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HomeMy WebLinkAboutPLAN, SPECS, AND REQUEST FOR BID 11.1:11,411111111P-ILL : .1.1411114171 449 d er PLANS, SPECIFICATIONS,AND REQUEST FOR BID FOR THE CITY OF WATERLOO CENTER FOR THE ARTS 2009 ROOF PROJECT PREPARED BY VJ ENGINEERING 1501 TECHNOLOGY PARKWAY CEDAR FALLS,IA 50613 ,-1 PLANS,SPECIFICATIONS AND REQUEST FOR BIDS FOR THE CITY OF WATERLOO CENTER FOR THE ARTS 2009 ROOF PROJECT I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State of Iowa. SIGNED: DATE: ciS;d4-, 47 "_.7 o Darrell L. Smith, P.E., RRC VJ Engineering Iowa Lic.No. 11460 My license renewal date is December 31,2010 CENTER FOR THE ARTS 2009 ROOF PROJECT CITY OF WATERLOO CONTRACT DOCUMENTS TABLE OF CONTENTS 1. NOTICE TO BIDDERS 2. NOTICE OF PUBLIC HEARING 3. INSTRUCTIONS TO BIDDERS 4. FORM OF BID OR PROPOSAL 5. SALES TAX EXEMPTION INFORMATION FORM 6. FORM OF BID BOND 7. NON-COLLUSION AFFIDAVITS 8. EQUAL OPPORTUNITY CLAUSE 9. RECIPROCAL RESIDENT BIDDER PREFERENCE AND RESIDENT BIDDER CERTIFICATION 1 10. AFFIRMATIVE ACTION PROGRAM 11. POTENTIAL ITEMS OF WORK FOR MBE/WBE PARTICIPATION SUBCONTRACTOR'S BID REQUEST FORM, LETTER FORM FOR SUBCONTRACTOR QUOTES, MBE/WBE SCOPE LETTER, MBE AND/OR WBE PREBID CONTACT INFORMATION FORM 12. WATERLOO/CEDAR FALLS MINORITY AND WOMEN BUSINESSES ENTERPRISE CONSTRUCTION AND MAINTENANCE CONTRACTOR'S GUIDE 13. STATEMENT OF BIDDER'S QUALIFICATIONS 14. GENERAL SPECIAL PROVISIONS 15. GENERAL SPECIFICATIONS FOR CONSTRUCTION 16. SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION 17. FORM OF CONTRACT 18. FORM OF PERFORMANCE BOND — 19. FORM OF PAYMENT BOND — 20. TECHNICAL SPECIFICATIONS Section 01010 General Requirements& Information Section 01030 Alternates Section 01039 Project Meetings _ Section 01045 Cutting&Patching Section 01340 Shop Drawings,Project Data Samples Section 02000 Site Work _ Section 02080 Demolition of Non-Friable Asbestos Containing Roofing Materials (ACRM) Section 06100 Rough Carpentry Section 07220 Roof& Deck Insulation — Section 07531 Elastomeric Sheet Roofing-Fully Adhered& Ballasted Section 07600 Flashing& Sheet Metal Section 07900 Sealants — NOTICE TO BIDDERS CITY OF WATERLOO,IOWA PUBLIC IMPROVEMENT PROJECT CENTER FOR THE ARTS 2009 ROOF PROJECT Time and Place for Receiving Sealed Proposals. Sealed proposals for the work under the proposed contract as stated below must be filed before 4:00 p.m. on April 27, 2009, in the office of the City Clerk, 1st Floor, City Hall, 715 Mulberry Street, Waterloo, Iowa, 50703. — Time and Placed Sealed Proposals Will Be Opened and Considered. Sealed proposals will be opened and bids read at 5:30 p.m. on April 27, 2009, in the Council Chambers, 2°a Floor, City Hall, 715 Mulberry Street, Waterloo, Iowa,.for consideration by the City Council. The City of Waterloo reserves the right to reject any and all bids. Time for Beginning and Completion of Work. The work under the proposed contract shall be commenced upon approval of the contract by the Council and issuance of a Notice to Proceed, and completed by September 30, 2009. Bid Security. Each bidder shall accompany its bid with bid security as defined in Code of Iowa Section 38.8 and as specified by the governmental entity. Contract Documents. Copies of the contract documents are available from Technigraphics in Cedar Rapids, IA 711 Center Point Rd, Cedar Rapids, IA 52402 Ph: 319-364-7010 at a cost of$30.00 per set : non-refundable. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in the bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Center for the Arts 2009 Roof Project: The extent of the base bid work involved is the re-roofing of the noted City building roof sections with fully adhered EPDM: Auditorium Roof& Theatre Hallway South Entry The Plaza Deck roof will be re-roofed with a loose laid EPDM ballasted by existing pavers. Alternate Bid for following: Plaza Deck Roof—Remove existing pavers and install new There will be a voluntary pre-bid meeting at the Center for the Arts building, Hurwich room on April 21st, 2009 commencing at 10:00 AM. Published pursuant to the provisions of Chapter 38 of the Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2009. CITY OF WATERLOO, IOWA BY: Nancy Eckert City Clerk NOTICE OF PUBLIC HEARING on Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the CENTER FOR THE ARTS 2009 ROOF PROJECT in the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 27th day of April, 2009, until 4:00 p.m. for the construction of the CENTER FOR THE ARTS 2009 ROOF PROJECT , as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 27th day of April, 2009, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on April 27, 2009, said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The extent of the work involved is the construction of re-roofing at the following roof areas Center for the Arts 2009 Roof Project ; Re-roofing of the noted City building roof sections with fully adhered EPDM: Auditorium Roof & Theatre Hallway South Entry The Plaza Deck roof will be re-roofed with a loose laid EPDM ballasted by existing pavers. Alternate Bid for following: Plaza Deck Roof— Remove existing pavers and install new BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced after receipt of "Notice to Proceed" and shall be completed on or before September 30, 2009. NOTICE OF HEARING Page 1 of 5 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as same is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are obtainable by a qualified bidder from Technigraphics in Cedar Rapids, IA 711 Center Point Rd, Cedar Rapids, IA 52402 Ph: 319-364-7010 upon payment of $30.00. The payment is not refundable. The prime contractor, subcontractors, or suppliers working on the project shall retain their own set of plans and specifications for use on the project. The prime contractor will be supplied with the needed number of reduced sets of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid for the Base bid or the Alternate Bids. The Alternate Bids may be awarded to separate contractors. The City reserves the right to reject any or all bids, readvertise for new bids, and to waive informalities in the bids submitted that may be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. NOTICE OF HEARING Page 2 of 5 BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bonds to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bonds given by the Contractor to guarantee the completion of the work and payment of subcontractors, suppliers, etc. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. NOTICE OF HEARING Page 3 of 5 WORKER RESIDENCY REQUIREMENT Attention is called to the requirement that at least ten percent (10%) of the total worker hours on this project shall be performed by bona fide Black Hawk County residents. A bona fide Black Hawk County resident shall have his principle residence within the corporate limits of Black Hawk County before the date of the bid opening for this project. The contractor and any subcontractors shall submit worker residency information on forms or in accordance with instructions furnished by the City. Information shall be submitted monthly to the City with the prime contractor responsible for the submission of worker residency information of all subcontractors. The prime contractor shall certify on the monthly submittals that this residency requirement is being met for this project. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of two hundred fifty dollars ($250.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be calendar days. Days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE-CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the - purpose of discussing the contract. The conference shall be attended by the prime contractor, and all subcontractors, if any. Date shall be set after award. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. Each bidder submitting a bid shall _, execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site. NOTICE OF HEARING Page 4 of 5 SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of , 2009. CITY OF WATERLOO, IOWA BY: Nancy Eckert City Clerk — NOTICE OF HEARING Page 5 of 5 INSTRUCTIONS TO BIDDERS 1. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. 2. EXAMINATION OF PROPOSED WORK Bidders should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The owner will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Notice to Bidders, the Specifications or related documents. _ 3. PREPARATION OF BIDS a. Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed. If erasures or other changes appear _ on the forms, each erasure or change must be initialed by the person signing the bid. b. The Bid Form may provide for submission of a price or prices for one or more items, which may be lump sum bids, alternate prices, schedule items resulting in a bid on a unit of construction or a combination thereof, etc. When the Bid Form explicitly requires that the bidder bid on all items, failure to do so will disqualify the bid. When submission of a price on all items is not required, bidders should insert the words "no bid" in the space provided for any item on which no price is submitted. c. Unless called for, voluntary alternate bids will not be considered. d. Modifications of bids already submitted will be considered if received at the office designated in the Notice to Bidders by the time set for closing of bids. Telegraphic modifications will be considered, but should not reveal the amount of the original or revised bid. INSTRUCTIONS TO BIDDERS Page 1 of 13 e. In preparing his bid, the bidder shall specify the price, written legibly in ink or with the typewriter, at which he proposes to do each item of work. The unit price shall be stated in figures in the blank space provided (i.e., $7.14). In items where unit price is required, the total amount of each item shall be computed at the unit prices bid for the quantities given on the Bid Form and stated in figures in the blank space provided. f. Any changes or alterations made in the Bid Form, or any addition thereto, may cause the rejection of the bid. No bid will be considered which contains a clause in which the contractor reserves the right to accept or reject a contract awarded him by the city Council of Waterloo. Bids in which the unit prices are obviously unbalanced may be rejected. 4. SUBMISSION OF BIDS a. A bid must be sealed in a separate envelope and marked to indicate its contents and be accompanied by the bid security in a separate envelope. If forwarded by mail, the two envelopes shall be placed in a third and mailed to the City Clerk/Auditor. All bids must be filed with the City Clerk/Auditor of the City of Waterloo at his office in the City Hall before the time specified for closing bids. b. Bids received prior to the advertised hour of opening will be securely kept sealed. The officer whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the City of Waterloo, Iowa, that the non-arrival on time was due solely to delay in the mails for which the bidder was not responsible, such bid will be received and considered. c. Bidders are cautioned that, while telegraphic modifications of bids may be received as provided above, such modifications, if not explicit and if in any sense subject to misinterpretation, shall made the bid so modified or amended, subject to rejection. 5. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City of Waterloo, will be considered at any time it is received and may therefore be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. INSTRUCTIONS TO BIDDERS Page 2 of 13 6. PUBLIC OPENING OF BIDS Bids will be publicly opened at that time and place set for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. 7. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bond, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. _ 8. COLLUSIVE AGREEMENTS a. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he as not colluded with any other person, firm, or corporation in regard to any bid submitted. b. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and submit to the City Contract Compliance Officer by 5:00 P.M. the business day following the day bids on this project are due, a Non-Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. INSTRUCTIONS TO BIDDERS Page 3 of 13 9. MINORITY AND/OR WOMEN BUSINESS ENTERPRISE SUBCONTRACTORS a. CITY OF WATERLOO AND/OR WOMEN BUSINESS ENTERPRISE PRE-BID CONTACT INFORMATION FORM The City of Waterloo Minority and/or Women Business Enterprise Pre-Bid Contact Information Form shall be submitted with the Form of Bid or Proposal. Failure to do so shall be grounds for the bid being rejected if subcontracting is proposed by the prime contractor. 