HomeMy WebLinkAboutCARRIER VEHICLE WITH FRONT-MOUNTE SWEEPER A:COM
Contract Documents and Specifications for
Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Waterloo, Iowa
FAA AIP Project #3-19-0094-37
Prepared For:
,41
WATERLOO
REE,I()NAL AIRI'()Ri
CRUISE A NEW ALTITUDE
Waterloo Regional Airport
2790 Livingston Lane
Waterloo, Iowa 50703
Prepared By:
AECOM
500 SW 7th Street, Suite 301
Des Moines, Iowa 50309
AECOM
501 Sycamore Street, Suite 222
Waterloo, Iowa 50703
June, 2010
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
SNOW REMOVAL EQUIPMENT
(CARRIER VEHICLE WITH FRONT-MOUNTED SWEEPER)
AT THE
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
FAA AIP PROJECT NO. 3-19-00094-37
I hereby certify that this engineering document was prepared by me or
vEN J. EATo'''• under my direct personal supervision and that I am a duly licensed
5_.�••'6;4'•.1' Professional Engineer under the laws of the state of Iowa.
• 7982 •
o • '�,I STEVEN J. EATON, P.E. Date
*, %NM. ECG,`` License No. 7982
°�n,'hnn r m000
My license renewal date is December 31, 2011.
Pages or sheets covered by this seal:
All paces
SNOW REMOVAL EQUIPMENT
(CARRIER VEHICLE WITH FRONT-MOUNTED SWEEPER)
WATERLOO REGIONAL AIRPORT
CITY OF WATERLOO, IOWA
TABLE OF CONTENTS
Page
1. NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NPHB-1 to NPHB-3
2. INSTRUCTIONS TO BIDDERS ITB-1 to ITB-6
3. GENERAL TERMS AND CONDITIONS GTC-1 to GTC-5
4. SUPPLEMENTARY PROVISIONS SP-1 to SP-5
5. PROPOSAL FORM PF-1 to PF-5
6. BUY AMERICAN CERTIFICATION BA-1
7. UTILIZATION STATEMENT(DBE) DBE-1 to DBE-2
8. BID BOND BB-1
9. FORM OF CONTRACT AGREEMENT CA-1 to CA-4
TECHNICAL SPECIFICATIONS
Appendix 1 —Specification for Carrier Vehicle CV-1
Appendix 6—Specifications for Snowsweepers SW-1 to SW-2
AECOM Project No.60148316 TC-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
NOTICE OF PUBLIC HEARING
On Proposed Plans, Specifications, Form of Contract,
And Estimate of Cost and the
NOTICE TO BIDDERS
For the Taking of Construction Bids
For the
SNOW REMOVAL EQUIPMENT
(CARRIER VEHICLE WITH FRONT-MOUNTED SWEEPER)
WATERLOO REGIONAL AIRPORT
In the City of Waterloo, Iowa
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City
Hall of the said City on the day of , 2010, until 4:00 p.m. for the purchase of the following
equipment:
Item
arrier Vehicle with Front-Mounted Swee.
All proposals must be received at the address indicated herein above prior to the time and date specified
for bid opening. Bids received after the specified time and date of the bid opening will be returned
unopened. The City of Waterloo shall not be held responsible or accountable for delays in the delivery of
any proposal by the U.S. Postal Service or other courier service.
OPENING OF BIDS
All proposals received will be opened in open Council meeting to be held in the Council Chambers in the
City Hall in the City of Waterloo, Iowa, on the day of , 2010, at 5:30 p m. , and the
proposals will be acted upon at such later time and place as may then be fixed.
PUBLIC HEARING
Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans,
specifications, form of contract, and estimate of cost for the purchase of the above-described equipment
at 5:30 p.m. on June . 2010 , said hearing to be held in the Council Chambers in the City Hall in
said City. The proposed plans, specifications, form of contract, and estimate of cost for said
improvements heretofore prepared by AECOM are now on file in the office of the City Clerk for public
examination, and any person interested therein may file written objection thereto with the City Clerk
before the date set for said hearing, or appear and make objection thereto with the City Clerk before the
date set for said hearing, or appear and make objection thereto at the meeting above set forth.
SCOPE OF WORK
The extent of the work involved is for purchase and delivery of Snow Removal Equipment consisting of a
Carrier Vehicle with a front-mounted sweeper.
BEGINNING AND COMPLETION DATES
The equipment under the proposed contract shall be commenced within ten (10) working days after
receipt of "Notice to Proceed" and shall be delivered to the Waterloo Regional Airport in 150 calendar
days.
AECOM Project No. 60148316 NPHB-1 Snow Remo, al Equipment
(Carrier Vehicle with Front-Mourted Sweeper)
Waterloo Regional Airport
PLANS AND SPECIFICATIONS
Plans and Specifications governing the purchase of the proposed equipment have been prepared by
AECOM, which plans and specifications and also the prior proceedings of the City Council referring to
and defining said proposed equipment are hereby made a part of this notice, and the proposed contract
by reference shall be executed in compliance therewith.
Plans and Specifications are obtainable by a qualified bidder from the offices of AECOM, 501 Sycamore
Street, Suite 222, Waterloo, Iowa 50704.
DISADVANTAGED BUSINESS ENTERPRISE(DBE) REQUIREMENTS
The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this
contract. The Owner has established a DBE contract goal of 0 percent for this contract. Award of
this contract will be conditioned upon satisfying the requirements of this section.
BID SECURITY REQUIRED
Each proposal must be accompanied by a bid guaranty in the amount of five (5) percent of the total
amount of the bid. The bid guaranty may be by certified check or bid bond made payable to City of
Waterloo.
CONTRACT AWARD
Bids may be held by the City of Waterloo for a period not to exceed 45 days from the date of the bid
opening for the purpose of evaluating bids prior to award of contract.
It is the intent of the City of Waterloo to make award of contract to the responsive and responsible
bidder that submits the most advantageous bid. The right is reserved by the City of Waterloo to reject
any and all bids and to waive any informality in the bids received.
This procurement action is governed by all applicable local, State and Federal regulations. Federal
provisions include are not limited to the following:
Executive Order 11246 and DOL Regulation 41 CFR PART 60-Affirmative Action to Ensure Equal Employment
Opportunity
DOT Regulation 49 CFR PART 29 - Governmentwide Debarment and Suspension and Govemmentwide
Requirements for Drug-free Workplace
DOT Regulation 49 CFR PART 30 - Denial of Public Works Contracts to Suppliers of Goods and Services of
Countries that Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market
Access to U.S. Contractors(Foreign Trade Restriction).
TITLE 49 United States Code, CHAPTER 501 —Buy American Preferences
AECOM Project No.60148316 NPHB-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
SALES TAX EXEMPTION CERTIFICATES
Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to
purchase building materials or supplies in the performance of construction contracts let by the City of
Waterloo.
Published pursuant to the provisions of Chapter 26 of the Code of Iowa and upon order to the City
Council of said Waterloo, Iowa, on the day of , 2010.
CITY OF WATERLOO, IOWA
BY:
Suzy Shares
City Clerk
AECOM Project No.60148316 NPHB-3 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
INSTRUCTIONS TO BIDDERS
Bid Documents
The bid documents are hereby defined as the following:
Invitation-for-Bids
_ Instructions-to-Bidders
General Terms and Conditions
Supplementary Provisions
Technical Specifications
Proposal Form with attachments
Form of Contract Agreement
All authorized addenda issued by the Owner
Any document incorporated in whole or in part by reference therein.
The term "Project Documents" as used herein shall be construed as being equivalent to the above
defined bid documents.
All documents comprising the Project Documents are complementary to one another and together
establish the complete terms, conditions and obligations of the successful bidder. Those individual
elements of the Project Documents that are bound may not be removed or detached.
Prospective bidders may obtain a copy of the project bid documents from the designated office
identified within the Invitation-for-Bids.
Bidder Representations
By submittal of a bid proposal, the BIDDER represents the following:
• The Bidder has read and thoroughly examined all project documents
• The Bidder has a complete understanding of the terms and conditions required for the
satisfactory performance of the project.
• The Bidder has found no errors, conflicts, ambiguities or omissions in the project documents,
except as previously submitted in writing to the owner that would affect cost, progress or
performance of the work.
• The Bidder is familiar with all applicable Federal, State and local laws, rules and regulations
pertaining to execution of the contract and the project work.
• The Bidder has complied with all requirements of these instructions and the associated project
-` documents.
Modifications to Project Documents
Modifications to the project documents may only be made by written addendum issued by the Owner or
the Engineer. Verbal explanations, interpretations or comments made by the Owner or Owner's
representative shall not be construed as binding. Addenda will be transmitted to all known official plan
holders. Each bidder shall certify at the time of bid submittal that they acknowledge receipt of all issued
addenda.
Errors and Discrepancies in Proiect Documents
Should Bidder find an error, discrepancy, ambiguity or omission in the project documents prior to
submittal of a proposal, the Bidder is obligated to contact the Owner or Engineer with written notice of
the error, discrepancy, ambiguity or omission. The written notice shall identify the nature and location of
the error, discrepancy, ambiguity or omission.
Corrections or modifications to the project documents will only be made by written addendum as
prescribed herein. By submittal of a Bid Proposal, Bidder represents that they have thoroughly
AECOM Project No.60148316 ITB-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
reviewed the project documents and that they have not identified any error, discrepancy, ambiguity or
omission that would affect cost, progress or performance of the project work.
Clarifications and Interpretations
A bidder requiring a clarification or interpretation of the project documents shall make a written request
to the Owner or the Owners Representative. The Owner must receive the written request a minimum of
seven (7)calendar days prior to the date of the bid opening.
Issuance of Proposal Forms
The Owner reserves the right to refuse to issue a proposal form to a prospective bidder should the
bidder be in default for any of the following reasons:
a. Failure to comply with any pre-qualification regulations of the owner, if such regulations are
cited or otherwise included, in the proposal as a requirement for bidding.
b. Failure to pay, or satisfactory settle, all bills due for labor and materials on former contracts in
force (with the owner)at the time the owner issues the proposal to a prospective bidder.
c. Contractor default under previous contracts with the owner
Form of Proposal
All bid proposals shall be made on the forms provided herein the bound project documents. No bidder
may submit more than one proposal. All proposals are to be written in ink and shall be clearly legible.
All blank spaces in the proposal forms shall be legibly completed for each and every bid item. The
Bidder shall not qualify any bid item. The Bidder shall initial in ink any erasures and alterations made on
the proposal form by the bidder.
The Bidder shall state the price of their bid in U.S. dollars and cents in both written and numeral format.
In the event of a discrepancy, the written value will take precedence.
Signature of Proposal
The proposal shall be signed and dated by an authorized representative of the Bidder. All signatures
shall be made with an ink pen. The Bidder's representative shall have the legal authority to obligate and
bind the Bidder to the terms and conditions of the contract. The Bidder shall legibly state the name of
the Bidder's representative, the legal name of the Bidder, the address of the Bidder including City, State
and Zip Code, and the telephone number of the Bidder.
• For bids by corporations, an officer of the corporation shall sign the bid, the State of
incorporation shall be identified and the corporate seal affixed.
• For bids submitted by an agent, evidence of the power of attorney shall be attached to the bid.
• For bids submitted by a partnership or joint venture, the proposal shall identify the name of all
firms and the authorized parties of all firms. A copy of the partnership/joint-venture agreement
-- shall be provided to the Owner as an attachment to the proposal.
Modification or Withdrawal of Bid Proposal
A Bidder may modify or withdraw their proposal at any point up to the specified time and date identified
for receipt of proposals. Any request for bid withdrawal or modification by the Bidder that is received
after the specified time and date for receipt of proposals will be returned unopened to the sender.
Any modification to a Bidder's proposal, subject to the time constraint noted herein, must be made on
the proposal forms contained in the project manual. The Bidder's authorized representative must sign
the modification. The modification shall be placed in a sealed envelope and the statement"Modification
to Proposal" shall be legibly marked in the upper left hand corner. Withdrawal of a proposal may be
made, subject to the time constraint noted herein, only with written confirmation under signature of the
Bidder.
AECOM Project No. 60148316 ITB-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
— Waterloo Regional Airport
-- Bid Guaranty
Each bid proposal shall be accompanied by a bid guaranty in the amount of five percent (5%) of the
total amount of the bid. The bid guaranty may be by bid bond or certified check made payable to the
Owner. The bid bond shall be from a responsible surety qualified to conduct business within the State
of Iowa. A certified check shall be issued from a responsible and solvent bank or trust company.
Bidder Qualifications
Bidder shall submit with their proposal evidence of their ability, skill and experience to provide the
equipment specified in the project documents. Evidence of experience shall include a listing of five
previous customers in the past three years who were provided similar types of equipment.
Exceptions/Deviations
All exceptions or deviations to the technical specifications shall be identified in the proposal by listing
the specification page number, paragraph number and requirement. A justification for the exception or
deviation shall be provided under each listing.
Disadvantaged Business Enterprise(DBE)
The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to
this contract. It is the policy of the {Rec$ ieut to practice nondiscrimination based on race, color, sex
or national origin in the award or performance of this contract. All firms qualifying under this solicitation
are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the
requirements of this bid specification. These requirements apply to all bidders, including those who
qualify as a Disadvantaged Business Enterprise.
The Owner has established a DBE contract goal of 0 percent for this contract. The Bidder/Offeror
shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to subcontract 0 of the
- dollar value of the prime contract to certified DBE firms as defined in 49 CFR Part 26.
All bidders shall submit the following information with their proposal on the forms provided:
(1) The names and addresses of DBE firms that will participate in the contract;
(2) A description of the work that each DBE firm will perform;
(3) The dollar amount of the participation of each DBE firm participating;
(4) Written documentation of the Bidder/Offeror's commitment to use a DBE subcontractor
whose participation it submits to meet the contract goal;
(5) Evidence of good faith efforts undertaken by the bidder, as described in appendix A to 49
CFR Part 26.
The successful Bidder will be required to provide written confirmation from the participating DBE firms
verifying their intent to participate as in the project. This written confirmation shall be submitted prior to
execution of the contract.
