HomeMy WebLinkAboutPROJECT PLAN PAINT BUILDINGS(EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
Prepared For:
City of Waterloo, Iowa
Prepared By:
AECOM
I hereby certify that this engineering document was prepared by me or under my
direct personal supervision and that I am a duly licensed Professional Engineer
,AttiA J.EA,. l,, under the laws of the state of low.
/7
= 7 9 8 2 = STEVEN J. EA N .E• Date
License No. 7982
O� !per `a``''
My license renewal date is December 31,2011
'�/UI1I Hi1111tY111;tit,
Pages or sheets covered by this seal:
All Pages
June 6, 2011
PAINT BUILDINGS (EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
CONTRACT DOCUMENTS
TABLE OF CONTENTS
Page
1. NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NPHB-1 to NPHB-4
2. INSTRUCTIONS TO BIDDERS IB-1 to IB-10
3. FORM OF BID OR PROPOSAL BF-1 to BF-2
4. SALES TAX EXEMPTION INFORMATION FORM STE-1
5. FORM OF BID BOND BB-1
6. NON-COLLUSION AFFIDAVITS NCA-1 to NCA-2
7. TARGETED SMALL BUSINESS TSB-1 to TSB-4
8. EQUAL OPPORTUNITY CLAUSE EOC-1 to EOC-2
9. RECIPROCAL RESIDENT BIDDER PREFERENCE AND
RESIDENT BIDDER CERTIFICATION RR-1 to RR-2
10. AFFIRMATIVE ACTION PROGRAM 1 to 9
—� 11. POTENTIAL ITEMS OF WORK FOR MBE/WBE PARTICIPATION M-1
SUBCONTRACTOR'S BID REQUEST FORM, M-2
LETTER FORM FOR SUBCONTRACTOR QUOTES, M-3
MBE/WBE SCOPE LETTER, M-4
MBE AND/OR WBE PREBID CONTACT INFORMATION FORM M-5 to M-6
12. CERTIFIED MBE/WBE CONTRACTORS-CITY OF WATERLOO 1-5
13. STATEMENT OF BIDDER'S QUALIFICATIONS SQ-1 to SQ-2
14. GENERAL SPECIAL PROVISIONS GSP-1 to GSP-3
15. SPECIAL PROVISIONS SP-1 to SP-3
Section 09 91 13 Exterior Commercial Paints and Coatings 09 91 13-1 to 09 91 13-7
16. GENERAL SPECIFICATIONS FOR CONSTRUCTION GS-1 to GS-13
17. SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION SGS-1
18. FORM OF CONTRACT C-1 to C-4
19. FORM OF PERFORMANCE BOND PFB-1 to PFB-2
20. FORM OF PAYMENT BOND PB-1 to PB-2
Paint Buildings(Exterior)
60180776
21. APPENDIX A—LOCATION MAP FIGURE 1
22. APPENDIX B—BUILDING PHOTOGRAPHS B-1 TO B-10 —
Paint Buildings(Exterior)
60180776 _
_ NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract,
and Estimate of Cost and the
NOTICE TO BIDDERS
For the Taking of Construction Bids
for the
PAINT BUILDINGS (EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
In the City of Waterloo, Iowa
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City
Hall of the said City on the 27th day of June , 2011, until 4:00 p.m. for the construction of the
PAINT BUILDINGS (EXTERIOR) AT THE WATERLOO REGIONAL AIRPORT, as described in detail in
the plans and specifications now on file in the Office of the City Clerk.
OPENING OF BIDS
All proposals received will be opened in open Council meeting to be held in the Council Chambers in the
City Hall in the City of Waterloo, Iowa, on the 27th day of June , 2011, at 5:30 p.m. , and the
proposals will be acted upon at such later time and place as may then be fixed.
PUBLIC HEARING
Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans,
specifications, form of contract, and estimate of cost for the construction of the above-described
improvement project at 5:30 p.m. on June 27, 2011 , said hearing to be held in the Council
Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate
of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City
Clerk for public examination, and any person interested therein may file written objection thereto with the
-- City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk
before the date set for said hearing, or appear and make objection thereto at the meeting above set forth.
SCOPE OF WORK
The extent of the work involved is the exterior painting of Hangar No. 1, Hangar No. 2, Hangar No. 5, the
Snow Removal Equipment Building, and the Livingston Maintenance Hangar at the Waterloo Regional
Airport, Waterloo, Iowa.
BEGINNING AND COMPLETION DATES
The work under the proposed contract shall be commenced within ten (10)working days after receipt of
"Notice to Proceed"and all items shall be completed on or before October 1, 2011 .
NPHB-1 Paint Buildings(Exterior)
60180776
METHOD OF PAYMENT TO CONTRACTOR
The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent(95%)
of the work as it is completed and materials delivered and work approved. Final payment will be made
thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is
made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have
been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid.
The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay
estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory
warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa.
PLANS AND SPECIFICATIONS
Plans and Specifications governing the construction of the proposed improvements have been prepared
by AECOM, which plans and specifications and also the prior proceedings of the City Council referring to
and defining said proposed improvements are hereby made a part of this notice, and the proposed
contract by reference shall be executed in compliance therewith.
The Bidding Documents are on file for inspection at the office of AECOM, 501 Sycamore Street,
Suite 222, Waterloo, Iowa, 50703. Copies may be obtained by applying to AECOM office listed above.
Requests shall include street address for delivery of documents.
A$25.00 deposit is required for each set of Bidding Documents. Said $25.00 deposit is fully-refundable if
the Bidding Documents are returned in good condition within 14 days after the award of bid. Payment
shall be by check only. The Drawings included in the Bidding Documents are reduced scale.
This deposit policy shall also apply to the prime contractor awarded the project for all plans and
specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in
determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned.
Upon award of project, the prime contractor shall be supplied with the needed number of plans and
specifications at no additional cost.
CONTRACT AWARD
A contract will be awarded to the qualified bidder submitting the lowest bid.
The City reserves the right to reject any or all bids, re-advertise for new bids, and to waive informalities in
the bids submitted that might be in the best interest of the City.
Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty(30)days from the day of
the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders,
prior to awarding the contract.
By virtue of statutory authority, a preference will be given to products and provisions grown and coal
produced with the State of Iowa and preference will be given to local domestic labor in the construction of
the improvement.
PROPOSALS SUBMITTED
The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the
unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided.
Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall
consider the unit bid price as being the valid unit bid price.
NPHB-2 Paint Buildings(Exterior)
60180776
The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form
of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid
Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the
information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime
Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the
TOTAL BID(with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of
Bid or Proposal.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa
bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit
union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the
City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid
submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder
will enter into a Contract for the construction of the work and will furnish the required bonds, and in case
the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid
security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be
signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported
by accompanying Power of Attorney.
PERFORMANCE AND PAYMENT BONDS
The successful bidder will be required to furnish Performance and Payment Bonds within ten (10) days
after forms are presented to him in an amount equal to one hundred percent(100%)of the contract price,
said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the
faithful performance of the contract and the terms and conditions therein contained, and shall guarantee
the prompt payment of all materials and labor and protect and save harmless the City from claims of any
kind caused by the operations of the contractor.
MAINTENANCE BOND
— Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall
execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same
to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which
bond is in addition to the bond given by the Contractor to guarantee the completion of the work.
CONTRACT COMPLIANCE PROGRAM/SUBCONTRACTING
The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE)
and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of
Contracts awarded by the City of Waterloo, Iowa.
A goal of at least ten percent(10%)for MBE participation on all City funded construction projects that are
estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City
funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in
total with federal funds shall follow the respective agencies contract compliance program and goals. The
Prime Contractor shall make "good-faith efforts"to meet the Contract Compliance MBE/WBE goals. The
MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably
competitive price for the service being rendered or the Contractor is not required to accept their bid.
PREDETERMINED WAGE RATE
Predetermined wage rates do not apply to work on this project.
NPHB-3 Paint Buildings(Exterior)
60180776
LIQUIDATED DAMAGES
Time is an essential element of this contract. It is important that the work be diligently pursued to
completion. If the work is not completed within the specified contract period, plus authorized extensions,
the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($100.00)
per day, for each day, as further described herein, in excess of the authorized time.
Days beyond the specified completion date for which Liquidated Damages will be charged will be working
days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be
counted only if work is performed. Partial working days will be considered as a full working day. Days
not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal
holidays.
Working days will cease to be charged when only punch list items remain to be completed. Punch list
items do not include contract bid items or approved change/extra work orders.
When the Contractor believes the project to be substantially completed, a written notice stating the same
shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract
extends beyond the normal construction season for such work the Contractor shall submit to the Engineer
in writing a request that working days counted toward the project be suspended until work is resumed the
following construction season.
This amount is not construed as a penalty. These damages are for the cost to the City of providing the
required additional inspection, engineering and contract administration.
PRE-CONSTRUCTION CONFERENCE
Before the work is commenced on this contract, a conference shall be held for the purpose of discussing
the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials.
RECIPROCAL RESIDENT BIDDER PREFERENCE
Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal
Resident Bidder Preference requirement.
Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the
form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site.
SALES TAX EXEMPTION CERTIFICATES
Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to
purchase building materials or supplies in the performance of construction contracts let by the City of
Waterloo.
Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City
Council of said Waterloo, Iowa, on the day of , 2011.
CITY OF WATERLOO, IOWA
BY:
Suzy Shares
City Clerk
NPHB-4 Paint Buildings(Exterior)
60180776
INSTRUCTIONS TO BIDDERS
1. EXPLANATIONS TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to
Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed
for a reply to reach bidders before submission of their bids. Any interpretation made will be in the
form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished
to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided
on the Proposal Form or by letter or telegram received before the time set for opening of bids.
Oral explanations or instructions given before the award of the contract will not be binding.
2. EXAMINATION OF PROPOSED WORK
— Bidders should visit the site and take such other steps as may be reasonably necessary to
ascertain the nature and location of the work, and the general and local conditions which can
affect the work or the cost thereof. Failure to do so will not relieve bidders from responsibility for
estimating properly the difficulty or cost of successfully performing the work. The owner will
assume no responsibility for any understanding or representation concerning conditions made by
any of its officers or agents prior to the execution of the contract, unless included in the Notice to
Bidders, the Specifications or related documents.
3. PREPARATION OF BIDS
a. Bids shall be submitted on the forms furnished, or copies thereof, and must be manually
signed. If erasures or other changes appear on the forms, each erasure or change must
be initialed by the person signing the bid.
The bidder has the option to submit a computer-generated spreadsheet in lieu of the
portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description,
Unit, Estimated Quantity, Unit Bid Price, Total Bid Price, and Total Bid. The computer-
generated spreadsheet shall include all of the information listed in that portion of the
Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting
the bid. For the bidders who submit a computer-generated spread- sheet, the TOTAL
BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the
Form of Bid or Proposal.
b. The Bid Form may provide for submission of a price or prices for one or more items,
which may be lump sum bids, alternate prices, schedule items resulting in a bid on a unit
of construction or a combination thereof, etc. When the Bid Form explicitly requires that
the bidder bid on all items, failure to do so will disqualify the bid. When submission of a
price on all items is not required, bidders should insert the words "no bid" in the space
provided for any item on which no price is submitted.
c. Unless called for, alternate bids will not be considered.
d. Modifications of bids already submitted will be considered if received at the office
designated in the Notice to Bidders by the time set for closing of bids. Telegraphic
modifications will be considered, but should not reveal the amount of the original or
revised bid.
IB-1 Paint Buildings(Exterior)
60180776
e. In preparing his bid, the bidder shall specify the price, written legibly in ink or with the
typewriter, at which he proposes to do each item of work. The unit price shall be stated
in figures in the blank space provided (i.e., $7.14). In items where unit price is required,
the total amount of each item shall be computed at the unit prices bid for the quantities
given on the Bid Form and stated in figures in the blank space provided.
If the bidder chooses to submit the unit prices, total bid price, and total bid on a
computer-generated spreadsheet, all numbers shall be easily legible.
f. Any changes or alterations made in the Bid Form, or any addition thereto, may cause the
rejection of the bid. No bid will be considered which contains a clause in which the
contractor reserves the right to accept or reject a contract awarded him by the city
Council of Waterloo. Bids in which the unit prices are obviously unbalanced may be
rejected.
4. SUBMISSION OF BIDS
a. A bid must be sealed in a separate envelope and marked to indicate its contents
and be accompanied by the bid security in a separate envelope. If forwarded by
mail, the two envelopes shall be placed in a third and mailed to the City
Clerk/Auditor. All bids must be filed with the City Clerk/Auditor of the City of
Waterloo at his office in the City Hall before the time specified for closing bids.
b. Bids received prior to the advertised hour of opening will be securely kept sealed. The
officer whose duty it is to open them will decide when the specified time has arrived, and
no bid received thereafter will be considered; except that when a bid arrives by mail after
the time fixed for opening, but before the reading of all other bids is completed, and it is
shown to the satisfaction of the City of Waterloo, Iowa, that the non-arrival on time was
due solely to delay in the mails for which the bidder was not responsible, such bid will be
received and considered.
c. Bidders are cautioned that, while telegraphic modifications of bids may be received as
provided above, such modifications, if not explicit and if in any sense subject to
misinterpretation, shall make the bid so modified or amended, subject to rejection.
5. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Notice to
Bidders after the exact time set for closing of bids will not be considered. However, a
modification which is received from an otherwise successful bidder, and which makes the terms
of the bid more favorable to the City of Waterloo, will be considered at any time it is received and
may therefore be accepted. Bids may be withdrawn by written or telegraphic request received
from bidders prior to the time set for closing of bids.
6. PUBLIC OPENING OF BIDS
Bids will be publicly opened at that time and place set for opening in the Notice to Bidders. Their
content will be made public for the information of bidders and others interested who may be
present either in person or by representative.
IB-2 Paint Buildings(Exterior)
60180776
7. BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on
an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft
drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond (on
the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than
five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will
be held as security that the Bidder will enter into a Contract for the construction of the work and
will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into
the Contract and furnish the required bond, his bid security may be retained by said City as
agreed upon liquidated damages. If bid bond is used, it must be signed by both the bidder and
the surety or surety's agent. Signature of surety's agent must be supported by accompanying
Power of Attorney.
8. COLLUSIVE AGREEMENTS
a. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion
Affidavit in the form herein provided, to the effect that he as not colluded with any other
person, firm, or corporation in regard to any bid submitted.
b. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and
submit to the City Contract Compliance Officer by 5:00 P.M. the business day following
the day bids on this project are due, a Non-Collusion Affidavit in the form herein provided,
to the effect that he has not colluded with any other person, firm, or corporation in regard
to any bid submitted. Before executing any subcontract, the successful bidder shall
® submit the name of any proposed subcontractor for approval by the City.
9. MINORITY AND/OR WOMEN BUSINESS ENTERPRISE SUBCONTRACTORS
a. CITY OF WATERLOO AND/OR WOMEN BUSINESS ENTERPRISE PRE-BID
CONTACT INFORMATION FORM
The City of Waterloo Minority and/or Women Business Enterprise Pre-Bid Contact
Information Form shall be submitted with the Form of Bid or Proposal. Fa lure to do so
shall be grounds for the bid being rejected if subcontracting is proposed by the prime
contractor.
10. MBE/WBE CONTRACT COMPLIANCE PROGRAM
PURPOSE
The purpose of the Contract Compliance Program (hereinafter called Program) is to act
as an impetus for increasing the participation of minority and women disadvantaged
business enterprise (MBE/WBE) in City awarded construction contracts.
The Program does not propose to eliminate any bonafide contractor or subcontractor
from bidding on City contracts, but it will hopefully serve as a needed stimulus to help
local MBE/WBE's grow and eventually become mainstream contractors and
subcontractors.
This Contract Compliance Program does not propose to include any set-aside or quotas,
but only flexible goals where "good-faith efforts" are required by the contractor to use
MBE/WBE subcontractors.
IB-3 Paint Buildings(Exterior)
60180776
This Program shall not eliminate the need for contractors to continue their "good-faith
efforts" in using MBE/WBE subcontractors on City contracts estimated at less than —
$50,000.
The City of Waterloo will make every effort to reduce in-house construction and
maintenance work that would be more cost effectively performed by the private sector _
and, thus,would allow additional bidding opportunities for MBE/WBE firms.
The City Contract Compliance Officer shall be advised of all City of Waterloo awarded
construction contracts. —
DEFINITIONS
Goals: -'
A flexible numerically expressed objective which contractors are required to make"good-
faith efforts." The key to the requirement is to make documented efforts. Goals are
neither set-a-sides nor a device to achieve proportional representation or equal results.
Numerical goals do not create set-a-sides for specific groups, nor are they designed to -`
achieve proportional representation or equal results. Rather, the goal-setting process in
affirmative action planning is used to target and measure the effectiveness of affirmative
action efforts to eradicate and prevent discrimination. —
Quota:
A flat numerical requirement that the contractor is required to meet in order to obtain the
benefit or be in compliance. The numerical goal component of affirmative action —
programs is not designed to be, nor may it properly or lawfully be interpreted as,
permitting unlawful preferential treatment and quotas with respect to persons of any race,
color, religion, sex, or national origin. The regulations at 41 CFR 60-2.12(a), 60-2.15 and
60-2.30, specifically prohibit discrimination and the use of goals as quotas. (U.S. —
Department of Labor)
Set-Aside:
An arrangement in which a particular contract is reserved for competition solely among —
minority and women business enterprises.
Contractor. —,
As used in this document means contractor, subcontractor, supplier, vendor, and
professional service provider.
Minority Business Enterprise(MBE) —
Any business, which is at least 51%, owned by one or more minorities and whose
management and daily business operations are controlled by one or more such
individuals and is on the current State Unified Certification List, or were listed on the City
of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 —
Women Business Enterprise (WBE):
Any business which is at least 51% owned by one or more women and whose _..
management and daily business operations are controlled by one or more such
individuals and is on the current State Unified Certification List, or were listed on the City
of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002
IB-4 Paint Buildings(Exterior)60180776
Minority:
Any person or persons who are considered as socially and economically disadvantaged
because of their identity as a group member without regard to their individual qualities.