10. MBE/WBE CONTRACT COMPLIANCE PROGRAM PURPOSE The purpose of the Contract Compliance Program (hereinafter called Program) is to act as an impetus for increasing the participation of minority and women disadvantaged business enterprise (MBE/WBE) in City awarded construction contracts. The Program does not propose to eliminate any bonafide contractor or subcontractor from bidding on City contracts, but it will hopefully serve as a needed stimulus to help local MBE/WBE's grow and eventually become mainstream contractors and subcontractors. This Contract Compliance Program does not propose to include any set-aside or quotas, but only flexible goals where "good-faith efforts" are required by the contractor to use MBE/WBE subcontractors. This Program shall not eliminate the need for contractors to continue their "good-faith efforts" in using MBE/WBE subcontractors on City contracts estimated at less than $50,000. The City of Waterloo will make every effort to reduce in-house construction and maintenance work that would be more cost effectively performed by the private sector and, thus, would allow additional bidding opportunities for MBE/WBE firms. The City Contract Compliance Officer shall be advised of all City of Waterloo awarded construction contracts. INSTRUCTIONS TO BIDDERS Page 4 of 13 DEFINITIONS Goals: A flexible numerically expressed objective which contractors are required to make "good-faith efforts." The key to the requirement is to make documented efforts. Goals are neither set-a-sides nor a device to achieve proportional representation or equal results. Numerical goals do not create set-a-sides for specific groups, nor are they designed to achieve proportional representation or equal results. Rather, the goal-setting process in affirmative action planning is used to target and measure the effectiveness of - affirmative action efforts to eradicate and prevent discrimination. Quota: A flat numerical requirement that the contractor is required to meet in order to obtain the benefit or be in compliance. The numerical goal component of affirmative action programs is not designed to be, nor may it properly or lawfully be interpreted as, permitting unlawful preferential treatment and quotas with respect to persons of any race, color, religion, sex, or national origin. The regulations at 41 CFR 60-2.12(a), 60-2.15 and 60-2.30, specifically prohibit discrimination and the use of goals as quotas. (U.S. Department of Labor) Set-Aside: An arrangement in which a particular contract is reserved for competition solely among minority and women business enterprises. Contractor. As used in this document means contractor, subcontractor, supplier, vendor, and professional service provider. Minority Business Enterprise (MBE) Any business, which is at least 51%, owned by one or more minorities and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 Women Business Enterprise (WBE): Any business which is at least 51% owned by one or more women and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002 INSTRUCTIONS TO BIDDERS Page 5 of 13 Minority: Any person or persons who are considered as socially and economically disadvantaged because of their identity as a group member without regard to their individual qualities. The groups include: Black American, Hispanic American, Native Americans, Eskimos, Aleuts, and Asian-Pacific Americans. 13 C.F.R. 124- 1.1(c)(3)(ii)(1983). Lowest Responsible Bidder: Bidder who has offered the lowest bid and who has exhibited skill relative to the type of work bid on, judgment, financial responsibility, and evidence of working with the Affirmative Action Employment Program and the Contract Compliance Program. Broker: One buying or selling for others on commission or other fee basis without maintaining a warehouse or other similar inventory storage facility. Mayor's Advisory Committee: Mayor's Advisory Committee for Minority, Female, and Disadvantaged Business Enterprise. Good Faith Efforts: The successful bidder shall be selected on the basis of having submitted the lowest responsible bid. The obligation of the bidder is to make good faith efforts. The bidder can demonstrate that it has done so by the following: 1 The Prime Contractor met the project goal - No Action necessary 2. If the Prime Contractor failed to meet the goal, they must submit documentation of good faith efforts. CONTRACT COMPLIANCE PROGRAM SUBCONTRACTING The program proposes numerical projections or goals regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as subcontractors in the performance of contracts awarded by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS Page 6 of 13 A goal of at least 10% for MBE participation on all City funded construction projects that are estimated at $50,000 or more and projects under $50,000 where applicable at the Contract Compliance Officer's discretion. There is at least 2% WBE goal on City funded projects. Any project which is funded solely or in part with Federal funds shall follow the respective agencies contract compliance program and goals. Any project which is funded solely or in part with State funds shall follow the respective agencies contract compliance program and goals. The City of Waterloo Contract Compliance Program is for City awarded construction contracts only. The prime contractor shall make "good-faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/VVBE subcontracts must provide the prime contractor a reasonably competitive price for the service being rendered or the contractor is -` not required to accept the bid. Administrative Reconsideration: As part of this reconsideration, the bidder will have the opportunity to provide written documentation or arguments concerning the issue of whether they made adequate good faith efforts to meet the goals. The bidder will have the opportunity to meet in person with _ the City of Waterloo's Administrative Reconsideration Committee to discuss the issue of whether they made adequate good faith efforts. The Administrative Reconsideration Committee will forward a written decision on reconsideration to the Mayor and City Council, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. Documentation required will include but is not limited to the following: * Making portions of the work available for MBE/WBE subcontracting * Evidence of negotiating with MBE/VVBE firms * MBE/WBE quotes obtained and non-MBE/WBE quotes used * Reasons agreements were not reached * Follow-up after initial solicitations * Efforts to assist in obtaining equipment, supplies and materials (at competitive prices), bonding, lines of credit, insurance, etc. * Evidence of past compliance or non-compliance by same contractor INSTRUCTIONS TO BIDDERS Page 7 of 13 The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. RESPONSIBILITIES 1. City of Waterloo A. The City Contract Compliance Officer has the responsibility to assure the City's compliance with Federal, State and Municipal regulations. B, The City Contract Compliance Officer is responsible for maintaining a current directory of certified firms. Certification of MBE/WBE/DBE contractors is through the Iowa Department of Transportation and its Unified Certification Program. Only firms certified based on guidelines prescribed in 49 CFR Part 26 and provisions of this agreement, shall be recognized as certified by the City of Waterloo. C. The City Contract Compliance Officer is responsible for making available a list of future project information notices to MBE/WBE firms. D. The City Contract Compliance Officer shall send notices to appropriate MBE/WBE firms in the directory of each bid solicitation with opening date, E, The City Contract Compliance Officer will receive MBE/WBE Letter(s) of Intent to Bid and within two (2) business days forward the complete list of MBE/WBE bidders who submitted a Letter of Intent to Bid to prime contractors. ll. Prime Contractors In order to be in compliance with the guidelines of this program, the prime contractor must show good-faith efforts in following the MBE/WBE Contract Compliance Program. Good-faith efforts include, but are not limited to, the following: A. Prime contractors shall send solicitation letters (Form CCO- 3) to appropriate MBE/WBE (those certified in directory prepared by City Contract Compliance Officer) at least seven (7) working days prior to bid date. Letters should identify specific items to be subcontracted. A minimum of three (3) disadvantaged business contacts must be made and documented, if there are at least three disadvantaged businesses offering services in the area to be subcontracted (See City of Waterloo MBE/WBE Certification List). INSTRUCTIONS TO BIDDERS Page 8 of 13 If less than three (3) are offering the services to be subcontracted, then a contact is required for any that are listed as providing that service. If the Prime Contractor submits a MBE/WBE contact not on the City's MBE/WBE list, attach a copy of the MBE/WBE/DBE Certifications from another government agency. B. If a prime contract bidder is unable to identify MBE/WBE firms to perform portions of the work, the City Contract Compliance Officer should be contacted for assistance immediately. C. Prime contract bidders may solicit MBE/WBE proposals by telephone or personal interviews, but all such contacts shall be confirmed by Certified Mail, or subcontract bid request forms (Form CCO-2). D. If any MBE/WBE business submitting bids is not selected for subcontract award, documentation must accompany the "MBE/WBE Business Enterprise Pre-Bid Contact Information Form" (Form CCO-4 and CCO-4A) on why the MBE/WBE was not selected. These reasons could include: a. Not low bid. Copies of the competing bids may be required for verification. b. MBE/WBE did not bid, withdrew bid or non-responsive. c. Documentation of other business-related reason for not selecting the MBE/WBE business for a subcontract. d. Prime contractor self performs work. e. Any other reason relied on by prime. The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. III. MBE/WBE Firms A. MBE/WBE firms shall be certified by the Iowa Department of Transportation as owners and controllers of their respective businesses, or were listed on the City of Waterloo Certified MBE/WBE Contractors list as of July 1, 2002. B. MBE/WBE firms must perform the work on the project; they cannot act as a broker by subcontracting the work out to others. INSTRUCTIONS TO BIDDERS Page 9 of 13 C. Each MBE/WBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBE/WBE firm is interested in bidding. If sufficient Letters of Intent to Bid are not received by the City Contract Compliance Officer seven (7) working days prior to bid opening, goals on subject project will be reduced accordingly. Agreements between the bidder/proposer and a MBE/WBE in which the MBE/WBE promises not to provide subcontracting quotations to other bidders/proposers are prohibited. NON-COMPLIANCE OF CONTRACTORS A. Noncompliance exists when the contractor's actions are not consistent with the requirements of the Contract Compliance Program in the areas of employment and subcontracting. B. A bidder's failure to show good-faith efforts to meet project goals or a failure to use certified MBE/WBE firms may be grounds for finding its bid not responsible. C. The Contract Compliance Officer shall submit to City Council his/her recommendation on any non-compliant contract in writing. NOTICE TO PROCEED Notice to proceed on any project with goals will not be issued until City Contract Compliance Officer determines the lowest responsible bidder has used good-faith efforts to comply with this Compliance Program and the bid was responsive. CONCLUSION This program repeals or revises all sections of previous Waterloo Contract Compliance Programs. 11. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The contract area is the City of Waterloo. INSTRUCTIONS TO BIDDERS Page 10 of 13 The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. 12. STATEMENT OF BIDDER'S QUALIFICATIONS Each bidder shall, upon request of the City of Waterloo, Iowa, submit on the form furnished for that purpose (a copy of which is included in the contract documents), a statement of bidder's qualifications, his experience - record in constructing the type of improvements embraced, and his organization and equipment available for the work contemplated; and, when specifically requested, a detailed financial statement. The City of Waterloo, Iowa, shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform his obligations under the contract, and the bidder shall furnish the City of Waterloo, Iowa, all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the City of Waterloo, Iowa, that the bidder is qualified to carry out properly the terms of the contract. 13. AWARD OF CONTRACT a. Award of contract will be made to that responsive and responsible _ bidder whose bid, conforming to the Specifications, is most advantageous to the City of Waterloo; price and other factors considered. The intention is to award the contract at any time of opening bids, but the right is reserved to postpone such action for a reasonable time, not exceeding thirty (30) days. b. The City Council may, when in its interest, reject any or all bids or waive any informality in bids received. c. The bidder shall submit bids on all the items listed in the proposal and shall state the unit bid price in words in the blank spaces provided beneath the item description. Should there be any discrepancy between the unit bid price in words and listed numeral unit bid price, the City of Waterloo shall consider the unit bid price in words as being the valid unit bid price. A computer-generated spreadsheet as herein provided shall also be acceptable. Proposals requiring mathematical computations to determine unit - prices or totals will be rejected. A contract will be awarded to the qualified bidder submitting the lowest total bid as indicated in the NOTICE TO BIDDERS. INSTRUCTIONS TO BIDDERS Page 11 of 13 14. EXECUTION OF AGREEMENT, BONDS, AND CERTIFICATE OF INSURANCE a. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City of Waterloo, Iowa, an agreement in the form included in the contract documents in such number of copies as the City of Waterloo, Iowa, may require. b. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "a" above, furnish a surety bond and a payment bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work. The bonds shall protect and save harmless the City from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City. Such bonds shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bonds. c: The successful bidder shall, within the period specified in paragraph "a" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Specifications for Construction, Section F. No. 4 "Liability Insurance," Pages 14 to 15 of 19 Pages. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Workmen's Compensation Insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Workmen's Compensation Laws. INSTRUCTIONS TO BIDDERS Page 12 of 13 d. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City of Waterloo, Iowa, may grant, based upon reasons determined sufficient by the City of Waterloo, Iowa, may either award the contract to the next lowest bidder or re- advertise for bids, and may charge against the bidder the difference between the amount of the bid an the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re-advertising, the defaulting bidder shall have no claim against the City of Waterloo, Iowa, for a refund. 15. RECIPROCAL RESIDENT BIDDER PREFERENCE Attention of bidders is called to the requirement of complying with the provisions of the Reciprocal Resident Bidder Preference requirement. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification in the form herein provided, to the effect that he will not have as employees, Illinois laborers on the work site INSTRUCTIONS TO BIDDERS Page 13 of 13 FORM OF BID OR PROPOSAL CENTER FOR THE ARTS 2009 ROOF PROJECT CITY OF WATERLOO, IOWA Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1. The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if — any), as prepared by VJ Engineering for the City of Waterloo now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this CENTER FOR THE ARTS 2009 ROOF PROJECT , all in accordance with the above-listed documents and for the unit prices for work in place for the following items and quantities: CENTER FOR THE ARTS 2009 ROOF PROJECT Bidder shall bid both base bid and alternate bid for each building. Each building is its own _ project and multiple contracts may be awarded to serve the best interest of the City. Bidding the Base bid but not the Alternate bid for the building may result in the bid for that building not be accepted. Unit Description Quantity Price Total 1. BASE BID A.1- RE-ROOF AUDITORIUM ROOF a. Remove existing roofing membrane and perlite insulation L.S. L.S. b. Remove existing wet insulation and replace with new 600 S.F. c. Install new insulation, and fully adhered 60 mil single-ply EPDM roof system & other construction as noted (20-year warranted system) L.S. L.S. TOTAL-BASE BID A.1 - - RE-ROOF AUDITORIUM ROOF $ FORM OF BID Center for the Arts 2009 Roof Project Page 1 of 4 2. BASE BID A.2 RE-ROOF PLAZA DECK ROOF a. Remove existing roofing material L.S. L.S. b. Remove and replace existing concrete pavers L.S L.S. c. Remove existing cracked pavers and replace with new(see plan notes) 15 EA. d. Install new loose-laid 60 mil reinforced EPDM roof system & other construction as noted (20-year warranted system) L.S. L.S. TOTAL-BASE BID A.2 — RE-ROOF PLAZA DECK ROOF $ ALTERNATE BID A.3 — RE-ROOF THEATRE ENTRY-SOUTH HALLWAY ROOF a. Remove existing roofing material and insulation to deck L.S. L.S. b. Install new insulation, and fully adhered 60 mil single-ply EPDM roof system & other construction as noted (20-year warranted system) c. Raise existing adjacent edge of south wall with existing BUR on to match level of project roof and re-flash to maintain warranty L.S. L.S. TOTAL ALTERNATE BID A.3 — RE-ROOF THEATRE ENTRY-SOUTH HALLWAY ROOF $ ALTERNATE BID 1 — PLAZA DECK ROOF a. Remove all existing concrete pavers and install new L.S L.S. $ 2.. It is understood that the quantities set forth are approximate only and subject to— variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. FORM OF BID Center for the Arts 2009 Roof Project Page 2 of 4 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of Dollars ($ in the form of is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non-Collusion Affidavit of Prime Contractor. 6. Attached hereto is a Resident Bidder Certification. 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. Date 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non-Collusion Affidavits of All Subcontractor(s). The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. FORM OF BID Center for the Arts 2009 Roof Project Page 3 of 4 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable arE marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID Center for the Arts 2009 Roof Project Page 4 of 4 INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: ADDRESS: (Check One) PRIME SUBCONTRACTOR FEDERAL ID#: PROJECT NAME: PROJECT CONTRACT NO.: DESCRIPTION OF WORK: ❑ Brickwork ❑ Landscaping ❑ Carpentry ❑ Painting ❑ Concrete ❑ Paving ❑ Drywall-Plaster-Insulation ❑ Plumbing ❑ Electrical ❑ Roofing-Siding-Sheet Metal ❑ Excavation/Grading ❑ Windows ❑ Flooring ❑ Wrecking-Demolition -' ❑ Heavy Construction ❑ Other (Please specify) ❑ Heating-Ventilating-Air Cond. BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa, hereinafter called "OWNER." In the penal sum Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors,jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 200 , for NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of A.D. 200 (Seal) Principal By (Title) (Seal) Witness Surety By Witness Attorney-in-fact NON-COLLUSION AFFIDAVIT OF PRIME BIDDER State of )ss County of ) , being first duly sworn, deposes and says that: 1 . He is (Owner, Partner, Officer, Representative, or Agent) , of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 200 -- Title My commission expires NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) ss: County of , being first duly sworn, deposes and says that: 1 . He is (Owner, Partner, Officer, Representative, or Agent) , of hereinafter referred to as the "Subcontractor;" 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the project in (City or County and State) 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Title Subscribed and sworn to before me this day of , 200 Title My commission expires EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractors, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will — comply with all published rules, regulations, directives, and order o' the City of Waterloo Affirmative Action Program Contract Compliance Provisions EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 PAGES 5. The contractor, subcontractor, vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said contractor, subcontractor, vendor and —. supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the — City's Affirmative Action Program—Contract Compliance Provisions relative to Resolution No. 24664. 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. (Signed) (Appropriate Official) (Title) (Date) EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 PAGES RECIPROCAL RESIDENT BIDDER PREFERENCE In response to Illinois' law concerning resident preference and in accordance with Section 23.21 of the Iowa Code, all non-federal-aid public improvement projects, shall be performed by a qualified resident bidder. The resident bidder has been further defined as follows: To be a qualified resident bidder, the person, corporation, partnership, or firm shall not have, as employees, Illinois laborers on the work site of a non-federal-aid project within Iowa. An Illinois laborer is any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident. This applies to all labor on the project, whether skilled, semi-skilled, or unskilled; whether manual or non-manual. This also applies to work subcontracted by or to the resident bidder on a non-federal-aid project within Iowa. The resident bidder may place on such work no more than three residents of Illinois who are his regularly employed executive and technical experts. As noted, this definition gives a preference as to whom the contractors or subcontractors can employ. The contractor shall provide the City with a certification that he is a qualified resident bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Resident Bidder Certification" is included in the Contract Documents. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. DJG/cs 01/13/97 RESIDENT BIDDER CERTIFICATION CONTRACT NO: PROJECT NAME: Center for the Arts 2009 Roof Project DATE OF LETTING: April 27, 2009 To be a qualified resident bidder, the person, corporation, partnerslip, or firm shall not have, as employees, Illinois laborers on the work site of a non-federal- aid project within Iowa. An Illinois laborer is any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident. _ This applies to all labor on the project, whether skilled, semi-skilled, or unskilled, whether manual or non-manual. This also applies to work subcontracted by or to the resident bidder on a non-federal-aid project within Iowa. The resident bidder _ may place on such work no more than three residents of Illinois who are his regularly employed executive and technical experts. This qualification as resident bidder shall be maintained by the contractor and his subcontractors at the work site until this project is completed. I hereby certify that no Illinois resident laborer as defined above will be employed at the work site during the contract period from the start of the project until its completion. _ COMPANY NAME CORPORATE OFFICER TITLE DATE Revised February 2003 CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM Check box that applies to party completing program: ( ) General Contractor ( ) Subcontractor I. Section A to be completed by GENERAL CONTRACTORS only: A. Name of Company Address of Company Zip — Telephone Number ( ) _ Federal ID Number (if no Federal ID Number, Owner/President's Social Security Number) Name of Equal Employment Officer Name of Project Project Contract Number Estimated Construction Work Dates Start Finish Section B to be completed by SUBCONTRACTORS only: B. Name of General or Prime Contractor Name of Subcontractor Subcontractor's Address Zip Subcontractor's Telephone Number ( ) Subcontractor's Federal ID Number (if no Federal ID Number Owner/President's Social Security Number) Name of Equal Employment Officer - 1 - C. Remainder of program to be completed by party completing program, either Prime or Subcontractor. 1. The Owners and/or Principals of your company: Ethnic Name Address Position Sex Origin 2. Other Areas of Interest: If your company has branches or subsidiaries, or if your company is a branch or subsidiary of a parent organization, give the following information: Type of Name Address Affiliation Degree _ II. EMPLOYER'S POLICY (Please read carefully.) A. We, the undersigned, recognize that we are morally and legally committed to nondiscrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap. B. The employment policies and practices of the undersigned are to recruit and hire employees without discrimination, and to treat them equally with respect to compensation and opportunities for advancement, including training, upgrading, promotion, and transfer. However, we realize the inequities associated with employment — training, upgrading, contracting and subcontracting for minorities and women and we will direct our efforts to correcting any deficiencies to the maximum extent possible. The same will be required of our SUBCONTRACTORS and suppliers. - 2 - C. We submit this program to assure compliance with Executive Order 11246, as amended, and other subsequent orders that may pertain to equal employment opportunity and merit employment policies, fully realizing that our qualification and/or merit system should be evaluated and revised, if necessary. D. We agree to put forth the maximum effort to achieve full employment and utilization of capabilities and productivity of all our citizens without regard to race, creed, color, sex, national origin, economic status, age, and mental or physical handicap. E. will give training (Name of Company) and employment opportunities to local residents of Waterloo, Iowa, to the greatest extent feasible. III. AFFIRMATIVE ACTION A. recognizes that the (Name of Company) effective application of a policy of merit employment involves more than just a policy statement, and (Name of Company) will, therefore, re-evaluate our Affirmative Action Program to ensure that equal employment opportunities are available on the basis of individual merit, and to actively encourage minorities, women and local residents to seek employment with our company on this basis. B. will undertake the (Name of Company) following six (6) steps to improve our Affirmative Action Program: 1. Minority Recruitment and Employment; 2. Local Recruitment and Employment; 3. Disabled Veteran and Vietnam Era Veteran Recruitment and Employment; 4. Handicapped Recruitment and Employment; 5. Female Recruitment and Employment; and 6. Training, Upgrading and Promotional Opportunities. C. will take (Name of Company) whatever steps are necessary to ensure that our total work force has adequate minority, female, and local representation. We will utilize the following methods in our recruitment attempts: - 3 - 1. Local advertising media (newspapers, radio, TV); _ 2. Community organizations (churches, clubs, schools); 3. Public and private institutions in the area (UNI, Hawkeye Community College); 4. Job Service of Iowa; and 5. Other. D. will seek qualified minority, (Name of Company) female, and local group applicants for all job categories and will make asserted efforts to increase minority, female and group representation in occupations at the higher levels or skill and responsibility. E. All sources of employment used shall be aware that we are an Equal Employment Opportunity Employer. Labor organizations representing our employees will be notified of our Equal Employment Opportunity — Policy and Affirmative Action Program. F. Training, upgrading, promotion and transfer activities at all levels will be monitored to ensure that full consideration has been given to qualified minority, female, and local group employees. G. will encourage other (Name of Company) companies with whom we are associated and/or do business, to do the — same and we will assist them in their efforts. H. has taken the following (Name of Company) Affirmative Action to ensure that minority, female, local contractors and/or suppliers were provided opportunities to negotiate and/or bid on this project: (if none, write "NONE') 1. 