatly inscribe all changes in the work including relocation and type of partitions,walls, doors, electrical, plumbing, heating,ventilation, air conditioning services, and equipment. B. At time of final acceptance and prior to final payment present these corrected prints to the owner. PART 2 PRODUCTS NOT USED PART 3 EXECUTION NOT USED END OF SECTION City of Waterloo Buildings 00 2113 Flood Mitigation Design INSTRUCTIONS TO BIDDERS-6 SECTION 00 2114 SUPPLEMENTARYINSTRUCTIONS TO BIDDERS PART 1 GENERAL 1.01 SCOPE A. The following Supplementary Instructions to Bidders shall be intended to modify and expand the referenced Instructions to Bidders and they shall take precedence over any statements of the AIA Document A701, 1997 forms. The article and paragraph of the AIA Document which the supplementary statement refers to is so noted. Where any part of the AIA,A701, Instruction to Bidders is modified,the unaltered provisions of that part shall remain in effect. 1.02 ARTICLE 3 BIDDING DOCUMENTS(3.1.5) A. List of Drawings and Specifications B. Drawings: Mechanical and Electrical C. Specifications: Common Sections(including Division 1)plus Mechanical and Electrical Divisions. D. All bidders will receive index specification headings in addition to the specific headings listed below: 1. Title Sheet 2. Index 3. Invitation to Bid 4. Instructions to Bidders 5. Supplementary Instructions to Bidders 6. Form of Proposals. 7. General Conditions. 8. Supplementary General Conditions. 1.03 PLANS ON FILE A. Bidding documents may also be examined at the following locations: 1. Owner:City of Waterloo 2. Gilmor&Doyle, Ltd,214 E.4th Street,Waterloo, IA 50703 3. Local Building Department:614 Mulberry Street, Waterloo, IA 50703 4. Construction Update Plan Room, 645-32nd Ave SW, Suite"C", Cedar Rapids, IA 52404-2122 5. Construction Update Plan Room,612 Mulberry Street, Box 1587,Waterloo, IA 50703 6. Construction Update Plan Room, (Master Builders)221 Park Street, Box 695, Des Moines, IA 50306 1.04 INTERPRETATION OF THE CONTRACT DOCUMENT(3.2.4) A. In the event that any questions shall arise,after the letting of the contract, respecting the true meaning of the drawings and specifications,the matter shall be referred to the Engineer,whose decision shall be conclusive upon all parties to the contract. No advantage shall be taken of any manifest errors or omissions which affect the submitted bid. 1.05 APPROVAL OF SUBSTITUTIONS(3.3.3) A. Approval to bid any material other than the specified products and any listed pre-approved substitutions must be requested by the supplier. If approved,the Engineer will submit an approval letter. The requesting letter must be received by the Engineer no less than 7 days prior to the bid date. A copy of the approved letter shall accompany the proposal of such material to the Contractor.Any materials not so approved will not be permitted on the project. City of Waterloo Buildings 00 2114 Flood Mitigation Design SUPPLEMENTARY INSTRUCTIONS TO BIDDERS- 1 This also applies to subcontractors,which must be approved prior to the bidding when so specified. 1.06 ARTICLE 4 BIDDING PROCEDURES(4.1.1) A. Form and Style of Bids: An extra Form of Proposal will be sent along with Addendum for prime bidder's use and the bidder may also, if so desired, remove the proposal bound in these specifications. 1.07 BID SECURITY(4.2.1) A. Modify subparagraph 4.2.1 as follows: 1. Bid Security will be required as stipulated in the Advertisement for Bids and Notice to Contractors,and if Bid Bond is used shall be as specified in Instructions to Bidders A701, 4.2.2. Bid security shall be submitted in a separate envelope than the proposal form under the letterhead of the Contractor. The envelope shall have typed on its face the following identification: Bid Security for the Waterloo Center for the Arts. 1.08 BIDS A. 4.3.1. Identification of Proposal: Proposal shall be submitted in a single envelope under the letterhead of the Contractor. The envelope shall have typed on its face the following identification: Proposal for the Waterloo Center of the Arts/Installation of a Chiller Plan and Upgrade of Air Handling Units. B. 4.3.2. Submission of Bid: Bid shall be mailed or delivered to the secretary of the owner on the Form of Proposal (or copy)so as to reach its destination prior to time set for bidding. C. 4.4.1.Withdrawal of Bid: No bidder may withdraw his bid for a period of 30 days after the date and hour set for opening of bids. D. 4.4.5. Special Notice: Bidders are hereby given notice to check carefully the accuracy and arithmetic of their bids before submission. Errors in bids will result in rejection of the bid and be awarded to the next low bidder and disposition of Bid Security is at the discretion of the owner. 1.09 ARTICLE 5 CONSIDERATION OF BIDS A. 5.1.2. Standard of Bidding Procedures. Bidding and award procedures will be conducted according to the latest edition of"Manual of Recommended Procedure for Competitive Bidding and Award of Building Contracts"as prepared by Construction Council of Iowa (C.C.I). B. 5.3.1 Acceptance of Bids: Bids will be acted upon at the time of bidding or at such subsequent time as the owner may decide within the time limit stated in S.I.B. 4..4.1 above. 