The groups include: Black American, Hispanic American, Native Americans, Eskimos,
Aleuts, and Asian-Pacific Americans. 13 C.F.R. 124-1.1(c)(3)(ii)(1983).
Lowest Responsible Bidder:
Bidder who has offered the lowest bid and who has exhibited skill relative to the type of
work bid on, judgment, financial responsibility, and evidence of worKing with the
Affirmative Action Employment Program and the Contract Compliance Program.
Broker:
One buying or selling for others on commission or other fee basis without maintaining a
warehouse or other similar inventory storage facility.
Mayor's Advisory Committee:
Mayor's Advisory Committee for Minority, Female, and Disadvantaged Business
Enterprise.
Good Faith Efforts:
The successful bidder shall be selected on the basis of having submitted the lowest
responsible bid. The obligation of the bidder is to make good faith efforts. The bidder can
demonstrate that it has done so by the following:
1. The Prime Contractor met the project goal - No Action necessary
2. If the Prime Contractor failed to meet the goal, they must submit documentation
of good faith efforts.
CONTRACT COMPLIANCE PROGRAM SUBCONTRACTING
The program proposes numerical projections or goals regarding utilization of Minority
Business Enterprise (MBE) and Women Business Enterprise (WBE)as subcontractors in
the performance of contracts awarded by the City of Waterloo, Iowa.
A goal of at least 10% for MBE participation on all City funded construction projects that
are estimated at $50,000 or more and projects under $50,000 where applicable at the
Contract Compliance Officer's discretion. There is at least 2% WBE goal on City funded
projects. Any project which is funded solely or in part with Federal funds shall follow the
respective agencies contract compliance program and goals. Any project which is funded
solely or in part with State funds shall follow the respective agencies contract compliance
program and goals. The City of Waterloo Contract Compliance Program is for City
awarded construction contracts only. The prime contractor shall make "good-faith efforts"
to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontracts must
provide the prime contractor a reasonably competitive price for the service being
rendered or the contractor is not required to accept the bid.
IB-5 Paint Buildings(Exterior)
60180776
Administrative Reconsideration:
As part of this reconsideration, the bidder will have the opportunity to provide written
documentation or arguments concerning the issue of whether they made adequate good
faith efforts to meet the goals. The bidder will have the opportunity to meet in person with
the City of Waterloo's Administrative Reconsideration Committee to discuss the issue of
whether they made adequate good faith efforts. The Administrative Reconsideration
Committee will forward a written decision on reconsideration to the Mayor and City
Council, explaining the basis for finding that the bidder did or did not meet the goal or
make adequate good faith efforts to do so.
Documentation required will include but is not limited to the following:
• Making portions of the work available for MBE/WBE subcontracting
• Evidence of negotiating with MBE/WBE firms
• MBE/WBE quotes obtained and non-MBE/WBE quotes used
• Reasons agreements were not reached
• Follow-up after initial solicitations
• Efforts to assist in obtaining equipment, supplies and materials (at competitive
prices), bonding, lines of credit, insurance, etc.
• Evidence of past compliance or non-compliance by same contractor
The Contract Compliance Officer will determine the weight to be given to each item listed
above(supported by appropriate documentation) based on overall program goals.
RESPONSIBILITIES
1. City of Waterloo
A. The City Contract Compliance Officer has the responsibility to assure the City's
compliance with Federal, State and Municipal regulations.
B. The City Contract Compliance Officer is responsible for maintaining a current
directory of certified firms. Certification of MBE/WBE/DBE contractors is through
the Iowa Department of Transportation and its Unified Certification Program.
Only firms certified based on guidelines prescribed in 49 CFR Part 26 and
provisions of this agreement, shall be recognized as certified by the City of
Waterloo.
C. The City Contract Compliance Officer is responsible for making available a list of
future project information notices to MBE/WBE firms.
D. The City Contract Compliance Officer shall send notices to appropriate
MBE/WBE firms in the directory of each bid solicitation with opening date.
E. The City Contract Compliance Officer will receive MBE/WBE Letter(s) of Intent to
Bid and within two (2) business days forward the complete list of MBE/WBE
bidders who submitted a Letter of Intent to Bid to prime contractors.
ll. Prime Contractors
In order to be in compliance with the guidelines of this program, the prime contractor
must show good-faith efforts in following the MBE/WBE Contract Compliance Program.
Good-faith efforts include, but are not limited to, the following:
IB-6 Paint Buildings(Exterior)
60180776
A. Prime contractors shall send solicitation letters (Form CCO-3) to appropriate
MBE/WBE (those certified in directory prepared by City Contract Compliance
Officer) at least seven (7)working days prior to bid date. Letters should identify
specific items to be subcontracted. A minimum of three (3) disadvantaged
business contacts must be made and documented, if there are at least three
disadvantaged businesses offering services in the area to be subcontracted (See
City of Waterloo MBE/WBE Certification List). If less than three (3) are offering
the services to be subcontracted, then a contact is required for any that are listed
as providing that service. If the Prime Contractor submits a MBE/WBE contact
not on the City's MBE/WBE list, attach a copy of the MBE/WBE/DBE
Certifications from another government agency.
B. If a prime contract bidder is unable to identify MBE/WBE firms to perform
portions of the work, the City Contract Compliance Officer should be contacted
for assistance immediately.
C. Prime contract bidders may solicit MBE/WBE proposals by telephone or personal
interviews, but all such contacts shall be confirmed by Certified Mail, or
subcontract bid request forms(Form CCO-2).
D. If any MBE/WBE business submitting bids is not selected for subcontract award,
documentation must accompany the "MBE/WBE Business Enterprise Pre-Bid
Contact Information Form" (Form CCO-4 and CCO-4A) on why the MBE/WBE
was not selected. These reasons could include:
a. Not low bid. Copies of the competing bids may be required for
verification.
b. MBE/WBE did not bid, withdrew bid or non-responsive.
c. Documentation of other business-related reason for not selecting the
MBE/WBE business for a subcontract.
d. Prime contractor self performs work.
e. Any other reason relied on by prime.
_ The Contract Compliance Officer will determine the weight to be given to each item listed
above(supported by appropriate documentation) based on overall program goals.
lll. MBEWBE Firms
A. MBE/WBE firms shall be certified by the Iowa Department of Transportation as
owners and controllers of their respective businesses, or were listed on the City
of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002.
B. MBE/WBE firms must perform the work on the project; they can lot act as a
broker by subcontracting the work out to others.
C. Each MBE/WBE firm planning to submit quotes on construction projects with
goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract
Compliance Officer seven (7) working days prior to bid opening, listing specific
items which the MBE/WBE firm is interested in bidding. If sufficient Letters of
Intent to Bid are not received by the City Contract Compliance Officer seven (7)
working days prior to bid opening, goals on subject project will be reduced
accordingly. Agreements between the bidder/proposer and a MBE/WBE in which
the MBE/WBE promises not to provide subcontracting quotations to other
bidders/proposers are prohibited.
IB-7 Paint Buildings(Exterior)
60180776
NON-COMPLIANCE OF CONTRACTORS
A. Noncompliance exists when the contractor's actions are not consistent with the
requirements of the Contract Compliance Program in the areas of employment
and subcontracting.
B. A bidder's failure to show good-faith efforts to meet project goals or a failure to
use certified MBE/WBE firms may be grounds for finding its bid not responsible.
C. The Contract Compliance Officer shall submit to City Council his/her
recommendation on any non-compliant contract in writing.
NOTICE TO PROCEED
Notice to proceed on any project with goals will not be issued until City Contract
Compliance Officer determines the lowest responsible bidder has used good-faith efforts
to comply with this Compliance Program and the bid was responsive.
CONCLUSION
This program repeals or revises all sections of previous Waterloo Contract Compliance
Programs.
11. EMPLOYMENT AND BUSINESS OPPORTUNITY
To the greatest extent feasible, suppliers, subcontractors, and low income workers owning
businesses or living in the Waterloo area must be given priority in supplying materials, bidding for
subcontract work, or applying for employment by the contractor on this project. Opportunities for
training and for employment arising in connection with this project shall to the greatest extent ---
feasible be made available to lower income persons residing in the project area. The contract
area is the City of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower income —
workers living in the project area and in purchasing supplies from, and awarding subcontracts to,
businesses owned by persons residing in the project area.
12. STATEMENT OF BIDDER'S QUALIFICATIONS
Each bidder shall, upon request of the City of Waterloo, Iowa, submit on the form furnished for
that purpose (a copy of which is included in the contract documents), a statement of bidder's
qualifications, his experience record in constructing the type of improvements embraced, and his
organization and equipment available for the work contemplated; and, when specifically
requested, a detailed financial statement. The City of Waterloo, Iowa, shall have the right to take
such steps as it deems necessary to determine the ability of the bidder to perform his obligations
under the contract, and the bidder shall furnish the City of Waterloo, Iowa, all such information
and data for this purpose as it may request. The right is reserved to reject any bid where an
investigation of the available evidence or information does not satisfy the City of Waterloo, Iowa,
that the bidder is qualified to carry out properly the terms of the contract.
IB-8 Paint Buildings(Exterior) _
60180776
13. AWARD OF CONTRACT
a. Award of contract will be made to that responsive and responsible bidder whose bid,
conforming to the Specifications, is most advantageous to the City of Waterloo; price and
other factors considered. The intention is to award the contract at any time of opening
bids, but the right is reserved to postpone such action for a reasonable time, not
exceeding thirty(30)days.
b. The City Council may, when in its interest, reject any or all bids or waive any informality in
bids received.
—` c. The bidder shall submit bids on all the items listed in the proposal and shall state the unit
bid price in words in the blank spaces provided beneath the item description. Should
there be any discrepancy between the unit bid price in words and listed numeral unit bid
_ price, the City of Waterloo shall consider the unit bid price in words as being the valid unit
bid price. A computer-generated spreadsheet as herein provided shall also be
acceptable. Proposals requiring mathematical computations to determine unit prices or
totals will be rejected. A contract will be awarded to the qualified bidder submitting the
lowest total bid as indicated in the NOTICE TO BIDDERS.
14. EXECUTION OF AGREEMENT, BONDS,AND CERTIFICATE OF INSURANCE
a. Subsequent to the award and within ten (10) days after the prescribed forms are
presented for signature, the successful bidder shall execute and deliver to the City of
Waterloo, Iowa, an agreement in the form included in the contract documents in such
number of copies as the City of Waterloo, Iowa, may require.
b. Having satisfied all conditions of award as set forth elsewhere in these documents, the
successful bidder shall, within the period specified in paragraph "a" above, furnish a
surety bond and a payment bond in a penal sum not less than the amount of the contract
as awarded, as security for the faithful performance of the contract and terms and
conditions therein contained and shall guarantee the prompt payment of all persons,
firms, or corporations to whom the contractor may become legally indebted for labor,
-.. materials, tools, equipment, or services of any nature including utility and transportation
services, employed or used by him in performing the work. The bonds shall protect and
save harmless the City from claims and damages of any kind caused by the operations of
the contractor and shall also guarantee the maintenance of the contract improvements for
—' the period stated in the Notice of Hearing from and after completion of said improvements
and their acceptance by the City. Such bonds shall be in the same form as that included
in the contract documents and shall bear the same date as, or a date subsequent to that
of the agreement. The current Power of Attorney for the person who signs for any surety
company shall be attached to such bonds.
c. The successful bidder shall, within the period specified in paragraph "a" above, furnish a
certificate of insurance for approval in amounts of not less than the amounts specified in
the General Specifications for Construction, Section F. No. 4 "Liability Insurance," Pages
GS-10 to GS-11. The certificate of insurance shall be furnished in such number of copies
as the City of Waterloo may require. The City of Waterloo shall be named as an
"Additional Insured." The contractor shall similarly submit his subcontractor's certificates
of insurance in the amounts for approval before each commences work. The contractor
shall carry or require that there be Workmen's Compensation Insurance for all his
employees and those of his subcontractors engaged in work at the site, in accordance
with State Workmen's Compensation Laws.
IB-9 Paint Buildings(Exterior)
60180776
d. The failure of the successful bidder to execute such agreement and to supply the
required bond or bonds within ten (10) days after the prescribed forms are presented for
signature, or within such extended period as the City of Waterloo, Iowa, may grant, based '—
upon reasons determined sufficient by the City of Waterloo, Iowa, may either award the
contract to the next lowest bidder or re-advertise for bids, and may charge against the
bidder the difference between the amount of the bid an the amount for which a contract
for the work is subsequently executed, irrespective of whether the amount thus due
exceeds the amount of the bid guaranty. If a more favorable bid is received by re-
advertising, the defaulting bidder shall have no claim against the City of Waterloo, Iowa,
fora refund.
15. RECIPROCAL RESIDENT BIDDER PREFERENCE
Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal
Resident Bidder Preference requirement.
Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder
Certification in the form herein provided, to the effect that he will not have as employees, Illinois
laborers on the work site.
IB-10 Paint Buildings(Exterior)
60180776
FORM OF BID OR PROPOSAL
PAINT BUILDINGS(EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
Honorable Mayor and City Council
Waterloo, Iowa
Gentlemen:
1. The undersigned, being a Corporation existing under the laws of the State of
, a Partnership consisting of the following partners:
, having familiarized (himself)(themselves) (itself)
with the existing conditions on the project area affecting the cost of the work, and with all the contract
documents listed in the Table of Contents and Addenda(if any), as prepared by AECOM now on file
in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision,
technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services,
including utility and transportation services required to construct and complete this PAINT
BUILDINGS (EXTERIOR) AT THE WATERLOO REGIONAL AIRPORT, all in accordance with the
above-listed documents and for the unit prices for work in place for the following items and quantities:
PAINT BUILDINGS(EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
TOTAL
ITEM ESTIMATED EXTENDED
NO. ITEM DESCRIPTION UNIT QUANTITY UNIT BID PRICE COST
1 Paint Hangar No. 1 and Hangar No.2 LS 1.0 $ $
2 Paint Hangar No. 5 LS 1.0 $ $
Paint Snow Removal Equipment
3 Building LS 1.0 $ $
4 Paint Livingston Maintenance Hangar LS 1.0 $ $
TOTAL PROJECT COST $
2. It is understood that the quantities set forth are approximate only and subject to variation and that the
unit bid price for the work done shall govern in the actual payment to Contractor.
3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa,
-` to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or
delivered to the undersigned within thirty(30)days after the opening thereof, or at any time thereafter
before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the
prescribed form and furnish the required bond and certificate of the insurance within ten (10) days
after the agreement is presented to him for signature, and start work within ten(10)days after"Notice
to Proceed"is issued.
4. Security in the sum of
Dollars($ )in the form of
BF-1 Paint Buildings(Exterior)
60180776
is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS.
5. Attached hereto is a Non-Collusion Affidavit of Prime Contractor.
6. Attached hereto is a Targeted Small Business Pre-Bid Contact Information.
7. Attached hereto is a Resident Bidder Certification.
8. The bidder is prepared to submit a financial and experience statement upon request.
9. The Prime Contractor and Subcontractor(s), which have performed an aggregate of$10,000.00 in
work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC,
within ten(10)days of notification that the bid submitted is lowest and acceptable.
10. The bidder has received the following Addendum or Addenda:
Addendum No. Date
11. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the
City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with
this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s)
to be used on this Project to the City of Waterloo by 5:00 p.m.the business day following the day Bids
on this Project are due along with the Non-Collusion Affidavits of All Subcontractor(s).
The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer
cannot be changed except for the following reasons:
1) The City of Waterloo does not approve the subcontractors.
2) The subcontractors submit in writing that they cannot fulfill their subcontracts.
12. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked"none"or
"NA".
13. The bidder has attached all applicable forms.
14. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior
to the award of a contract due to budgetary limitations.
(Name of Bidder) (Date)
BY: Title
Official Address: (Including Zip Code):
I.R.S. No.
BF-2 Paint Buildings(Exterior)
60180776
_, CITY OF WATERLOO, IOWA
aa, WATERLOO ENGINEERING DEPARTMENT
715 Mulberry St. • Waterloo, IA 50703 • (319)291-4312 Fax(319)291-4262
`9te71O0‘o ERIC THORSON,P.E. • City Engineer
Mayor INFORMATION NEEDED
ERNEST G. FOR
CLARK
IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE
COUNCIL
MEMBERS CONTRACTOR NAME:
DAVID
JONES ADDRESS:
Ward 1
CAROLYN
COLE
Ward 2
HAROLD (Check One) PRIME: SUBCONTRACTOR:
GETTY
Ward 3
QUENTIN FEDERAL ID#:
HART
Ward 4
RON PROJECT NAME:
WELPER
Ward 5
AM. BOB DESCRIPTION OF WORK:
GREENWOOD
At-Large
❑ Brickwork ❑ Landscaping
STEVEN
SCHMITT ❑ Carpentry ❑ Painting
At-Large
❑ Concrete ❑ Paving
❑ Drywall-Plaster-Insulation ❑ Plumbing
❑ Electrical ❑ Roofing-Siding-Sheet Metal
❑ Excavation/Grading ❑ Windows
❑ Flooring ❑ Wrecking-Demolition
0 Heavy Construction ❑ Other (Please Specify)
❑ Heating-Ventilating-Air Cond. ❑
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
STE-1 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and
as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa,
hereinafter called "OWNER," in the penal sum
Dollars($ ) lawful money of the United States, for the payment of which
sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and
successors,
jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the
Principal has submitted the accompanying bid dated the day of
2011, for
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form
specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all
persons performing labor or furnishing materials in connection therewith, and shall in all cther respects
perform the agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in
liquidation of damages sustained in the event that the Principal fails to execute the contract and provide
the bond as provided in the specifications or by law.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its
bond shall be in no way impaired or affected by any extension of the time within which the Owner may
accept such Bid or execute such contract; and said Surety does hereby waive notice of any such
extension.
IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and
such of them as are corporations, have caused their corporate seals to be hereto affixed and these
presents to be signed by their proper officers this day of , A.D. 2011.