2. As a result of the above efforts, we have involved minority, female, and local contractors and/or suppliers in the following areas of subcontracting: (if none, write "NONE") 1. _ 2. J. will require approved (Name of Company) - 4 - Affirmative Action Programs from all nonexempt contractors who propose to work on this project and will take whatever steps are necessary to ensure that non-minority contractors have adequate representation of minority, female and local persons in their total work force. K. In further accordance with rules and guidelines issued pursuant to Executive Order 11246 as amended, we establish the goals for our _ company, based on parity percentages supplied by the City, and we realize these goals will be reviewed on an annual basis. L. will keep records of (Name of Company) specific actions relative to recruitment, employment, training, upgrading and promotion and will provide the City of Waterloo with any information relative to same, including activities of our SUBCONTRACTORS and suppliers as necessary or when requested. M. Parity figures for companies located in Waterloo are as follows: Minority Parity = .08 (8%) N, Affirmative Action (Name of Company) Employment Goals: The definition of Affirmative Action Goals is as follows: "Goals may not be rigid and inflexible quotas which must be met, but must be targets, reasonably attainable by means of applying every good faith effort to make all aspects of the entire Affirmative Action Program work." For the year 200_, please submit percentage targets for employing minorities and women. If you already have reached your target for hiring minorities and women, please submit that percentage. _ *Goals for Minorities: cyo Goals for Women: 0/0 *Your affirmative action goals should be between 1% and 10% or more for minorities and 1% and 5% or more for women. Please be advised that the goals or targets are purely your estimation of how many women and minorities your company can reasonably expect to hire in 200 . Note, that none of the goals are rigid or inflexible. They are targets that your company calculates as reasonably attainable. This will help the City in its monitoring procedures as required by City of Waterloo Resolution No. 1984- 142(4). - 5 - CONTRACTOR'S TOTAL WORK FORCE (WATERLOO) HOURLY NAME AND ADDRESS JOB CATEGORY RACE SEX WAGE INDICATE: DISABLED VETERAN: DV VIETNAM ERA VETERAN: VV HANDICAPPED: H - - 7 - We hereby certify that we are in compliance with all City and Federal Affirmative Action Regulations and agree to accept all liability for failure to comply. Respectfully submitted, By: Company Executive ,- Date By: Equal Employment Opportunity Officer Date City of Waterloo Affirmative Action Officer Approved _ Disapproved Reason: By: Date: - 8 - DESCRIPTION OF JOB CATEGORIES 1. Officials/Manager: Occupations in which employees set brcad policies, exercise overall responsibility for execution of all policies, or direct individual departments or special phases of the agency's operations or provide specialized consultation on a regional, district or area basis Includes: department heads, bureau chiefs, division chiefs, directors, deputy directors, controllers, examiners, wardens, superintendents, unit supervisors, sheriffs, police and fire chiefs and inspectors and kindred workers. 2. Professionals: Occupations which require specialized and theoretical knowledge which is usually required through college training or thorough work experience and other training which provides comparable knowledge. Includes: personnel and labor relations workers, social workers, doctors, psychologists, registered nurses, economists, dietitians, lawyers, system analysts, accountants, engineers, employment and vocational rehabilitation counselors, teachers or instructors, police and fire captains and lieutenants and kindred workers. 3. Technicians: Occupations which require a combination of basic scientific or technical knowledge and manual skill which can be obtained through specialized post-secondary school education and through equivalent on-the- - job training. Includes: computer programmers and operations draftsmen, surveyors, licensed practical nurses, photographs, radio operators, technical illustrators, police and fire sergeants and kindred workers. 4. Office/Clerical: Workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paper work required in an office. Includes: bookkeepers, messengers, office machine operators, clerk-typists, stenographers, court transcribers, hearing reporters, statistical clerks, dispatchers, license distributors, payroll clerks and kindred workers. 5. Skilled Craft Workers: Workers perform jobs which require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training programs. Includes: Mechanics and repairman, electricians, heavy equipment operators, stationary engineers, skilled machine occupations, carpenters, compositors and typesetters and kindred workers. 6. Sales Workers: Occupations engaging wholly and primarily in direct selling. Includes: advertising agents and salesman, insurance agents and brokers, real estate agents and brokers, stock and bond salesmen, demonstrators, salesmen and sales clerks, grocery clerks and cashier checkers, and kindred workers. - 9 - 7. Operatives (semi-skilled): Workers who operate machine or processing equipment or perform other factory-type duties of intermediate skill level which can be mastered in a few weeks and require only limited training. Includes: apprentices (auto mechanics), plumbers, building trades, metal working trades, bricklayers, carpenters, electricians, machinists, mechanics, printing trades, etc., operatives, attendants (auto service and parking), plasterers, chauffeurs, deliverymen and furnacemen, heaters (metal), laundry and dry cleaning operatives, milliners, mine operatives and laborers, motormen, oilers and greasers, (except auto painters), (except construction and maintenance), photographic process workers, stationary fireman, truck and tractor drivers, weavers, (textile), welders and flame cutters and kindred workers. 8. Laborers (unskilled): Workers in manual occupations which generally _. require no special training. Perform elementary duties that may be learned in few days and require the application of little or no independent judgment. Includes: garage laborers, car washers and greasers, gardeners (except farm) and groundskeepers, longshoremen, and stevedores, lumbermen, raftsmen and woodchoppers, laborers performing lifing, digging, mixing, loading and pulling operations and kindred workers. 9. Apprentices: Persons employed in a program including work training and related instruction to learn a trade or craft which is traditionally an apprenticeship, regardless of whether the program is registered with a Federal or State agency. 10. Trainees (on-the-job): Production. , , persons in formal training for craftsmen when not trained under apprentice programs--operative laborer, and service occupations. White Collar, , persons engaged in formal training for clerical, managerial, professional, technical, sales, office and clerical occupations. - 10 - MBE/WBE PARTICIPATION NOTICE TO PROSPECTIVE BIDDERS: MBE/WBE GOALS FOR THIS PROJECT IMPORTANT: Prime Contract Bidders should be aware that ten percent (10%) MBE goal and a two percent (2%) WBE goal is attached to this project. "Certified Return Receipt" letters are no longer needed with the bid showing proof of contacting MBE or WBE Subcontractors, but the Pre-Bid Contact Information Form must be filled out completely. City of Waterloo Contract Compliance Officer: Contract Compliance Officer Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4429 SUBCONTRACTOR'S BID REQUEST FORM PRIME BIDDER'S LETTERHEAD Contract.: Center for the Arts 2009 Roofing Project Letting Date: April 27th, 2009 — I, (subcontractor's name), hereby attest that I have been solicited for a bid on (project name) in the area of (description of work and bid item no.). (Prime contractor) has informed me that if I am interested in bidding, a _ subcontracting bid proposal must be submitted to the company office by (date) and (time). — Subcontractor's Company Name — Date Subcontractor's Signature Date Prime Bidder's Signature LETTER TO BE USED WHEN SOLICITING FOR SUBCONTRACTOR QUOTES Subcontractor Company Name — Address RE: Contract.: Center for the Arts 2009 Roofing Project Dear • (Prime Contractor's Company Name) is presently soliciting for the following work in connection with the above referenced project. (Insert bid Item Nos. and Description of Work) (Prime Contractor's Company Name) is an Equal Opportunity Employer, and all '— qualified bidders will not be discriminated against due to race, religion, color, sex, or origin. 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LETTER OF INTENT TO BID (MBE/WBE LETTER) According to the Current MBENVBE Contract Compliance Program - 2002, all MBE/WBE Contractors interested in submitting subcontractor quotes on construction projects with goals, MUST submit a LETTER OF INTENT TO BID to the City of Waterloo Contract Compliance Officer at least seven (7) days prior to bid opening. The LETTER OF INTENT TO BID must list the specific items which the MBE/WBE Contractor is interested in bidding. Letter should include the following: Name of Project: Center of the Arts 2009 Roofing Project Your Company Name: Address: Phone: Date: List of Specific items to be bid: Item No. Description: Item No. Description: Item No. Description: Item No. Description: Item No. Description: (Subcontractor's Company Name and authorized signature) Return this LETTER OF INTENT TO BID to: Contract Compliance Officer Community Development Board 620 Mulberry St. Carnegie Annex, Suite 202 Waterloo, IA 50703 Phone: (319) 291-4429 Form CCO-5 (06-20-2002) CERTIFIED MBE / WBE CONTRACTORS CITY OF WATERLOO, IOWA ' // r 41erloo \o CONTRACT COMPLIANCE OFFICE Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, Iowa 50703 City WEB Site: www.ci.waterloo.ia.us Contract Compliance WEB Site for listing updates: http://www.wplwloo.lib.ia.us/contractcompliance/ Contact: Louis Starks, Contracts and Grants Coordinator Email: louis.starks(a,waterloo-ia.org Phone: (319) 291-4429 Fax: (319) 291-4431 MBE/WBE Certified Contractors List Page 1 of 5 CERTIFIED MBE CONTRACTORS CARTER ELECTRIC 725 Adams Street Waterloo, IA 50703 Phone: (319) 232-9808 Pager: (319) 235-4021 Contact: Derrick Carter Specializing in: ELECTRICAL CONTRACTOR COCKHREN ROOFING 1708 Newell Street Waterloo, IA 50703 Phone: (319) 232-7513 Contact: James Cockhren Specializing in: ROOFING CULPEPPER ELECTRIC 1731 Cottage Grove Avenue Waterloo, IA 50707 Phone: (319) 235-0885 Fax: (319) 236-8177 Contact: Martin Culpepper Certified: City of Waterloo Certified MBE, Licensed Electrician Specializing in: ELECTRICAL CONTRACTOR DANIELS HOME IMPROVEMENT 339 Albany Street Waterloo, IA 50703 Phone: (319) 833-0118 Contact: Sammy Daniels Specializing in: ALL TYPES OF CONCRETE FLATWORK, POURED WALLS—ALL TYPES, FOOTINGS LIGHT DEMOLITION MBE/WBE Certified Contractors List Page 2 of 5 CERTIFIED MBE CONTRACTORS DENTER CORPORATION 426 Beech Street Waterloo, IA 50703 Phone: (319) 236-9075 FAX: (319) 236-0515 Contact: Terry Phillips 7 Certified: City of Waterloo Certified MBE, Iowa DOT, TSB Certified Specializing in: COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS, TRUCKING (ALL TYPES), GENERAL CONSTRUCTION GREER'S WORKS 2003 Plainview Street Waterloo, IA 50703 Phone: (319) 233-4701 Contact: Willie Greer Specializing in: DRIVEWAYS, SIDEWALKS, CARPENTRY, ROOFING, GENERAL CONSTRUCTION ELIAS GROVER CEMENT CONTRACTORS 116 Carl Street Waterloo, IA 50703 Phone: (319) 234-3839 Contact: Elias Grover, Owner Specializing in: ALL TYPES OF CONCRETE FLATWORK, ASPHALT, GENERAL CONSTRUCTION LOVE'S ENTERPRISE 835 West Fifth St. P.O. Box 246 Waterloo, IA 50704 Phone: (319) 233-3260 Contact: David Love Certified: Iowa DOT, City of Waterloo Certified MBE Specializing in: CONCRETE PAVING, ASPHALT, DRIVEWAYS, SIDEWALKS, TRUCKING MBE/WBE Certified Contractors List Page 3 o f 5 { OLD GREER'S WORKS 2309 Springview Street Waterloo, IA 50707 Phone: (319) 233-2150 Contact: David L. Greer, Sr. Specializing in: GENERAL CONSTRUCTION PAULINE COMPANY, INC. 139 Clark Street P. O. Box 1623 Waterloo, IA 50703 Phone: (319) 236-2345 �. FAX: (319) 236-1568 email: DJToay@aol.com Certified: Targeted Small Business, Iowa DOT, City of Waterloo Certified MBE Contact: W.C. Stokes, Owner Specializing in: EROSION CONTROL, TRUCKING, GUARDRAIL, CLEARING AND GRUBBING CONCRETE PAVING, ASPHALT, CURB AND GUTTER, DRIVEWAYS, SIDEWALKS, MASONRY WORK, ROOFING, CD BASKETS, ROADWAY PIPE, TILE LOCATING, REVETMENT, SHOULDERS, FIELD FENCE, GENERAL CONSTRUCTION WORK QUICK CONSTRUCTION 217 Bates Street Waterloo, IA 50703 Phone: (319) 232-5564 Contact: Leroy Harrington Specializing in: ALL TYPES OF CONCRETE FLATWORK AND GENERAL CONSTRUCTION CHARLIE SCHAUF TRUCKING 627 Adams Street Waterloo, IA 50703 Phone: (319) 232-4717 Contact: Charles Schauf Specializing in: TRUCKING MBE/WBE Certified Contractors List Page 4 o f 5 CERTIFIED WBE CONTRACTORS ATLAS PAINTING, INC.