Submission of Bid Proposal
Proposals shall be sent to arrive at the specified time and date for receipt of bids. Proposals received
after the specified time will not receive consideration and will be returned unopened. Proposals shall be
enclosed in a sealed opaque envelope. Each proposal shall be addressed to the office location
identified in the Notice-to-Bidders. The upper left hand corner of the envelope shall be marked as
follows:
AECOM Project No.60148316 ITB-3 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Sealed Bid Proposal
Bid of {Insert Name of Bidder}
For furnishing: {Identify Project Equipment}
AIP Project No.: {Insert Project Number}
To be opened at: {Insert Time and Date for Receipt of bids}
... For a modification to a previously submitted proposal, insert "Modification to Proposal" in place of
"Sealed Bid Proposal".
Bid Protest Procedure
-- Any potential bidder wishing to file a protest concerning alleged improprieties in this solicitation must
submit the protest in written format 72 hours prior to the specified time of the bid opening. The formal
written protest must identify the name of vendor contesting the solicitation, the project name and
number, and the specific grounds for the protest. All determinations made by the Owner are final.
—' Bidders desiring a complete copy of the Owners protest procedures must make a written request to the
Owner.
Bid Opening
All proposals submitted prior to the stated time and date for receipt of bids will be publicly opened and
read aload by the Owner or the Owner's representative. Bidders, their authorized agents, and other
interested parties are invited to attend. Proposals submitted after the stated time and date for receipt of
bids will be automatically rejected without consideration and will be returned unopened.
Evaluation of Proposals
Proposals may be held by the Owner for purposes of review and evaluation by the Owner for a period
— not to exceed 45 calendar days from the stated date for receipt of bids. The Owner will tabulate all
bids and verify proper extension of unit costs. The Bidder shall honor their proposal for the duration of
this period of review and evaluation. The bid guaranty will be held by the Owner until this period of
review has expired or a contract has been formally executed or a purchase order has been issued.
Bid Informalities and Irregularities
The Owner reserves the right to waive any informality or irregularity discovered in any proposal,which in
the Owner's judgment best serves the Owner's interest. In the situation where an extension of a unit
price is found to be incorrect, the stated unit price and correct extension will govern. In the event of a
discrepancy between the written and numeral values, the written value shall take precedence.
Irregular Proposals
Proposals meeting the following criteria are subject to consideration as being irregular:
1. If the proposal is on a form other than that furnished by the Owner or Owner's representative.
2. If the form furnished by the Owner or Owner's representative is altered or detached from the
original document.
3. If there are unauthorized additions, conditional or alternate pay items or irregularities of any kind
that make the proposal incomplete, indefinite,or otherwise ambiguous.
4. If the proposal does not contain a unit price for each pay item listed in the proposal, except in
the case of authorized pay items, for which the Bidder is not required to furnish a unit price.
5. If the proposal contains unit prices that are obviously unbalanced.
6. If the proposal is not accompanied by the bid guarantee specified herein.
Disqualification of Bid Proposals
The Owner reserves the right to reject any or all bids, as determined to be in the best interest of the
Owner. Causes for rejection of proposals include but are not limited to:
• Submittal of an irregular proposal;
• Submittal of more than one proposal from the same partnership,firm or corporation;
AECOM Project No. 60148316 ITB-4 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
• Failure by Bidder to submit the bid prior to the stated time and date for receipt of bids;
• Failure by Bidder to furnish satisfactory bid guarantee;
• Failure by Bidder to provide all information required of the bid forms;
• Failure by Bidder to comply with the requirements of bid instructions;
• Failure by the Bidder to demonstrate good faith efforts in obtaining participation by certified DBE
firms;
• Determination by the Owner that Bidder is not qualified to accomplish the project work;
— • Determination by the Owner that the Bidder has placed conditions on or has qualified their
proposal;
• Discovery of any alteration, interlineations or erasure of any project requirement by the Bidder;
• Inclusion of the Bidder on the "Excluded Parties Listing System" as maintained and published
by the General Services Administration;
• Evidence of collusion among bidders.
Cancellation of Award
At any time prior to execution of a contract agreement, the Owner reserves the right to cancel the award
for any reason without liability to the Bidder, with the exception of the return of the bid guaranty, at any
time prior to execution of the contract.
Notice of Award of Contract
It is the intent cf the Owner, after a period of review and evaluation, to award a contract to the
responsible bidder that submits the lowest responsive proposal. At the discretion of the Owner, a
purchase order may be issued in lieu of a formal written contract agreement.
The successful bidder will be informed their bid has been accepted through the Owner's issuance of a
Notice-of-Award. The Notice-of-Award shall not be construed as a binding agreement. The proper
execution of a contract agreement or the issuance of a purchase order shall serve as the binding
agreement.
— Federal Funding Assistance
It is the intent of the Owner to seek Federal participation assistance for this project under the
Airport Improvement Program (AIP). Award of contract is conditioned upon the FAA concurring
in the award and the Owner securing Federal assistance.
Award of Alternates
Unless specifically stated, the Owner reserves the right to accept alternates in any order or
combination,which in the judgment of the Owner, best serves the Owner's interest.
Issuance of Purchase Order
The Owner's issuance and the bidder's acceptance of a purchase order serves as the binding
agreement. The issuance and acceptance of the purchase order is conditioned upon the
bidder's compliance with the complete terms and conditions set forth within the project
documents.
Return of Bid Guaranty
The bid guaranty of the successful Bidder will be returned upon successful execution of the contract
agreement or issuance of a purchase order. Failure by the successful Bidder to execute the contract
documents or commence with the purchase order within the specified time shall result in forfeiture of the
bid guaranty. The bid guaranty of the second and third lowest responsible bidders will be retained for a
period of 3 - days after bid opening pending the execution of the contract documents by the
successful bidder or the acceptance of the purchase order. Except as noted above, the bid guaranty of
unsuccessful bidders will be returned at the point their proposal is rejected.
AECOM Project No.60148316 ITB-5 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Contract Agreement
Within fifteen (15_1 days of the receipt of the formal contract agreement or issued purchase order, the
successful Bidder shall as appropriate execute the contract agreement or accept the purchase order.
Failure to execute the contract agreement or accept the purchase order within the specified time frame
may result in the bid being awarded to the next low bidder and forfeiture of the Bidder's bid guarantee
as a liquidated damage.
AECOM Project No. 60148316 ITB-6 Snow Remo al Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
GENERAL TERMS AND CONDITIONS
DEFINITION OF TERMS
Acceptable Performance: The ability of a system or product to fully comply with the required
Technical Specification and to properly function during its expected economic life in a reliable and
other satisfactory manner under actual operating conditions.
Advertisement: A public announcement, as required by local law, inviting bids for work to be
performed and materials to be furnished.
Advisory Circular: Documents published by the Federal Aviation Administration that convey policy,
standards and guidance. Note: As a recipient of Federal funds, the Owner may not treat the
requirements of an applicable Advisory Circular as being advisory in nature. AIP grantees are
obligated grant condition to apply the appropriate provisions stated within applicable Advisory
Circulars.
Refer to FAA website at:http://www.faa.gov/airports_airtraffic/airports/resources/advisory_circulars/.
AIP: The Airport Improvement Program, a grant-in-aid program, administered by the Federal
Aviation Administration.
ARFF: Aircraft Rescue and Fire Fighting.
ASTM: The American Society for Testing and Materials.
Award: The acceptance, by the owner, of the successful bidder's proposal.
Bidder: Any individual, partnership, firm, or corporation, acting directly or through a duly authorized
representative, who submits a proposal for the work contemplated.
Bid Documents: A collective term for all project documents that a prospective bidders shall base it's
bid upon. Unless otherwise defined in the Instructions-to-bidders, the bid documents are comprised
of the following:
Invitation-for-Bids
Instructions-to-Bidders
General Terms and Conditions
Supplementary Provisions
Technical Specifications
Proposal Form with attachments
Form of Contract Agreement
All authorized addenda issued by the Owner
Any document incorporated in whole or in part by reference therein.
Change Order: A written order to the Contractor covering changes in the plans, specifications, or
proposal quantities and establishing the basis of payment and contract time adjustment, if any, for the
work affected by such changes. The work, covered by a change order, shall be within the scope of
the contract.
Contract: The written agreement covering the work to be performed. The awarded contract shall
include, but is not limited to: The Advertisement; The Contract Form; The Proposal; The
Performance Bond; The Payment Bond; any required insurance certificates; The Specifications; The
Plans, and any addenda issued to bidders.
Contract Item (Pay Item): A specific unit of work for which a price is provided in the contract.
Contract Time: The number of calendar days or working days, stated in the proposal, allowed for
completion of the contract, including authorized time extensions. If a calendar date of completion is
stated in the proposal, in lieu of a number of calendar or working days, the contract shall be
completed by that date.
AECOM Project No.60148316 GTC-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Contractor: The individual, partnership, firm, or corporation primarily liable for the acceptable
performance of the work contracted and for the payment of all legal debts pertaining to the work who
acts directly or through lawful agents or employees to complete the contract work.
Calendar Day: Every day shown on the calendar.
Date Of Completion: The date of formal acceptance from the owner.
DBE: Disadvantaged Business Enterprise. Refer to Federal Regulation 49 CFR Part 26.
Defect: Patent or latent malfunction or failure in manufacture or design of any component or
subsystem that causes a product to cease operating or causes it to operate in a degraded mode.
Engineer: The individual, partnership, firm, or corporation duly authorized by the owner (sponsor) to
be responsible for engineering supervision of the contract work and acting directly or through an
authorized representative.
Equipment: All machinery, together with the necessary components and supplies for upkeep and
- maintenance, and also all tools and apparatus necessary for the proper construction and acceptable
completion of the work.
Extra Work: An item of work not provided for in the awarded contract as previously modified by
change order or supplemental agreement, but which is found by the Engineer to be necessary to
complete the work within the intended scope of the contract as previously modified.
FAA: The Federal Aviation Administration of the U.S. Department of Transportation. When used to
designate a person. FAA shall mean the Administrator or his/her duly authorized representative.
Federal Specifications: The Federal Specifications and Standards, and supplements,
amendments. and indices thereto are prepared and issued by the General Services Administration of
the Federal Government.
Inspector: An authorized representative of the Engineer assigned to make all necessary
inspections and/or tests of the work performed or being performed, or of the materials furnished or
being furnished by the Contractor.
Liquidated Damages: An established daily amount paid by the Contractor to the Owner for failure to
complete the project within the established contract time. The established amount is based on
estimated expenses and losses that reasonably may be suffered by the Owner for failure by the
Contractor to complete the project on time. The assessment of liquidated damages shall not be
construed as a penalty.
Materials: Any substance specified for use in the construction of the contract work.
Notice-Of-Award: A written notice of the acceptance of the bid proposal from the Owner to the
successful bidder.
Notice-To-Proceed: A written notice to the Contractor instructing it to begin the actual contract work
on a previously agreed to date. If applicable, the Notice to Proceed shall state the date on which the
contract time begins.
Owner (Sponsor): The term owner shall mean the party of the first part or the contracting agency
signatory to the contract. For AIP contracts, the term sponsor shall have the same meaning as the
term owner.
Payment Bond: The approved form of security furnished by the Contractor and his/her surety as a
guaranty that he will pay in full all bills and accounts for materials and labor used in the construction
of the work.
Performance Bond: The approved form of security furnished by the Contractor and pis/her surety
as a guaranty that the Contractor will complete the work in accordance with the terms of the contract.
Project: The agreed scope of work for acquisition of specific vehicle(s) or equipment as stated in
the invitation for bids.
AECOM Project No. 60148316 GTC-2 Snow Remo\al Equipment
(Carrier Vehicle with Front-Mourted Sweeper)
Waterloo Regional Airport
Project Documents: A collective term for documents identified within the definition for bid
documents,which together as a whole form the complete and full contract obligation of the contractor.
Proposal: The written offer of the bidder (when submitted on the approved proposal form) to
perform the contemplated work and furnish the necessary materials in accordance with the provisions
of the plans and specifications.
Proposal Guaranty: The security furnished with a proposal to guarantee that the bidder will enter
into a contract if his/her proposal is accepted by the owner.
Purchase Order: An order issue by the owner for the purchase of goods or services that when
accepted by the vendor becomes a binding contract. The requirements established within the project
documents as defined herein are a binding obligation of the purchase order as if each element of the
project documents is physically attached to the purchase order.
Related Defect: Damage inflicted on any component or subsystem as direct result of a separate
defect.
SAE: Society of Automotive Engineers.
Specifications: A part of the contract containing the written directions and requirements for
completing the contract work. Standards for specifying materials or testing which are cited in the
contract specifications by reference shall have the same force and effect as if included in the contract
physically.
SRE: Snow Removal Equipment.
Surety: The corporation, partnership, or individual, other than the Contractor, executing payment or
performance bonds that are furnished to the owner by the Contractor.
INTENTION OF TERMS
Whenever, in these specifications or on the plans, the words"directed,""required,""permitted,""ordered,"
"designated," "prescribed,"or words of the like import are used, it shall be understood that the direction,
requirement, permission, order, designation, or prescription of the Engineer is intended; and similarly, the
words "approved," "acceptable," "satisfactory," or words of like import, shall mean approved by, or
acceptable to, or satisfactory to the Engineer, subject in each case to the final determination of the owner.
Any reference to a specific requirement of a numbered paragraph of the contract specifications or a cited
standard shall be interpreted to include all general requirements of the entire section, specification item,
or cited standard that may be pertinent to such specific reference.
PATENTED MATERIAL, EQUIPMENT AND PROCESSES
If the successful Bidder utilizes any design, device, equipment, material or process that is covered by a
patent, trademark or copyright, the Bidder shall indemnify and hold harmless the Owner and Owner's
representative from any and all claims for infringement by reason of the use of any patented design,
device, equipment, material or process or the use of any trademark or copyright.
MATERIAL
All components used in the manufacture and assembly of the specified equipment/vehicle shall be new
and of high quality and grade. Re-manufactured parts shall not be utilized.