(Seal)
Principal
By
(Title)
(Seal)
Witness Surety
By
Witness Attorney-in-fact
BB-1 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of
_ County of )ss
, being first duly sworn, deposes and says that:
-- 1. He is (Owner, Partner, Officer, Representative, or Agent) , of
, the Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham Bid in connection with the Contract for which the attached Bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with any
other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or,
-- to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or
to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage
against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
(Signed)
Title
Subscribed and sworn to before me this day of
, 2011.
Title
My commission expires
NCA-1 Paint Buildings(Exterior)
60180776
NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of
)ss
County of
, being first duly sworn, deposes and says that:
1. He is (Owner, Partner, Officer, Representative, or Agent) , of
hereinafter referred to as the"Subcontractor;"
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal
submitted by the subcontractor to
, contract pertaining to the
project in ;
(City or County and State)
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a
collusive or sham proposal in connection with such contract or to refrain from submitting a
proposal in connection with such contract, or has in any manner, directly or indirectly, sought by _
unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices
in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of
prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or
unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted
by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any
of its agents, representatives, owners, employees, or parties in interest, including this affiant.
(Signed)
Title
Subscribed and sworn to before me this day of
, 2011.
Title
My commission expires '
NCA-2 Paint Buildings(Exterior)
60180776
April 2010
CONTRACT PROVISION
Targeted Small Business(TSB)Affirmative Action Responsibilities
on Non-Federal-aid Projects(Third-party State-Assisted Projects)
1. TSB DEFINITION
A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51° or more
owned, operated and actively managed by one or more women, minority persons or persons with
a disability. Generally this is a for-profit small business enterprise under single management, is
located in Iowa and has an annual gross income of less than 3 million dollars computed as an
average of the three preceding fiscal years.
2. TSB REQUIREMENTS
In all State-assisted projects made available through the Iowa Department of Transportation, local
governments have certain affirmative action requirements to encourage and increase
participation of disadvantaged individuals in business enterprises. These requirements are based
on Iowa Code Section 19B.7 and 541 Iowa Administrative Code Chapter 4. These requirements
supersede all existing TSB regulations, orders, circulars and administrative requirements.
3. TSB DIRECTORY INFORMATION
Available from: Iowa Department of Inspections and Appeals
Targeted Small Business
Lucas Building
Des Moines, IA 50319
Phone: 515-281-7102
Website: http://dia.iowa.gov/page7.html
4. THE CONTRACTOR'S TSB POLICY
The contractor is expected to promote participation of disadvantaged business enterprises as
suppliers, manufactures and subcontractors through a continuous, positive, result-oriented
program. Therefore the contractor's TSB policy shall be:
It is the policy of this firm that Targeted Small Business(TSB)concerns shall have the
maximum practical opportunity to participate in contracts funded with State-assisted
funds which are administered by this firm (e.g. suppliers, manufactures and
subcontractors). The purpose of our policy is to encourage and increase the TSB
participation in contracting opportunities made available by State-assisted programs.
5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY(EEO)OFFICER
The contractor shall designate a responsible person to serve as TSB officer to fulfill the
contractors affirmative action responsibilities. This person shall have the necessary statistics,
funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO
officer shall be responsible for developing, managing and implementing the program on a day-to-
day basis. The officer shall also:
A. For current TSB information, contact the Iowa Department of Inspections and Appeals
(515-281-7102)to identify potential material suppliers, manufactures and contractors.
TSB-1 Paint Build rigs(Exterior)
60180776
B. Make every reasonable effort to involve TSBs by soliciting quotations from them and
incorporating them into the firm's bid.
C. Make every reasonable effort to establish systematic written and verbal contact with
those TSBs having the materials or expertise to perform the work to be subcontracted, at
least two weeks prior to the time quotations are to be submitted. Maintain complete
records of negotiation efforts.
D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing
plans/specifications or other actions that can be viewed as technical assistance.
E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract
agreements.
F. Require all subcontractors and material suppliers to comply with all contract equal
opportunity and affirmative action provisions.
6. COUNTING TSBs PARTICIPATION ON A PROJECT
TSBs are to assume actual and contractual responsibilities for provision of materials/supplies,
subcontracted work or other commercially useful function.
A. The bidder may count:
(1) Planned expenditures for materials/supplies to be obtained from TSB suppliers
and manufacturers; or
(2) Work to be subcontracted to a TSB; or
(3) Any other commercially useful function.
B. The contractor may count:
(1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods
manufactured from raw materials.
(2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the
suppliers perform a commercially useful function in the supply process.
(3) Only those expenditures to TSBs that perform a commercially useful function in
the work of a contract, including those as a subcontractor.
(4) Work the Contracting Authority has determined that it involves a commercially
useful function.The TSB must have a necessary and useful role in the
transaction of a kind for which there is a market outside the context of the TSB
program. For example, leasing equipment or purchasing materials from the prime
contractor would not count.
7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM
BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS
A. Bidders
Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to
be awarded the contract. Bidders shall complete the bidding documents plus a separate
form called "TSB Pre-Bid Contact Information". This form includes:
(1) Name(s)of the TSB(s)contacted regarding subcontractable items.
(2) Date of the contract.
(3) Whether or not a TSB bid/quotation was received.
(4) Whether or not the TSB's bid/quotation was used.
TSB-2 Paint Buildings(Exterior)
60180776
(5) The dollar amount proposed to be subcontracted.
B. Contractors Using Quotes From TSBs
_. Use those TSBs whose quotes are listed in the"Quotation Used in Bid"column along
with a"yes" indicated on the Pre-bid Contact Information form.
C. Contractors NOT Using Quotes From TSBs
If there are no TSBs listed on the Pre-bid Contract Information form, then the
contractor shall document all efforts made to include TSB participation in this
project by documenting the following:
(1) What pre-solicitation or pre-bid meetings scheduled by the contracting
authority were attended?
(2) Which general news circulation, trade associations and/or minority-
focused media were advertised concerning the subcontracting
opportunities?
(3) Were written notices sent to TSBs that TSBs were being solicited and
was sufficient time allowed for the TSBs to participate effectively?
(4) Were initial solicitations of interested TSBs followed up?
(5) Were TSBs provided with adequate information about the plans,
specifications and requirements of the contract?
-- (6) Were interested TSBs negotiated with in good faith?If a TSB was
rejected as unqualified,was the decision based on an investigation of
their capabilities?
(7) Were interested TSBs assisted in obtaining bonding, lines of credit or
insurance required by the contractor?
(8) Were services used of minority community organization, minority
contractors groups; local, State and Federal minority business
assistance offices or any other organization providing such assistance.
The above documentation shall remain in the contractor's files for a period of three(3)
years after the completion of the project and be available for examination by the Iowa
Department of Inspections and Appeals.
8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED
Contractors are also required to make positive efforts in utilizing TSBs on all State-
assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information"
is required to be submitted with bids on all projects. If there is no TSB participation, then
the contractor shall comply with section 7C. of this document prior to the contract award.
TSB-3 Paint Buildings(Exterior)
60180776
g ¥ !
\ \ k �§
S { )k ,
/ �k
k k .
9 ± z \ —
as / 7 ix
_ 0 0. 111 §p
&
k % { Z
; 0 0
▪ 7 .
t k v )
a 2 k o $9
; 0
n 4, J.
•
} } / 0 ®. .
` i ' � /y
i / 22 0 A\
k t \ k 3 °
f ! ou w
m2§ §
m ) 0 ! 2%
CO / 2 b
,
$_ k k _ §�
mzas 0 a I\ 0 .
�{ o f \ z§ m/
z _
/3 o \ 2 § §§ k S
2i ¢ .
q e 0 $ & ! 6-
uJ/ o { � —
«
0° ` g /
/} / / }
03
e »
lh 4 ) .
4
f -� � . §
2 k §
\ $ } § )f,
- 0 °
k ai § j$ k k -g
% r CO ,4$$ § 2A as,
2� \It ]\a. v k (▪ 2 {f %G '
>
� m \ § 03 k� 4, p Z. t —
) kt
kAk Z2 i! 0k
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City
and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as
follows:
1. The contractors, subcontractor, vendor and supplier of goods and services will not discriminate
against any employee or applicant for employment because of race, color, creed, sex, national
origin, economic status, age, mental or physical handicap, political opinions or affiliations. The
contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to
ensure that applicants are employed and that employees are treated during employment without
regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or
physical disability, political opinions or affiliations. Such actions shall include but not be limited to
the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations
or advertisements for employees, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, national origin, religion, economic status,
age, mental or physical disabilities, political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative
will send to each labor union or representative of workers which he/she has a collective
bargaining agreement or other contract or understanding, a notice advising said labor union or
workers'representative of the contractor's commitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all
published rules, regulations, directives, and order of the City of Waterloo Affirmative Action
Program Contract Compliance Provisions.
5. The contractor, subcontractor, vendor and supplier of goods and services will furnish and file
compliance reports within such time and upon such forms as provided by the Affirmative Action
Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of
each subcontractor as well as the contractor himself/herself and said contractor, subcontractor,
vendor and supplier will permit access to his/her employment books, records and accounts to the
City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this
contract and with rules and regulations of the City's Affirmative Action Program -- Contract
Compliance Provisions relative to Resolution No. 24664.
6. In the event of the contractor's non-compliance with the non-discrimination clauses of this
contract or with any of such rules, regulations and orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further contracts in accordance with procedures authorized by the City Council.
EOC-1 Paint Buildings(Exterior)
60180776
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or
incorporate by reference, the provisions of the non-discrimination clause in every contract,
subcontract or purchase order unless exempted by the rules, regulations or orders of the City's —
Affirmative Action Program, and will provide in every subcontract, or purchase order that said
provisions will be binding upon each contractor, subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination
in employment. Any person who applies for employment with our company will not be
discriminated against because of race, creed, color, sex, national origin, economic status, age,
mental or physical disabilities.
(Signed)
(Appropriate Official)
(Title)
(Date)
EOC-2 Paint Buildings(Exterior)
60180776 —
RECIPROCAL RESIDENT BIDDER PREFERENCE
In response to Illinois' law concerning resident preference and in accordance with Section 73A.21 of the
Iowa Code, all non-federal-aid public improvement projects, which include road construction, shall be
performed by a qualified resident bidder.The resident bidder has been further defined as follows:
To be a qualified resident bidder, the person, corporation, partnership, or firm shall not
have, as employees, Illinois laborers on the work site of a non-federal-aid project within
Iowa. An Illinois laborer is any person who has resided in Illinois for at least 30 days and
intends to become or remain an Illinois resident. This applies to all labor on the project,
whether skilled, semi-skilled, or unskilled; whether manual or non-manual. This also
applies to work subcontracted by or to the resident bidder on a non-federal-aid project
within Iowa. The resident bidder may place on such work no more than three residents
of Illinois who are his regularly employed executive and technical experts.
As noted, this definition gives a preference as to whom the contractors or subcontractors can employ.
The contractor shall provide the City with a certification that he is a qualified resident bidder according to
the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of
"Resident Bidder Certification" is included in the Contract Documents. If it is determined that the
contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and
the voiding of the contract shall begin unless the contractor becomes qualified.
DJG/cs
01/13/97
RR-1 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
RESIDENT BIDDER CERTIFICATION
CONTRACT NO:
PROJECT NAME:
DATE OF LETTING:
To be a qualified resident bidder, the person, corporation, partnership, or firm shall not have, as
employees, Illinois laborers on the work site of a non-federal-aid project within Iowa. An Illinois laborer is
any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois
resident. This applies to all labor on the project, whether skilled, semi-skilled, or unskilled, whether
_ manual or non-manual. This also applies to work subcontracted by or to the resident bidder on a non-
federal-aid project within Iowa. The resident bidder may place on such work no more than three
residents of Illinois who are his regularly employed executive and technical experts.
This qualification as resident bidder shall be maintained by the contractor and his subcontractors at the
work site until this project is completed.
I hereby certify that no Illinois resident laborer as defined above will be employed at the work site during
the contract period from the start of the project until its completion.
COMPANY NAME
CORPORATE OFFICER
TITLE
DATE
RR-2 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
_ Revised February 2003
CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM
Check box that applies to party completing program:
( ) General Contractor
( ) Subcontractor
Section A to be completed by GENERAL CONTRACTORS only:
A.
Name of Company
Address of Company Zip
Telephone Number(
Federal ID Number(if no Federal ID Number, Owner/President's Social Security Number)
Name of Equal Employment Officer
Name of Project
Project Contract Number
Estimated Construction Work Dates /
Section B to be completed by SUBCONTRACTORS only:
B.
Name of General or Prime Contractor
Name of Subcontractor
Subcontractor's Address Zip
Subcontractor's Telephone Number(
Subcontractor's Federal ID Number(if no Federal ID Number Owner/President's Social Security
Number)
Name of Equal Employment Officer
- 1 -
C. Remainder of program to be completed by party completing program, either Prime or
Subcontractor.
1. The Owners and/or Principals of your company:
Ethnic
Name Address Position Sex Origin
2. Other Areas of Interest: —
If your company has branches or subsidiaries, or if your company is a branch or
subsidiary of a parent organization, give the following information:
Type of
Name Address Affiliation Degree
II. EMPLOYER'S POLICY(Please read carefully.)
A. We, the undersigned, recognize that we are morally and legally committed to
nondiscrimination in employment. Any person who applies for employment with our —
company will not be discriminated against because of race, color, creed, sex, national
origin, economic status, age, mental or physical handicap.
B. The employment policies and practices of the undersigned are to recruit and hire
employees without discrimination, and to treat them equally with respect to compensation
and opportunities for advancement, including training, upgrading, promotion, and
transfer. However, we realize the inequities associated with employment training,
upgrading, contracting and subcontracting for minorities and women and we will direct
our efforts to correcting any deficiencies to the maximum extent possible. The same will
be required of our SUBCONTRACTORS and suppliers.
C. We submit this program to assure compliance with Executive Order 11246, as amended,
and other subsequent orders that may pertain to equal employment opportunity and merit
employment policies, fully realizing that our qualification and/or merit system should be
evaluated and revised, if necessary. —
D. We agree to put forth the maximum effort to achieve full employment and utilization of
capabilities and productivity of all our citizens without regard to race, creed, color, sex,
national origin, economic status, age, and mental or physical handicap.
E. will give training
(Name of Company)
and employment opportunities to local residents of Waterloo, Iowa, to the greatest extent
feasible.
2
III. AFFIRMATIVE ACTION
A. recognizes that the
(Name of Company)
effective application of a policy of merit employment involves more than just a policy
statement, and
(Name of Company)
will, therefore, re-evaluate our Affirmative Action Program to ensure that equal
employment opportunities are available on the basis of individual merit, and to actively
encourage minorities, women and local residents to seek employment with our company
on this basis.
B. will undertake the
(Name of Company)
following six(6)steps to improve our Affirmative Action Program:
1. Minority Recruitment and Employment;
2. Local Recruitment and Employment;
3. Disabled Veteran and Vietnam Era Veteran Recruitment and Employment;
4. Handicapped Recruitment and Employment;
5. Female Recruitment and Employment; and
6. Training, Upgrading and Promotional Opportunities.
C. will take
(Name of Company)
whatever steps are necessary to ensure that our total work force has adequate minority,
female, and local representation. We will utilize the following methods in our recruitment
attempts:
1. Local advertising media(newspapers, radio, TV);
2. Community organizations(churches, clubs, schools);
3. Public and private institutions in the area(UNI, Hawkeye Community College);
4. Job Service of Iowa; and
5. Other.
D. will seek qualified minority,
(Name of Company)
female, and local group applicants for all job categories and will make asserted efforts to
increase minority, female and group representation in occupations at the higher levels or
skill and responsibility.
E. All sources of employment used shall be aware that we are an Equal Employment
Opportunity Employer. Labor organizations representing our employees will be notified
of our Equal Employment Opportunity Policy and Affirmative Action Program.
F. Training, upgrading, promotion and transfer activities at all levels will be monitored to
ensure that full consideration has been given to qualified minority, female, and local
group employees.
G. will encourage other
(Name of Company)
companies with whom we are associated and/or do business, to do the same and we will
-- assist them in their efforts.
-3-
H. has taken the following
(Name of Company)
Affirmative Action to ensure that minority, female, local contractors and/or suppliers were
provided opportunities to negotiate and/or bid on this project: (if none, write"NONE")
1.
2.
As a result of the above efforts, we have involved minority, female, and local contractors
and/or suppliers in the following areas of subcontracting: (if none, write"NONE")
1.
2.
J. will require approved
(Name of Company)
Affirmative Action Programs from all nonexempt contractors who propose to work on this
project and will take whatever steps are necessary to ensure that non-minority
contractors have adequate representation of minority, female and local persons in their _
total work force.
K. In further accordance with rules and guidelines issued pursuant to Executive Order
11246 as amended, we establish the goals for our company, based on parity
percentages supplied by the City, and we realize these goals will be reviewed on an
annual basis.
L. will keep records of
(Name of Company)
specific actions relative to recruitment, employment, training, upgrading and promotion
and will provide the City of Waterloo with any information relative to same, including
activities of our SUBCONTRACTORS and suppliers as necessary or when requested. VOW.
M. Parity figures for companies located in Waterloo are as follows:
Minority Parity= .08(8%)
N. Affirmative Action
(Name of Company)
Employment Goals:
The definition of Affirmative Action Goals is as follows: "Goals may not be rigid and
inflexible quotas which must be met, but must be targets, reasonably attainable by �-
means of applying every good faith effort to make all aspects of the entire Affirmative
Action Program work."
For the year 200_, please submit percentage targets for employing minorities and
women. If you already have reached your target for hiring minorities and women, please
submit that percentage.
*Goals for Minorities:
Goals for Women:
-4-
*Your affirmative action goals should be between 1% and 10% or more for minorities and
1%and 5%or more for women.
Please be advised that the goals or targets are purely your estimation of how many
women and minorities your company can reasonably expect to hire in 200_. Note, that
none of the goals are rigid or inflexible. They are targets that your company calculates
as reasonably attainable. This will help the City in its monitoring procedures as required
by City of Waterloo Resolution No. 1984-142(4).