* 911 Sycamore Street P.O. BOX 65 Waterloo, IA 50704 Phone: (319) 232-9164 Specializing in: COMMERCIAL AND INDUSTRIAL PAINTING PETERMAN & HAES CARPET ONE* 4003 University Avenue Waterloo, IA 50701 Phone : (319) 233-6131 --• FAX: (319) 233-6133 email: JR11486@cfu.net Certified: City of Waterloo WBE Contact : Carol Reese Specializing in: FLOOR COVERING WATCO CONSTRUCTION, INC.* 2920 Texas Street Waterloo, IA 50702 -.r Phone : (319) 233-7481 Certified: City of Waterloo WBE Contact : Patricia J. Kimball Specializing in: STORM SEWER, INLETS, DRAIN TILE, WATER MAIN, SANITARY SEWER, INTAKE STRUCTURES * DENOTES WOMEN BUSINESS ENTERPRISE MBE/WBE Certified Contractors List Page 5 of 5 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon the specific request of the City of Waterloo, Iowa.) All questions must be answered and the date given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires. 1. Name of bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, when incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, an the month and year completed. 11. List your major equipment available for this contract. 12. Experience in construction work similar in importance to this project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give bank reference: STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 1 OF 2 PAGES 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's _ Qualifications. Dated at , this day of _ , 200 . (Name of Bidder) By: Title: _ State of ) ) ss: _ County of ) , being duly sworn deposes and — says that he is of (Name of Organization)and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 200 -- Notary Public My commission expires STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 PAGES GENERAL SPECIAL PROVISIONS 1. SCOPE OF WORK The work covered by this contract consists of furnishing all labor, equipment, and materials and performing all operations, in connection with the CENTER FOR THE ARTS 2009 ROOF PROJECT, as shown on the contract drawings and in accordance with these specifications. The contract drawings which accompany and form a part of this contract and specifications are dated April 3, 2009. They have the general title of CENTER FOR THE ARTS 2009 ROOF PROJECT The drawings are numbered and separately entitled as follows Sheet No . Description 1 -2 Roof Plans 3-4 Details The technical specifications are to be used along with the special provisions described herein and shall be considered as part of the contract documents. 2. CONFLICTING SPECIFICATIONS All requirements of other specifications contained in the contract documents which conflict with the provisions of the special provisions will be considered void. 3. DUMPING AREAS Excess material resulting from construction operations shall oe hauled to the County Landfill or other area secured by the Contractor and approved by the City. Rubble and rubbish shall be hauled to the County Landfill. All Landfill charges are to be considered incidental to the contract and are the responsibility of the Contractor. 4. CONSTRUCTION DAMAGE The Contractor shall exercise care during construction operations to ensure the safety and protection to existing features located near or within the limits of construction. Damage caused by negligence or poor workmanship, as determined by the Engineer, shall be considered the Contractor's responsibility. 5. REMOVED MATERIALS Not Applicable 6. OVERHAUL Not Applicable GENERAL SPECIAL PROVISIONS CENTER for the ARTS 2009 ROOF P 2OJECT Page 1 of 3 7. MAILBOXES Not Applicable — 8. PAY ITEMS All pay items are listed in the proposal and shall include the purchase of all materials, delivery of these materials, and furnishing all labor, plant and miscellaneous work needed to make the item complete. All such cost shall be incidental to the proposed item to which it applies and shall not be considered for separate payment. 9. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS The Contractor shall, immediately upon execution and delivery of the contract, before the first estimate for payment is made, deliver to the Engineer a detailed _ estimate giving a complete breakdown of the lump sum contract prices. The submitted breakdown shall be approved by the Engineer prior to any payment of any lump sum price item. 10. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS The Contractor will be required to secure, from the proper authorities, — permission or permit which may be required to haul over streets, highways, railroads or private property, and any hauling operations of the Contractor shall be subject to the requirements of such permits, permission, and to all — applicable regulations, laws, and ordinances governing hauling and movement of equipment over streets, railroads, highways and private property. Any costs or inconvenience caused by obtaining any necessary permits or permission .._- shall be considered completely covered by the price bid for the items in the proposal. 11. CONSTRUCTION SCHEDULING The Engineer and City shall approve Contractor's work schedule prior to starting. All revisions shall also be approved. The City may change the — schedule to accommodate changing construction conditions. The Contractor shall coordinate the work under this contract with contractors — performing work under other contracts which may be performed concurrently. The Contractor shall be responsible to notify the Police, Fire, Street and — Engineering Departments of the closing and opening of streets. 12. PRE-CONSTRUCTION CONFERENCE — Before any work is started, the Contractor shall arrange with the City & the Engineer to hold a pre-construction conference to discuss problems and schedules of contracts.GENERAL SPECIAL PROVISIONS CENTER for the ARTS 2009 ROOF PROJECT — Page 2 of 3 13. UNDERGROUND UTILITIES It is the responsibility of the Contractor to obtain the location of gas lines, water lines, electric, telephone, and cable television cables or wires from the various utility companies and the City electrician before starting any excavation. The Contractor shall be responsible for any damage to any underground utilities. The Contractor shall expose those utilities indicated on the plans so that elevations may be determined before beginning construction This work shall be considered incidental to other items of work. If the Contractor believes that additional costs have been incurred due to a utility being improperly located, the resolution of the additional costs incurred shall be made between the Contractor and the respective utility company. 14. TRAFFIC SIGNS AND STREET SIGNS Not Applicable. 15. TRAFFIC CONTROL DURING CONSTRUCTION The Contractor shall, at his own expense and without further or other order, -- provide, erect and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs or other adequate protection, as required by the -' latest edition of Part VI of the "Manual on Uniform Traffic Control Devices" and OSHA and shall provide, keep and maintain such barricades, signs, etc., as may be required or as may be ordered by the Engineer, to ensure the safety of -` the public as well as those engaged on the work. 16. GRADES, LINES, LEVELS AND SURVEYS Not Applicable. 17. SAFETY OF WORKERS AND PUBLIC " The Contractor shall, at all times, take necessary precautions to protect the life and health of all persons employed on this project and the public. He shall provide necessary safety devices and safeguards in accordance with latest and best accident prevention practices. All such protection shall be furnished to employees without cost. No direct measurement of payment shall be made for this protection, but shall be considered incidental to other items of work. The public shall be kept outside of any work area. 18. CONSTRUCTION EQUIPMENT FOR PORTLAND CEMENT CONCRETE PAVEMENT Not Applicable. 19. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS Not Applicable. GENERAL SPECIAL PROVISIONS CENTER for the ARTS 2009 ROOF PROJECT Page 3 of 3 GENERAL SPECIFICATIONS FOR CONSTRUCTION CITY OF WATERLOO, IOWA SECTION A - Definitions of Terms SECTION B - Scope of work SECTION C - Control of Materials and Work SECTION D - Procedure and Progress SECTION E - Measurements and Payments SECTION F - Legal Relations and Responsibility SECTION A - DEFINITIONS OF TERMS 1. CITY. The City of Waterloo, Iowa, which is the Party of the First Part of the accompanying contract, acting through its authorized representative. 2. COUNCIL. The duly elected Council of the City of Wateiioo, Iowa. 3. ENGINEER. VJ Engineering of Cedar Falls, Iowa, or his authorized representative. 4. INSPECTOR. The authorized representative of the Engineer, assigned to the detailed inspection of the work or materials therefor and to such other duties as may be delegated to him in these specifications. 5. CONTRACTOR. The Party of the Second Part in the accompanying contract for the improvement covered by these specifications, or his authorized representative. 6. SUBCONTRACTOR. Any person, firm, or corporatior who has, with the approval of the Council, contracted with the Contractor to execute and perform in his stead all or any part of the contract. 7. BIDDER. Any individual, firm, or corporation submitting a proposal for all or a part of the work provided for in these specifications. 8. PROPOSAL GUARANTEE. The security designed in the Notice of Bidders or Proposal to be furnished by the bidder as a guarantee of good faith to enter into a contract and furnish an acceptable bond for the work contemplated if it be awarded him. 9. SURETY. The corporate body bound with and for the Contractor for the acceptable performance of the contract. GENERAL SPECS Page 1 of 17 10. PROPOSAL. The written Proposal, submitted by the bidder in the prescribed manner and on the standard form, for the improvements covered by these specifications. 11. SPECIFICATIONS. The documents that set forth the manner in which the proposed work is to be accomplished which have been prepared by the Engineer and approved by the City Council, official copies of which are now on file with the City Clerk. 12. SPECIAL PROVISIONS. Clauses or memoranda not contained herein, applying to the contract of which these specifications are a part, which change or supplement these specifications. 13. CONTRACT. The agreement entered into between the City and the Contractor, setting forth the terms under which the work covered by the plans and specifications is to be performed. The contract includes all conditions, definitions, and instructions set forth in the official publications relating to the work, the official contract and specifications, the Proposal, official plans, and all supplemental agreements entered into by the parties to the contract. 14. NOTICE TO BIDDERS. The notice called attention of bidders to the time and place for receiving bids, containing a brief description of the work, and briefly setting forth the requirements and conditions for submission of Proposals. 15. INSTRUCTIONS TO BIDDERS. The clauses setting forth in detail the information relative to the proposed work and requirements for the submission of Proposals. 16. PLANS. The plans for the improvement covered by the specifications and approved by the Council, official copies of which are on file with the City Clerk. 17. CONTRACT BOND. The bond executed by the Contractor and his surety in favor of the City of Waterloo, Iowa, guaranteeing the complete execution of the contract in accordance with the plans and specifications, the payment of all debts pertaining to the work, and maintenance of the work as provided by law or by the specifications. 18. CONTRACT PERIOD. The period from the specified date for beginning the work to the specified date of completion, both dates inclusive. The contract period may be extended by the Council, as provided in these specifications, in which event the contract period includes the new date of completion. GENERAL SPECS Page 2 of 17 19. OFFICIAL PUBLICATIONS. The official publications are the formal resolutions and notices relative to the proposed improvement that are required by law to be published in a prescribed manner and that have actually been published in accordance with the statutes relating thereto. Attention is directed to the fact that these official publications are by statute vested with all of the force and effect of contract obligations. 20. A.S.T.M. Abbreviation for American Society for Testing Materials. 21. WORK. The term "Work" of the Contractor and Subcontractor includes labor or materials or both, equipment, transportation, or other facilities necessary to complete the contract. 22. TIME. All time limits stated in the contract documents are of the essence in the contract. SECTION B - SCOPE OF WORK 1 . CORRELATION AND INTENT OF DOCUMENTS. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the documents is tc include all labor, materials, equipment, and transportation necessary for the proper execution of the work. Materials or work described in words which, so applied, have a well-known technical or trade meaning shall be held to refer to such recognized standard. 2. DRAWINGS AND SPECIFICATIONS. Unless otherwise provided in the contract documents, the engineer shall furnish to the Contractor, free of charge, all copies of drawings and specifications reasonably necessary for the execution of the work. The Contractor shall keep one (1) copy of all drawings and specifications on the work available to the Engineer and to his representatives. 