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Home My WebLink AboutRESOLUTION 2009-973 This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2009-973 RESOLUTION APPROVING ACCEPTANCE OF PROPOSAL IN THE AMOUNT OF $62, 274 . 20 FROM ACCO UNLIMITED CORPORATION IN CONJUNCTION WITH THE BYRNES SWIMMING POOL PAINTING PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the proposal in the amount of $62, 274 . 20 from ACCO Unlimited Corporation in conjunction with the Byrnes Swimming Pool Painting Project, be and the same is hereby accepted. PASSED AND ADOPTED this 28th day of September, 2009 . Tim Hurley, yor ATTEST: • Nancy Ecker ilLCMC City Clerk II • 1L CITY OF WATERLOO , IOWA 017.173 WATERLOO BUILDING 11e[5PECTIONB DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4319 Fax (319) 291-4262 LOUIS CUTWRIGHT,JR. • Building Official/Maintenance Administrator TI'�MOTTIYJ. HURLEY MEMORANDUM All DL COL--\CIL MEMBERS TO: Mayor Tim Hurley and City Council REGINALD A. SEC[\- T FROM: Louis Cutwright, Jr., Building Official / Maintenance Administr ter'' DATE: September 18, 2009 CAROLYN COLE RE: BYRNES POOL PAINTING PROJECT Mud HAROLD I would like to set the date of hearing and contract award for the above-referenced GETTY project for September 28, 2009. Itard 3 QUENTIN M. This project is a continuation of Gates and Brynes Pool Renovation. Gates Pool was HART completely painted along with the filter replacement last year. We advertised for bids `°r'a on the project and only received a singe bid from Acco of Johnson, Iowa. RON WELDER Acco has submitted a proposal for the painting of Brynes Pool at the same square Ward s footage cost of$2.78. I recommend that we move forward with the painting and BOB caulking of Byrnes Pool for a total cost of $62,274.20. GREENWOOD At-La-e State law established the threshold of$65,000 for vertical infrastructure improvement STEVE projects before the project has to follow the formal bid process as outlined by state law. SCHMITT I have enclosed with this memo the "Bid and Quote Threshold Summary" from the At-Large state, bid proposal from Gates Pool and the project proposal from Acco for Byrnes Pool. Thank you for considering this project. LC:jc CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Office of Local Systems -Iowa DOT Page 1 of 2 Office of Local Systems Bid and Quote Thresholds for Iowa Cities and Counties Background Iowa Code Section 314.1 B establishes horizontal and vertical bid threshold subcommittees that meet at least every other the bid and quote thresholds for city and county projects. Effective Jan. 1,2009,these thresholds are as follows. Bid and Quote Threshold Summary Horizontal Infrastructure Vertical Infrastructure Cities or other governmental Threshold* Cities Counties entities < 50,000 pop. > 50,000 pop. < 50,000 pop. > 50,000 pop. Competitive bid $45,000 $65,000 $85,000 $100,000 $100,000 [ Competitive quote N/A N/A N/A $45,000 $65,000 [ *These thresholds apply to construction, reconstruction or improvement projects. Repair or maintenance projects are not su thresholds. Definitions • Construction, reconstruction or improvement For horizontal infrastructure,these terms are as defined in 761 Iowa Administrative Code Chapter 178. For vertic2 these terms describe work that results in a betterment to a facility by improving either the original design of the facility the facility. • Repair or maintenance As defined in 761 Iowa Administrative Code Chapter 180. • Competitive bid threshold The maximum estimated total cost of a road, bridge, culvert, or other public improvement project for which a public adv bid letting is not required. • Competitive quote threshold The maximum estimated total cost of a public improvement project, other than a road, bridge or culvert project,for whit competitive quotation process is not required.The competitive quotation process is prescribed by 761 Iowa Administ Chapter 180. • Governmental entities As defined in 761 Iowa Administrative Code Chapter 180. • Horizontal infrastructure Any publicly owned road, bridge or culvert. • Public improvement http://www.iowadot.gov/local systems/publications/bid_limits.htm 9/16/2009 City of Waterloo Paint and Caulk Project Contract Byrnes Pool ACCO RESPONSIBILITIES: Sweep blast(not bare blast) and paint Byrnes swimming pool with 2 coats of Ramuc epoxy white paint. Application of black epoxy 6-6" racing lanes and 12-6"targets. Caulk 660 linear feet on deck and pool ledge at Byrnes pool. City of Waterloo to provide sales tax exemption