-5-
CONTRACTOR'S TOTAL WORK FORCE
(WATERLOO)
HOURLY
NAME AND ADDRESS JOB CATEGORY RACE SEX WAGE
INDICATE: DISABLED VETERAN: DV
VIETNAM ERA VETERAN: W
HANDICAPPED: H
-6-
We hereby certify that we are in compliance with all City and Federal Affirmative Action
Regulations and agree to accept all liability for failure to comply.
Respectfully submitted,
By:
Company Executive
Date
By:
Equal Employment
Opportunity Officer
Date
City of Waterloo Affirmative Action Officer
Approved
Disapproved Reason:
By:
Date:
-7-
DESCRIPTION OF JOB CATEGORIES
1. Officials/Manager: Occupations in which employees set broad policies, exercise overall
responsibility for execution of all policies, or direct individual departments or special phases of the
agency's operations or provide specialized consultation on a regional, district or area basis.
Includes: department heads, bureau chiefs, division chiefs, directors, deputy directors,
controllers, examiners, wardens, superintendents, unit supervisors, sheriffs, police and fire chiefs
and inspectors and kindred workers.
2. Professionals: Occupations which require specialized and theoretical knowledge which is
usually required through college training or thorough work experience and other training which
provides comparable knowledge. Includes: personnel and labor relations workers, social
workers, doctors, psychologists, registered nurses, economists, dietitians, lawyers, system
analysts, accountants, engineers, employment and vocational rehabilitation counselors, teachers
or instructors, police and fire captains and lieutenants and kindred workers.
3. Technicians: Occupations which require a combination of basic scientific or technical
knowledge and manual skill which can be obtained through specialized post-secondary school
education and through equivalent on-the-job training. Includes: computer programmers and
operations, draftsmen, surveyors, licensed practical nurses, photographs, radio operators, _
technical illustrators, police and fire sergeants and kindred workers.
4. Office/Clerical: Workers are responsible for internal and external communication, recording and
retrieval of data and/or information and other paper work required in an office. Includes: _
bookkeepers, messengers, office machine operators, clerk-typists, stenographers, court
transcribers, hearing reporters, statistical clerks, dispatchers, license distributors, payroll clerks
and kindred workers.
5. Skilled Craft Workers: Workers perform jobs which require special manual skill and a thorough
and comprehensive knowledge of the processes involved in the work which is acquired through
on-the-job training programs. Includes: Mechanics and repairman, electricians, heavy
equipment operators, stationary engineers, skilled machine occupations, carpenters, compositors
and typesetters and kindred workers.
6. Sales Workers: Occupations engaging wholly and primarily in direct selling. Includes:
advertising agents and salesman, insurance agents and brokers, real estate agents and brokers,
stock and bond salesmen, demonstrators, salesmen and sales clerks, grocery clerks and cashier
checkers, and kindred workers.
7. Operatives (semi-skilled): Workers who operate machine or processing equipment or perform
other factory-type duties of intermediate skill level which can be mastered in a few weeks and
require only limited training. Includes: apprentices (auto mechanics), plumbers, building trades,
metal working trades, bricklayers, carpenters, electricians, machinists, mechanics, printing —`
trades, etc., operatives, attendants (auto service and parking), plasterers, chauffeurs,
deliverymen and furnacemen, heaters (metal), laundry and dry cleaning operatives, milliners,
mine operatives and laborers, motormen, oilers and greasers, (except auto painters), (except
construction and maintenance), photographic process workers, stationary fireman, truck and
tractor drivers,weavers, (textile), welders and flame cutters and kindred workers.
-8-
8. Laborers (unskilled): Workers in manual occupations which generally require no special
training. Perform elementary duties that may be learned in few days and require the application
of little or no independent judgment. Includes: garage laborers, car washers and greasers,
_ gardeners (except farm) and groundskeepers, longshoremen, and stevedores, lumbermen,
raftsmen and woodchoppers, laborers performing lifting, digging, mixing, loading and pulling
operations and kindred workers.
9. Apprentices: Persons employed in a program including work training and related instruction to
learn a trade or craft which is traditionally an apprenticeship, regardless of whether the program
is registered with a Federal or State agency.
10. Trainees (on-the-job): Production, persons in formal training for craftsmen when not trained
under apprentice programs--operative laborer, and service occupations.
White Collar. . . persons engaged in formal training for clerical, managerial, professional,
technical, sales, office and clerical occupations.
-9-
***THIS PAGE INTENTIONALLY LEFT BLANK***
ITEMS OF POTENTIAL MBE/WBE PARTICIPATION
NOTICE TO PROSPECTIVE BIDDERS:
The following are items from the PAINT BUILDINGS (EXTERIOR) AT THE WATERLOO REGIONAL
AIRPORT, project that have a potential for MBE/WBE Participation. This listing, however, is not intended to
be all encompassing; to preclude MBE/WBE Contractors from bidding on any items of the Proposal as a
Subcontractor or the entire Proposal as a Prime Contractor.
BID EST. QTY./
ITEM DESCRIPTION UNIT
MBE/WBE GOALS FOR THIS PROJECT
IMPORTANT:
Prime Contract Bidders should be aware that ten percent(10%) MBE goal and two percent(2%) WBE goal is
attached to this project. "Certified Return Receipt" letters are no longer needed with the bid showing proof of
contacting MBE or WBE Subcontractors, but the Pre-Bid Contact Information Form must oe filled out
completely.
City of Waterloo Contract Compliance Officer:
Contract Compliance Officer
Community Development Board
Carnegie Annex, Suite 202
620 Mulberry Street
Waterloo, Iowa 50703
Phone: (319)291-4429
M-1 Paint Buildirgs(Exterior)
60180776
SUBCONTRACTOR'S BID REQUEST FORM
PRIME BIDDER'S LETTERHEAD
Contract No.:
Letting Date:
I, (subcontractor's name), hereby attest that I have been solicited for a bid on (project name) in the area
of(description of work and bid item no.).
(Prime contractor) has informed me that if I am interested in bidding, a subcontracting bid proposal must
be submitted to the company office by(date)and (time).
Subcontractor's Company Name
Date Subcontractor's Signature
Date Prime Bidder's Signature
M-2 Paint Buildings(Exterior)
60180776
LETTER TO BE USED WHEN SOLICITING FOR SUBCONTRACTOR QUOTES
Subcontractor Company Name
Address
RE: Contract No.:
Dear •
(Prime Contractor's Company Name) is presently soliciting for the following work in connection with the
above referenced project.
(Insert bid Item Nos. and Description of Work)
(Prime Contractor's Company Name) is an Equal Opportunity Employer, and all qualified bidders will not
be discriminated against due to race, religion, color, sex, or origin.
If interested in bidding your proposal must be turned in to this office by
and
(Date) (Time)
Sincerely,
(Prime Contractor's Representative)
Form COO-3(11/28/2001)
M-3 Paint Buildings(Exterior)
60180776
LETTER OF INTENT TO BID
(MBE/WBE LETTER)
According to the Current MBE/WBE Contract Compliance Program - 2002, all MBE/WBE Contractors
interested in submitting subcontractor quotes on construction projects with goals, MUST submit a
LETTER OF INTENT TO BID to the City of Waterloo Contract Compliance Officer at least seven (7) days
prior to bid opening.
The LETTER OF INTENT TO BID must list the specific items which the MBE/WBE Contractor is
interested in bidding.
Letter should include the following:
Name of Project:
Your Company Name:
Address:
Phone: Date:
List of Specific items to be bid:
Item No. Description:
Item No. Description:
Item No. Description:
Item No. Description:
Item No. Description:
(Subcontractor's Company Name and authorized signature) —'
Return this LETTER OF INTENT TO BID to:
Contract Compliance Officer
Community Development Board
620 Mulberry St.
Carnegie Annex, Suite 202
Waterloo, IA 50703
Phone: (319)291-4429
Form CCO-5(06-20-2002)
M-4 Paint Buildings(Exterior)
60180776
CD a) O Co0 .c .u) W Li.' = U U >,
L Y cil
.� .c Q U CO O o E a) c
a) y '5 o)c0 ._ c -Q w a. 0 o 0 -2 0_
d 7 0 'N � N O .0 co W cQ U U p O
— Eco
mo Soso U W a) OO � �
O_ co m -t N C w a) c0 co cn
a) a) Q
a) w 7 •
O
Ow "Ecow a- cnoco 7 z o — aO �co
•C 0_o E O tCn co - V) 0 � �
— � , oC u) cm _0 CC D m� O m0
0 Ca >, ' C 0 U O m N 00 o W 0- a c U LU m W LU E U � 3 c coo
O. Q a) a) o 7 - C CO 7
aoi ` E a@ W ' o O o , .c a0) ..m �)
_c a) 3 m2m a) H W -o v"Q o o 'O
— D 'E `o o c° 02 E Q m o o a7
a) coo 13-Q W 2 .co o- m
-o-0o c cn cnca co °) 0 m
o E� �ZU a) Z > Q E i d
a) o � .>_ tea) m Oa c m � .� c
c0 ,- O 8 U a) a) "� '6 U a) _c O- a) >+ C E o 0
cn a) u) _c C a) Q cn U pE C O w w
a) Q E N -c O) o c H o@ U U o -0 f613
cn ,c 'C "Q N .0 Z Q.fo U C � a) W O C
V) c U a� m o c O a) m CO -Q co o N CO N
_ Z .0 C CC C) U U _ �_ p7 co Q J
— • CO C L Q co N • CC E o Oo
(6 m a) 0_
U co co a) C cn m .oE
D mom— 3c nsf6O as
W C ° oo cn moo
WC � . a) a) 2�W a N O 0) cc C � ' �LE) o
— -Z mmIl •- 5 N c W t Q 7 co U Q U
IX
2 CO 0 cL " � W �—W, 3 -c `5 co W ate) t L u0)
cc ceW N u) c -a cm 3 a W "§ 0_, m u� v) 3 .o '
— wz 7 •, = Cr Cr)7 CD E m -Q aci s. Z m `as � .o m �� Om
yO • N� LLTs c 0 aa) W 2W 3 a) ns c�i t �� ��
U)1- N CCW Z o _ _ COU) m .— N .0 a) co U
WQ Oom Oa) Q.:� a) 2 Ucn � w a) 3a) w
N CO
� � a H 7 Y � of O Z E c o -• o2
c
DO a) 2m 2 .o � -o a) E v) O o c w o` U c •m � 3 0 `n
W a) � 07 coC � c m 0c 7 > O .� ou' L
CO V m `) o Z E NU o7 E m co Li.'
3 c p c > L
0
Q co co N c _o >, co U o o� , Qc m E0 3
mZ i o >.,- U ? mom mm Q an` � .E
O
20 3 5 c 2 H E < ai o m ° .� Ugl c c WI c o� m
a) > o
V t6 O Z O cn m •V -Q . m 0 0 N Q c0 c0 u) 'a) o -0 N
C • o � CL O O °) ai w� E 0 O 3 c � a)W
m • U U L O co co o O 7 C C. 0 O >,u) co O o 0 O p_m
W 0 0 C O 0- W 0-..., C -C 'Q -O
t o CC L) >, m U) 3 .0 � o C m � � �
QEca mm 00 co g8o 2CQ)oca C0 O .ocnc
0O CCU era) ; a)C c) c') O E CCI 0° o � - a) . cn0a) E � cn .� c
Nvi a � � `ac N 00 0U � � Q ?� cn3 � N w >,vco
0 c p
co co W c
a o a) N m _E QO m0 0 c E n� _073 n o
(IIocEco� cecna) WU ° C c m -ocg > Wa) w ° oc = w _C0o
d 47. Too 8 0- 0 O m c u) a) .3 7 > m •0 'EZpw �ai O 3 o - > o
U—
7 co c Lu .c avi o � E U aii N �I— 0 �t Q,a N aNi �o 8 Q
Q W " a) W O a) > cn < cn � o a) � •0 +' E 3 2 a)
c 0 c .15 o wo c 0 u) > m m -Q v co vi � "ao o ,_ c0 7 c �070 N
o �0 7 (OW o m o c E a) 3 0p o c , 00 a) rn ca c c - o
c cn U a) N CO co W a) a) cn a0) CO LL U O U co U 0 C o co a) ob
d 0 uo) _ W co N 0 C O L CO E _c ca c 7 Z .0 73 .m co N C 0 C a>) o - o
N-
IX 16 +�-' O C Z C N 0 f0 0 U 4 3 0_ I LU C 0 — 0 - -O c co
y c ( > 'm _c_o _c c U 0 -p o -Q 0 W U 0 o Q) Q a) a)
$ o ° o D � o w v7i >..,f° co a) o_ mQ o � E O o o IX m a)
O o m o cE a) o 0)000o I— W7 N 3
w co O) W,co E _ O O o O c 20 O C C Z 0 m 0'E C U vi 0 O 6 C
U a) m _al
o) 7 0 m o cQw 00Cz2oQ : co mO00O v
—
0 oCC �0c E000 co 0oca _0ci 2Uca .00-aaicBa) 1- 200cT 0
y U E c LU8CO E CC 0 v c � Ca o E C t .o OL U
E � C o E � E � E � o o s c com U co co) c0a aaaa)) o U
a) m U " ~ c — cC LLI _c o = w o o m CI 2 E
fl a 0 0 0 — u_ =a cNi O o 0 cri O v _a cri a. H 0- co ,. O O < as Ii
\ E E @ ) $
5 k / 2 a) - \
22 / \ \_ a) o 2
/ / _ 0 / o w (D
22 c < co 0 0 0 § � \
0 { \ e W E c . -k
r E / 0 \ S Cl)
a) ± 2 $ E E e a) o g e
« c � § E c 0 £ E ■ -
0) 7- � m 7 - c 4 ■ Cr)
c - 0 a 6 / o CO e � g -a -E-
-4- � m \ -. \ CO0 co ° ƒ -
/ / o 0 c 0 0
__ @ £ kU oa
_c -„E a
\ � a � cii
[ a + _«
_ § a® / / $ E 0
O 2 $ / ® § m ® o z
2 E f o g / 0 5 % v) Fa a)
fX c of c ° ° t >
w 0 SS ( \ o § / \ / � � -
2z £ \ _ � § / / ± / ix
& - ( w 7 / E 8 = a - I-
W � tc 2e I-0 / ® LUz
� « 22 •a aFF _ 0 fao _ a
E � £ w 00 � \ § � R � w 2 �
o = o m E e m m -o 0 c
2 0 ± 0 2 0 t °
w2 ) > � / ± \ - cE za '
w w g $ 9 2 @ § w 2
� � _ 5 � \ 2e � 2 2 � � _
.. 2t § � 0 � a 52 cow 5
� Z a) cn % s oo c zC@
2S 7 � \ ƒ \ $ \% � $ \ ova z
w0 .2 0 / [ / kk a -
mm as :E a ® a oof w ■ (0 >
Mw 27 \ \ Q E\ E c0 � 2 -
a \ � : EJ � ƒ E / \ � w
e / 7 \ � k ® / 2f � 2 _ a
k \ 5f2 / \ E / \ bw 2 03
ea 2Sa) [ / a m0 � g 00
as .51
0 ( oO / \ \ � k I
� w
- 3 / { ) a / � b \ _
Cli o E f / co
2 0
k \ 4w ° 00 CD ƒ —
� £ oi / - 2 \ ƒ
g S 2 % $ / 6 ® U /
z \ acc & .t \ \ 2 � a 6
ai 0 cn « § ° E -a ° - ° _
> O bm0 \ § C f /
km \ § O ° a z § & RI $ / § a
2 22 § Qo %= » 2 « -0 as � u °
ce
owU) ' co % / fkc / / m
� 2 � - a \ \ fS § # \ $ CO 0
;7 0W . / z � ® SSS R0 0
{ ` /] 0 c E / 0 0 F 2 . ° co ® ° 0
e 2 as o U - - _ = 7 ® e E
�� Z E a£ £ 0 o = I $a a ' o -
, . 0 x o oD _ = o c ® ° u_
a z » = U w U) C >- L. co s E
CERTIFIED
MBE / WBE CONTRACTORS
CITY OF WATERLOO, IOWA
m
e `off
ri00
CONTRACT COMPLIANCE OFFICE
Community Development Board
Carnegie Annex, Suite 202
620 Mulberry Street
Waterloo,Iowa 50703
City WEB Site: www.ci.waterloo.ia.us
-- Contract Compliance
WEB Site
for listing updates: http://www.wplwloo.lib.ia.us/contractcompliance/
Contact: Louis Starks, Contracts and Grants Coordinator
Email: louis.starksAwaterloo-ia.org
Phone: (319) 291-4429
Fax: (319) 291-4431
MBE E Certified Contractors List
Page 1 o f 5
CERTIFIED MBE CONTRACTORS
CARTER ELECTRIC
725 Adams Street
Waterloo, IA 50703
Phone: (319) 232-9808
Pager: (319) 235-4021
Contact: Derrick Carter _
Specializing in:
ELECTRICAL CONTRACTOR
CULPEPPER ELECTRIC
1731 Cottage Grove Avenue _
Waterloo, IA 50707
Phone: (319) 235-0885
Fax: (319) 236-8177 _
Contact: Martin Culpepper
Certified: City of Waterloo Certified MBE, Licensed Electrician
Specializing in:
ELECTRICAL CONTRACTOR
DANIELS HOME IMPROVEMENT
339 Albany Street
Waterloo, IA 50703
Phone: (319) 961-1659
Contact: Sammy Daniels
Specializing in: _
ALL TYPES OF CONCRETE FLATWORK, POURED WALLS—ALL TYPES, FOOTINGS,
LIGHT DEMOLITION
CERTIFIED MBE CONTRACTORS
D.C. CORPORATION
426 Beech Street
Waterloo, IA 50703
Phone: (319) 236-9075
FAX: (319) 236-0515
Contact: Terry Phillips
MBE/WBE Certified Contractors List
Page 2 of 5
Certified: City of Waterloo Certified MBE, Iowa DOT, TSB Certified
Specializing in:
COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS,
TRUCKING(ALL TYPES), GENERAL CONSTRUCTION
GREER'S WORKS
2003 Plainview Street
Waterloo, IA 50703
Phone: (319) 233-4701
Contact: Willie Greer
Specializing in:
DRIVEWAYS, SIDEWALKS, CARPENTRY, ROOFING, GENERAL CONSTRUCTION
LOVE'S ENTERPRISE
835 West Fifth St.
P.O. Box 246
Waterloo, IA 50704
-• Phone: (319) 233-3260
Contact: David Love
Certified: Iowa DOT, City of Waterloo Certified MBE
Specializing in:
CONCRETE PAVING, ASPHALT, DRIVEWAYS, SIDEWALKS, TRUCKING
OLD GREER'S WORKS
2309 Springview Street
Waterloo, IA 50707
Phone: (319)233-2150
Contact: David L. Greer, Sr.