DECALS
The contractor shall not affix advertising decals, stickers or other signs to the specified equipment.
Vehicle mud flaps, when specified, shall be installed with the blank side facing outward.
BRAND NAMES
Whenever in the specification proprietary names, manufacturers, trade names or catalog numbers are
specified, such reference is made for the purpose of defining the minimum performance, quality and other
salient characteristics of the desired item. Where "brand names"are specified, the term"or equal"shall is
AECOM Project No.60148316 GTC-3 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
deemed to follow. Such reference is not intended to be restrictive in nature. The contractor may offer
any material, item or process deemed equal with respect to the required minimum characteristics of the
specified "brand name". The Owner reserves the right to make the final determination of equivalency.
MANUALS/DOCUMENTS
As a minimum, copies of the following documents must be submitted with final de'very of the
equipment/vehicle. Submittal of this information is in addition to any other submittal requi ed specified
within the technical specifications.
1. Applicable Title documents.
2. An owner's/operator's manual that includes all standard manufacturer/vendor literature.
3. Manufacturer's standard warranties and guaranties.
4. Maintenance instructions.
5. Vendor Certifications.
WARRANTY
The Contractor guarantees that any defective component discovered within a twelve (12) month period
following the date of the final acceptance shall be replaced at no expense to the Owner. The warranty
for this period shall cover all parts, labor, and shipping costs for the repair and replacement of any
defective component. The Owner agrees to give prompt notice of any discovered defect. The
Contractor shall promptly, without undue delay, remedy such defects. The Contractor shall serve as the
Owner's agent for service under any standard manufacturer warranty.
MATERIAL SAFETY DATA SHEETS
The Contractor shall submit applicable Material Safety Data Sheets (MSDS) for all chemical products
supplied with the acquired equipment/vehicle.
PRE-DELIVERY INSPECTION
The Owner reserves the right to perform a pre-delivery inspection of the equipment/vehicle at the
Contractor's facility. The purpose of the inspection is to verify compliance with critical requirements of
the technical specifications. This inspection shall not serve as the final acceptance inspection.
DELIVERY
Delivery of the vehicle/equipment shall be made within the 150 calendar days of the date of the
Notice-to-Proceed or issues Purchased Order. Delivery shall be F.O.B. destination to the address
noted herein below. C.O.D deliveries will not be accepted. All vehicles/equipment shall be off loaded at
the designated location at vendor's expense.
Name of Purchaser
Street Address
City, State, ZIP
Attn:
ACCEPTANCE
Delivery of equipment/vehicle does not constitute acceptance. Acceptance of the furnished
equipment/vehicle will be based on combination of submitted manufacturer certifications and
acceptance tests conducted at the time of delivery. The Contractor shall provide manufacturer
certification for components and systems identified within the technical specification. The Contractor
shall prepare and furnish the Owner a signed written certification that the components constituting the
whole of the equipment being provided comply with the applicable performance, design and
construction requirements of the technical specifications.
ON-SITE ACCEPTANCE TESTING
At no additional expense to the owner, the Contractor shall, upon delivery of the
equipment/vehicle, have an authorized representative conduct an operational test of the furnished
AECOM Project No. 60148316 GTC-4 Snow Remo"al Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
equipment in the presence of the Owner. The Contractor shall demonstrate that all features and
components are in proper working order and operate as intended by the Technical Specifications.
This demonstration is in addition to any other stated acceptance tests within the technical
specifications and as required by the Owner.
COMPLETENESS
All equipment/vehicle(s) shall be delivered complete and ready for use. All parts necessary(for operation
or which are normally furnished as standard equipment shall be furnished whether specified or not.
Substitutions or cancellations are not permitted without written approval from the owner.
DEFECTS
Contractor shall promptly repair any defects and related defects discovered within the standard 12- month
warranty period. Unless otherwise approved by the owner, work shall commence to correct the defect
and related defect within 15 calendar days from receipt of notification from the owner.
PAYMENT TERMS
Unless otherwise specified, the Owner will make payment in full within thirty (30) calendar days after
final acceptance of the equipment/vehicle.
ASSIGNMENT
The rights of each party under this agreement shall not be assigned or transferred to any cther person,
entity, firm or corporation without prior written consent of both parties.
LIQUIDATED DAMAGES
By submittal of a proposal and subsequent acceptance of the contract, the CONTRACTOR understands
and agrees that time is of essence for completion of the Work and that the OWNER will suffer additional
expense and financial loss if said Work is not completed within the authorized Contract Time.
Furthermore, the CONTRACTOR and OWNER recognize and understand the difficulty, delay, and
expense in establishing the exact amount of actual financial loss and additional expense. Accordingly, in
place of requiring such proof, the CONTRACTOR expressly agrees to pay the OWNER as liquidated
damages the non-penal sum of$100 per day for each calendar day required in excess of the authorized
Contract Time.
Furthermore, the CONTRACTOR understands and agrees that:
-- a. the OWNER has the right to deduct from any moneys due the CONTRACTOR, the amount of
said liquidated damages;
b. the OWNER has the right to recover the amount of said liquidated damages from the
CONTRACTOR, SURETY or both.
AECOM Project No. 60148316 GTC-5 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
SUPPLEMENTARY PROVISIONS
These Supplementary Conditions amend and/or supplement the General Terms and Conditions of the
Contract and other provisions of the Contract Documents as indicated herein. All contract provisions that
are not so amended or supplemented remain in full force and effect.
FEDERAL PROVISIONS
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES: (49 CFR Part 20)
(1) No Federal appropriated funds shall be paid, by or on behalf of the Contractor, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
the making of any Federal grant and the amendment or modification of any Federal grant.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with •
any Federal grant, the Contractor shall complete and submit Standard Form-LLL, "Disclosure of
Lobby Activities,"in accordance with its instructions.
TRADE RESTRICTION CLAUSE: (49 CFR Part 30)
The Contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it:
(a) is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms published by the Office of the United States Trade
Representative (USTR);
(b) has not knowingly entered into any contract or subcontract for this project with a person that is a
citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by
one or more citizens or nationals of a foreign country on said list;
(c) has not procured any product nor subcontracted for the supply of any product for use on the project
that is produced in a foreign country on said list.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49
CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the
above. If the Contractor knowingly procures or subcontracts for the supply of any product or service of a
foreign country on said list for use on the project, the Federal Aviation Administration may direct through
the Sponsor cancellation of the contract at no cost to the Government.
Further, the Contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification without modification in each contract and in all lower tier subcontracts. The
Contractor may rely on the certification of a prospective subcontractor unless it has knowledge that the
certification is erroneous.
The Contractor shall provide immediate written notice to the sponsor if the Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by
reason of changed circumstances. The subcontractor agrees to provide written notice to the Contractor if
at any time it learns that its certification was erroneous by reason of changed circumstances.
This certification is a material representation of fact upon which reliance was placed when making the
award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous
certification, the Federal Aviation Administration may direct through the Sponsor cancellation of the
contract or subcontract for default at no cost to the Government.
AECOM Project No.60148316 SP-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by this provision. The knowledge and information
of a contractor is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
This certification concerns a matter within the jurisdiction of an agency of the United States of America
and the making of a false, fictitious, or fraudulent certification may render the maker subject to
prosecution under Title 18, United States Code, Section 1001.
BUY AMERICAN PREFERENCES: (Title 49 U.S.C. Chapter 501)
The Contractor shall comply with Title 49 U.S.C. Section 50101. Unless otherwise formally approved by
the Federal Aviation Administration, all acquired steel and manufactured products installed under the AIP
assisted project must be produced in the United States. As a condition of bid responsiveness, Bidders
must submit the appropriate Buy American certification with their proposal.
ACCESS TO RECORDS AND REPORTS: (49 CFR Part 18.36(i))
The Contractor shall maintain an acceptable cost accounting system. The Contractor agrees to provide
the Sponsor, the Federal Aviation Administration and the Comptroller General of the United States or any
of their duly authorized representatives access to any books, documents, papers, and records of the
Contractor which are directly pertinent to the specific contract for the purpose of making audit,
examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and
reports required under this contract for a period of not less than three years after final payment is made
and all pending matters are closed.
BREACH OF CONTRACT TERMS: (49 CFR Part 18.36)
Any violation or breach of terms of this contract on the part of the Contractor or their subcontractors may
result in the suspension or termination of this contract or such other action that may be
-' necessary to enforce the rights of the parties of this agreement. The duties and obligations
imposed by the Contract Documents and the rights and remedies available thereunder shall be in
addition to and not a limitation of any duties,;obligations, rights and remedies otherwise imposed or
available by law.
TERMINATION OF CONTRACT: (49 CFR Part 18.36(i)(2))
(a) The Sponsor may, by written notice, terminate this contract in whole or in part at any time, either for
the Sponsor's convenience or because of failure to fulfill the contract obligations. Upon receipt of
such notice services shall be immediately discontinued (unless the notice directs otherwise) and all
materials as may have been accumulated in performing this contract, whether completed or in
progress, delivered to the Sponsor.
(b) If the termination is for the convenience of the Sponsor, an equitable adjustment in the contract
price shall be made, but no amount shall be allowed for anticipated profit on unperformed services.
(c) If the termination is due to failure to fulfill the Contractor's obligations, the Sponsor may take over
the work and prosecute the same to completion by contract or otherwise. In such case, the
Contractor shall be liable to the Sponsor for any additional cost occasioned to the Sponsor thereby.
(d) If, after notice of termination for failure to fulfill contract obligations, it is determined that the
Contractor had not so failed, the termination shall be deemed to have been effected for the
convenience of the Sponsor. In such event, adjustment in the contract price shall be made as
provided in paragraph 2 of this clause.
(e) The rights and remedies of the sponsor provided in this clause are in addition to any other rights
'— and remedies provided by law or under this contract.
RIGHTS TO INVENTIONS: (49 CFR Part 18.36(i)(8))
^. All rights to inventions and materials generated under this contract are subject to regulations issued by
the FAA and the Sponsor of the Federal grant under which this contract is executed.
AECOM Project No.60148316 SP-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
CIVIL RIGHTS ACT OF 1964,TITLE VI—CONTRACTOR CONTRACTUAL REQUIREMENTS:
(49 CFR Part 21)
During the performance of this contract, the Contractor, for itself, its assignees and successors in interest
(hereinafter referred to as the"Contractor")agrees as follows:
1.1 Compliance with Regulations. The Contractor shall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter,
-- "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to
time (hereinafter referred to as the Regulations), which are herein incorporated by reference and
made a part of this contract.
1.2 Nondiscrimination. The Contractor, with regard to the work performed by it during the contract,
shall not discriminate on the grounds of race, color, or national origin in the selection and
retention of subcontractors, including procurements of materials and leases of equipment. The
Contractor shall not participate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the contract covers a
program set forth in Appendix B of the Regulations.
1.3 Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Contractor of the Contractor's
obligations under this contract and the Regulations relative to nondiscrimination on the grounds of
race, color,or national origin.
1.4 Information and Reports. The Contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Sponsor or
the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a Contractor is in the
exclusive possession of another who fails or refuses to furnish this information, the Contractor
shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has
made to obtain the information.
1.5 Sanctions for Noncompliance. In the event of the Contractor's noncompliance with the
nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as
it or the FAA may determine to be appropriate, including, but not limited to:
AWOL
a. Withholding of payments to the Contractor under the contract until the Contractor complies,
and/or
MOM
b. Cancellation, termination, or suspension of the contract, in whole or in part.
1.6 Incorporation of Provisions. The Contractor shall include the provisions of paragraphs 1 through
emda 5 in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Regulations or directives issued pursuant thereto. The Contractor shall take such
action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, however,
that in the event a contractor becomes involved in, or is threatened with, litigation with a
subcontractor or supplier as a result of such direction, the Contractor may request the Sponsor to
enter into such litigation to protect the interests of the sponsor and, in addition, the Contractor
may request the United States to enter into such litigation to protect the interests of the United
States.
AECOM Project No.60148316 SP-3 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982: (Section 520- General Civil Rights Provisions)
The Contractor assures that it will comply with pertinent statutes, Executive orders and such rules as are
promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age,
or handicap be excluded from participating in any activity conducted with or benefiting from Federal
assistance. In the case of Contractors, this provision binds the Contractors from the bid solicitation period
through the completion of the contract. This provision is in addition to that required of Title VI of the Civil
Rights Act of 1964.
VETERAN'S PREFERENCE: (Title 49 U.S.C.47112(c))
In the employment of labor (except in executive, administrative, and supervisory positions), preference
shall be given to Veterans of the Vietnam era and disabled veterans as defined in Section 515(c)(1) and
(2) of the Airport and Airway Improvement Act of 1982. However, this preference shall apply only where
— the individuals are available and qualified to perform the work to which the employment relates.
DISADVANTAGED BUSINESS ENTERPRISES: (49 CFR Part 26)
Contract Assurance(§26.13)-The Contractor or subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted
contracts. Failure by the Contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy, as the recipient
deems appropriate.
Prompt Payment(§26.29) -The prime Contractor agrees to pay each subcontractor under this prime
contract for satisfactory performance of its contract no later than [specify number] days from the
receipt of each payment the prime Contractor receives from [Name of recipient]. The prime
Contractor agrees further to return retainage payments to each subcontractor within [specify the
same number as above] days after the subcontractor's work is satisfactorily completed. Any delay or
postponement of payment from the above referenced time frame may occur only for good cause
following written approval of the[Name of Recipient]. This clause applies to both DBE and non-DBE
subcontractors.
CLEAN AIR AND WATER POLLUTION CONTROL: (49 CFR Part 18.36(i)(12))
Contractors and subcontractors agree:
a. That any facility to be used in the performance of the contract or subcontract or to benefit from the
contract is not listed on the Environmental Protection Agency(EPA) List of Violating Facilities;
b. To comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C.
1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended, 33 U.S.C.