certificate. ACCO guarantees that we will perform the above described job with professional workmanship in accordance with the best standards of the trade and in accordance with the specifications. In the event that a defect in workmanship or materials supplied by ACCO appears within one year from date of completion of the installation,ACCO will repair the same without cost to the Customer,providing that Customer has complied in full with all terms of payment and other conditions of this agreement Products,equipment and accessories manufactured by others are specifically excluded from ACCO's material guarantee. Such items are subject to manufacturer warranty. ACCO makes no other guarantee,express or implied. ACCO shall not be responsible for defects or damages of any kind or character to the installation caused by other contractors or tradesmen employed by Customer,or by improper maintenance or neglect by Customer. Contract Price: $62,279.20 Full payment due upon completion-no later than October 23, 2009. Subject to acceptance September 21, 2009_ A finance charge will applied to any account,where full payment is not made on the date specified in this agreement. The finance charge will be at the periodic rate of 1.5%per month,which is an ANNUAL PERCENTAGE RATE of 15%. Should ACCO be required to initiate legal proceedings to collect any balance due under this agreement,Customer agrees to pay reasonable attorney's fees,cost and incidental expenses incurred in such proceedings. Acceptance In witness whereof,the parties have executed this Agreement on the day of 2009,in accordance with the acknowledgment, consent or approval of a majority of the Council. The undersigned has full authority to bind this Agreement and does so upon its direction. C 0 Unli ite orporation City of Waterloo kw/15/00 City of Waterloo Filter Replacement & Painting Project Contract ACCO RESPONSIBILITIES: Installation of the new Horizon sand filter system at Gates pool. Provide all piping, valves, gauges, levers, backwash sight glass, etc., necessary for the operation of the filter system. Reuse DE tanks as surge tanks with new SS strainer basket assemblies at Gates pool. Spare strainer basket not included. Sweep blast (not bare blast) and paint Gates swimming pool with 2 coats of Ramuc epoxy white paint. Application of black epoxy 6 - 6" racing lanes and 12 -6" targets. Inspect and check weld connections. If any repairs are needed, it will be done on an additional time and materials basis. Caulk 550 linear feet on deck and pool ledge at Gates pool. Inlet repairs at Byrnes pool will be done on a time and materials basis. When plans are submitted to the state for approval and the state requires additional work outside the scope of the filter installation documents, the owner will be responsible for the additional cost. City of Waterloo to provide sales tax exemption certificate. ACCO guarantees that we will perform the above described job with professional workmanship in accordance with the best standards of the trade and in accordance with the specifications. In the event that a defect in workmanship or materials supplied by ACCO appears within one year from date of completion of the installation,ACCO will repair the same without cost to the Customer,providing that Customer has complied in full with all terms of payment and other conditions of this agreement. ACCO makes no other guarantee,express or implied. ACCO shall not be responsible for defects or damages of any kind or character to the installation caused by other contractors or tradesmen employed by Customer,or by improper maintenance or neglect by Customer. Contract Price: $129,179.00 Progress payments due at end of each month with 5% retainage due net 30 days after completion. A finance charge will applied to any account,where Sill payment is not made on the date specified in this agreement. The finance charge will be at the periodic rate of 1.5%per month,which is an ANNUAL PERCENTAGE RATE of 18%. Should ACCO lie required to initiate legal proceedings to collect any balance due under this agreement,Customer agrees to pay reasonable attorney's fees,cost and incidental expenses incurred in such proceedings. Acceptance In witness whereof,the parties have executed this Agreement on the day of 2008,in accordance with the acknowledgment,consent or approval of a majority of the Council. The undersigned has full authority to bind this Agreement and does so upon its direction. ACCO Unlimi C r oration City of Waterloo .Ipns/sc/os