Specializing in:
GENERAL CONSTRUCTION
PAULINE COMPANY, INC.
139 Clark Street
P. O. Box 1623
Waterloo, IA 50703
Phone: (319)236-2345
FAX: (319) 236-1568
MBE/WBE Certified Contractors List
Page 3 of 3
email: DJToayAaol.com
Certified: Targeted Small Business, Iowa DOT, City of Waterloo Certified MBE
Contact: W.C. Stokes, Owner --
Specializing in:
EROSION CONTROL, TRUCKING, GUARDRAIL, CLEARING AND GRUBBING
CONCRETE PAVING, ASPHALT, CURB AND GUTTER, DRIVEWAYS, SIDEWALKS,
MASONRY WORK, ROOFING, CD BASKETS, ROADWAY PIPE, TILE LOCATING,
REVETMENT, SHOULDERS, FIELD FENCE, GENERAL CONSTRUCTION WORK
QUICK CONSTRUCTION
217 Bates Street
Waterloo,IA 50703
Phone: (319) 215-4166
Contact: Leroy Harrington
Specializing in:ALL TYPES OF CONCRETE FLATWORK AND GENERAL CONSTRUCTION
CHARLIE SCHAUF TRUCKING
627 Adams Street
Waterloo,IA 50703
Phone: (319) 232-4717
Contact: Charles Schauf
Specializing in: —
TRUCKING —
CERTIFIED WBE CONTRACTORS -
ATLAS PAINTING, INC.*
911 Sycamore Street
P.O. BOX 65
Waterloo,IA 50704
Phone: (319) 232-9164
Specializing in: —
COMMERCIAL AND INDUSTRIAL PAINTING
MBE/WBE Certified Contractors List
Page 4 of 5
PETERMAN & HAES CARPET ONE*
4003 University Avenue
Waterloo, IA 50701
Phone : (319) 233-6131
FAX: (319) 233-6133
email: JR11486@cfu.net
Certified: City of Waterloo WBE
Contact : Carol Reese
— Specializing in:
FLOOR COVERING
WATCO CONSTRUCTION, INC.*
2920 Texas Street
Waterloo,IA 50702
Phone : (319) 233-7481
Certified: City of Waterloo WBE
Contact : Patricia J. Kimball
Specializing in:
STORM SEWER, INLETS, DRAIN TILE, WATER MAIN, SANITARY SEWER, INTAKE
STRUCTURES
* DENOTES WOMEN BUSINESS ENTERPRISE
MBE/WBE Certified Contractors List
Page 5 of 5
***THIS PAGE INTENTIONALLY LEFT BLANK***
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the Bidder only upon the specific request of the City of Waterloo, Iowa.)
All questions must be answered and the date given must be clear and comprehensi'.e. This statement
must be notarized. If necessary, questions may be answered on separate attached heets. The Bidder
may submit any additional information he desires.
1. Name of bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, when incorporated.
5. How many years have you been engaged in the contracting business under your present firm or
trade name?
6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate
anticipated dates of completion.)
7. General character of work performed by your company.
8. Have you ever failed to complete any work awarded to you? If so, where am:why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating the approximate
cost for each, and month and year completed.
11. List your major equipment available for this contract.
12. Experience in construction work similar in importance to this project.
13. Background and experience of the principal members of your organization, including the
officers.
14. Credit available: $
15. Give bank reference:
16. Will you, upon request, fill out a detailed financial statement and furnish ar y other information
that may be required by the City of Waterloo, Iowa?
SQ-1 Paint Buildings(Exterior)
60180776
17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any
information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this
Statement of Bidder's Qualifications. ,.
Dated at this day
of , 2011.
(Name of Bidder)
By:
Title:
State of
)ss:
County of
, being duly sworn deposes and says that he is
of
(Name of Organization)
and that the answers to the foregoing questions and all statements therein contained are true and
correct.
Subscribed and sworn to before me this
day of , 2011.
Notary Public
My commission expires .
SQ-2 Paint Buildings(Exterior)
60180776
GENERAL SPECIAL PROVISIONS
1. SCOPE OF WORK
The work covered by this contract consists of furnishing all labor, equipment, and materials and
performing all operations, in connection with the PAINT BUILDINGS (EXTERIOR) AT THE
WATERLOO REGIONAL AIRPORT, in accordance with these specifications.
The Iowa Department of Transportation English Standard Specifications for Highway and Bridge
Construction, Series 2009 (as referenced) are to be used along with the special provisions and
General Specifications for Construction described herein and shall be considered as part of the
contract documents.
2. CONFLICTING SPECIFICATIONS
All requirements of other specifications contained in the contract documents which conflict with
the provisions of the special provisions will be considered void.
3. DUMPING AREAS
Excess material resulting from construction operations shall be hauled to the County Landfill or
other area secured by the Contractor and approved by the City Engineer. Rubble, -ubbish, trees,
brush, and other unsuitable backfill material, as designated by the City Engineer, snail be hauled
to the County Landfill. All Landfill charges are to be considered incidental to the cc tract and are
the responsibility of the Contractor.
4. CONSTRUCTION DAMAGE
The Contractor shall exercise care during construction operations to ensure the safety and
protection to existing features located near or within the limits of construction. Damage caused
by negligence or poor workmanship, as determined by the Engineer, shall be considered the
Contractor's responsibility.
-- 5. REMOVED MATERIALS
All materials removed, as part of this Contract shall remain the property of the City unless the City
determines that the materials are not salvageable and the City does not want to retain ownership
of the materials. Materials designated in the field by the Engineer as non-salvageable shall be
hauled and disposed of by the Contractor at no cost to the City. All other materials shall be
transported to locations as directed by the Engineer. No separate measurement or payment will
be made for hauling or disposing of removed materials and it shall be considered incidental to
applicable items.
6. MAILBOXES
The Contractor shall notify the United States Postal Department of mailboxes that interfere with
any part of the work before removing them, and the Contractor will relocate them as required by
the Postmaster. The removal and replacement of mailboxes will not be considered for direct
payment, but will be considered incidental to the item to which it applies.
7. PAY ITEMS
All pay items are listed in the proposal and shall include the purchase of all materials, delivery of
these materials, and furnishing all labor, plant and miscellaneous work needed to make the item
GSP-1 Paint Buiiings(Exterior)
60180776
complete. All such cost shall be incidental to the proposed item to which it applies and shall not
be considered for separate payment.
8. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS
The Contractor shall, immediately upon execution and delivery of the contract, before the first
estimate for payment is made, deliver to the City Engineer a detailed estimate giving a complete
breakdown of the lump sum contract prices. The submitted breakdown shall be approved by the
City Engineer prior to any payment of any lump sum price item.
9. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS
The Contractor will be required to secure, from the proper authorities, permission or permit which
may be required to haul over streets, highways, railroads or private property, and any hauling
operations of the Contractor shall be subject to the requirements of such permits, permission,
and to all applicable regulations, laws, and ordinances governing hauling and movement of
equipment over streets, railroads, highways and private property. Any costs or inconvenience
caused by obtaining any necessary permits or permission shall be considered completely
covered by the price bid for the items in the proposal.
10. CONSTRUCTION SCHEDULING
The City Engineer shall approve Contractor's work schedule prior to starting. All revisions shall
also be approved. The City Engineer may change the schedule to accommodate changing
construction conditions.
The Contractor shall coordinate the work under this contract with contractors performing work
under other contracts,which may be performed concurrently.
The Contractor shall be responsible to notify the Police, Fire, Street and Engineering
Departments of the closing and opening of streets.
The Contractor shall commence work within ten (10) days after receipt of the "Notice to Proceed"
and diligently execute the work of the contract to completion.
11. PRE-CONSTRUCTION CONFERENCE
Before any work is started, the Contractor shall arrange with the City Engineer to hold a pre-
construction conference to discuss problems and schedules of contracts.
12. UNDERGROUND UTILITIES
It is the responsibility of the Contractor to obtain the location of gas lines, water lines, electric,
telephone, and cable television cables or wires from the various utility companies and the City
electrician before starting any excavation. The Contractor shall be responsible for any damage to
any underground utilities. The Contractor shall expose those utilities indicated on the plans so
that elevations may be determined before beginning construction. This work shall be considered
incidental to other items of work.
If the Contractor believes that additional costs have been incurred due to a utility being
improperly located, the resolution of the additional costs incurred shall be made between the
Contractor and the respective utility company.
GSP-2 Paint Buildings(Exterior)
60180776
13. TRAFFIC SIGNS AND STREET SIGNS
The Contractor shall contact the City of Waterloo Traffic Operations Department to have any
street sign that will be affected by construction removed and replaced when the work has been
completed.
14. TRAFFIC CONTROL DURING CONSTRUCTION
The Contractor shall provide erect and maintain, at all times during the progress and suspension
of the work and until completion and final acceptance thereof, suitable and requisite barricades,
signs or other adequate protection, as required by the latest edition of the "Iowa Manual on
Uniform Traffic Control Devices for Streets and Highways" and shall provide, keep and maintain
such barricades, signs, etc., as may be required or as may be ordered by the Engineer,to ensure
the safety of the public as well as those engaged on the work. The Engineer shall review all
barricading plans.
The Contractor shall determine, provide and obtain approval from the City Engineer on all detour
locations for all street closings, barricades and posting prior to construction. These shall meet
requirements of the City Police Traffic Department. The Contractor shall notify the City
r Engineer's Office and the Police, Fire and Street Departments when the street is closed for
construction. All barricading shall be in accordance with the latest edition of the"Iowa Manual on
Uniform Traffic Control Devices for Street and Highways." Encapsulated lens sheeting is not
required on this project.
15. GRADES, LINES, LEVELS AND SURVEYS
All necessary grades, lines, levels and surveys shall be established by AECOM and maintained
by the Contractor.
The Contractor shall verify all grades, lines, levels and dimensions as sown on the drawings, and
he shall report any errors or inconsistencies in the same to AECOM before commencing work.
16. SAFETY OF WORKERS AND PUBLIC
The Contractor shall, at all times, take necessary precautions to protect the life and health of all
persons employed on this project and the public. He shall provide necessary safety devices and
safeguards in accordance with latest and best accident prevention practices. All such protection
shall be furnished to employees without cost.
No direct measurement of payment shall be made for this protection, but shall be considered
incidental to other items of work. The public shall be kept outside of any work area.
17. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS
The Contractor shall notify the Engineer in writing forty-eight (48) hours in advance if work on
r Saturday is planned. By noon the Friday before the planned Saturday work, the Contractor shall
confirm the Saturday work schedule with the project inspector.
Work on Sunday requires prior approval of the Engineer in accordance with the Waterloo
Standard Specifications. The Contractor shall not work the following days in 2011 due to City
holidays: May 30; July 4; September 5; November 11, 24 and 25; December 23 and 26.
GSP-3 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
SPECIAL PROVISIONS
1. TRAFFIC CONTROL-- IMPROPER MAINTENANCE
The Engineer, or authorized representative, shall periodically review traffic control hat has been
put in place by the Contractor. If traffic control devices are found to be w thout proper
maintenance, penalties shall be assessed. Improper maintenance shall include, but hot be limited
to, the following situations:
A. Less than 100 percent of lights in working order.
— B. Any barricade or sign moved or tipped over.
C. Fencing not supported in a vertical position.
D. Fencing not placed around excavations when workers/equipment is not working at the
location.
E. Lack of proper barricades or signage.
Each incident is treated as a separate citation on an individual basis. It is not intenced that minor
deficiencies be price adjusted if corrected the day notification is given. In addition to a price
adjustment, the Engineer may suspend work for irresponsible and/or repeated failure to construct
the project using proper traffic control procedures.
Penalties: 1st Offense Written warning given by City.
2nd Offense $ 100
3rd Offense $ 250
4th Offense $ 500
5th Offense $1,000
6th Offense Engineer's discretion (amount
or more equal or greater than $1,000)
2. LIQUIDATED DAMAGES
Time is an essential element of this contract. It is important that the work be diligently pursued to
completion. If the work is not completed within the specified contract period, plJs authorized
extensions, the Contractor shall pay to the City Liquidated Damages in the amount cf$100.00 per
day, for each day, as further described herein, in excess of the authorized time.
Days beyond the specified completion date for which Liquidated Damages will be charged will be
working days that the Contractor does, or could have worked from Monday through Saturday.
Sundays will be counted only if work is performed. Partial working days will be considered as a
full working day. Days not chargeable for Liquidated Damages will include rain days, Sundays if
no work is done, and legal holidays.
Working days will cease to be charged when only punch list items remain to be completed. Punch
list item do not include contract bid items or approved change/extra work orders.
When the Contractor believes the project to be substantially completed, a written notice stating the
same shall be submitted to the Engineer and a request made for a Punch List. If the work under
the Contract extends beyond the normal construction season for such work, the Contractor shall
submit to the Engineer in writing a request that working days counted toward the project be
suspended until work is resumed the following construction season.
This amount is not construed as a penalty. These damages are for the cost to the City of
providing the required additional inspection, engineering and contract administration
SP-1 Paint Builcings(Exterior)
60180776
3. HAUL ROUTES
Haul routes to and from the project site shall be submitted for review by the Engineer. In general,
the Contractor shall request haul routes over the main streets in the area, staying on streets within
the project as much as possible and should not include truck-embargoed streets.
4. STANDARD SPECIFICATIONS
The Standard Specifications, which are referenced in the contract documents, are designated as
follows:
IDOT STANDARD SPECIFICATIONS - "Standard Specifications for Highway and Bridge
Construction, Iowa Department of Transportation, Ames, Iowa, Series 2009" (unless otherwise
noted)and current revisions thereof.
WATERLOO STANDARD SPECIFICATIONS - "Standard Specifications for Municipal Public
Works Construction, City of Waterloo, Iowa."
5. PERCENT OF CONTRACT TO BE PERFORMED BY CONTRACTOR
A. The prime contractor shall be required to perform at least 35 percent of the total contract
amount of the project.
6. SPECIAL PROVISIONS
Standard Specifications are amended by the following additions. These are Special Provisions
and shall prevail over those published in the Standard Specifications
Section 09 91 13 Exterior Commercial Painting and Coatings 09 91 13-1 to 09 91 13-8
7. QUANTITY ADJUSTMENTS
No Bid Items are exempted from consideration under the provisions of Section B. "Scope of
Work," paragraph 7 of the "General Specifications for Construction"concerning the variance of the
"As-Built" quantity of the listed item by more than twenty (20%) percent from the estimated
quantity specified in the contract.
BID
ITEM DESCRIPTION EST. QTY.
8. COORDINATION WITH OTHER CONTRACTORS
Replacement of all the exterior windows at the Livingston Maintenance Hangar will be taking place
at the same time as this exterior painting project. The contractor will be required to coordinate his
operations with those of the window replacement contractor. No additional costs or time
extensions will be allowed due to this required coordination.
SP-2 Paint Buildings(Exterior)
60180776
—` 9. IMPORTANT!! NO WORK DURING CITY OF WATERLOO AIR SHOW
The City of Waterloo, in conjunction with the Waterloo Regional Airport, is holding an air show
from Thursday August 26,2011 to Sunday August 28, 2011. In conjunction with the requirements
of this air show,the contractor will not be allowed to be on the airfield from August 21, 2011 to
August 30, 2011. In addition, all materials and equipment being used for this project must be
removed from the airfield during this time period.
*** END OF SECTION ***
SP-3 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
E Existing hangar numbers shall be repainted by the contractor in the same locations, colors, and
sizes as the existing numbers.
F All signs shall be removed by the contractor prior to preparing the exterior building surfaces for
painting. Once the painting has been completed the signs shall be re-installed by the contractor.
G Photos of the buildings to be painted are included in Appendix B.
H Field verify existing conditions prior to choosing materials.
2.2 EXTERIOR PAINT SYSTEM SCHEDULE
A. CONCRETE-(Tilt-up, Precast, and Poured-in-place Cement)
1. Latex Systems
a. Semi-Gloss Finish
1st Coat: Acrylic Masonry Primer(8 mils wet, 3.2 mils dry)
2nd Coat: Acrylic Semi-Gloss
3rd Coat: Acrylic Semi-Gloss(4 mils wet, 1.5 mils dry per coat)
B. MASONRY(Concrete Masonry Units[CMU]-Concrete Block)
1. Latex Systems
a. Semi-Gloss Finish
1st Coat: Block Filler(16 mils wet, 8 mils dry)
2nd Coat: Acrylic Semi-Gloss
3rd Coat: Acrylic Semi-Gloss(4 mils wet, 1.5 mils dry per coat)
C. METAL-(Galvanized)
�- 1. Latex Systems
a. Semi-Gloss Finish
1st Coat: Acrylic Semi-Gloss
2nd Coat: Acrylic Semi-Gloss(4 mils wet, 1.5 mils dry per coat)
D. METAL-(Misc. Iron,Structural Iron&Steel, Ferrous Metal)
1. Latex Systems
a. Semi-Gloss Finish
1st Coat: Universal Primer(5-10 mils wet, 2-4 mils dry)
2nd Coat: Acrylic Semi-Gloss
3rd Coat: Acrylic Semi-Gloss(4 mils wet, 1.5 mils dry per coat)
E. WOOD (Trim)
1. Latex Systems
a. Semi-Gloss Finish
1st Coat: Exterior Latex Wood Primer(4 mils wet, 1.4 mils dry)
2nd Coat: Acrylic Semi-Gloss
3rd Coat: Acrylic Semi-Gloss(4 mils wet, 1.5 mils dry per coat)
2.3 MATERIALS-GENERAL REQUIREMENTS
A Paints and Coatings-General:
1 Unless otherwise indicated, provide factory-mixed coatings. When required, mix coatings to
correct consistency in accordance with manufacturer's instructions before application. Do not
reduce, thin, or dilute coatings or add materials to coatings unless such a procedure is
specifically described in manufacturer's product instructions. VOC's need to be confirmed by
using the products MSDS sheets.