1251 et seq. relating to inspection, monitoring, entry, reports, and information, as well as all other
MINA
requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other
regulations and guidelines issued thereunder;
c. That, as a condition for the award of this contract, the Contractor or subcontractor will notify the
awarding official of the receipt of any communication from the EPA indicating that a facility to be
used for the performance of or benefit from the contract is under consideration to be listed on the
EPA List of Violating Facilities;
'- d. To include or cause to be included in any construction contract or subcontract which exceeds $
100,000 the aforementioned criteria and requirements.
AECOM Project No. 60148316 SP-4 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
ENERGY CONSERVATION REQUIREMENTS: (49 CFR Part 18.36)
The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency that
are contained in the state energy conservation plan issued in compliance with the Ene-gy Policy and
Conservation Act(Public Law 94-163)
AECOM Project No. 60148316 SP-5 Snow Removal Equipment
(Carrier Vehicle with Front-Mourted Sweeper)
Waterloo Regional Airport
PROPOSAL FORM
AIP Project: 3-19-0094-37
TO: City of Waterloo, Iowa
715 Mulberry Street
Waterloo, IA 50703
The undersigned, in compliance with the request for bids for furnishing the following Equipment:
Snow Removal Equipment(SRE)
(Carrier Vehicle with Front-Mounted Sweeper)
hereby proposes to furnish all necessary labor, permits, material, machinery, tools, supplies and
equipment to faithfully perform all work required for furnishing the equipment identified below in strict
accordance with the project documents and all issued Addenda within the specified time of performance
for the unit prices stated below:
BID SCHEDULE
Bid
_ Item Specification Reference and Item Description Quantity Unit Unit Price Extension
1 High-Speed 4x4 Vehicle 1 LS $ $
2 20-foot Snow Sweeper Mounted on Front of Vehicle 1 LS $ $
TOTAL BASE BID(Numeral Format) $
TOTAL BASE BID(Written Format):
ACKNOWLEDGEMENTS BY BIDDER
a. The Waterloo Airport Board will select the lowest responsive proposal based on the lowest total bid
submitted. A bid is required with respect to all items of the Bid. Failure to submit a bid with respect
to one or more of the items will cause the bid to be rejected as not responsible.
b. The BIDDER acknowledges and accepts that the Bid Documents are comprised of the documents
identified within the Instructions-to-Bidders. The BIDDER further acknowledges that each of the
individual documents that comprise the Bid Documents are complementary to one another and
together establish the complete terms, conditions and obligations of the successful BIDDER.
c. As evidence of good faith in submitting this proposal, the undersigned encloses a bid guaranty in
the form of a certified check or bid bond in the amount of 5% of the bid price. The BIDDER
acknowledges and accepts that refusal or failure to accept award and execute a contract within the
terms and conditions established herein will result in forfeiture of the bid guaranty to the owner as a
liquidated damage.
d. The BIDDER acknowledges and accepts the OWNER'S right to reject any or all bids and to waive
any minor informality in any Bid or solicitation procedure.
e. The BIDDER acknowledges and accepts the OWNER'S right to hold all Proposals for purposes of
review and evaluation and not issue a notice-of-award for a period not to exceed 45 calendar
days from the stated date for receipt of bids. During this evaluation period, the BIDDER agrees to
honor the stated price(s)without any adjustment.
AECOM Project No. 60148316 PF-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
f. The undersigned agrees that upon written notice of award of contract, he or she will execute the
contract within fifteen (15) days of the notice-of-award and furthermore and provide executed
payment and performance bonds within fifteen (15) days from the date of contract execution. The
undersigned accepts that failure to execute the contract and provide the required bonds within the
stated timeframe shall result in forfeiture of the bid guaranty to the owner as a liquidated damage.
g. Time of Performance: By submittal of this proposal, the undersigned acknowledges and agrees to
commence work within ten (10) calendar days of the date specified in the written "Notice-to-
Proceed"as issued by the OWNER. The undersigned further agrees to complete the Project within
150 Calendar/Work days from the commencement date specified in the Notice-to-Proceed or
Purchase Order.
h. The undersigned acknowledges and accepts that for each and every Calendar/Working day the
project remains incomplete beyond the contract time of performance, the Contractor shall pay the
non-penal amount of $100.00 per Calendar/Working day as a liquidated damage to the OWNER.
i. The BIDDER acknowledges that the OWNER has established a contract Disadvantaged Business
Enterprise goal of 0%for this project. The BIDDER acknowledges and accepts the requirement to
apply and document good faith efforts, as defined in Appendix A, 49 CFR Part 26, for
subcontracting a portion of the prime contract to certified Disadvantaged Business Enterprises
(DBE), as defined in 49 CFR Part 26 for purposes of meeting the OWNER'S established goal. The
BIDDER, in complying with this requirement, proposes participation by Disadvantaged Business
Enterprises as stated on the attached forms, "Utilization Statement"and "Letter of Intent".
j. The undersigned acknowledges receipt of the following addenda:
Addendum Number dated Received
Addendum Number_dated Received
Addendum Number_dated Received
REPRESENTATIONS BY BIDDER
By submittal of a proposal (bid), the BIDDER represents the following:
a. The BIDDER has read and thoroughly examined the bid documents including all authorized
addenda.
b. The BIDDER has a complete understanding of the terms and conditions required for the
satisfactory performance of project work.
c. The BIDDER has found no errors, conflicts, ambiguities or omissions in the project documents,
except as previously submitted in writing to the owner that would affect cost, progress or
performance of the work.
d. The BIDDER is familiar with all applicable Federal, State and local laws, rules and regulations
pertaining to execution of the contract and the project work.
e. The BIDDER has complied with all requirements of these instructions and the associated project
documents.
CERTIFICATIONS BY BIDDER
a. The undersigned hereby declares and certifies that the only parties interested in this proposal are
named herein and that this proposal is made without collusion with any other person, firm or
corporation. The undersigned further certifies that no member, officer or agent of OWNER'S has
direct or indirect financial interest in this proposal.
AECOM Project No. 60148316 PF-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
b. Certification of Non-Segregated Facilities: (41 CFR Part 60-1.8)
The BIDDER, as a potential federally-assisted contractor, certifies that it does not maintain or
provide, for its employees, any segregated facilities at any of its establishments and that it does not
_ permit its employees to perform their services at any location, under its control, where segregated
facilities are maintained. The BIDDER certifies that it will not maintain or provide, for its employees,
segregated facilities at any of its establishments and that it will not permit its employees to perform
their services at any location under its control where segregated facilities are maintained. The
-- Bidder agrees that a breach of this certification is a violation of the Equal Opportunity Clause,which
is to be incorporated in the contract.
As used in this certification, the term "segregated facilities" means any waiting rooms, work areas,
restrooms, and washrooms, restaurants and other eating areas, timeclocks, locker rooms and other
storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas,
transportation, and housing facilities provided for employees which are segregated on the basis of
race, color, religion, or national origin because of habit, local custom, or any other reason. The
Bidder agrees that (except where it has obtained identical certifications from proposed
subcontractors for specific time periods) it will obtain identical certifications from proposed
subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from
the provisions of the Equal Opportunity Clause and that it will retain such certifications in its files.
c. Trade Restriction Certification: (49 CFR Part 30)
The Bidder, by submission of an offer certifies that it:
1. is not owned or controlled by one or more citizens of a foreign country included in
the list of countries that discriminate against U.S. firms published by the Office of
the United States Trade Representative (USTR);
2. has not knowingly entered into any contract or subcontract for this project with a
person that is a citizen or national of a foreign country on said list, or is owned or
controlled directly or indirectly by one or more citizens or nationals of a foreign
country on said list;
3. has not procured any product nor subcontracted for the supply of any product for
use on the project that is produced in a foreign country on said list.
d. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion: (49
CFR Part 29)
The Bidder certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency. It further agrees by
submitting this proposal that it will include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts, and subcontracts. Where the Bidder or any lower
tier participant is unable to certify to this statement, it shall attach an explanation to this
solicitation/proposal.
e. Buy American Certification: (Title 49 U.S.C. Chapter 501)
By submitting a proposal under this solicitation, except for those items listed by the Bidder below or
on a separate and clearly identified attachment to this bid/proposal, the Bidder certifies that steel
and each manufactured product, are produced in the United States, as defined in the clause Buy
American — Steel and Manufactured Products for Construction Contracts and that components of
unknown origin are considered to have been produced or manufactured outside the United States.
Bidder may obtain from the owner a listing of articles, materials, and supplies excepted from this
provision.
AECOM Project No.60148316 PF-3 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
ATTACHMENTS TO THIS BID
The following documents are attached to and made a part of this Bid:
1. Bid Guaranty in the form of
2. Completed DBE forms"Utilization Statement"and"Letter of Intent".
3. Evidence of good faith efforts required by 49 CFR Part 26, Appendix A. If proposed DBE goal is
met, submittal of evidence of good faith efforts is not required.
4. Evidence of BIDDER'S qualifications per the requirements of the Instructions-to-Bidders.
SIGNATURE OF BIDDER
IF AN INDIVIDUAL:
Name:
By:
(Signature of Individual)
Doing Business as:
Business Address:
Telephone Number:
IF A CORPORATION:
Corporation Name:
By:
(Authorized Signature)
(Attach Evidence of Authority to sign)
Name and Title:
Business Address: (CORPORATE SEAL)
Telephone Number:
ATTEST:
By:
(Authorized Signature)
Name and Title:
AECOM Project No.60148316 PF-4 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
IF A JOINT VENTURE: (Attach copy of Joint Venture Agreement)
Joint Venture Name:
By:
(Authorized Signature)
(Attach Evidence of Authority to sign)
Name and Title:
Business Address:
Telephone Number:
Joint Venture Name:
By:
(Authorized Signature)
(Attach Evidence of Authority to sign)
Name and Title:
Business Address:
Telephone Number:
Ammo
AECOM Project No.60148316 PF-5 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Buy American Certification
(Title 49 U.S.C. Section 50101)
As a condition of bid responsiveness, the bidder must certify its compliance with the Buy American
preferences established under Title 49 U.S.C. Section 50101 as follows:
U.S.C.Section 50101 -Buying goods produced in the United States
(a) Preference.-The Secretary of Transportation may obligate an amount that may be appropriated to carry out
section 106(k), 44502(a)(2),or 44509, subchapter I of chapter 471 (except section 47127), or chapter 481
(except sections 48102(e), 48106, 48107, and 48110) of this title for a project only if steel and
manufactured goods used in the project are produced in the United States.
(b) Waiver.-The Secretary may waive subsection(a)of this section if the Secretary finds that—
(1) Applying subsection(a)would be inconsistent with the public interest;
(2) The steel and goods produced in the United States are not produced in a sufficient and reasonably
available amount or are not of a satisfactory quality;
(3) When procuring a facility or equipment under section 44502(a)(2)or 44509,subchapter I of chapter 471
(except section 47127), or chapter 481 (except sections 48102(e), 48106, 48107, and 48110) of this
_ title-
(A) The cost of components and subcomponents produced in the United States is more than 60
percent of the cost of all components of the facility or equipment; and
(B) Final assembly of the facility or equipment has occurred in the United States;or
(4) Including domestic material will increase the cost of the overall project by more than 25 percent.
(c) Labor Costs. - In this section, labor costs involved in final assembly are not included in calculating the cost
of components.
* * * * * * *
The Bidder must select the appropriate certification for its proposal from one of the following statements:
❑ The bidder hereby certifies that they will comply with Title 49 U.S.0 Section 50101 by
only installing steel and manufactured products produced in the United States of
America.
❑ The bidder hereby certifies that they cannot fully comply with the Buy American
preferences of Title 49 U.S.0 Section 50101(a) and therefore requests a waiver per Title
49 U.S.0 Section 50101(b)for the items listed below.
Component/ Total Component Cost in
Item Country of Origin Project Total All Components in Project
NOTES:
1) All requested information must be submitted for each individual product/item waiver request.
2) All steel used in this project must be produced in the USA. Regional waivers will not be issued for
steel not produced in the USA.
3) All products, equipment, things requiring assembly must be assembled in the USA. Regional waivers
will not be issued for products,equipment,etc. not final assembled in the USA.
— 4) The Owner will submit any requested waiver by the apparent low bidder to the FAA for a determination
of AIP eligibility. Bidders are hereby advised there is no implied or expressed guarantee that a
requested waiver will be approved by the Owner or the Federal Aviation Administration.
Bidder's Firm Name Date
AECOM Project No. 60148316 BA-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
UTILIZATION STATEMENT
Disadvantage Business Enterprise
The undersigned bidder/offeror has satisfied the requirements of the bid specification in the
following manner. (Please mark the appropriate box)
❑ The bidder/offeror is committed to a minimum of °Ao DBE utilization
on this contract.
❑ The bidder/offeror, while unable to meet the DBE goal of %, hereby
commits to a minimum of % DBE utilization on this contract and
also submits documentation, as an attachment demonstrating good faith
efforts(GFE).
The undersigned hereby further assures that the information included herein is true and correct, and
that the DBE firm(s) listed herein have agreed to perform a commercially useful function in the work
items noted for each firm. The undersigned further understands that no changes to this statement may
be made without prior approval from the Civil Right Staff of the Federal Aviation Administration.
— Bidder's/Offeror's Firm Name
Signature Date
DBE UTILIZATION SUMMARY
Contract Amount DBE Amount Contract
Percentage
DBE Prime Contractor $ x 1.00 = $ %
DBE Subcontractor $ x 1.00 = $ ok
DBE Supplier $ x 0.60= $
DBE Manufacturer $ x 1.00= $ %
Total Amount DBE $ %
DBE Goal $ %
* If the total proposed DBE participation is less than the established DBE goal, Bidder must provide
written documentation of the good faith efforts as required by 49 CFR Part 26.
AECOM Project No.60148316 DBE-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
LETTER OF INTENT
Disadvantage Business Enterprise
(This page shall be submitted for each DBE firm)
Bidder/Offer Name:
Address:
City: State: Z o:
DBE Firm: DBE Firm:
Address:
City: State: Z o:
DBE Contact Person: Name: Phone: ( )
DBE Certifying Agency: Expiration Date
Each DBE Firm shall submit evidence(such as a photocopy)of their certification
status.