3. CONTRACTOR'S UNDERSTANDING. It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature, character and location of the work, the conformance to the ground, the character, quality, and quantity of the materials to be encountered, the character of the equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can, in any way, affect the work under this contract. No verbal agreement or conversation with any officer, agent, or employee of the City, either before or after the execution of the Contract, shall affect or modify any of the terms or obligations herein contained. GENERAL SPECS Page 3 of 17 4. REPORTING ERRORS AND DISCREPANCIES. If the Contractor, in the course of the work, finds any discrepancies between the plans and the physical conditions of the locality, or any errors of omission in plans or in the layout as given by said stakes and instructions, it shall be his duty to inform the Engineer immediately, in writing, and the Engineer shall promptly correct the same. 5. ALTERATION OR CORRECTION OF PLANS. The plans are made up from surveys that are presumably correct and represent the foreseen construction requirements. Any modification of the plans which may be required by the exigencies of the construction or any corrections made necessary because of errors in the original surveys, will be made by the Engineer. Should corrections or modifications of the plans or specifications require a different quality or class of work than that upon which the unit prices in the Proposal are based, or if the modifications or corrections are required in parts of the work partially completed and such modifications result in an increased cost to the Contractor, the amount to be paid for work resulting from such changes shall be agreed upon in writing at the time the changes are ordered and before the work is begun by the Contractor. No allowance will be made for anticipated profits on work not performed. 6. CHANGES IN THE WORK. The City, without invalidating the contract, may order extra work or make changes by altering, adding to, or deducting from the work, the contract sum being adjusted by agreement or arbitration before such changed work is undertaken. All such work shall be executed under the conditions of the original contract, except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. 7. INCREASED OR DECREASED QUANTITIES. The right is reserved without impairing the contract, to order the performance of such work of a class not contemplated in the Proposal or to increase or decrease the quantities as may be considered necessary to complete fully and satisfactorily the work included in the contract. 8. LANDS AND RIGHT OF WAY. The City shall provide the lands upon which the work under this contract is to be done, except that the Contractor shall provide land required for the erection of temporary construction facilities and storage of his material, together with the right of access to same. 9. CITY WATER. The Contractor shall be allowed to use City Water.. 10. RIGHTS OF VARIOUS INTERESTS. Whenever work being done by the City's forces or by other Contractors is contiguous to work covered by this contract, the respective rights of the various interests involved shall be established by the Engineer to secure the completion of the various portions of the work in general harmony. GENERAL SPECS Page 4 of 17 11. CLOSING STREETS TO TRAFFIC. Not Applicable 12. OBSTRUCTION OF STREETS. Not Applicable 13. SHANTIES AND BUILDINGS Not Applicable 14. SANITARY CONVENIENCES. The Contractor shall furnish the necessary sanitary conveniences, properly secluded, for the laborers on the work, and these shall be maintained in a manner that will be inoffensive to the public. 15. CLEANING UP. The Contractor shall, as directed by the Engineer, remove from the City's property and from all public and private property, at his own expense, all temporary structures, rubbish, and waste materials resulting from his operations before work can be considered completed. The Contractor shall also renew or replace any and all fences, sidewalks, or other property damaged or disturbed by his work. 16. OMISSION OF PARTS OF GENERAL SPECIFICATIONS. Parts of the General Specifications deemed not to apply to some particular work may be omitted by special reference in other parts of the contract documents. SECTION C - CONTROL OF MATERIALS AND WORK 1. SUPERVISION AND INSPECTION. The Engineer shall have supervision of the construction provided for in this Contract and shall decide any and all questions which may arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress on the work, and all questions regarding the acceptable fulfillment of the terms of the Contract. Materials and construction work shall, at all times, be subject to the inspection of the Engineer or his representatives. The Contractor shall be held strictly to the true intent of these specifications as regards the quality of materials, workmanship, and the diligent prosecution of the work. The Engineer and his representatives shall, at all times, have access to the work wherever it is in preparation of progress, and the Contractor shall provide proper facilities for such access and for inspection. If the specifications, the Engineer's instructions, law ordinances, or any public authority require any work and/or materials to be especially tested or approved, the Contractor shall give the Engineer timely notice of readiness for inspection. If the inspection is to be made by authority other than the Engineer, the Contractor shall notify the engineer of the date fixed for inspection. Inspections by the Engineer will be promptly made and, where practicable, at the source of supply. If any work should be covered up without the approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination at the Contractor's expense. GENERAL SPECS Page 5 of 17 Re-examination of questioned work may be ordered by the Engineer, and, if so ordered, the work must be uncovered by the Contractor. If such work be found in accordance with the Contract, the City shall pay the cost of re- examination and replacement. If such work be found not in accordance with the — Contract, the Contractor shall pay such cost unless he shall show that the defect in the work was caused by another Contractor, and, in that event, the City shall pay the cost. 2. AUTHORITIES AND DUTIES OF INSPECTORS. Inspectors may be stationed on the work to report to the Engineer as to the progress of the work and the manner in which it is being performed; also, to report whenever it appears that materials furnished and work performed by the Contractor fail to fulfill the requirements of the specifications and Contract, and to direct the — attention of the Contractor to such failure or infringement; but such inspection shall not relieve the Contractor from any obligations to furnish acceptable materials or to provide completed construction that is satisfactory in every particular. In case of any dispute arising between the Inspector and the Contractor as to materials furnished or the manner of performing the work, the Inspector shall have the authority to reject materials or suspend the work until the question at issue can be referred to and decided by the Engineer. Inspectors are not authorized to revoke, alter, enlarge, relax, or release any requirements of these specifications. The Inspector shall, in no case, act as foreman or perform other duties for the Contractor, or interfere with the management of the work by the latter. 3. STATUS OF THE ENGINEER. The Engineer shall have general — supervision and direction of the work. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall also have authority to reject any work and/or materials which do not conform to the specifications, to direct the application of forces to any portion of the work as, in his judgment, is required, and to order the force increased or diminished, and to decide questions which arise in the execution of the work. 4. ENGINEER'S DECISIONS. The Engineer shall, within a reasonable time, make decisions on all claims of the Contractor and on all other matters relating to the execution and progress of the work or the interpretation of the contract documents. All such decisions of the Engineer shall be final except as to the element of time and financial consideration involved, which, if no agreement in regard thereto is reached, shall be subject to arbitration. GENERAL SPECS Page 6 of 17 5. STAKES AND INSTRUCTIONS. Not Applicable 6. SUPERINTENDENCE. The Contractor shall keep on his work during its progress a competent superintendent and any necessary assistants, all satisfactory to the Engineer. The Superintendent shall not be changed except with the consent of the Engineer, unless the Superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ. The Superintendent shall represent the Contractor in his absence, and all directions given to him shall be as binding as if given to the Contractor. Important decisions shall be confirmed in writing to the Contractor. Other directions shall be so confirmed on written request in each case. The Contractor shall give efficient supervision to the work using his best skill and attention. He shall carefully study and compare all drawings, specifications, and other instructions, and shall report at once to the Engineer any error, inconsistency, or omission which he may discover. 7. REMOVAL OF UNAUTHORIZED WORK. Work done without lines and grade being give, work done beyond lines shown on the plans or as given, except as herein provided, or any extra or additional work done without authority, will be considered as unauthorized and at the expense of the Contractor and will not be paid for under the provisions of the Contract. Work so done may be ordered removed and replaced at the Contractor's expense. 8. REMOVAL OF DEFECTIVE MATERIALS OR WORK. The Contractor shall promptly remove from the premises all materials condemned by the engineer as failing to conform to the Contract; whether incorporated in the work or not, and the Contractor shall promptly replace and re-execute his own work in accordance with the contract and without expense to the City, and shall bear the expense of making good all work of other Contractors destroyed or damaged by such removal or replacement. If the Contractor does not remove such condemned work and materials within a reasonable time, fixed by written notice, the City may remove them and may store the material at the expense of the Contractor. If the Contractor does not pay the expense of such removal within a reasonable time thereafter, the City may, upon ten (10) days' written notice, sell such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all the costs and expense that should have been borne by the Contractor; or, if the net proceeds of such sale are insufficient to pay the expenses of removal, the City may deduct the balance from any amounts due the Contractor. 9. MATERIALS, EQUIPMENT, APPLIANCES, AND FACILITIES. Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary for the execution and completion of the work. Materials shall be of the quality specified for each particular part of the work. GENERAL SPECS Page 7 of 17 Whenever, in construction of the work or in the manufacture of any article of appliance necessary for the construction or operation of the work, it is necessary to use any material that is not fully specified in these specifications, it — shall be of good quality and shall meet with the approval of the Engineer. Any appliance that is necessary for the construction or operation of the — work and is commonly recognized as a part of the work, shall be furnished by the Contractor as part of the work, whether or not it is specifically called for in the plans and specifications, and such appliance shall be of good quality and standard make and shall meet with the approval of the Engineer. 10. MATERIAL SAMPLES. Before the contract is awarded, the bidder — may be required to furnish a statement of the origin, composition, and manufacture of any and all materials proposed for use in the performance of the Contract, together with samples of the material. These samples will be considered as representative and typical of the material to be obtained from any particular source. 11. CHARACTER OF WORKMEN AND EQUIPMENT. The Contractor shall employ competent and efficient workmen for every kind of work. Any person employed on the work who shall refuse or neglect to obey the directions -" of the engineer or Inspector, or who shall be deemed incompetent or disorderly, or who shall commit trespass upon public or private property in the vicinity of the work, shall be dismissed when the Engineer so orders, and shall not be re- — employed unless express permission be given by the Engineer. The Contractor shall, at all times, enforce discipline and good order among his employees. The methods, equipment, and appliances used on the work, and the labor employed, shall be such as will produce a satisfactory quality of work and shall be adequate to complete the contract within the specified time limit. 12. HIRING CITY EMPLOYEES. The Contractor shall not employ and _ hire any of the City's employees without the permission of the Engineer. 13. LABOR. Local labor shall be given preferences so far as practicable. 14. THE CITY'S RIGHT TO DO WORK. If the Contractor should — neglect to prosecute the work properly or fail to perform any provision of this Contract, the City of Waterloo, after three (3) days' written notice to the Contractor may, without prejudice to any other remedy he may have, make good — such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor, provided, however, that the Engineer shall approve both such action and the amount charged to the Contractor. GENERAL SPECS Page 8 of 17 SECTION D - PROCEDURE AND PROGRESS 1. ORDER OF COMPLETION - USE OF COMPLETED PORTIONS. The Contractor shall complete any portion or portions of the work in such order or time as the Engineer may require. The City shall have the right to take possession of an use completed or partially completed portion of the work at any time, but such taking possession and use shall not be deemed an acceptance of work so taken or used, or any part thereof. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation or extension of time, or both, as the Engineer may determine. 2. WEATHER. During stormy or inclement weather, all work shall be suspended, except such as can be done in an acceptable manner. Permission to work during freezing, stormy, or inclement weather shall in no way be construed as a release of the Contractor's responsibility regarding the quality of the finished work at such time. 3. SUNDAYS AND LEGAL HOLIDAYS. Except for such work as may be required to properly maintain or protect completed or partially completed construction or to maintain lights and barricades, no work will be permitted on Sundays or legal holidays without specific permission of the City. 4. DELAYS AND EXTENSION OF TIME. If the Contractor be delayed in the completion of the work by an act of neglect of the City, or its employees; or by any other Contractor employed by the City; or by changes ordered in the work; or by strikes, lockouts, fire, unusual delays in transportation, unavoidable casualties, or any cause beyond the Contractor's control; or by -- delay authorized by the Engineer pending arbitration; or by any cause which the Engineer shall decide justifies the delay, then the time of completion shall be extended for such reasonable time as the Engineer may decide will compensate for such delay. No such extension shall be made for delay occurring more than thirty (30) days before claim therefor is made in writing to the Engineer. In the case of a continuing cause of delay, only one claim is necessary. This article does not exclude the recovery of damages for delay by either party under provisions in the contract documents. 5. TEMPORARY SUSPENSION OF WORK. The Engineer shall have authority to suspend the work, wholly or in part, for such period or periods of time as he may deem necessary, due to unsuitable weather or such other conditions `- as are considered unfavorable for the suitable prosecution of the work, or for such time as is necessary due to the failure to the Contractor to carry out orders given or to perform any or all provisions of the Contract. GENERAL SPECS Page 9 of 17 6. NOTICES - HOW SERVED. Any notice to be given by the City to the Contractor under this contract shall be deemed to be served if the same be -•- delivered to the man in charge of any office used by the Contractor or his foreman or agent at or near the work, or deposited in the post office, postpaid, addressed to the Contractor at his last known place of business. -- 7. PROGRESS OF WORK. The progress of the work shall be such that, at the expiration of one-fourth (1/4) of the contract period, one-eighth (1/8) -- of the work shall be completed; at the expiration of one-half (1/2) of the contract period, three-eighths (3/8) of the work shall be completed; at the expiration of three-fourths (3/4) of the contract period, the work shall be three-fourths (3/4) completed, and the whole work shall be completed at the expiration of the contract period. If, at any time the above schedule is not being maintained, the Council may give written notice to the Contractor and his sureties that the specifications are not being complied with. Such notice shall state what action on the part of the Contractor is required to bring the work within the requirements of the specifications. If the Contractor fails, within ten (10) days, to proceed as directed in the said notice, then the Council shall have authority to annul this contract without process or action at law and take over the prosecution and completion of the work, as provided under the article covering City's right to terminate contract. 8. CITY'S RIGHT TO TERMINATE CONTRACT. If the Contractor should be adjudged a bankrupt; or if he should make a general assignment for _ the benefit of this creditor; or if a Receiver should be appointed on account of his insolvency; or if he should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough skilled _ workmen or proper materials; or if he should fail to make prompt payment to Subcontractors or for materials or labor; or if he should persistently disregard laws, ordinances, or the instructions of the Engineer; or if he should otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other rights or remedy, and after giving the Contractor seven (7) days' written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances thereon and finish the work by whatever method he may deem expedient. In such cases, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expenses of finishing the work, including compensation for additional managerial and administration services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default shall be certified by the Engineer. GENERAL SPECS Page 10 of 17 9. REMOVAL OF EQUIPMENT. In the case of annulment of this contract before completion, from any cause whatsoever, the Contractor, if notified to do so by the City; shall promptly remove any part or all of his equipment and supplies from the property of the City, failing which, the City shall have the right to remove such equipment and supplies at the expense of the Contractor. SECTION E - MEASUREMENTS AND PAYMENT 1. STANDARD OF MEASUREMENT. All work complete t under the contract shall be measured by the Engineer according to the United States standard measures. 2. SCOPE OF PAYMENTS. The Engineer's measurements of quantities shall be the basis for final payment for the work performed under this Contract. After the work is completed, the Engineer will make measurements and computations of the number of units of each of the various items of work completed, and the Contractor will be paid for the actual amount of work performed at the rates specified in his Proposal. Before final settlement is made, the Council may require the Contractor to submit a list of all persons furnishing labor or materials, with evidence that such persons have been paid in full. Payment shall be made in the manner set forth in official publications and Council Proceedings relative thereto. 3. PAYMENT FOR EXTRA WORK. Such extra work as may have been ordered by the Engineer and performed by the Contractor shall be compensated for as agreed upon In no case will a claim for extra compensation be allowed unless the work upon which the claim is based has been ordered in writing, except as provided hereinafter. 4. CLAIMS FOR EXTRA COST. If the Contractor claims that any instructions, by drawings or otherwise, involved extra cost under this contract, he shall give the Engineer written notice thereof within ten (10) days after completion of the work. No such claim shall be valid unless so made. 5. CLAIMS FOR EXTRA COMPENSATION. If the Contractor deems that extra compensation is due him for work and/or materials that he considered is not clearly covered in the items for which he submitted unit prices in his bid and that were not ordered in writing by the Engineer as an extra s heretofore provided, the Contractor shall notify the Engineer, in writing, of his intention to make claim for extra compensation for work and/or material before starting construction. GENERAL SPECS Page 11 of 17 If such written notification is not given or the Engineer is not afforded proper facilities by the Contractor for keeping strict account of actual cost as defined herein, then the Contractor hereby agrees to waive the claim for extra compensation. Such notice to the engineer and the fact that the Engineer has kept account of cost as aforesaid, shall not in any way be construed as proving the validity of the claim, which must be passed upon by the Council. In the event that the Council finds the claim to be just, it shall be allowed and paid for as extra work as provided herein. — 6. COMPLETION REPORT AND OBJECTIONS THERETO. The Engineer shall make a written statement of all the work done by the Contractor -- hereunder, stating the quantity of each item as found by him and including a statement of all credits for extra work and all credits or debits for changes, alterations, omissions, and defects, and shall forthwith deliver a copy of such — statement to the Contractor. The Contractor shall compare such statement with his own records and shall then, in writing, either approve such statement or point out any claimed errors or omissions. If any of such claims are found correct, the -- Engineer shall, within ten (10) days, prepare a new statement, a copy of which shall in like manner be delivered unto the Contractor. The Engineer will not file a formal completion report with the City until the Contractor has approved the -- same. If the figures of the Engineer and the Contractor cannot be reconciled, or — there is a difference of opinion regarding some item or items, then such difference of opinion shall be submitted to arbitration as hereinafter provided, and the decision of the arbitrator or arbitrators shall be final, and the Engineer shall, within a period of five (5) days, file his completion report. Before action by the City Council upon such completion report, the _ Contractor shall also file a written statement of any claims he may have against the City, other than those shown by such completion report, growing out of this contract or the work done hereunder. The City shall retain ten percent (10%) of the amount due the Contractor on the completion report for a period of thirty (30) days. If no claims are filed against the Contractor within thirty (30) days, the final ten percent (10%) shall then be paid to the Contractor. 7. WAIVER. By the execution of this contract ,the Contractor agrees that any objections he may have to the statement of the amount of work done hereunder included by the Engineer in this completion report, and any claims of the Contractor against the City growing out of this contract and the work done hereunder which are not stated in writing in the manner and within the time provided in Article 6, Section E hereof, shall be waived, and no such claim shall thereafter be asserted against the City. — GENERAL SPECS Page 12 of 17 SECTION F - LEGAL RELATIONS AND RESPONSIBILITIES 1. LAWS RELATING TO WORK. The Contractor is presumed to be familiar with all laws, ordinances, and regulations which may, in any manner, affect those engaged or employed upon the work or the materials or equipment used in or upon the work, and shall conduct the work so as not to conflict with such laws, ordinances, and regulations. 2. PROTECTION OF WORK AND PROPERTY. The Contractor for any part of the improvement shall be held responsible for the care of materials and of partially completed and completed work until final acceptance of the same by the Council. He will be required to make good at his own expense any damage which the work may sustain from any cause prior to the filing of the engineer's certificate of completion. He shall take all risk from floods and casualties of every description and make no charge for delay due to such cause. He may, however, be allowed a reasonable extension of time on account of such delays. He shall correct or make good at his own expense all damages to adjacent property due to the acts or negligence of his employees of the prosecution of his work, and save the City harmless therefor. The Contractor shall be held liable and responsible for all damages done to water, sewer, drain, or other underground pipes and structures, and to sidewalks and private property. 3. RESPONSIBILITY FOR ACCIDENTS. The Contractor shall assume full responsibility for all damages sustained by persons or property due to the carrying on of his work until final acceptance thereof, or until released by the Engineer in writing. 4. LIABILITY INSURANCE. The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the Nark or the handling or storing of materials therefor, and said Contractor shall also carry liability insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before work shall be started on this contract, the Contractor shall furnish the City Clerk with proper affidavit or Affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of a least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the Contract. The affidavit shall specifically evidence the following forms of insurance protection: (a) Public liability insurance covering all operations performed by persons directly employed by the Contractor. GENERAL SPECS Fage 13 of 17 (b) Public liability insurance covering all operations performed by any Subcontractor to whom a portion of the work may have been assigned. (c) Public liability insurance covering all work upon the project performed by any independent Contractor working under the direction of either the principal Contractor or a Subcontractor. (d) Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the Contractor or by other persons, firms, or corporations. (e) The minimum protection shall be as follows: Comprehensive General Liability Insurance General Aggregate Limit $ 2,000,000.00 Products—Completed Operations Aggregate Limit $ 2,000,000.00 Each Occurrence Limit $ 2,000,000.00 Comprehensive Automobile Liability Insurance $ 1,000,000.00 The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured". A certificate, or a policy if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk shall include the name and address of the agency issuing the same. It shall also be required that the City Clerk be notified by registered mail of the cancellation or expiration of the above insurance. 