B Primers:
09 91 13-3 Paint Buildings(Exterior)
60180776
1 Where the manufacturer offers options on primers for a particular substrate, use primer
categorized as"best"by the manufacturer.
2.4 ACCESSORIES:
A Coating Application Accessories:
1 Provide all primers, sealers, cleaning agents, cleaning cloths, sanding materials, and clean-
up materials required per manufacturer's specifications.
B Joint Sealant shall be high performance, low modulus, paintable, polyurethane sealant.
Part 3 EXECUTION
3.1 EXAMINATION
A Do not begin application of coatings until substrates have been properly prepared. Notify �.
Architect of unsatisfactory conditions before proceeding
B If substrate preparation is the responsibility of another installer, notify Architect of unsatisfactory
preparation before proceeding.
C Proceed with work only after conditions have been corrected, and approved by all parties,
otherwise application of coatings will be considered as an acceptance of surface conditions.
3.2 SURFACE PREPARATION:
A Proper product selection, surface preparation, and application affect coating performance.
Coating integrity and service life will be reduced because of improperly prepared surfaces.
Selection and implementation of proper surface preparation ensures coating adhesion to the
substrate and prolongs the service life of the coating system.
B Selection of the proper method of surface preparation depends on the substrate, the
environment, and the expected service life of the coating system. Economics, surface
contamination, and the effect on the substrate will also influence the selection of surface
preparation methods.
C The surface must be dry and in sound condition. Remove oil, dust, dirt, loose rust, peeling paint
or other contamination to ensure good adhesion.
D Remove mildew before painting by washing with a solution of 1 part liquid household bleach and
3 parts of warm water. Apply the solution and scrub the mildewed area.Allow the solution to
remain on the surface for 10 minutes. Rinse thoroughly with clean water and allow the surface to
dry 48 hours before painting. Wear protective glasses or goggles, waterproof gloves, and
protective clothing. Quickly wash off any of the mixture that comes in contact with your skin. Do
not add detergents or ammonia to the bleach/water solution.
E. No exterior painting should be done immediately after a rain, during foggy weather, when rain is
predicted, or when the temperature is below 50°F, unless products are designed specifically for
these conditions. On large expanses of metal siding, the air, surface and material temperatures
must be 50°F or higher to use low temperature products.
F Methods:
1 Concrete Block
Remove all loose mortar and foreign material. Surface must be free of laitance, concrete
dust, dirt, form release agents, moisture curing membranes, loose cement, and hardeners.
Concrete and mortar must be cured at least 30 days at 75°F, unless the manufactures
products are designed for application prior to the 30-day period. The pH of the surface should
09 91 13-4 Paint Buildings(Exterior)
60180776
be between 6 and 9, unless the products are designed to be used in high pH environments.
On tilt-up and poured-in-place concrete, commercial detergents and abrasive blasting may be
necessary to prepare the surface. Fill bug holes, air pockets, and other voids with a cement
patching compound.
2 Concrete, SSPC-SP13 or NACE 6
This standard gives requirements for surface preparation of concrete by mechanical,
chemical, or thermal methods prior to the application of bonded protective coating or lining
systems.The requirements of this standard are applicable to all types of cementitious
surfaces including cast-in-place concrete floors and walls, precast slabs, masonry walls, and
shotcrete surfaces. An acceptable prepared concrete surface should be free of contaminants,
laitance, loosely adhering concrete, and dust, and should provide a sound, uniform substrate
suitable for the application of protective coating or lining systems.
3 Galvanized Metal
Clean per SSPC-SP1 using detergent and water or a degreasing cleaner to remove greases
and oils. Apply a test area, priming as required. Allow the coating to dry at least one week
before testing. If adhesion is poor, Brush Blast per SSPC-SP7 is necessary to remove these
treatments.
4 Steel: Structural, Plate, etc.
Should be cleaned by one or more of the surface preparations described below. These
methods are used throughout the world for describing methods for cleaning structural steel.
Visual standards are available through the Society of Protective Coatings. A brief description
.. of these standards together with numbers by which they can be specified follow.
5 Solvent Cleaning, SSPC-SP1
-- Solvent cleaning is a method for removing all visible oil, grease, soil, drawing and cutting
compounds, and other soluble contaminants. Solvent cleaning does not remove rust or mill
scale. Change rags and cleaning solution frequently so that deposits of oil and grease are not
spread over additional areas in the cleaning process. Be sure to allow adequate ventilation.
6 Hand Tool Cleaning, SSPC-SP2
Hand Tool Cleaning removes all loose mill scale, loose rust, and other detrimental foreign
matter. It is not intended that adherent mill scale, rust, and paint be removed by this process.
Before hand tool cleaning, remove visible oil, grease, soluble welding residues, and salts by
the methods outlined in SSPC-SP1.
7 Power Tool Cleaning, SSPC-SP3
Power Tool Cleaning removes all loose mill scale, loose rust, and other detrimental foreign
matter. It is not intended that adherent mill scale, rust, and paint be removed by this process.
Before power tool cleaning, remove visible oil, grease, soluble welding residues, and salts by
-- the methods outlined in SSPC-SP1.
8 White Metal Blast Cleaning, SSPC-SP5 or NACE 1
A White Metal Blast Cleaned surface, when viewed without magnification, shall be free of all
visible oil, grease, dirt, dust, mill scale, rust, paint, oxides, corrosion products, and other
foreign matter. Before blast cleaning, visible deposits of oil or grease shall be removed by
any of the methods specified in SSPC-SP1 or other agreed upon methods.
9 Commercial Blast Cleaning, SSPC-SP6 or NACE 3
A Commercial Blast Cleaned surface, when viewed without magnification, shall be free of all
visible oil, grease, dirt, dust, mill scale, rust, paint, oxides, corrosion products, and other
foreign matter, except for staining. Staining shall be limited to no more than 33 percent of
each square inch of surface area and may consist of light shadows, slight streaks, or minor
discoloration caused by stains of rust, stains of mill scale, or stains of previously applied
09 91 13-5 Paint Buildings(Exterior)
60180776
paint. Before blast cleaning, visible deposits of oil or grease shall be removed by any of the
methods specified in SSPC-SP1 or other agreed upon methods.
10 Brush-Off Blast Cleaning, SSPC-SP7 or NACE 4
A Brush-Off Blast Cleaned surface,when viewed without magnification, shall be free of all
visible oil, grease, dirt, dust, loose mill scale, loose rust, and loose paint.Tightly adherent mill
scale, rust, and paint may remain on the surface. Before blast cleaning, visible deposits of oil
or grease shall be removed by any of the methods specified in SSPC-SP 1 or other agreed
upon methods.
11 Power Tool Cleaning to Bare Metal, SSPC-SP11
Metallic surfaces that are prepared according to this specification, when viewed without
magnification, shall be free of all visible oil, grease, dirt, dust, mill scale, rust, paint, oxide
corrosion products, and other foreign matter. Slight residues of rust and paint may be left in
the lower portions of pits if the original surface is pitted. Prior to power tool surface
preparation, remove visible deposits of oil or grease by any of the methods specified in
SSPC-SP1, Solvent Cleaning, or other agreed upon methods.
12 Near-White Blast Cleaning, SSPC-SP10 or NACE 2
A Near White Blast Cleaned surface,when viewed without magnification, shall be free of all
visible oil, grease, dirt, dust, mill scale, rust, paint, oxides, corrosion products, and other
foreign matter, except for staining. Staining shall be limited to no more than 5 percent of each
square inch of surface area and may consist of light shadows, slight streaks, or minor
discoloration caused by stains of rust, stains of mill scale, or stains of previously applied
paint. Before blast cleaning, visible deposits of oil or grease shall be removed by any of the
methods specified in SSPC-SP1 or other agreed upon methods.
13 High-and Ultra-High Pressure Water Jetting for Steel and Other Hard Materials
SSPC-SP12 or NACE 5
This standard provides requirements for the use of high-and ultra-high pressure water jetting
to achieve various degrees of surface cleanliness. This standard is limited in scope to the use
of water only without the addition of solid particles in the stream.
14 Water Blasting, NACE Standard RP-01-72
Removal of oil grease dirt, loose rust, loose mill scale, and loose paint by water at pressures
of 2,000 to 2,500 psi at a flow of 4 to 14 gallons per minute.
15 Wood—Exterior
Must be clean and dry. Prime and paint as soon as possible. Knots and pitch streaks must be
scraped, sanded, and spot primed before a full priming coat is applied. Patch all nail holes
and imperfections with a wood filler or putty and sand smooth.
Note: Lead paint is not expected to be present on the exterior of these structures. Prior to starting
work, the Contractor shall do scrape tests to determine whether lead-based paint does exist
however. If the tests are positive for lead-based paint, the Owner shall be notified
immediately so remediation steps can be determined and remediation costs can be
negotiated.
F Once all exposed surfaces of the buildings have been cleaned, all exterior joints shall be
reviewed with the Owner's Representative. Any existing joint sealant in need of replacement
shall be removed and new sealant applied. Sealant shall then be allowed to cure properly prior to
paint application.
3.3 INSTALLATION
A Apply all coatings and materials with manufacturer's specifications in mind. Mix and thin coatings
according to manufacturer's recommendation.
09 91 13-6 Paint Buildings(Exterior)
60180776
B Do not apply to wet or damp surfaces.
1 Wait at least 30 days before applying to new concrete or masonry. Or follow manufacturer's
procedures to apply appropriate coatings prior to 30 days.
2 Test new concrete for moisture content.
3 Wait until wood is fully dry after rain or morning fog or dew.
C Apply coatings using methods recommended by manufacturer.
D Uniformly apply coatings without runs, drips, or sags,without brush marks, and with consistent
sheen.
E Apply coatings at spreading rate required to achieve the manufacturer's recommended dry film
thickness.
F Dark Colors and Deep Clear Colors: Regardless of number of coats specified, apply as many
coats as necessary for complete hide.
G Exterior Woodwork: If final painting must be delayed more than 2 weeks after installation of
woodwork, apply primer within 2 weeks and final coating within 2 weeks.
H Inspection: The coated surface must be inspected and approved by the Architect or Engineer just
prior to each coat.
3.4 PROTECTION
A Protect finished coatings from damage until completion of project.
w-- B Touch-up damaged coatings after substantial completion,following manufacturer's
recommendation for touch up or repair of damaged coatings. Repair any defects that will hinder
the performance of the coatings.
END OF SECTION
09 91 13-7 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
GENERAL SPECIFICATIONS FOR CONSTRUCTION
CITY OF WATERLOO, IOWA
Department of Engineering
SECTION A- Definitions of Terms
SECTION B-Scope of work
SECTION C -Control of Materials and Work
SECTION D- Procedure and Progress
SECTION E- Measurements and Payments
SECTION F- Legal Relations and Responsibility
SECTION A-DEFINITIONS OF TERMS
1. CITY. The City of Waterloo, Iowa, which is the Party of the First Part of the
accompanying contract, acting through its authorized representative.
2. COUNCIL. The duly elected Council of the City of Waterloo, Iowa.
3. ENGINEER. The City Engineer of Waterloo, Iowa, or his authorized representative.
4. INSPECTOR. The authorized representative of the Engineer, assigned t: the detailed
inspection of the work or materials therefore and to such other duties as may be delegated to him in these
specifications.
5. CONTRACTOR. The Party of the Second Part in the accompanying ccntract for the
improvement covered by these specifications, or his authorized representative.
6. SUBCONTRACTOR. Any person, firm, or corporation who has, with the approval of the
Council, contracted with the Contractor to execute and perform in his stead all or any part of the contract.
7. BIDDER. Any individual, firm, or corporation submitting a proposal for all c-a part of the
work provided for in these specifications.
8. PROPOSAL GUARANTEE. The security designed in the Notice of Bidders or Proposal
to be furnished by the bidder as a guarantee of good faith to enter into a contract aid furnish an
acceptable bond for the work contemplated if it be awarded him.
9. SURETY. The corporate body bound with and for the Contractor for the acceptable
performance of the contract.
10. PROPOSAL. The written Proposal, submitted by the bidder in the prescribed manner
and on the standard form, for the improvements covered by these specifications.
11. SPECIFICATIONS. The documents that set forth the manner in which the proposed
work is to be accomplished which have been prepared by the Engineer and approved by the City Council,
official copies of which are now on file with the City Clerk.
12. SPECIAL PROVISIONS. Clauses or memoranda not contained herein, applying to the
contract of which these specifications are a part,which change or supplement these specifications.
GS-1 Paint Build ngs(Exterior)
60180776
13. CONTRACT. The agreement entered into between the City and the Contractor, setting
forth the terms under which the work covered by the plans and specifications is to be performed. The
contract includes all conditions, definitions, and instructions set forth in the official publications relating to
the work, the official contract and specifications, the Proposal, official plans, and all supplemental
agreements entered into by the parties to the contract.
14. NOTICE TO BIDDERS. The notice called attention of bidders to the time and place for
receiving bids, containing a brief description of the work, and briefly setting forth the requirements and
conditions for submission of Proposals.
15. INSTRUCTIONS TO BIDDERS. The clauses setting forth in detail the information
relative to the proposed work and requirements for the submission of Proposals.
16. PLANS. The plans for the improvement covered by the specifications and approved by
the Council, official copies of which are on file with the City Clerk.
17. CONTRACT BOND. The bond executed by the Contractor and his surety in favor of the
City of Waterloo, Iowa, guaranteeing the complete execution of the contract in accordance with the plans
and specifications, the payment of all debts pertaining to the work, and maintenance of the work as
provided by law or by the specifications.
18. CONTRACT PERIOD. The period from the specified date for beginning the work to the
specified date of completion, both dates inclusive. The contract period may be extended by the Council,
as provided in these specifications, in which event the contract period includes the new date of
completion.
19. OFFICIAL PUBLICATIONS. The official publications are the formal resolutions and
notices relative to the proposed improvement that are required by law to be published in a prescribed
manner and that have actually been published in accordance with the statutes relating thereto. Attention
is directed to the fact that these official publications are by statute vested with all of the force and effect of
contract obligations.
20. A.S.T.M. Abbreviation for American Society for Testing Materials.
21. WORK. The term "Work"of the Contractor and Subcontractor includes labor or materials
or both, equipment, transportation, or other facilities necessary to complete the contract.
22. TIME. All time limits stated in the contract documents are of the essence in the contract.
SECTION B-SCOPE OF WORK
1. CORRELATION AND INTENT OF DOCUMENTS. The Contract documents are
complementary, and what is called for by any one shall be as binding as if called for by all. The intention
of the documents is to include all labor, materials, equipment, and transportation necessary for the proper
execution of the work. Materials or work described in words which, so applied, have a well-known
technical or trade meaning shall be held to refer to such recognized standard.
2. DRAWINGS AND SPECIFICATIONS. Unless otherwise provided in the contract
documents, the engineer shall furnish to the Contractor, free of charge, all copies of drawings and
specifications reasonably necessary for the execution of the work.
The Contractor shall keep one(1) copy of all drawings and specifications on the work available to
the Engineer and to his representatives.
GS-2 Paint Buildings(Exterior)
60180776
3. CONTRACTOR'S UNDERSTANDING. It is understood and agreed that the Contractor
has, by careful examination, satisfied himself as to the nature, character and location of the work, the
conformance to the ground, the character, quality, and quantity of the materials to be encountered, the
character of the equipment and facilities needed preliminary to and during the prosecution of the work,
the general and local conditions, and all other matters which can, in any way, affect the work under this
contract. No verbal agreement or conversation with any officer, agent, or employee of the City, either
before or after the execution of the Contract, shall affect or modify any of the terms or obligations herein
-- contained.
4. REPORTING ERRORS AND DISCREPANCIES. If the Contractor, in the course of the
work, finds any discrepancies between the plans and the physical conditions of the locality, or any errors
of omission in plans or in the layout as given by said stakes and instructions, it shall be his duty to inform
the Engineer immediately, in writing, and the Engineer shall promptly correct the same.
5. ALTERATION OR CORRECTION OF PLANS. The plans are made up from surveys
that are presumably correct and represent the foreseen construction requirements. Any modification of
the plans which may be required by the exigencies of the construction or any corrections made necessary
because of errors in the original surveys, will be made by the Engineer. Should corrections or
modifications of the plans or specifications require a different quality or class of work than that upon which
the unit prices in the Proposal are based, or if the modifications or corrections are required in parts of the
work partially completed and such modifications result in an increased cost to the Contractor, the amount
to be paid for work resulting from such changes shall be agreed upon in writing at the time the changes
•— are ordered and before the work is begun by the Contractor. No allowance will be made for anticipated
profits on work not performed.
6. CHANGES IN THE WORK. The City, without invalidating the contract, may order extra
work or make changes by altering,adding to, or deducting from the work, the contract sum being adjusted
by agreement or arbitration before such changed work is undertaken. All such work shall be executed
under the conditions of the original contract, except that any claim for extension of time caused thereby
shall be adjusted at the time of ordering such change.
7. INCREASED OR DECREASED QUANTITIES. The right is reserved without impairing
the contract, to order the performance of such work of a class not contemplated in the Proposal or to
increase or decrease the quantities as may be considered necessary to complete fully and satisfactorily
the work included in the contract. However, when the work is completed without change in the plans, and
the measured quantity of any item of work varies by more than twenty percent(20%) from the estimated
quantity specified in the contract, an adjustment in price may be made for such item of work by
-- agreement between the Engineer and the Contractor, subject to the approval of the City Council. Either
party to the contract may request such an adjustment.