Classification: El Prime Contractor ❑Subcontractor Joint Venture
El Manufacturer ❑Supplier
Work item(s) Description of Work Item Quantity Total
to be performed
by DBE
The bidder/offeror is committed to utilizing the above-named DBE firm for the work described
above. The estimated participation is as follows:
DBE contract amount: $ Percent of total contract:
AFFIRMATION:
The above-named DBE firm affirms that it will perform the portion of the contract for the estimated dollar
value as stated above.
By:
(Signature) (Title)
In the event the bidder/offeror does not receive award of the prime contract, any and all
representations in this Letter of Intent and Affirmation shall be null and void.
AECOM Project No. 60148316 DBE-2 Snow Remo.al Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
` as Principal, and
as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa,
hereinafter called "OWNER,"in the penal sum
Dollars ($ )lawful money of the United States, for the payment of which
sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and
successors,
jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the
Principal has submitted the accompanying bid dated the day of
, 2010, for
NOW,THEREFORE,
(a) If said Bid shall be rejected, or in the alternate,
(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form
specified and shall furnish a bond for his faithful performance of said contract, and for the payment of
all persons performing labor or furnishing materials in connection therewith, and shall in all other
respects perform the agreement created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in
liquidation of damages sustained in the event that the Principal fails to execute the contract and provide
the bond as provided in the specifications or by law.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its
bond shall be in no way impaired or affected by any extension of the time within which the Owner may
-- accept such Bid or execute such contract; and said Surety does hereby waive notice of any such
extension.
IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and
such of them as are corporations, have caused their corporate seals to be hereto affixed and these pres-
ents to be signed by their proper officers this day of , A.D. 20_.
(Seal)
Principal
By
-' (Title)
(Seal)
Witness Surety
By
Witness Attorney-in-fact
AECOM Project No. 60148316 BB-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
_ Form of
CONTRACT AGREEMENT
City of Waterloo
3-19-0094-37
THIS AGREEMENT, made as of(Insert Effective Date Of Agreement) is
BY AND BETWEEN
the OWNER:
City of Waterloo, Waterloo, Iowa, 715 Mulberry Street, Waterloo, Iowa 50703
And the CONTRACTOR: (Insert Owner's Name, Address, City/State/Zip Code)
WITNESSETH:
WHEREAS it is the intent of the Owner to purchase equipment for the Waterloo Regional Airport,
Waterloo, Iowa generally described as follows;
(Snow Removal Equipment(SRE)Carrier Vehicle with Front-Mounted Sweeper)
hereinafter referred to as the Project.
NOW THEREFORE in consideration of the mutual covenants hereinafter set forth, OWNER and
CONTRACTOR agree as follows:
Article 1 -Work
It is hereby mutually agreed that for and in consideration of the payments as provided for herein to
the CONTRACTOR by the OWNER, CONTRACTOR shall faithfully furnish all necessary labor,
equipment, and material and shall fully perform all necessary work to complete the Project in strict
accordance with this Contract Agreement and the Contract Documents.
Article 2—Contract Documents
CONTRACTOR agrees that the Contract Documents consist of the following: this Agreement,
General Terms and Conditions, Supplementary Provisions, Technical Specifications and Drawings,
all issued addenda, Notice-to-Bidders, Instructions-to-Bidders, Proposal and associated attachments,
Required Bonds, Insurance certificates, documents incorporated by reference, documents
incorporated by attachment, and all OWNER authorized change orders issued subsequent to the date
of this agreement. All documents comprising the Contract Documents are complementary to one
another and together establish the complete terms,conditions and obligations of the CONTRACTOR.
All said Contract Documents are incorporated by reference into the Contract Agreement as if fully
rewritten herein or attached thereto.
AECOM Project No.60148316 CA-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
Article 3—Contract Price
In consideration of the faithful performance and completion of the Work by the CONTRACTOR in
'— accordance with the Contract Documents, OWNER shall pay the CONTRACTOR an amount equal
to:
$ ($
(Amount in Written Words) (Amount in Numerals)
subject to the following;
a. Said amount is based on the schedule of prices and estimated quantities stated in
CONTRACTOR'S Bid Proposal,which is attached to and made a part of this Agreement;
b. Said amount is the aggregate sum of the result of the CONTRACTOR'S stated unit prices
multiplied by the associated estimated quantities;
Article 4—Payment
Upon the completion of the work and its acceptance by the OWNER, all sums due the
CONTRACTOR by reason of faithful performance of the work, taking into consideration additions to
or deductions from the Contract price by reason of alterations or modifications of the original
Contract,will be paid to the CONTRACTOR by the OWNER after said completion and acceptance.
The acceptance of final payment by the CONTRACTOR shall be considered as a release in full of all
claims against the OWNER, arising out of, or by reason of, the work completed and materials
_, furnished under this Contract.
OWNER shall make progress payments to the CONTRACTOR in accordance with the terms set forth
in the General Terms and Conditions.
Article 5—Contract Time
The CONTRACTOR agrees to commence work within ten (10)calendar days of the date specified in
the OWNER'S Notice-to-Proceed. CONTRACTOR further agrees to complete said work within 150
calendar days of the commencement date stated within the Notice-to-Proceed.
It is expressly understood and agreed that the stated Contract Time is reasonable for the completion
of the Work, taking all factors into consideration. Furthermore, extensions of the Contract Time may
only be permitted by execution of a formal modification to this Contract Agreement in accordance with
the General Terms and Conditions and as approved by the OWNER.
Article 6—Liquidated Damages
The CONTRACTOR and OWNER understand and agree that time is of essence for completion of the
Work and that the OWNER will suffer additional expense and financial loss if said Work is not
completed within the authorized Contract Time. Furthermore, the CONTRACTOR and OWNER
recognize and understand the difficulty, delay, and expense in establishing the exact amount of actual
financial loss and additional expense. Accordingly, in place of requiring such proof, the
CONTRACTOR expressly agrees to pay the OWNER as liquidated damages the non-penal sum of
$100.00 per day for each calendar day required in excess of the authorized Contract Time.
,_ Furthermore,the CONTRACTOR understands and agrees that:
a. the OWNER has the right to deduct from any moneys due the CONTRACTOR, the amount of
said liquidated damages;
AECOM Project No.60148316 CA-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
b. the OWNER has the right to recover the amount of said liquidated damages from the
CONTRACTOR, SURETY or both.
Article 7—CONTRACTOR'S Representations
The CONTRACTOR understands and agrees that all representations made by the CONTRACTOR
within the Proposal shall apply under this Agreement as if fully rewritten herein.
Article 8—CONTRACTOR'S Certifications
The CONTRACTOR understands and agrees that all certifications made by the CONTRACTOR
within the Proposal shall apply under this Agreement as if fully rewritten herein.
Article 9—Miscellaneous
a. CONTRACTOR understands that it shall be solely responsible for the means, methods,
techniques. sequences and procedures of manufacturer in connection with completion of the
Project Work;
b. CONTRACTOR understands and agrees that it shall not accomplish any work or furnish any
materials that are not covered or authorized by the Contract Documents unless authorized in
writing by the OWNER or ENGINEER:
c. The rights of each party under this Agreement shall not be assigned or transferred to any
other person, entity, firm or corporation without prior written consent of both parties;
d. OWNER and CONTRACTOR each bind itself, their partners, successors, assigns and legal
representatives to the other party in respect to all covenants, agreements, and obligations
contained in the Contract Documents.
Article 10—OWNER'S Representative
The OWNER'S Representative, herein referred to as ENGINEER. is defined as follows:
Steven J. Eaton, P.E.
AECOM
501 Sycamore Street, Suite 222
PO Box 1497
Waterloo, IA 50704
Said ENGINEER will act as the OWNER'S representative and shall assume all rights and authority
assigned to the ENGINEER as stated within the Contract Documents in connection with the
completion of the Project Work.
AECOM Project No.60148316 CA-3 Snow Remo.al Equipment
(Carrier Vehicle with Front-Mourted Sweeper)
Waterloo Regional Airport
IN WITNESS WHEREOF, OWNER and CONTRACTOR have executed five(5)copies of this Agreement
on the day and year first noted herein.
OWNER CONTRACTOR
Name: Name:
Address: Address:
By: By:
Signature Signature
Title of Representative Title of Representative
ATTEST ATTEST
By: By:
Signature Signature
Title Title
AECOM Project No.60148316 CA-4 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
,.nik 6/30/92 AC 150/5220-20
Appendix 1
APPENDIX 1-SPECIFICATION FOR CARRIER VEHICLE.
PART A-AIRPORT OPERATOR CHECKLIST.
FORWARD: When preparing a solicitation to purchase a carrier vehicle, an airport operator or
specification writer should use PART A to identify user requirements and PART B to define the
specification to meet these requirements. Part A is important because it tailors the carrier vehicle to the
unique requirements of the purchaser, i.e. automatic versus manual transmission, gasoline versus diesel,
grooved windshield versus plain etc. Both parts, when combined, become the technical basis for a users
request for proposal.
1. Anticipated uses and/or features of vehicle. (Be Specific) The vehicle shall be an all-wheel drive,
high-speed,snow removal vehicle that will have a snowsweeper with airblast system attached to the front
of the vehicle to broom off of runways,taxiways,and apron areas at the Waterloo Regional Airport.
2.Performance Requirements.
a.Required Working Speed: Anticipated to be 35 MPH.
b.Minimum Speed: Anticipated to be 5 MPH_
c.Turning Radius: less than 100 feet.
3.Engine/Transmission.
—. a.Automatic.X Manual
b.Gasoline Diesel...X with governed power of 335 hp @ 2100 RPM
c.Number of forward speeds.5
4.Transfer case.(choose one)
a.Single speed Two speed....X
b.Front axle disconnect
•. Automatic locking differential..X
Manual locking differential
5.Axle capacities.Front.27,000 lbs Rear..18,000 lbs
6.Fuel capacity 100 gallons
7.Auxiliary equipment.(see Appendix 2)Truck shall have the following minimum equipment:
a. Heated windshield.
b. Heater windshield wipers.
c. Heated side window wipers.
d. Heated left and right side mirrors.
e. Electronic all wheel steering system.
f. Electronic anti-lock braking system.
g. Cab shall have air suspension.
h. Auxiliary engine shall have a minimum of 700 HP at 2,100 rpm and be capable of providing
power for front mounted high speed sweeper and air-blast system and future front mounted rotary
snow blower. Auxiliary engine shall have an additional fuel capacity of 100 gallons.
i. All lights on exterior of truck shall be Xeon type bulbs.
j. Truck shall have amber strobes
AECOM Project No.60148316 CV-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
6/30/92 AC 150/5220-20
Appendix 1
k. Air to ground communications-Bendix-King Model KY 97A TSO with 2-Sets of AVCOMM A-
'�'' 800 headphones.
1. AM/FM radio with Weather Band.
m. On-board battery charger.
„r n. Engine block heater for primary and auxiliary engine.
o. High output cab heater with integral air conditioning.
p. Pintle hooks at rear of vehicle.
q. Truck shall have Waterloo Regional Airport logo and the numeral"12"on both sides of exterior in
3-M Scotchlite reflective material. Numeral shall be at least 15-inches in height.
r. 5-lb.ABC Rated fire extinguisher shall be mounted in the cab.
8.Certification: The Bidder shall submit written certification from the vendor that the components
constituting the whole of the equipment being provided comply with the applicable performance,design,or
construction requirements of Advisory Circular 150/5220-20. A signed copy of this certification shall be
made part of the final equipment documentation prior to delivery.
•
AECOM Project No.60148316 CV-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
.. AC 150/5220-20 6/30/92
Appendix 1
PART B-SPECIFICATION FOR CARRIER VEHICLE.
1. MATERIALS. Materials used on a carrier vehicle(vehicle)shall conform to the specifications listed in this
advisory circular and appropriate sections of Title 49, Chapter III, Subchapter B - Federal Motor Carrier Safety
Regulations (Title 49). When not specifically listed, materials shall be of the best quality available for their
intended commercial use. Component parts shall be new and free of all defects and imperfections that could affect
the serviceability of the finished product.
2. DESIGN. Equipment shall be developed in accordance with the best engineering practices available. This
includes the incorporation of ergonomic designs specifically directed at the vehicles cab environment. Vehicle
design shall include current state-of-the-art procedures that consider improved cab visibility, communications
systems, interior lighting and the mitigation of noise and vibration. Design and installation of equipment shall
permit easy accessibility for maintenance and service. All vehicle stress points shall be designed to distribute and
dissipate shock forces.
3. CONSTRUCTION. Vehicle construction shall provide maximum protection against structural member
failures. Equipment shall withstand the cold,moisture,strains,jars,vibration,and other conditions that are likely to
be encountered during operation. All components and assemblies shall be free of hazardous protrusions, sharp
edges,cracks,or other elements which might cause injury to personnel or damage to equipment. Location of all oil,
hydraulic,and air lines and electrical wiring shall be in protected positions properly attached to the frame or body
structure. Wherever these lines pass through structural members,they shall be protected with looms or grommets
except where a through-frame connector is necessary.
4. CHASSIS.
a. GENERAL. The design of the vehicle chassis shall be based on an all-wheel drive concept for optimized
performance and safety. It shall have power assisted steering and a transmission with suitable load ranges to
accommodate normal operating conditions. A pintle hook shall be permanently attached to the rear frame structure
capable of towing a vehicle. All installed parts and accessories necessary for the safe operation of the vehicle shall
conform to applicable provisions of Title 49.
b. Structural Members. The frame shall be made of either pressed or structural steel channel and
reinforced as required to prevent distortion under maximum load conditions. All frames and stiffeners shall be
treated with a corrosion inhibitor and shall be primed and painted before assembly.
c. Dimensions and Clearances. Carrier vehicles shall have the following overall dimensions:
1) Minimum Ground Clearance. The minimum ground clearance of a vehicle chassis shall be 8 inches
.�. (20 cm).
2) Maximum Overall Height. The overall height of a vehicle excluding discharge chutes, lights, and
exhaust stacks shall not exceed 13 feet(4.0 m).