1.10 ARTICLE 6 POST-BID INFORMATION A. 6.1.2. Qualification of Bidders: Submission of the proposal for this work shall constitute assurance that the contractor is qualified and will be able to furnish all of the requirements of this contract, including bonds, guarantees, insurance, and related items as required and herein set out. 1.11 ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND A. 7.3. Bond. Bond under this contract will be required according to 7.1.1. Furnishing the Bond shall be executed within 14 days of the Notice of Award of Contract. The Bond shall continue for twelve(12) months from the day on which final payment under the contracts falls due and shall be written on AIA Document A312. Contractor shall deliver a bond in the full amount (100%)of the contract sum concurrently with the signed Agreement. City of Waterloo Buildings 00 2114 Flood Mitigation Design SUPPLEMENTARY INSTRUCTIONS TO BIDDERS-2 1.12 ARTICLE 8 FORM OF AGREEMENT(8.1) A. Form of Contract: If the contractor is notified of the acceptance of this proposal, he agrees to execute a contract for the work for the stated compensation in the form of the AIA Standard Form of Agreement Between Contractor and Owner for Construction,AIA Document A101, 1997 Edition. Sample copy on file at the Engineer's office. The low bid contractor shall execute the signed agreement within 14 days of the Notice of Award of Contract. PART 2 PRODUCTS NOT USED PART 3 EXECUTION NOT USED END OF SECTION City of Waterloo Buildings 00 2114 Flood Mitigation Design SUPPLEMENTARY INSTRUCTIONS TO BIDDERS-3 SECTION 00 4100 BID FORM FILL OUT IN INK To: City of Waterloo Waterloo City Hall 715 Mulberry Street Waterloo, Iowa 50703 For: City of Waterloo Buildings Flood Mitigation Design The undersigned hereby proposed to furnish all labor and materials required to perform the work required for the CITY OF WATERLOO BUILDINGS/FLOOD MITIGATION DESIGN in strict accordance with the drawings and specifications prepared by Gilmor& Doyle, Ltd Mechanical/Electrical Consulting Engineers,214 E.4th Street, Waterloo, Iowa 50703. BASE BID: This project is to install sump pumps for City of Waterloo Flood Mitigation located in Waterloo City Hall Building, City Annex Building,Waterloo Public Library, and Waterloo Youth Pavilion. (written out) Project to be Completed: Shall be completed by If completion dates are not feasible, contractor is to state the revised dates as follows: a. (date) This contractor shall acknowledge the receipt of Addendum(s) (how many)which shall become a part of the contract documents and shall be included in the Base Bid. Dated at ,Iowa this day of ,2010. FIRM: BY: (signature). END OF SECTION City of Waterloo Buildings 00 4100 Flood Mitigation Design BID FORM- 1 SECTION 00 7200 GENERAL CONDITIONS- AIA PART 1 GENERAL 1.01 GENERAL CONDITIONS A. General Conditions for the Contract for Construction shall be AIA Document A201 Fifteenth Edition,Article 1 through 14 inclusive, November 1997 by the American Institute of Architects, 1735 New York Avenue, Northwest,Washington D.C. are hereby made to govern the accompanying drawings and specifications,except that the accompanying Supplementary General Conditions shall take precedence over and modify,delete and/or add to any statements of the AIA forms. B. Although AIA Document A201, 1997 is not bound in these specifications,the document is considered inclusive by reference and as modified by the Supplementary General Conditions hereafter. A copy of the General Conditions is available at this office and can be purchased for a$7.70 cost as required by the AIA. END OF SECTION City of Waterloo Buildings 00 7200 Flood Mitigation Design GENERAL CONDITIONS-AIA- 1 SECTION 00 7300 SUPPLEMENTARY CONDITIONS—AIA PART 1GENERAL 1.01 SUPPLEMENTARY CONDITIONS A. These Supplementary Conditions amend or supplement the General Conditions of the Contract for Construction(AIA Document A201, 1997 Edition)and other provisions of the Contract Documents as indicated below. All provisions that are not so amended or supplemented remain in full force and effect. B. The terms used in these Supplementary Conditions that are defined in the General Conditions of the Contract for Construction(AIA Document A201, 1997 Edition) have the meanings assigned to them in the General Conditions. 1.02 CONSTRUCTION CHANGE DIRECTIVES(ARTICLE 7.3) A. Add the following subparagraph: 7.3.10 The Agreement identifies the overhead and profit fees applicable for changes in the work, whether additions to or deductions from the work on which the Bid Price is based and identifies the fees for subcontract work for changes(both additions and deductions)in the work. The contractor shall apply fees(as noted, to the subcontractor's gross(net plus fee)costs(on additional work)in accordance with Subparagraph 7.3.6 8.1.5 Contract Time is identified in Instruction to Bidders. Document 00311 Bid Form- Stipulated Price. 1.03 PERFORMANCE BOND AND PAYMENT BOND(ARTICLE 11.4) A. Add the following subparagraph: 11.4.3 The bond value requirements are as follows: Deliver bonds within 7 days after execution of the Contract. 1.04 PRODUCTS A. Means new material,machinery, components, equipment,fixtures, and systems forming the work,but does not include machinery and equipment used for preparation,fabrication, conveying and erection of the work. Products may also include existing materials or components required for reuse. 1.05 FURNISH OR SUPPLY A. Means to supply and deliver, unload, inspect for damage. 1.06 INSTALL A. Means to unpack, assemble, erect,apply, place,finish, cure, protect, clean,and ready for use. 1.07 PROVIDE A. Means to furnish or supply, plus install. END OF SECTION City of Waterloo Buildings 00 7300 Flood Mitigation Design SUPPLEMENTARY CONDITIONS—AIA- 1