8. LANDS AND RIGHT OF WAY. The City shall provide the lands upon which the work
under this contract is to be done, except that the Contractor shall provide land required for the erection of
temporary construction facilities and storage of his material, together with the right of access to same.
9. CITY WATER. The Contractor shall be allowed to use City Water but before any water is
used, he shall make application to the Waterloo Water Works for a temporary water connection from a fire
hydrant or by some other connection method. Water usage will be charged at the rate for temporary
water service. The rules, regulations, and water rates are available at the Waterloo Water Works offices
at 325 Sycamore Street or their telephone number is 319-232-6280.
10. RIGHTS OF VARIOUS INTERESTS. Whenever work being done by the City's forces or
by other Contractors is contiguous to work covered by this contract, the respective rights of the various
interests involved shall be established by the Engineer to secure the completion of the various portions of
the work in general harmony.
GS-3 Paint Buildings(Exterior)
60180776
11. CLOSING STREETS TO TRAFFIC. The Engineer shall be the judge of how many
streets or parts of streets it is necessary for the Contractor to close at any time and may refuse to permit
the closing of additional streets until such of the work is finished and opened to traffic as he may direct.
12. OBSTRUCTION OF STREETS. The work is to be carried on in such manner as to
obstruct the streets, highways, and alleys as little as possible. The Contractor shall carry on the different
parts of the work so as to complete the whole, as nearly as practicable, at the same time. In doing the
work, the Contractor shall follow the directions of the Engineer as to the place or places where work shall
be started or be carried on and the direction in which it shall be done.
13. SHANTIES AND BUILDINGS. Shanties or other buildings shall not be erected in or .�
upon any street, highway, or alley without permission of the Engineer. If such permission be granted, it
may be upon any reasonable terms prescribed by the person or body granting such permission.
14. SANITARY CONVENIENCES. The Contractor shall furnish the necessary sanitary
conveniences, properly secluded, for the laborers on the work, and these shall be maintained in a manner
that will be inoffensive to the public.
15. CLEANING UP. The Contractor shall, as directed by the Engineer, remove from the
City's property and from all public and private property, at his own expense, all temporary structures,
rubbish, and waste materials resulting from his operations before work can be considered completed.
The Contractor shall also renew or replace any and all fences, sidewalks, or other property damaged or —
disturbed by his work.
16. OMISSION OF PARTS OF GENERAL SPECIFICATIONS. Parts of the General —
Specifications deemed not to apply to some particular work may be omitted by special reference in other
parts of the contract documents.
SECTION C-CONTROL OF MATERIALS AND WORK
1. SUPERVISION AND INSPECTION. The Engineer shall have supervision of the
construction provided for in this Contract and shall decide any and all questions which may arise as to the —
quality and acceptability of materials furnished,work performed, manner of performance, rate of progress
on the work, and all questions regarding the acceptable fulfillment of the terms of the Contract. Materials
and construction work shall, at all times, be subject to the inspection of the Engineer or his
representatives. The Contractor shall be held strictly to the true intent of these specifications as regards —
the quality of materials,workmanship, and the diligent prosecution of the work.
The Engineer and his representatives shall, at all times, have access to the work wherever it is in —
preparation of progress, and the Contractor shall provide proper facilities for such access and for
inspection.
If the specifications, the Engineer's instructions, law ordinances, or any public authority require any work and/or materials to be especially tested or approved, the Contractor shall give the Engineer
timely notice of readiness for inspection. If the inspection is to be made by authority other than the
Engineer, the Contractor shall notify the engineer of the date fixed for inspection. Inspections by the
Engineer will be promptly made and, where practicable, at the source of supply. If any work should be —
covered up without the approval or consent of the Engineer, it must, if required by the Engineer, be
uncovered for examination at the Contractor's expense.
GS-4 Paint Buildings(Exterior)
60180776
3. PAYMENT FOR EXTRA WORK. Such extra work as may have been ordered by the
Engineer and performed by the Contractor shall be compensated for as provided herein. If work is to be
done or materials are to be furnished by the Contractor which cannot properly be classified under unit
prices included in the Proposal, the Contractor shall be paid therefore the actual reasonable cost of the
labor and materials entering permanently in such work, plus fifteen percent(15%) of the cost thereof. In
computing the labor cost on such extra work, the following items shall be included:
(a) Actual payroll expenditures for labor at the current rate therefore, and cost of materials.
(b) Pay of foreman and timekeepers for actual time required on the extra work.
(c) Liability insurance, prorated, for the extra work.
Labor cost items on extra work shall be furnished in duplicate by the Contractor to the Inspector
daily. The Inspector shall check the items, and if he finds them to be correct, he shall so certify on the
statement of cost, returning one copy to the Contractor and filing one copy with the Engineer.
The Engineer shall determine the cost of materials entering into extra work from the materials and
receipted freight bills for the same.
For any special machine, power tools, or equipment, including fuel and lubricants, but not
including small hand tools, which may be deemed necessary or desirable to use, the Contractor shall be
allowed a reasonable rental thereon, to be agreed upon in writing by the Engineer before such work is
begun, and to which sum no percentage is to be added.
The item of cost shall not include repairs or replacement of equipment or overhead expenses of
any character. The fifteen percent (15%) allowed is considered to cover the use of hand tools and all
overhead expenses except liability insurance.
In no case will a claim for extra compensation be allowed unless the work upon whicf- the claim is
based has been ordered in writing, except as provided hereinafter.
4. CLAIMS FOR EXTRA COST. If the Contractor claims that any instructions, by drawings
or otherwise, involved extra cost under this contract, he shall give the Engineer written notice thereof
within ten (10)days after completion of the work.
No such claim shall be valid unless so made.
5. CLAIMS FOR EXTRA COMPENSATION. If the Contractor deems that extra
compensation is due him for work and/or materials that he considered is not clearly covered in the items
for which he submitted unit prices in his bid and that were not ordered in writing by the Engineer as an
extra s heretofore provided, the Contractor shall notify the Engineer, in writing, of his intention to make
claim for extra compensation for work and/or material before starting construction. If such written
notification is not given or the Engineer is not afforded proper facilities by the Contractor for keeping strict
account of actual cost as defined herein, then the Contractor hereby agrees to waive the claim for extra
compensation. Such notice to the engineer and the fact that the Engineer has kept account of cost as
aforesaid, shall not in any way be construed as proving the validity of the claim, which must be passed
upon by the Council. In the event that the Council finds the claim to be just, it shall be allowed and paid
for as extra work as provided herein.
GS-9 Paint Buildirgs(Exterior)
60180776
6. COMPLETION REPORT AND OBJECTIONS THERETO. Within ten (10) days after the
full completion of the work to be done under this contract, the Engineer shall make a written statement of
all the work done by the Contractor hereunder, stating the quantity of each item as found by him and
including a statement of all credits for extra work and all credits or debits for changes, alterations,
omissions, and defects, and shall forthwith deliver a copy of such statement to the Contractor. The
Contractor shall compare such statement with his own records and shall then, in writing, either approve
such statement or point out any claimed errors or omissions. If any of such claims are found correct, the
Engineer shall, within ten (10) days, prepare a new statement, a copy of which shall in like manner be
delivered unto the Contractor. The Engineer will not file a formal completion report with the City until the
Contractor has approved the same.
If the figures of the Engineer and the Contractor cannot be reconciled, or there is a difference of
opinion regarding some item or items, then such difference of opinion shall be submitted to arbitration as
hereinafter provided, and the decision of the arbitrator or arbitrators shall be final, and the Engineer shall,
within a period of five(5)days, file his completion report.
Before action by the City Council upon such completion report, the Contractor shall also file a
written statement of any claims he may have against the City, other than those shown by such completion
report, growing out of this contract or the work done hereunder. The City shall retain ten percent(10%)of
the amount due the Contractor on the completion report for a period of thirty (30) days. If no claims are
filed against the Contractor within thirty (30) days, the final ten percent (10%) shall then be paid to the
Contractor.
7. WAIVER. By the execution of this contract ,the Contractor agrees that any objections he
may have to the statement of the amount of work done hereunder included by the Engineer in this
completion report, and any claims of the Contractor against the City growing out of this contract and the
work done hereunder which are not stated in writing in the manner and within the time provided in Article
6, Section E hereof, shall be waived, and no such claim shall thereafter be asserted against the City.
SECTION F-LEGAL RELATIONS AND RESPONSIBILITIES
1. LAWS RELATING TO WORK. The Contractor is presumed to be familiar with all laws,
ordinances, and regulations which may, in any manner, affect those engaged or employed upon the work
or the materials or equipment used in or upon the work, and shall conduct the work so as not to conflict
with such laws, ordinances, and regulations.
2. PROTECTION OF WORK AND PROPERTY. The Contractor for any part of the
improvement shall be held responsible for the care of materials and of partially completed and completed
work until final acceptance of the same by the Council. He will be required to make good at his own
expense any damage which the work may sustain from any cause prior to the filing of the engineer's
certificate of completion. He shall take all risk from floods and casualties of every description and make
no charge for delay due to such cause. He may, however, be allowed a reasonable extension of time on
account of such delays. He shall correct or make good at his own expense all damages to adjacent
property due to the acts or negligence of his employees of the prosecution of his work, and save the City
harmless therefore.
The Contractor shall be held liable and responsible for all damages done to water, sewer, drain,
or other underground pipes and structures, and to sidewalks and private property.
3. RESPONSIBILITY FOR ACCIDENTS. The Contractor shall assume full responsibility for
all damages sustained by persons or property due to the carrying on of his work until final acceptance
thereof, or until released by the Engineer in writing.
GS-10 Paint Buildings(Exterior)
60180776
4. LIABILITY INSURANCE. The Contractor shall carry liability insurance which shall save
the City harmless and protect the public and any person from injury sustained by the reason of the
prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also
carry liability insurance which shall meet the requirements of the Iowa Worker's Compensation Law.
Before work shall be started on this contract, the Contractor shall furnish the City Clerk with
proper affidavit or Affidavits executed by representatives of duly qualified insurance companies,
evidencing that said insurance company or companies have issued liability insurance policies, effective
during the life of the contract, or for a period of a least ten (10)days following the filing of written notice of
cancellation, protecting the public and any person from injuries or damages sustained by reason of
carrying on the work involved in the Contract. The affidavit shall specifically evidence the following forms
-- of insurance protection:
(a) Public liability insurance covering all operations performed by persons directly employed
by the Contractor.
(b) Public liability insurance covering all operations performed by any Subcontractor to whom
a portion of the work may have been assigned.
(c) Public liability insurance covering all work upon the project performed by any
independent Contractor working under the direction of either the principal Contractor or a
Subcontractor.
(d) Motor vehicle bodily injury liability insurance and property damage liability insurance on
all motor vehicles employed on the work, whether owned by the Contractor or by other
persons, firms, or corporations.
(e) The minimum protection shall be as follows:
Comprehensive General Liability Insurance
General Aggregate Limit $5,000,000.00
Products—Completed Operations
Aggregate Limit $5,000,000.00
Each Occurrence Limit $5,000,000.00
Comprehensive Automobile Liability Insurance $ 1,000,000.00
The Contractor shall have the Owner, City of Waterloo, Iowa, and Engineer, AECOM, named as
an"Additional Named Insured". A certificate, or a policy if requested, shall be filed with the Owner.
All certificates and/or policies of insurance furnished by the Contractor to be filed with the City
Clerk shall include the name and address of the agency issuing the same. It shall also be required that
the City Clerk be notified by registered mail of the cancellation or expiration of the above insurance.
5. BARRICADES AND SIGNS. The Contractor shall, at his own expense and without
_ further or other order, provide, erect, and maintain, at all times during the progress and suspension of the
work and until completion and final acceptance thereof, suitable and requisite barricades, signs, or other
adequate protection, as required by the latest edition of the "Iowa Manual on Uniform Traffic Control
Devices for Streets and Highways" and shall provide, keep, and maintain such barricades, signs, etc., as
may be required or as may be ordered by the City Engineer, to insure the safety of the public as well as
those engaged on the work. All barricading plans shall be approved by the City Engineer.
GS-11 Paint Buildings(Exterior)
60180776
6. ROYALTIES AND PATENTS. The Contractor shall pay all royalties and license fees.
He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless
from loss on account thereof, except that the City shall be responsible for all such loss when a particular
process or the product of a particular manufacturer is specified.
7. PERMITS AND REGULATIONS. Permits and licenses of a temporary nature for the
prosecution of the work shall be secured and paid for by the Contractor. Permits, license, and easements
for permanent changes in existing facilities shall be secured and paid for by the City.
8. CLAIMS FOR DAMAGES. Any claim for damages arising under this Contract shall be
made in writing to the party liable within a reasonable time of the first observance of such damage and no
later than the time of final payment, except as expressly stipulated otherwise in the case of faulty work or
materials, and shall be adjusted by agreement or arbitration.
The Contractor shall be held for the payment of all just claims against him arising out of the
prosecution of this contract, and his bond will not be released until such claims are paid for dismissed.
9. ASSIGNMENT OF CONTRACT. The Contractor shall not sell or assign the contract or
sublet any portion of the work provided for therein without the written consent of the City Council.
10. SUBCONTRACTORS. The Contractor shall, as soon as practicable after the signature
of the contract, notify the Engineer in writing of the names of the Subcontractors proposed for the work
and shall not employ any that the Engineer may, within a reasonable time, object to as incompetent or
unfit.
The Contractor agrees that he is as fully responsible to the City for the acts and omission of his
Subcontractors and of persons either directly or indirectly employed by them as he is for the acts and
omissions of persons directly employed by him.
Nothing contained in the contract documents shall create any contractual relation between any
Subcontractor and the City.
11. ARBITRATION. All questions subject to arbitration under this Contract shall be —
submitted to arbitration at the choice of either party to the dispute.
The Contractor shall not cause a delay of the work during any arbitration proceedings, except by
agreement with the Engineer.
The demand for arbitration shall be filed in writing with the Engineer, in the case of an appeal
from his decision, within ten (10)days of its receipt, and in any other case, within a reasonable time after
cause thereof, and in no case later than the time of final payment, except as otherwise expressly
stipulated in the contract. If the Engineer fails to make a decision within a reasonable time, an appeal to
arbitration may be taken as if his decision had been rendered against the part appealing.
No one shall be nominated or act as an arbitrator who is in any way financially interested in the
contract or in the business affairs of either the City or the Contractor.
The general procedure shall conform to the laws of the State of Iowa. Unless otherwise provided
by such laws, the parties may agree upon one arbitrator; otherwise, there shall be three--one named in
writing by each party to this contract to the other party, and the third chosen by these two arbitrators, or, if
they fail to select a third within ten (10) days, then he shall be chosen by the Comptroller of the State of
Iowa. Should either party refuse or neglect to supply the arbitrators with any papers or information
demanded in writing, the arbitrators are empowered by both parties to proceed ex parte.
GS-12 Paint Buildings(Exterior)
60180776 —
If there be one arbitrator, his decision shall be binding; if three, the decision of any two shall be
binding. Such decision shall be a condition precedent to any right of legal action, and, wherever
permitted by law, it may be filed in Court to carry it into effect.
_ The arbitrators, if they deem that the case demands it, are authorized to award to the party whose
contention is sustained such sums as they shall deem proper for the time, expense, and trouble incident
to the appeal, and, if the appeal was taken without reasonable cause, damages for delay, the arbitrators
shall fix their own compensation unless otherwise provided by agreement, and shall assess the costs and
charges of the arbitration upon either or both parties.
The award of the arbitrators must be in writing, and it shall not be open to objections on account
of the form of proceeding or the award, unless otherwise provided by the laws of Iowa.
In the event of such laws providing on any matter covered by this article otherwise than as
hereinbefore specified, the method of procedure throughout and the legal effect of the award shall be
wholly in accordance with the laws of the State of Iowa, it being intended hereby to lay down a principle of
action to be followed, leaving its local application to be adopted to the legal requirements of the place in
which the work is to be done.
_ 12. PERFORMANCE AND PAYMENT BONDS. The Contractor shall, at the time of
execution and delivery of this contract and before the taking effect of same, furnish and deliver to the City
written bonds of indemnity to the amount required by law in form and substance, and with surety thereon
satisfactory and acceptable to the City, to insure the faithful performance and payment by the Contractor
of all the covenants and agreements on the part of the Contractor contained in this contract. These
bonds shall remain in force and effect for the full amount of the Contract.
13. PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the provisions of
the Contract or in exercising any power or authority granted him thereby, there shall be no liability upon
the Engineer or his authorized assistants, either personally or as an official of the City, it being
understood that in such matters he acts as the agent and representative of the City.
14. JURISDICTION. Any action in Court against the Contractor or sureties on his bond
because of damages to property or individuals by said Contractor or his workmen, or because of the
violation of any provisions of the specifications, or on account of the failure of said Contractor to comply
fully with these provisions, shall be brought in the District Court of the State of Iowa in and for Black Hawk
County.
15. TERMINATION OF RESPONSIBILITY. The Contract shall be considered as completed
and the Contractor released from further obligations except as to the requirements of his bond, after the
work has been completed and finally accepted and final estimates have been allowed and the completion
report of the engineer has been filed and approved by the Council.
16. CITY'S LEGAL RIGHTS. The City shall not be precluded by any measurements,
estimate, or certificate made, either before or after the completion and acceptance of the work and
payment therefore, from showing the true amount and character of the work performed and materials
furnished by the Contractor, or from showing that any such measurement, estimate, or certificate is untrue
or incorrectly made, or the work or materials do not, in fact, conform to the Contract.
The City shall not be precluded, notwithstanding any such measurements, estimate, or certificate
and payment in accordance therewith, from recovering from the Contractor and his surety such damages
as it may sustain by reason of his failure to comply with the terms of the Contract. Neither the acceptance
by the City or any of its representatives, nor any payment for or acceptance of the whole or any part of
the work, nor any extension of time, nor any possession taken by the City, shall operate as a waiver on
any portion of the contract or of any power herein reserved, or any right to damages herein provided. A
waiver of any breach of the contract shall not be held to be a waiver of any other or subsequent breach.