3) Maximum Overall Width. The overall width of a vehicle including displacement plows at their
maximum angle and wings folded shall be no more than 22 feet(6.7 m).
4) Maximum Overall Length. Maximum vehicular length should not exceed 35 feet(10.7 m).
5) Minimum Turning Circle Diameter. Using two wheel steering only,the vehicle must be capable of
r turning within a circle whose diameter is 100 feet(30 m). This diameter is measured from center to center of the
outside front tire tread ground imprint.
2
.., 6/30/92 AC 150/5220-20
Appendix 1
e. Weight Distribution. The gross vehicle weight of the vehicle shall essentially be distributed equally over
its axles. Under normal operating conditions,there shall not be more than a 20 percent variation in weight on any
axle. The center of gravity shall be kept as low as possible under maximum load conditions. While it is loaded,the
vehicle shall be capable of resting on a 20 percent transverse grade without danger of overturning.
5. ENGINE. The vehicle engine shall be of internal combustion,gasoline or diesel design having a minimum of
four cylinders. It shall be able to meet the performance characteristics specified herein on commercial grade fuel.
Dual engined vehicles shall use a common fuel. The engine shall develop sufficient torque and horsepower to meet
its normal operational requirements without exceeding the no-load speed at the peak of its certified gross brake
horsepower curve. Engine noise and vibration can be reduced in the vehicle cab by minimizing the number of
engines for the various power requirements and by placing them behind or below the cab.
6. COOLING SYSTEM.
a. General. The engine cooling system shall be based on either a liquid or forced air design. Internal
temperatures shall be controlled by a by-pass thermostat that regulates the flow of engine coolant. Even upon
failure of the thermostat,the design of the system shall allow the engine to continue temporary operation without
overheating. Drain cocks shall be installed at the lowest point of the cooling system and at other points necessary to
completely drain the system.
b. Coolant Temperatures. Coolant temperatures shall not exceed 212°F (100°C) nor be less than 140°F
(60°C) when operated in ambient temperatures during snow removal operations. In areas which frequently
experience temperatures below -40°F (-40°C), cooling system heaters, oil pan heaters, lubricating oil heaters,
battery block heaters,and vapor start systems are recommended(see Appendix 2).
7. FUEL SYSTEM.
a. General. The fuel system shall comply with Title 49 and be designed to eliminate the possibility of vapor
lock. It shall include a carburetor or fuel injector, choke system(manual or automatic), fuel pump, fuel strainers,
dry filter type air cleaners, fuel lines, valves, drains, and other accessories required to provide a complete
operational system.
b. Fuel Tank(s)and Lines. Fuel tank(s)shall have the capacity to supply fuel continuously to the engine for
a period of not less than 8 hours while it is operating at its rated horsepower under normal conditions. If dual tanks
are used,the supply system shall be designed to ensure an uninterrupted flow of fuel to the engine. Fuel lines shall
be securely fastened in place,installed to prevent chafing or strain,and protected by grommets where lines project
through metal apertures. Each fuel tank is to be equipped with an accessible bronze or brass drain plug or a quick
drain.
c. Fuel Filler Pipe. The fuel filler pipe shall be located in an accessible location outside of the vehicle cab.
A light chain shall be attached near its opening and to the filler cap to prevent loss of the cap.
d. Air Cleaner. The air cleaner shall be of a two stage design. The first stage incorporates a centrifuging
pre-cleaner while the second consists of a dry type replaceable paper filter. It shall display an indicator that shows
when the dry type paper filter needs servicing. The connection between the air cleaner outlet(s) and the engine
intake(s)shall be waterproof and dust tight. The air cleaner intake shall be positioned in a manner to discourage the
ingestion of snow and other contaminants,e.g.within the hood cavity.
8. EXHAUST SYSTEM AND MUFFLER. The engine shall be equipped with an efficient and safe exhaust
system including mufflers. Its location shall minimize noise and exhaust gases entering the vehicle cab under all
operating conditions. Further noise reductions by noise suppression materials, such as muffler insulation, is
encouraged. Horizontal portions of exhaust systems shall be protected,whenever possible, from corrosive agents
and fuel spills. Exhaust systems shall be positioned under the vehicle in a manner to minimize contact with slush
agog
and snow. Muffler(s)are to be made of aluminum,stainless steel,or materials coated with ceramics. Devices shall
be installed to prevent snow and slush from entering vertical exhaust stacks.
3
.., AC 150/5220-20 6/30/92
Appendix 1
9. GOVERNOR. Engine speed shall be regulated by a governor set to provide the maximum operating speed
recommended by the engine,driveline,and power train manufacturers.
10. LUBRICATION. An engine's lubricating system shall be equipped with standard production fittings and
accessories. Engine oil filter(s)shall be of either full-flow or by-pass design with either able to accept commercial
replacement elements. All engine(s)shall receive lubrication prior to delivery with lubricants designated for use
under ambient temperature conditions at the point of delivery. The unit(s) shall be tagged to identify the proper
lubricants and their temperature ranges.
11. ACCESSIBILITY.
a. Component Location. Engine and chassis components shall be positioned to allow easy access for
-- inspection and maintenance purposes. Components that historically present maintenance problems or those that
have the potential to cause operational problems should particularly be located in unobstructed areas. Locks,
controls,and fasteners shall be designed to prevent over-torquing.
b. Cover Plates. Cover plates shall be equipped with either quick-disconnect fastenings or hinges.
12. TRANSMISSION. Transmission and vehicle manufacturers shall provide an application approval, at the
time of vehicle delivery, that states the transmission is suitable for use in the vehicle as configured. The
transmission shall operate smoothly and efficiently and be capable of transmitting the maximum gross torque
generated by the engine to the drive wheels through all gear reductions. Drivetrains shall be in conformance with
SAE requirements and shall be designed to minimize the number of joints. Transmissions may be either manual or
automatic as follows:
a. Manual. This type of transmission shall have a clutch assembly rated to match the expected load ranges
encountered under normal operating conditions. The gear selector shall clearly identify gear positions.
b. Automatic. Automatic or non-manual transmissions are either hydrostatic ( with or without transfer
case),automatic powershift,standard powershift,or fully automatic. Designs utilizing torque converters shall have
a suitable torque ratio for the expected load ranges. The torque converter shall not operate at less than 70 percent
efficiency. The gear or range selector shall have forward,neutral,and reverse positions clearly identified.
13. TRANSFER CASE. The vehicle and transfer case manufacturers shall provide an application approval at the
time of vehicle delivery that states the transfer case is suitable for use in the vehicle,as configured. Transfer case
assemblies shall provide positive drive to the front and rear axles and be of optional single or multi-speed design.
Three proven alternatives are the manual front axle disconnect type, the center differential with manual or
automatic lockout type, or an overriding clutch type, any of which may be selected by a purchaser as an option.
The transfer case may be a separate unit mounted independently or integrated with the transmission.
14. AXLES. The axle and vehicle manufacturers shall provide an application approval at the time of vehicle
delivery that states the front and rear axles are suitable for use in the vehicle, as configured. The axle
" manufacturer's published rating shall at the least be equal to the load imposed at ground level when the vehicle is at
its rated gross vehicle weight(GVW). Each non-steering axle shall be equipped with a retarding type device to
ensure a torque transfer to each wheel having traction. When appropriate,manual lockout controls shall be located
in the vehicle cab. The torque capacity of each axle and differential shall be at least 10 percent in excess of the
maximum torque that the axle may experience under any GVW operating condition. The power transmitting shaft
on the front steering axles shall incorporate steering joints that do not produce objectionable steering characteristics
while the vehicle is operating on uneven surfaces.
15. BRAKE SYSTEM. A vehicle service and emergency braking systems shall meet Title 49 requirements for
vehicles of similar design. These systems,whether air,hydraulic,or of another design,shall be complete with all
necessary equipment to safely control, stop, and hold a fully equipped vehicle under all normal operating
conditions. Both systems shall be readily accessible for external adjustment.
4
.., 6/30/92 AC 150/5220-20
Appendix 1
16. STEERING MECHANISM. The vehicle shall have a hydraulic or power assist steering mechanism which
is operated from the driver's seat. During normal operations, the mechanism shall be capable of controlling the
vehicle with all equipment operating. The design of the steering mechanism should, in the event of a power assist
failure,be capable of safely bringing the vehicle to a park position from the maximum design speed allowed on the
airport.
17. SUSPENSION SYSTEM. Vehicles shall be equipped with a current production model suspension system
having a minimum rated capacity equal to the GVW of the carrier vehicle. System capacity may be determined by
taking measurements from ground level with the vehicle loaded to its rated GVW and the attached equipment in its
storage position. When required, front and rear axles shall have auxiliary suspension springs. Manufacture's
capacity ratings may not be raised to conform to the requirements of this specification. The suspension system shall
exhibit no permanent set after the load is removed
18. WHEELS,RIMS,TIRES,AND TUBES.
a. Wheels. Rim and tire ratings shall conform to The Tire and Rim Association's published
recommendations.
b. Tires. Each tire shall have a rated carrying capacity at least equal to the loads imposed on them by a fully
--, loaded vehicle measured at each wheel. Tires on each axle shall be of the same size,except where dual tires require
different sizes,and they shall have an aggressive tire tread. Tires(and tubes when applicable)shall meet the first
line commercial grade requirements for the speed and type of service required. The front and rear tread widths
shall not vary by more than four percent.
c. Spare Rim/Tire. Each rubber tired vehicle shall be equipped with a spare rim and tire set. If the vehicle
possesses two or more separate and distinct tire and wheel sizes,the vehicle manufacturer shall provide one rim and
tire set for each size.
19. HYDRAULIC SYSTEM.
a. General. The hydraulic system shall consist of appropriate rams,pumps,piping,fittings,valves,controls,
fluid reservoirs and filters, coolers, and other parts essential to its full operation. The system shall be capable of
hydraulically positioning equipment through the entire range of its design limits. It shall be capable of operating all
controls simultaneously without a noticeable reduction in power response. All hydraulic controls shall be located in
the vehicle cab. The system shall be ruggedly constructed and able to withstand all loads imposed on it without
relying on the use of mechanical locks. Filters within the hydraulic system shall conform to the Society of
Automotive Engineers(SAE)Information Report,SAE J 931-Hydraulic Power Circuit Filtration.
b. Pump and Power Takeoff. The pump shall be ruggedly constructed and powered by the engine through
a crankshaft power takeoff. It shall have sufficient capacity to operate the hydraulic equipment specified herein
under all operating conditions and speeds.
c. Lines and Fittings. Only commercial quality hydraulic lines, hoses, and fittings that are capable of
withstanding system working pressures under load are acceptable. Hydraulic hoses shall have a bursting pressure
of three times their rated working pressure. The use of fittings,joints,and connections shall be kept to a minimum.
d. Fluid Tank. The hydraulic fluid tank shall have a filler neck consisting of a strainer,drain plug, shutoff
valve, air vent, and baffles. Its capacity shall exceed the volume of oil required for the operation of any
combination of attachments by 50 percent,and it shall have a hydraulic fluid quantity level measurement.
e. System Winterization. The hydraulic system shall meet the same low temperature requirements as the
engine coolant system.
5
..� AC 150/5220-20 6/30/92
Appendix 1
20. ELECTRICAL SYSTEM.
a. General. The electrical system shall be negatively grounded and installed in accordance with current
state-of-the-art practices and appropriate Federal requirements. All parts of the electrical system shall be
waterproof, easily accessible, securely mounted, and protected against extreme temperatures, physical damage,
snow, oil, and corrosion. All electrical circuit wiring shall be made of stranded conductors with a capacity
exceeding the anticipated maximum circuit loading. Insulation of electrical wiring shall be equal to the
recommended standards established for insulation materials by the Society of Automotive Engineers(SAE).
b. Power Supply. The carrier vehicle shall be equipped with a self regulating electric alternator having an
output capacity that exceeds the anticipated electrical load.
c. Batteries. Batteries shall be securely mounted and adequately protected against physical injury, water,
chemicals,and exhaust heat. They shall be properly sized based on vehicle manufacturer recommendations and be
readily accessible for changeout and for other purposes. Enclosed battery compartments shall have adequate
ventilation. Battery capacity (cranking amps, voltage, reserve power, continuous/deep cycle demand) shall be
compatible with the size of the engine and the anticipated electrical load expected under normal operating
conditions. Minimum battery size to start the engine shall be rated at 120 ampere-hours over a 20-hour discharge
rate.
d. Starting Device. The vehicle shall have an electrical starter that shall not introduce a voltage drop
sufficient to affect adversely the ignition system. It shall be equipped with an overload protection device. One of
the following electrical/starting systems shall be provided:
1) 12 volt electrical and starting.
2) 12 volt electrical/24 volt starting.
3) 24 volt electrical and starting.
e. Ignition System. Ignition systems for gasoline engines shall be of either electronic or distributor and coil
design. Diesel engines may be equipped with or without glowplugs,depending on make,model,and manufacturer.
Under extreme weather conditions,a block heater should be considered for improved ignition.
f. Sounding Device. Excluding pick-up trucks, each vehicle shall be equipped with an audible sounding
device that is activated when the vehicle is shifted into reverse gear.
21. LIGHTING SYSTEM. The lighting system, including reflectors and clearance lights, shall be standard
equipment currently used by the manufacturer. Task-oriented lights should be capable of lighting those areas to be
cleared. The system shall include:
a. Headlights. The carrier vehicle shall be equipped with two or more sealed-beam quartz-halogen or
equivalent headlights with upper and lower driving beams and a foot or hand controlled switch for beam selection.
Snow removal attachments and other accessories should not he positioned so as to obstruct the illumination of these
lights.
b. Dual Tail lights and Dual Stop lights. Each vehicle operating on airport property shall be equipped with
dual tail lights and dual stop lights. The stop lights shall be activated whenever service brakes are applied.
,.' c. Turn Signals. The carrier vehicle shall be equipped with two front and two rear turn signals that conform
to SAE Turn Signal Units,Type I Class A,with self-cancelling controls and a visual/audible indicator. In addition
to signalling turning movements,the system shall also be capable of signalling a hazardous condition by flashing
simultaneously with the ignition of the vehicle turned on or off.