GS-13 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION
1. SUBCONTRACTS
The contractor shall cause appropriate provisions to be inserted in all subcontracts
relative to the work to require compliance by each subcontractor with the applicable
provisions of the contract for the improvements embraced in this contract.
2. REVIEW BY THE CITY OF WATERLOO
The City of Waterloo, its authorized representatives and agents, shall at all times have
access to and be permitted to observe and review all work, materials, equipment,
payrolls, personnel records, employment conditions, material invoices, and other relevant
data and records pertaining to this contract, provided, however, that all instructions and
_ approval with respect to the work will be given to the contractor only by the City of
Waterloo through its authorized representative or agents.
3. INSPECTION
a. The contractor shall furnish promptly all materials reasonably necessary for any
tests which may be required. All tests by the City of Waterloo will be performed
in such manner as not to delay the work unnecessarily and will be made in
accordance with the provisions of the Technical Specifications.
b. Inspection of materials and appurtenances to be incorporated in the
improvements embraced in this contract may be made at the place of production,
manufacture or shipment, whenever the quantity justifies it, and such inspection
and acceptance, unless otherwise stated in the Technical Specifications, shall be
final, except as regards (1) latent defects, (2) departures from specific
requirements of the contract, (3) damage or loss in transit, or (4) fraud or such
gross mistakes as amount to fraud. Subject to the requirements contained in the
preceding sentence, the inspection of materials as a whole or in part will be
made at the project site.
4. WARRANTY OF TITLE
No material, supplies, or equipment to be installed or furnished under this contract shall
— be purchased subject to any chattel mortgage or under a conditional sale, lease-
purchase or other agreement by which an interest therein or in any part thereof is
retained by the seller or supplier. The contractor shall warrant good title to all materials,
supplies, and equipment installed or incorporated in the work and upon completion of all
work, shall deliver the same together with all improvements and appurtenances
constructed or placed thereon by him to the City of Waterloo free from any claims, liens,
or charges. Neither the contractor nor any person, firm, or corporation furnishing any
material or labor for any work covered by this contract shall have any right to a lien upon
any improvement or appurtenance thereon. Nothing contained in this paragraph,
however, shall defeat or impair the right of persons furnishing materials or labor to
recover under any bond given by the contractor for their protection or any rights under
any law permitting such persons to look to funds due the contractor in the hands of the
City of Waterloo. The provisions of this paragraph shall be inserted in all subcontracts
and material contracts and notice of its provisions shall be given to all persons furnishing
materials for the work when no formal contract is entered into for such materials.
*** END OF SECTION ***
SGS-1 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***
FORM OF CONTRACT
CONTRACT FOR THE CONSTRUCTION OF
PAINT BUILDINGS (EXTERIOR)
AT THE WATERLOO REGIONAL AIRPORT
CITY OF WATERLOO, IOWA
This contract made and entered into this day of 2011, by and between the
City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as(City),and
_ , of , (hereinafter referred to as Contractor),
WITNESSETH:
PAR. 1 Contractor agrees to build and construct the PAINT BUILDINGS (EXTERIOR) AT THE
WATERLOO REGIONAL AIRPORT, and furnish all necessary tools, equipment, materials,
and labor necessary to do all the work called for in the plans and specifications in a
workmanshiplike manner and for the prices set forth in Contractor's proposal, which was
accepted by the City, and which is understood and agreed to be a part of this contract.
PAR.2 It is understood and agreed that the resolution adopted by the City Council ordering the
construction of the improvement, the Notice to Contractors as published, the Instruction to
Bidders, the Form of Proposal, the Construction and Maintenance Bonds, the Council
Proceedings relating to this matter, and the Plans and Specifications shall all be considered as
forming a part of the contract the same as though they were each set out in said contract.
PAR. 3 The Contractor agrees to furnish at its own cost and expense, all necessary materials and
-- labor for said work and to construct said improvements in a thorough, substantial, and
workmanlike manner, and in strict accordance with the requirements of this contract, and of
the plans and specifications made a part hereof by reference, and to the satisfaction and
approval of the City and its engineer.
PAR. 4 The Contractor agrees to perform said work and install said improvements on the terms set
out in bid or proposal to the City which has been accepted by the City and which is by
reference made a part of this contract.
PAR. 5 The Contractor agrees to commence said work within ten (10) working days after receipt of
"Notice to Proceed"and complete it on or before October 1, 2011 , unless an extension
of time is granted in writing by the Council of the City.
PAR. 6 Should the Contractor fail to complete said improvements in strict accordance with the terms
and conditions of this contract, or the plans and specifications therefore promptly by the date
herein specified, the City may pay such additional sums as it may be required to pay by reason
of the failure of said contractor and deduct any and all such sums from any amount then due
the Contractor.
C-1 Paint Buildings(Exterior)
60180776
PAR. 7 The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa,
relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic,
and protecting any excavations in any street or alley, and maintaining proper and sufficient
barricades with lights and signals during all hours of darkness, to see that the backfilling is
properly done, and agrees to keep the City whole and defend any and all suits that may be
brought against the City by reason of any injuries that may be sustained by any person or
property allegedly caused by the Contractor, or his agents,while work is done pursuant to this
agreement.
PAR. 8 The Contractor agrees that in the event a law suit is brought against the City for damages
allegedly sustained by reason of any act, omission or negligence of the Contractor or its
agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole,
depression or barrier placed or dug by the defendant or its agents, in the doing of the work
herein contracted for, that it will defend said suit and save the City harmless therein, and in
case judgment is rendered against the City, the Contractor agrees to pay the same promptly.
The Contractor agrees to carry public liability insurance in a solvent company in a sufficient
amount to protect the City and those who use the streets of the City.
PAR. 9 The City shall have the right to appoint one or more construction reviewers who shall review
the progress of the work in detail; also, to make any test or any material to be used in such
work. No material shall be used in any work until the same has first been approved by the
construction reviewer. Such construction reviewer shall have full authority to pass judgment
upon all materials and upon the manner of doing the work, and their judgment on rejecting any
materials, substance, or manner of work shall be final unless it is revoked or modified by the
City Engineer.
PAR. 10 Any material, which has been rejected by the construction reviewer, shall be at once removed
from the line of work and shall not be again taken thereon or placed with the material proposed
to be used without the written consent of the City Engineer.
PAR. 11 The Contractor shall maintain no cause of action against the City on account of delays and
prosecution of work, but if said work is delayed by the City, the Contractor shall have such
extra time for completion of the job as was lost by reason of the delay caused by the City.
PAR. 12 The Contractor agrees to pay punctually all just claims of labor, material, men, or
subcontractors who shall perform labor or furnish materials entering into this improvement. It
is agreed that the City need not pay the Contractor until all such claims are paid by the
Contractor. It is agreed that the City shall not be liable for said labor, material, or men under
this contract.
PAR. 13 The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form
to be provided by the City in the amount provided by law as stated in the Notice to Bidders,
which shall be for the benefit of the City, and any and all persons injured by the breach of any
of the terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to
the approval of the City Council,and is by reference made a part of this contract.
C-2 Paint Buildings(Exterior)
60180776
PAR. 14 The Contractor agrees that should it abandon work under this contract or cease the
prosecution thereof for a period of thirty(30)consecutive days without reasonable cause, and
should it fail to proceed with said work within ten (10)days after a notice to continue or carry it
on has been mailed to it at the address given herein by the City, or after such notice has been
served on it, then the City may proceed to complete said work, using any material, tools, or
machinery found along said line of work, doing the work either by contract or as it may elect,
and the Contractor and the sureties on its bond shall be liable to the City for the costs and
expenses so paid out. Said costs shall be retained by the City from any compensation due, or
to become due the Contractor, and may be recovered by the City in an action upon
Contractor's bond.
PAR. 15 In consideration of the full compliance on the part of the Contractor with all the provisions,
stipulations, and conditions hereof, or contained in the various instruments made a part of this
contract by reference, and upon completion and acceptance of said work, the City agrees to
pay to the Contractor, in the manner set out in the Notice to Contractors, the amount of money
due the Contractor for work performed and accepted, at the unit prices set out in the
Contractor's proposal,which has been accepted by the City.
PAR. 16 The total amount of the contract, based on the Engineer's estimates of quantities and the
Contractor's unit bid prices, and for which 100%surety bond is required is$_
PAR. 17 After the completion of said work, the Contractor agrees to remove all debris and clean up said
streets, and to save the City harmless from any damage allegedly resulting from a failure to
clean up and remove the debris or put the street back in a proper condition for travel.
PAR. 18 This contract is not divisible, but in the event of a conflict between this contract and the various
instruments incorporated by reference, this contract shall govern.
PAR. 19 Before the Contractor shall be entitled to receive final payment for work done under this
contract, it shall execute and file a bond in the penal sum of not less than 100% of the total
amount of the contract, same to be known as "Maintenance Bond," and which bond must be
approved by the City Council, and which bond is in addition to the bond given by the
Contractor to guarantee the completion of the work.
PAR. 20 The Contractor shall maintain all work done hereunder in good order for the period of two (2)
years from and after the date it is accepted by the Council of the City of Waterloo, Iowa. Said
maintenance shall be made without expense to the City or the abutting property. In the event
of the failure or default of the Contractor to remedy any or all defects appearing in said work
within a period of two (2) years from the date of its acceptance by said Council, and after
having been given ten (10) days notice so to do by registered letter deposited in the United
States Post Office in said town, addressed to said contractor at the address herein given, then
the City may proceed to remedy such defects. The costs and expenses thereof to be
recovered from the Contractor and the sureties on its maintenance bond by an action brought
in any court of competent jurisdiction.
C-3 Paint Buildings(Exterior)
60180776
PAR.21 The Contractor shall give notice to said City by registered letter directed to the Mayor or City
Clerk/Auditor thereof not more than four (4) and not less than three (3) months prior to the
expiration of the term during which the Contractor is required to maintain said improvements,
in good repair by the terms of its Contract. The liability of the Contractor and of the sureties on
its bond for maintenance of the said improvements shall continue until three (3) months after
such notice has been given to the City, and, in any event, until two (2) years after the —
acceptance of the work.
CITY OF WATERLOO, IOWA —
Mayor —
City Clerk _
Contractor —
BY:
Title:
Approved by the City Council of the City of Waterloo, Iowa,this day of
,2011.
ATTEST: ,City Clerk
Waterloo, Iowa
C-4 Paint Buildings(Exterior)
60180776 —
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That we, , of (hereinafter called the
Principal),and
of
(hereinafter called the Surety), are held and firmly bound unto the City of Waterloo (hereinaf-er called the
Obligee), in the penal sum of
Dollars($ ), lawful money of the United States, to payment of which sum, well aid truly to be
made, the Principal here firmly binds himself/themselves, his/their heirs, executors, and administrators, and
the said Surety binds himself, his successors, assigns, executors, and administrators, jointly and severally,
firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that,
WHEREAS the above bounden Principal did, on the
day of 2011, enter into a written contract with the City of Waterloo, Iowa, for the
construction of PAINT BUILDINGS (EXTERIOR) AT THE WATERLOO REGIONAL AIRPORT, a copy
of which contract, together with all of its terms, covenants, conditions, and stipulations, is incorporated herein
and made a part hereof as full and completely as if said contract were recited at length herein; and
WHEREAS, the Principal and Surety on this bond hereby agree to pay to all persons, firms or
corporations having contracts directly with the Principal or with subcontractors, all just claims due them for
labor performed or materials furnished in the performance of the contract on account of which bond is given
when the same are not satisfied out of the portion of the contract price which the public corporation is required
to retain until completion of the public improvement, but the Principal and Surety shall not be liable to said
persons, firms, or corporation unless the claims of said claimants against said portion of the contract price
shall have been established as provided by law.
Now, if the Principal shall in all respects fulfill his said contract according to the terms and tenor
thereof, and shall satisfy all claims and demands incurred for the same, and shall fully indemnify and save
harmless the Obligee from all costs and damages which it may suffer by reason of failure to do so, and shall
fully reimburse and repay the Obligee all outlays and expenses which it may incur in making good any such
default,then the obligation is to be void and of no effect, otherwise to remain in full force and effect.
Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding, to
consent without notice:
1. To any extension of time to the contract in which to perform the contract.
2. To any change in the plans, specifications, or contract when such change does not involve
an increase of more than twenty percent(20%) of the total contract price, and mall then be
released only as to such excess increase.
3. That no provision of this bond or of any other contract shall be valid which limits to less than
one (1) year from the time of the acceptance of the work the right to sue on tiis bond for
defect in workmanship or material not discovered or known to the Obligee at the time such
work was accepted.
PFB-1 Paint Buildings(Exterior)
60180776
IN WITNESS WHEREOF,we have hereunto set our hands and seals this day of
,2011.
Principal
By:
Surety
Attorney-in-Fact
PFB-2 Paint Buildings(Exterior) _
60180776
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Name of Contractor)
(Address of Contractor)
a
hereinafter called Principal,
(Corporation, Partnership or Individual)
and
(Name of Surety)
(Address of Surety) -
hereinafter called Surety, are held and firmly bound unto
CITY OF WATERLOO, IOWA
(Name of Owner)
715 MULBERRY STREET, WATERLOO, IOWA 50703
(Address of Owner)
hereinafter called OWNER, in the penal sum of
in lawful money of the United States, for the payment of which sum well and truly to be made, we bind
ourselves, successors, and assigns,jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered irto a certain
contract with the OWNER, dated the day of
2011, a copy of which is hereto attached and made a part hereof for the construction of:
PAINT BUILDINGS(EXTERIOR)AT THE WATERLOO REGIONAL AIRPORT
NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms,
SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of
the WORK provided for in such contract, and any authorized extension or modification thereof, including
all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment
and tools, consumed or used in connection with the construction of such WORK, and all insurance
premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or
otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PB-1 Paint Buildings(Exterior)
Non-Federal 60180776
PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no
change, extension of time, alteration or addition to the terms of the contract or to the WORK to be
performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its
obligation on this BOND, and it does hereby waive notice of any such change, extension of time,
alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall
abridge the right of any beneficiary hereunder,whose claim may be unsatisfied.
IN WITNESS HEREOF,this instrument is executed in counterparts, each one of
(number)
which shall be deemed an original,this the day of
2011.
ATTEST:
Principal
(Principal)Secretary
(SEAL) By (s)
(Address)
Witness as to Principal
(Address)
Surety
ATTEST: By
Attorney-in-Fact
Witness as to Surety (Address)
(Address)
NOTE: Date of BOND must not be prior to date of Contract.
If CONTRACTOR is Partnership, all partners should execute BOND.
PB-2 Paint Buildings(Exterior)
Non-Federal 60180776
1
APPENDIX A
7
N 7
a . \ O
. \ 7
a 0 _ LIVINGSTON \
r://// MAINTENANCE
o HANGAR , �.
o_ V,A
KING FISHER R /� o° r
2a HANjA%G 1 ®100
LOCKARD / % MUDD
1-- HANGAR I HANGAR ; 1 // 7
HANGAR 5 !�/ I 1 /
(LIVINGSTON) 4 I I I _.
14 \HANGAR 2m oo zD CONTRACTOR
F- am ACCESS GATE
HANGAR 1 1 j SNOW EQUIPMENT
BUILDING
N\\\ �/ , --1 ( \\ --
__l (_ 1
II I
RI�ELFA M
II I 1 1
1 1
\\®11 \ 1 —.
\\ \ \
\ —\� J ��� \_ -- _ —
0 100 200
SCALE IN FEET
jjBUILDINGS TO BE PAINTED REHABILITATE HANGARS —
0
WATERLOO REGIONAL AIRPORT
0
liate:
WATERLOO REGIONAL AIRPORT
MAY 2011 Figure
Project No. /AO� 1 of 1
m$ 60180776 /L'17�_[r
c o
a�
APPENDIX B
East Side Hangar 1
2
East Side Hangar 2
B_1 Paint Buildings(Exterior)
60180776
1
1
li-
ft
I
1
North Side Hanger 2
1
West Side Hangar 1 &2
11
B-2 Paint Buildings(Exterior)
60180776
II..
i
.> . i..
1...
s
d
t ,
South Side Hangar 1
6..
tea:,
i
East Side Hangar 5
B_3 Paint Buildings 60180776(Exterior)
lot
ittik
North Side Hangar 5
_ � !� ; he
5
••
West Side Hangar 5
B-4 Paint Buildings(Exterior)
60180776
0111.1i1
t 9
itrtitil:,:;;;;:-/,;;. -,,,:-.7!;,,,,'„i-ttt,4,,:t;t:17t..tt,tttt,„,
i
}
1::.- „, .;.,t..t.,,.,1,:itt-Ittlitrtmolittottottc„,,,:-..R,-,,,i4v:cttnft,t,1::::. „ :..;tt ttt:
i:1, ;.,,-,:tttt„ii,„1.1i1-,,,i:itittilitirtr.g,:,,.„:„;,;:titiattittlittl,„:-.;„:„;:tt-tt„,„,t,:t.,:„.„„ti,tti,,,
:!!;,:ittttylottilfitimprytotliitiAitotofs:-f''•-:':44A:-"I.'"-„
South Side Hangar 5
t
Rust at Hangar 5 Sheet Metal Connection ,,.,
B_5 Paint Buildings(Exterior)
60180776
West Side SRE Building
l
North Side SRE Building
B-6 Paint Buildings(Exterior)
60180776
j
� :._, 11 —
East Side SRE Building
i
i,
i..
3
I i �..
-- . t
i; lit= . -
.I i '3 s
f
South Side SRE Building
B_7 Paint Buildings(Exterior)
60180776
.1
1
I
North Side Livingston Hangar
1
1
— East Side Livingston Hangar
B-8 Paint Buildings(Exterior)
60180776
L
L
,„
MAR *WW416 N. M.
„ ,
West Side Livingston Hangar 1
L
al: „®,
Fr g.5
se as ad
West Side Livingston Hangar 2
B-9 Paint Buildings(Exterior)
60180776
I
South Side Livingston Hangar
Lia-Turin ,strop
AV IATION
Livingston Logo
B-10 Paint Buildings(Exterior)
60180776
***THIS PAGE INTENTIONALLY LEFT BLANK***