6
6/30/92 AC 150/5220-20
Appendix 1
d. Spotlight. There shall be a corrosion resistant spotlight securely mounted on the cab roof. It shall be
operable by hand from within the cab.
e. Reflectors, Markers, and Clearance Lights. This equipment shall conform to the requirements of
Title 49. The clearance lights shall have commercial truck lenses.
f. Engine Compartment Lights. These lights shall adequately illuminate both sides of the engine(s).
Location of the switches shall be in the engine compartment(s)with proper clearances so that they can be activated
by operators wearing heavy winter gloves and outer garments.
g. Backup Lights. There shall be at least two backup lights installed at the rear of and at either side of the
vehicle that will automatically be activated when the vehicle is shifted into reverse gear.
h. Vehicle Safety Identification Lights. The vehicle shall have a minimum of one revolving yellow beacon
mounted on its uppermost part(see AC 150/5210-5B,Painting,Marking,and Lighting of Vehicles on an Airport).
The light emitted from the beacon should not reflect off rearview mirrors and into the operator's eyes. The beacon
shall be steady burning with the following characteristics:
1) low-intensity lighting with an upper limit of 400 candelas(effective)to avoid damage to night vision.
The minimum effective intensity range in the horizontal plane should be at least 40 candelas but not more than
400 candelas.
2) 360°azimuth(horizontal)coverage.
3) peak intensity from 0° to 10° above the horizontal and reduced intensity to 1/10 of peak intensity
from 10°to 15°above the horizontal.
22. OPERATOR'S CAB.
a. General. Carrier vehicle cabs shall be made of either metal or fiberglass construction and be of
conventional,cab forward or cab-over design. They shall be fully enclosed accommodating a single operator only
(half cab)or single operator plus assistant/trainee (full cab). A definite separation shall exist between the engine
and operator's compartment. All non-glass surfaces, such as the floor, sides, and roof of the cab, shall have
insulation to reduce exterior noise. The maximum interior cab noise measured at the operator's seat shall not
exceed 85 dBa under the following conditions:windows closed,heater and defrost systems at maximum operation,
and carrier vehicle and equipment engines operating at maximum rated capacity. To the extent possible,the interior
of the cab shall be ergonomically designed providing the operator with a pleasant working atmosphere that is
devoid of the stark conditions normally associated with older equipment.
b. Communications Equipment Space. Transceivers shall be installed in carrier vehicles to establish voice
communication with other vehicles, the air traffic control tower, snow control center and maintenance facilities.
The vehicle cab shall be designed to provide convenient space near the operator for the installation of a pair of
transceivers.
c. Fire Extinguisher. The vehicle cab shall have at least one 2A-10BC interior mounted fire extinguisher
.., that is readily accessible to the operator.
d. Operator Seat. The vehicle cab shall provide an operator seat that can easily be adjusted up and down,
fore and aft,a minimum of three inches(7.6 cm)in each direction. The seat should also be capable of reducing the
effect of vehicle vibration by featuring air-cushion shock absorbing seat systems or systems of comparable design.
All vehicle seats shall have approved seat belts. Seats shall be fully upholstered with a good quality fabric or plastic
material.
7
1
.., AC 150/5220-20
6/30/92
Appendix 1
e. Windows. The vehicle cab shall maximize the use of glass,including the placement of panels if possible
in the lower sections of door panels,to increase the operator's view of operational areas and ground surfaces. All
installed glass shall be laminated and safety rated. The location and size of the windshield shall minimize visual
obstructions to the operator. The windshield shall be designed to avoid snow buildup and be equipped with at least
one two speed automatically operating wiper(standard or wet) that is capable of sweeping a clear view for all
occupants. The windshield washer reservoir shall have a capacity of at least one-half gallon (2 liter). Fluid
applicators shall be located to provide at least 75 percent coverage to the windshield. The cab shall be equipped
with sun visors.
f. Exterior Rearview Mirrors. Two electrically heated exterior rear view mirrors of the extension arm type
shall be mounted on each side of the vehicle cab. Each mirror shall have an area of not less than 100 in2(650 cm2).
g. Heater-Defroster.
1) Heating System. The carrier vehicle cab shall have a heating system that is capable of maintaining a
minimum interior temperature of 65°F(18°C)at an ambient outside temperature of-20°F(-29°C). Heat output
shall be controllable from within the cab by a selector switch that is conveniently located to the operator. Under all
conditions of heating and ventilation,the temperatures measured in the operator's immediate environment should be
uniform within 9° F (5° C) (see SAE J 1503, Performance Test for Air-conditioned, Heated and Ventilated off-
Road Self Propelled Work Machines).
2) Windshield. Windshields and other glass surfaces in the vehicle cab used in the operation of the
vehicle and or to view pavement surfaces, including rear windows if installed, shall be defrosted through a heat
energy transfer system.
h. Ventilation. Each vehicle cab occupant should receive a minimum of 25 ft/m(.71 m3/m)of filtered fresh
air under all heating and ventilating conditions (see SAE J 1503). Cab ventilator intakes should be screened and
positioned in such a manner to minimize the entry of snow.
i. Hourmeters. Every engine permanently attached to a carrier vehicle shall be equipped with an hourmeter
0,4
that registers engine operation time from zero to 9999 hours. Hourmeters shall be prominently displayed so that
they can be easily read by an operator or service personnel. The hourmeters shall be of direct read design and shall
only register when the engine is running.
j. Instrumentation. The cab shall display an instrument panel equipped with rocker and/or toggle switches
and controls (instruments) that are user friendly to operators wearing bulky winter clothing. Toggle switches,
where used, shall have a minimum length of 1 1/2 inches(4 cm). Frequently used instruments shall be located in
direct line-of-sight and within forearm reach of a medium-sized person sitting in the operator's position. All
^ instruments shall be clearly identified with labels that indicate their function. Instruments should display urgency-
, of-action lights, i.e.,green for normal operation,amber for warning,and red for emergency. Instruments shall be
illuminated by background lighting regulated by dimmer switches capable of providing infinitely variable lighting
intensities. Circuit breakers shall be grouped for easy access and convenience. Typical instruments that report and
track major functions of a carrier vehicle are as follows:
I) Engine.
a) Voltmeter.
b) Lubricating Oil Pressure Gauges.
c) Coolant Temperature Gauge(s).
d) Tachometer(s)including hourmeter(s).
8
6/30/92 AC 150/5220-20
Appendix 1
e) Starting Controls(including auxiliary cold start controls).
f) Hydraulic Oil Pressure and Temperature Gauge if applicable.
2) Vehicle Chassis.
a) Brake-air Pressure Gauges if required.
b) Low-air Pressure Warning,visual and audible type if required.
c) Light Switches and Headlight Beam Indicator.
d) Speedometer with Recording Odometer.
e) Fuel Quantity Gauge(s).
1) Equipment Controls.
23. SHEET METAL COMPONENTS.
a. General. The carrier vehicle engine,as well as its mechanical components,shall be protected wherever
possible from snow, rain and other winter elements. Body and engine enclosures shall be fabricated from
aluminum,fiberglass,and steel. Self tapping bolts are unacceptable in the construction of these enclosures.
b. Body Accessories. The following parts and accessories are necessary for operational safety:
1) Steps. Four-way safety tread design steps are required to ascend and descend certain high profile
carrier vehicles. These steps,together with assist handles,shall be of ample size to ensure safe and easy access for
persons wearing bulky winter clothing.
2) Walkway. A four-way safety tread design walkway shall be provided,as necessary,for access.
3) Handrails. Handrails shall be provided as required at all steps,walkways,and work stations. They
shall be made of corrosion-resistant materials or otherwise treated to prevent corrosion.
4) Fenders. All carrier vehicles shall be equipped with fenders and when determined by the operator,
non-sail mudflaps to prevent wheels from throwing snow and other debris.
5) Drains. Plugged or free flowing drains shall be provided at all body and compartment locations
where standing water can collect. Free flowing drains shall not drain onto sensitive mechanical or electrical
components or on areas anticipated to be occupied by personnel during normal operations.
6) Doors. Doors shall be equipped with a positive closing mechanism and,where appropriate,a locking
mechanism. Top hinged compartment doors shall be held in the open position by support aims.
7) Gutters. The vehicle cab shall be equipped with gutters, located above the entrance doors, of
sufficient length to span the door width and provide runoff protection to occupants either entering or exiting the
cab.
24. PAINTING,MARKING,AND LIGHTING OF VEHICLES.
a. Painting and Marking. The vehicle shall be painted Chrome-Yellow in accordance with color tolerance
charts that have been made available for FAA regional airport inspectors and key potential users in the aviation
sot
safety equipment industry(see AC 150/5210-5B).
9
..� AC 150/5220-20 6/30/92
Appendix 1
1) Preparation and Finish. The carrier vehicle and all mounted and towed equipment shall be cleaned
first,then treated with a corrosion inhibitor,primed,puttied,sanded,and finally painted. The paint shall consist of
not less than two coats of Chrome-Yellow polyurethane enamel having a combined minimum thickness of 7 mils.
2) Quality. The finished paint shall be free of "fisheye", "orange peel", chips, runs, or other
imperfections that detract from the equipment's corrosion resistance and appearance.
25. MISCELLANEOUS.
a. Name, Service, and Instruction Plates. All information plates shall be made of either noncorrosive
metal or plastic with the information engraved, stamped, or etched thereon. Plates shall be mounted in a
conspicuous place with screws,bolts,rivets,or exterior type pressure sensitive tape.
1) Plastic plates. Plastic plates are acceptable only in locations that are not exposed to the elements and
subject to weathering or excessive heat.
2) Information. Plates shall identify make,model,serial number,and any other relevant data.
b. Technical Publications. The manufacturer shall furnish two sets of the following publications:
1) Operator's Manual. The operator's manual includes lubrication charts and instructions.
2) Parts Manual. The parts manual identifies and lists all parts,components, and sub-assemblies used
in the fabrication of the carrier vehicle.
3) Maintenance and Service Manual. A maintenance and service manual provides guidance to non-
specialists performing routine services. The manual should also describe in detail with appropriate schematics the
overhaul and major maintenance procedures required to maintain the vehicle.
c. Accessories and Tools. The carrier vehicle shall be equipped with the following tools and accessories.
They shall be kept in a secure and readily accessible enclosure that is permanently affixed to the vehicle.
1) Tire Tools.
2) Jack. A jack specifically adapted to the carrier vehicle that is capable of raising it to a position where
a flat tire can be changed.
3) Shear Pins. A minimum of six pins shall be provided in support of each shear pin located on the
carrier vehicle and its auxiliary equipment.
4) Specialized Tools. Specialized tools required for routine servicing of the carrier vehicle and its
auxiliary equipment.
26. DELIVERY.
a. Preparation for Delivery.
1) Shipment. The vendor"seller" is responsible for the safe and timely delivery of the vehicle and its
accessories,spare parts,and tools to the agreed place of delivery.
2) Marking. Carrier vehicles shall be marked for shipment in accordance with instructions agreed to by
the purchaser.
10
..� 6/30/92 AC 150/5220-20
Appendix 1
b. Instruction and Training. The manufacturer shall,at no additional cost, furnish the services of trained
personnel to the purchaser at a time and place agreed to by all parties. These individuals shall provide instructions
to airport personnel sufficient for the personnel to familiarize themselves with the operational and maintenance
characteristics of the vehicle and its auxiliary equipment. The period of instruction shall not be less than 24 hours.
OMR
11(and 12)
—. 3/1/94 AC 150/5220-20 CHG 1
Appendix 6
APPENDIX 6-SPECIFICATIONS FOR SNOWSWEEPERS.
PART A-AIRPORT OPERATOR CHECKLIST.
FORWARD: When preparing a solicitation to purchase a sweeper system, an airport operator or
specification writer should use PART A to identify user requirements and PART B to define the
specification to meet these requirements. Part A is important because it tailors the sweeper to the unique
preferences of the purchaser, i.e. special lighting,pushed versus pulled equipment, airblast system,unique
safety equipment, etc. Both parts, when combined, become the technical basis for a users request for
proposal.
1. Anticipated uses and/or features of sweeper. (Be Specific) The sweeper system will be used during
snow removal operations on ramps, taxiways, and runways. It shall consist of a broom head and air
blower. The system shall have the ability to remove snow, ice, slush, sand, and other debris at working
speeds of up to 35 mph depending on conditions with brush angles up to 45 degrees left and right. The
broom head shall be mounted and dismounted from the chassis by means of a master quick hitch with
hooks of a size sufficient to support the weight and operation of the broom head.
2.Primary surface area to be swept...2,054,000..... Sq.Ft.
3.Critical time required to sweep primary surface areas...120......Minutes
4.Sweeper speed needed to meet critical time 35 MPH
5.Type of sweeper desired(Pushed/Pulled) Pushed
6.Airblast system The airblast system shall consist of two(2)forced air blowers,retractable to within the
width of the vehicle. Both nozzles shall blow in the same direction at any given time. Deflectors at the
nozzle ends shall direct the flow of air to one side or the other. The nozzle deflector control shall be
hydraulic and interlocked with the broom head angle to blow in the direction of the broom casting thus
controlled by the operator's joystick. The nozzle deflectors shall change direction as the broom swings. An
additional control shall permit blowing without broom operation. The air ducts and air blower impellers
shall rise within the width of the tires of the chassis for transport and storage. There shall be 8 inches
ground clearance minimum when raised and 4 inches of ground clearance minimum when lowered. All
controls for the air blower shall be remotely operated from within the carrier vehicle cab.
7.Size of broom 20-feet length 46-inches diameter
8.Type of brush wire polypropylene X poly/wire
9.Brush Geometry X wafer tufted wire .cassette
10.Optional equipment
amma
a. Quick disconnects. For all controls,hydraulic hoses/lines,electrical cables,drivelines,and
instrumentation.
b. Sweeper shall have the majority of the weight carried on a series of not less than four foam filled
,,� tires mounted on swivel casters.
c. Mudflaps for caster wheels.
d. Broom head vibrator. Truck body vibrator, 12 volt"Cougar"type or equivalent,with a 3,000
pound minimum thrust impact force. It shall be attached to the broom head to shake snow and ice
accumulation off the broom head. The vibrator shall be cab controlled with an on-off rocker style
switch.
e. Automatic Low Oil Pressure/High Water Temperature Shut Down devices.
AECOM Project No.60148316 SW-1 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
3/1/94 AC 150/5220-20 CHG 1
Appendix 6
f. Noncorrosive fenders and mudflaps to help control snow,slush and water by helping to keep them
off of from the sweeper.
g. Spare broom core assemblies(2 sections)in order that cores can be preloaded with new segments
for quick change during snow operations.
h. Set of 4 broom carts for broom core loading.
i. In addition to the manual system brush pattern adjustment,there shall be an automatic broom
pattern control with adjustment from the cab. There shall be an on-off switch and a three-position
momentary toggle switch in the cab. Toggle back and the.pattern is decreased in predetermined
increments that can be completed during moving and without raising the broom head. When the
switch is in the run position,a time based syste shall be used to readjust the broom pattern by
counting the time in the broom down position. When the preset time is reached,the broom head
will index down a preset amount. At that time the timer is reset and restarts counting. Time
running in the up mode is not counted. Manually adjusting the pattern from the cab or broom head
will reset the timer.There shall be an additional three-position switch at the broom head for
control from the outside.
j. FOD/debris pick-up box with cab controls. Mounted on and in front of the broom head self
supporting"dust pan"in front of the broom for sweeping sand,FOD,debris and virtually anything
at speeds up to 40 mph. Self supporting with four standard broom caster wheels(same as broom
head)with no additional weight on the broom head affecting brush pattern. The controls must be
simple and electric over hydraulic. It must be easily attached and detached to the broom head with
quick disconnects for the hydraulics. There must be three positions: Transport,Pick-up,Dump
(90 degrees)all powered by a pair of hydraulic cylinders. The actuation from the transport to the
pick-up position must be coordinated with the broom head through the broom joystick. The unit
shall have a minimum of 100 cubic feet 7,500 lbs.capacity.
k. Provide on-site training for correct operation and preventative maintenance of the sweeper.
11.Other
AECOM Project No. 60148316 SW-2 Snow Removal Equipment
(Carrier Vehicle with Front-Mounted Sweeper)
Waterloo Regional Airport
AC 150/5220-20 CHG 1 3/1/94
Appendix 6
PART B - SPECIFICATIONS FOR SNOWSWEEPER
1. MATERIALS. Materials used on the snowsweeper shall conform to the specifications listed in this advisory
circular. When not specifically listed, materials shall be of the best quality available for their intended commercial use.
Component parts shall be new and free of all defects and imperfections that could affect the serviceability of the
fmished product.
2. PUSHED TYPE SWEEPERS.
a. Brush Frame. The brush frame, which supports the brush assembly (see section 4a), shall be connected
to a push mount, located in front of the carrier vehicle.
b. Caster Location. Sweepers shall be equipped with either two or four equally spaced heavy duty swivel type
casters mounted on the rear of the brush frame.
C. Engine Skid Assembly.When the engine is located on a carrier vehicle chassis, it may be mounted directly
to the frame or on a metal skid which fits on the bed area of the chassis. The skid assembly shall be designed for easy
installation by overhead crane or forklift. It shall be equipped with two channel members, one on each side of the
skid, to enhance safe movement and adjustment. A fuel tank, sufficient for 8 hours of continuous engine operation,
shall be included with the skid assembly.
3. TOWED TYPE SWEEPER.
a. Trailer Frame.The trailer frame shall be properly balanced and fabricatedof heavy gauge structural tubing,
channel, or wide flange members reinforced as required to prevent distortion under load. Provisions shall be made
for attaching engines,vehicle hitches,drives,casters,controls,brush mounts and other hardware needed for operation.
b. Towbar and Vehicle Hitch. The trailer frame may be coupled to the carrier vehicle by an overhead member
that hitches directly to the vehicle or more commonly by a towbar that is attached to the front fork of the frame at
,.,. the steering wheel. The swivel hinged tubular type towbar shall be connected to the trailer frame by a heavy duty
kingpin and shall elevate as necessary for easy connection to any towing hitch. A safety chain and hook assembly shall
be provided.
'—' C. Caster Location. The brush frame, which is an integral but independent part of the trailer, shall be
mounted on swivel caster wheels. These wheels are fixed along the rear of the frame and if more than two are used,
they should be evenly spaced for uniform weight distribution.
d. Wheels and Steering. The noncastering wheels shall be the heavy duty automotive type with pressed steel
rims and hubs. The trailer shall be guided by its front wheels located at a connection where the towbar meets the front
steering fork. The front steering fork shall be fitted with tires and wheels identical to the noncastered wheels.
4. COMMON EQUIPMENT.The following items are common to pushed as well as towed type sweepers:
a. Brush Assembly. The brush assembly shall consist of a vehicular attachment mechanism, cylindrically
NMI
shaped core,brush frame,hood and deflector,angling system,drive system, and casters.
1) Vehicular Attachment. The brush assembly shall be designed for quick attachment to and removal
from its carrier vehicle or trailer. Once attached, it shall be capable of sustaining all loads, including side loads. The
assembly shall not transmit bounce or oscillatory motion to the carrier vehicle and shall permit normal operational
turning without binding or damage.
3/1/94 AC 150/522-20 CHG 1
Appendix 6
2) Core. The brush core is the rotating horizontal cylinder that secures the bristle sections of the brush
in place for sweeping operations. The core shall be bearing supported and may be driven from either end, center, or
from both ends. It shall be designed to allow bristle sections to be easily removed in the field and replaced.
3) Brush Frame. The brush frame shall be fabricated from heavy gauge tubular,channel or wide flange
sections reinforced as required to prevent loading distortion. It should be designed to allow brushes to be easily
replaced once worn or damaged.The frame shall be self-leveling,both perpendicular and parallel to the line of travel,
to assure a clean sweep and longer brush life.When mounted on a carrier vehicle,no components of the brush frame
shall interfere with the servicing and maintenance of the vehicle.
4) Hood. The brush hood shall be fabricated from heavy gauge sheet alloy steel or other durable material
and be securely bolted to the brush frame. It shall shield the top half of the brush completely and shall include
provisions for mounting a snow deflector on the front of the hood. The hood shall be of nonclog design to prevent
ice buildup during freezing slush removal operations. It shall provide for necessary quick access to the brush for
inspections and replacement of worn brush sections.
5) Snow Deflector System. A snow deflector shall be mounted on the front of the brush hood. The
deflector shall have the ability to influence the angle that snow leaves the broom. The deflector shall be readily
adjustable at the sweeper or remotely adjustable from the operators cab in the carrier vehicle.
6) Angularity System. The broom shall be self-leveling to assure a clean sweep and longer brush wear
and life. Its angling mechanism shall be hydraulically actuated and controlled from the operators seat. The broom
shall be able to swing at least 30 degrees left and 30 degrees right from the transverse position and have the necessary
degree of freedom to follow the pavement while sweeping at the rated speed.
7) Drive. The brush core may be driven by a drive system of geared,hydrostatic or chain and sprocket
design.When a chain type drive is used,adjustable idlers shall be installed to compensate for wear slack.Provisions
shall be made for the operator to vary broom speed by remote control from the operators cab. Broom rotational speed
-- shall be variable throughout a minimum range of 0 to 500 RPM. Drive shafts, universal joints, and mechanical units
shall not depart from driveline rotational planes at excessive angles(greater than 15 degrees)during normal lifting or
tilting operations of the broom.
8) Casters. Casters shall be capable of revolving a full 360 degrees and be equipped with hydraulic or
friction shimmy dampeners.All tires shall have a minimum lo-ply rating and may be filled with a foam type product
to dissipate heat and prevent flats. Casters will be mounted on the rear of the brush frame and shall track within the
path swept by the brush.When adjusted according to manufacturers instructions,the casters shall be able to operate
on bare pavement without damage to the tire. In addition, they shall not bind or come into contact with the brush
assembly or rub against any other surface on the sweeper throughout their full rotational arc.
0.1
b. Elevation Mechanism. The broom shall be equipped with a remotely actuated hydraulic elevation
mechanism that is capable of raising and lowering it for transport.
C. Wear and Leveling. An automatic or easily accessible height adjustment that "fine tunes" the degree of
brush pattern should be provided. The adjustment, when preset, shall act as a stop for the remote elevation
mechanism.
d. Controls.The carrier vehicle shall be equipped with secure and conveniently mounted in-cab controls that
are user friendly and easily accessed by operators wearing heavy winter clothing. The controls shall allow the operator
to start and stop the broom and airblast systems, turn on system lights, reposition snow deflector (if applicable),
regulate broom speed, angle and lift,engine speed, and airblast speed and direction. Gauges showing fluid pressure,
temperature, and warning readings shall also be furnished. The control display area shall be lighted for night
operations in accordance with Appendix 1,paragraph 22j.
AC 150/5220-20 CHG I 3/1/94
Appendix 6
e. Airblast System. The system shall feature either a single or double outlet centrifugal blower having a
minimum capacity of 6,000 CFM(2800 L/seec)and producing an air velocity of at least 270 MPH(435 KPH)at each
outlet. The blower shall be driven by a variable displacement closed loop hydrostatic pump through a hydrostatic
motor mounted directly to the fan blade shaft. It shall be capable of varying its speed throughout a range of 0 to
2200 RPM. When the broom is angled, the airblast shall automatically change, directing air perpendicular to the
direction of travel and toward the direction of broom discharge.The air chutes shall be capable of moving in a vertical
direction,raising and lowering as needed for travel or to clean runway lights. If required,each nozzle shall be capable
of being completely turned off. Nozzles and broom shall be designed for independent use.
f. Hydraulic System. The hydraulic system shall meet the requirements of Appendix 1,paragraph 19 unless
superseded by information contained under this section. The system shall supply fluid under pressure to the broom
and blower drive circuits and to all hydraulically actuated components of the sweeper. All high pressure hydraulic
—. hoses shall meet the requirements of 19(c) or have a safe operating pressure rating of not less than 5000 psi
(350 kg/em2). Low pressure hoses shall have a pressure rating of not less than 500 psi (35 kg/cm2).High and low
pressure hoses shall be sized to ensure a proper flow of oil to working-parts. In quick hitch applications, hoses should
be equipped with male and female quick couplers to facilitate rapid removal and attachment. A hydraulic oil cooling
system, which is capable of cooling the oil under all temperature conditions and is equipped with oil sight and
temperature gauges, shall be supplied.
g. Cowling. The total power plant, including hydraulic and electrical components, and assessories shall be
housed in a sturdy enclosure constructed of sheet metal, fiberglass or other durable material and equipped with
louvered access doors to prevent overheating and to facilitate equipment servicing.
h. Engine(s). Based on the sweeper configuration (pushed or towed), the engine(s) must be capable of
producing sufficient power to meet the maximum continuous operational requirements of the carrier vehicle, broom,
and blower either working separately or in combination.Engines and their supporting systems including cooling,fuel,
exhaust,hydraulic, electric, and lighting must meet appropriate requirements of Appendix 1.
i. Lighting. In addition to the lighting described in Appendix 1, paragraph 21, clearance lights should be
mounted on each edge of the brush assembly for safety and to assist the operator in controlling the brush line of travel.
.. These lights shall not come in contact with the vehicle frame nor interfere with the operation of the assembly. Towed
type sweepers shall also be equipped with a lighting system similar to the one discussed in paragraph 21,including a
revolving yellow beacon. These lights shall be controlled from within the carrier vehicle cab and be clearly visible when
approaching the rear of the trailer.
j. Electrical. The carrier vehicles and towed trailers shall conform as appropriate with requirements of
Appendix 1, paragraph 20. Towed type vehicles shall also be equipped with a sounding device that is activated when
backing up and operates in conjunction with the carrier vehicle device.
k. Communications Equipment. Transceivers shall be installed in carrier vehicles in accordance with Appendix
1,paragraph 22b, and when appropriate,Appendix 2,paragraph 2j.
5. BRUSHES.
Brush Size. Airport sweeper brush lengths generally start at 10 feet (3m) and increase in 2.0 foot (0.6m)
increments to 24 feet (7.3m). Although brushes are manufactured in varying diameters, the brush sizes used on
airports are either 36 inches(91cm)or 46 inches(117cm)in diameter. The 46 inch(117cm)brush is more commonly
used on push type sweepers while the 36 inch(91cm)brush is mostly used on pull type units.All brushes shall meet
the requirements of military specification number MIL-F-83828.
.f
3/1/94 AC 150/522-20 CHG 1
Appendix 6
6. OPTIONAL EQUIPMENT. Sweepers are designed to operate under normal winter conditions. To improve
equipment effectiveness, however, certain options are available to the purchaser that can enhance performance.
Typical options are the following:
a. Airblast System. See section 4e.
Imo
b. Quick Disconnects. Quick disconnects may be provided for all controls, hydraulic hoses/lines, electrical
cables, drivelines, and instrumentation.
c. Foam Filled Tires. Foam filled tires provide increased tire resistance to side loads during tight turns and
other stressful tire loadings.
d. Dual Front Fork Wheels. Dual wheels are available as additional steering safety on towed sweepers.
e. Fenders. Noncorrosive fenders and mudflaps help control snow, slush and water by helping to keep them
off of the sweeper.
f. Hydrostatic and Hydraulic Test Equipment. This equipment allows trouble shooting of hydrostatic and
hydraulic systems.
`" g. Hydraulic Jack.
h. Maintenance Free Batteries.
i. Air Brakes for Towed Sweepers.
j. Automatic Low Oil Pressure/High Water Temperature Shut Down devices.
k. Fire Extinguisher.
1. Engine temperature and hydrostatic pressure loss warning devices.
m. Mudflaps for caster wheels.
*U.5. G.P.0.:1994-301-717:80600