5. BARRICADES AND SIGNS. The Contractor shall, at his own expense and without further or other order, provide, erect, and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs, or other adequate protection, as required by the latest edition of the "Iowa Manual on Uniform Traffic Control Devices for Streets and Highways" and OSHA and shall provide, keep, and maintain such barricades, signs, etc., as may be required or as may be ordered by the Engineer, to insure the safety of the public as well as those engaged on the work. GENERAL SPECS Page 14 of 17 6. ROYALTIES AND PATENTS. The Contractor shall pay all royalties and license fees. He shall defend all suits or claims for infr ngement of any patent rights and shall save the City harmless from loss on accc unt thereof, except that the City shall be responsible for all such loss when a particular process or the product of a particular manufacturer is specified. 7. PERMITS AND REGULATIONS. Permits and licenses of a for the prosecution of the work shall be secured and paid for by the Contractor. 8. CLAIMS FOR DAMAGES. Any claim for damages arising under this Contract shall be made in writing to the party liable within a reasonable time of the first observance of such damage and no later than the time of final payment, except as expressly stipulated otherwise in the case of faulty work or materials, and shall be adjusted by agreement or arbitration. The Contractor shall be held for the payment of all just claims against him arising out of the prosecution of this contract, and his bond will not be released until such claims are paid for dismissed. 9. ASSIGNMENT OF CONTRACT. The Contractor shall not sell or assign the contract or sublet any portion of the work provided for the'ein without the written consent of the City Council. 10. SUBCONTRACTORS. The Contractor shall, as soon as practicable after the signature of the contract, notify the Engineer in writing of the names of the Subcontractors proposed for the work and shall not employ any that the Engineer may, within a reasonable time, object to as incompetent or unfit. The Contractor agrees that he is as fully responsible to the City for the acts and omission of his Subcontractors and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by him. Nothing contained in the contract documents shall create any contractual relation between any Subcontractor and the City. 11. ARBITRATION. All questions subject to arbitration under this Contract shall be submitted to arbitration at the choice of either party to the dispute. The Contractor shall not cause a delay of the work during any arbitration proceedings, except by agreement with the Engineer. The demand for arbitration shall be filed in writing with the Engineer, in the case of an appeal from his decision, within ten (10) days of its receipt, and in any other case, within a reasonable time after cause thereof, and in no case later than the time of final payment, except as otherwise expressly stipulated in the contract. GENERAL SPECS rage 15 of 17 If the Engineer fails to make a decision within a reasonable time, an appeal to arbitration may be taken as if his decision had been rendered against the part appealing. No one shall be nominated or act as an arbitrator who is in any way financially interested in the contract or in the business affairs of either the City or the Contractor. The general procedure shall conform to the laws of the State of Iowa. Unless otherwise provided by such laws, the parties may agree upon one arbitrator; otherwise, there shall be three--one named in writing by each party to this contract to the other party, and the third chosen by these two arbitrators, or, if they fail to select a third within ten (10) days, then he shall be chosen by the Comptroller of the State of Iowa. Should either party refuse or neglect to supply the arbitrators with any papers or information demanded in writing, the arbitrators are empowered by both parties to proceed ex parte. If there be one arbitrator, his decision shall be binding; if three, the decision of any two shall be binding. Such decision shall be a condition precedent to any right of legal action, and, wherever permitted by law, it may be filed in Court to carry it into effect. The arbitrators, if they deem that the case demands it, are authorized to award to the party whose contention is sustained such sums as they shall deem proper for the time, expense, and trouble incident to the appeal, and, if the appeal was taken without reasonable cause, damages for delay, the arbitrators shall fix their own compensation unless otherwise provided by agreement, and shall assess the costs and charges of the arbitration upon either or both parties. The award of the arbitrators must be in writing, and it shall not be open to objections on account of the form of proceeding or the award, unless otherwise provided by the laws of Iowa. In the event of such laws providing on any matter covered by this article otherwise than as hereinbefore specified, the method of procedure throughout and the legal effect of the award shall be wholly in accordance with the laws of the State of Iowa, it being intended hereby to lay down a principle of action to be followed, leaving its local application to be adopted to the legal requirements of the place in which the work is to be done. 12. PERFORMANCE AND PAYMENT BONDS. The Contractor shall, at the time of execution and delivery of this contract and before the taking effect of same, furnish and deliver to the City written bonds of indemnity to the amount required by law in form and substance, and with surety thereon satisfactory and acceptable to the City, to insure the faithful performance and payment by the Contractor of all the covenants and agreements on the part of the Contractor contained in this contract. These bonds shall remain in force and effect for the full amount of the Contract. GENERAL SPECS Page 16 of 17 13. PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the provisions of the Contract or in exercising any power or authority granted him thereby, there shall be no liability upon the Engineer or his authorized assistants, either personally or as an official of the City, it being understood that in such matters he acts as the agent and representative of the — City. 14. JURISDICTION. Any action in Court against the Contractor or sureties on his bond because of damages to property or individuals by said Contractor or his workmen, or because of the violation of any provisions of the specifications, or on account of the failure of said Contractor to comply fully with these provisions, shall be brought in the District Court of the State of Iowa in and for Black Hawk County. 15. TERMINATION OF RESPONSIBILITY. The Contract shall be considered as completed and the Contractor released from further obligations _ except as to the requirements of his bond, after the work has been completed and finally accepted and final estimates have been allowed and the completion report of the engineer has been filed and approved by the Council. 16. CITY'S LEGAL RIGHTS. The City shall not be precluded by any measurements, estimate, or certificate made, either before or after the completion and acceptance of the work and payment therefor, from showing the true amount and character of the work performed and materials furnished by the Contractor, or from showing that any such measurement, estimate, or certificate is untrue or incorrectly made, or the work or materials do not, in fact, conform to the Contract. The City shall not be precluded, notwithstanding any such measurements, estimate, or certificate and payment in accordance therewith, from recovering from the Contractor and his surety such damages as it may sustain by reason of his failure to comply with the terms of the Contract. Neither the acceptance by the City or any of its representatives, nor any payment for or acceptance of the whole or any part of the work, nor any extension of time, nor any possession taken by the City, shall operate as a waiver on any portion of the contract or of any power herein reserved, or any right to damages herein provided. A waiver of any breach of the contract shall not be held to be a waiver of any other or — subsequent breach. GENERAL SPECS Page 17 of 17 SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION 1. SUBCONTRACTS -- The contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the contract for the improvements embraced in this contract. 2. REVIEW BY THE CITY OF WATERLOO The City of Waterloo, its authorized representatives and agents, shall at all times have access to and be permitted to observe and review all work, — materials, equipment, payrolls, personnel records, employment conditions, material invoices, and other relevant data and records pertaining to this contract, provided, however, that all instructions and approval with respect to the work will be given to the contractor only by the City of Waterloo through its authorized representative or agents. 3. INSPECTION a. The contractor shall furnish promptly all materials reasonably necessary for any tests which may be required. All tests by the City of Waterloo will be performed in such manner as not to delay the work unnecessarily and will be made in accordance with the _ provisions of the Technical Specifications. b. Inspection of materials and appurtenances to be incorporated in the improvements embraced in this contract may be made at the place of production, manufacture or shipment, whenever the _ quantity justifies it, and such inspection and acceptance, unless otherwise stated in the Technical Specifications, shall be final, except as regards (1) latent defects, (2) departures from specific requirements of the contract, (3) damage or loss in transit, or (4) fraud or such gross mistakes as amount to fraud. Subject to the requirements contained in the preceding sentence, the inspection of materials as a whole or in part will be made at the project site. 4. WARRANTY OF TITLE No material, supplies, or equipment to be installed or furnished under this contract shall be purchased subject to any chattel mortgage or under a conditional sale, lease-purchase or other agreement by which an interest therein or in any part thereof is retained by the seller or supplier. SUPPLEMENTAL GENERAL SPECIFICATIONS PAGE 1 OF 2 PAGES The contractor shall warrant good title to all materials, supplies, and equipment installed or incorporated in the work and upon completion of all work, shall deliver the same together with all improvements and appurtenances constructed or placed thereon by him to the City of Waterloo free from any claims, liens, or charges. Neither the contractor nor any person, firm, or corporation furnishing any material or labor for any work covered by this contract shall have any right to a lien upon any improvement or appurtenance thereon. Nothing contained in this paragraph, however, shall defeat or impair the right of persons furnishing materials or labor to recover under any bond given by the contractor for their protection or any rights under any law permitting such persons to look to funds due the contractor in the hands of the City of Waterloo. The provisions of this paragraph shall be inserted in all subcontracts and material contracts and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into for such materials. SUPPLEMENTAL GENERAL SPECIFICATIONS PAGE 2 OF 2 PAGES FORM OF CONTRACT CONTRACT FOR THE CONSTRUCTION OF CENTER FOR THE ARTS 2009 ROOF PROJECT CITY OF WATERLOO, IOWA This contract made and entered into this day of , 2 0 , by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and of , Iowa, hereinafter referred to as Contractor), WITNESSETH: PAR. 1 Contractor agrees to build and construct the per the following award of bids: CENTER FOR THE ARTS 2009 ROOF PROJECT and furnish all necessary tools, equipment, materials., and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. PAR. 2 It is understood and agreed that the resolution adopted by the City Council ordering the construction of the improvement, the Notice to Contractors as published, the Instruction to Bidders, the Form of Proposal, the Construction and Maintenance Bonds, the Council Proceedings relating to this matter, and the Plans and Specifications shall all be considered as forming a part of the contract the same as though they were each set out in said contract. PAR. 3 The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of this contract and of the plans and specifications made a part hereof by reference, and to the satisfaction and approval of the City and its engineer. PAR. 4 The Contractor agrees to perform said work and install said improvements on the terms set out in bid or proposal to the City which has been FORM OF CONTRACT PAGE 1 OF 5 PAGES accepted by the City and which is by reference made a part of this contract. PAR. 5 The Contractor agrees to commence said work within ten (10) working days after receipt of "Notice to Proceed" and complete it on or before November 30, 2007 unless an extension of time is granted in writing by the Council of the City. PAR. 6 Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of this contract, or the plans and specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said contractor and deduct any and all such sums from any amount then due the Contractor. PAR. 7 The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his agents, while work is done pursuant to this agreement. PAR. 8 The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. PAR. 9 The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. No material shall be used in any work until the same has first been approved by the construction reviewer. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the Building Official Administrator. FORM OF CONTRACT PAGE 2 OF 5 PAGES PAR. 10 Any material which has been rejected by the construction reviewer shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the Building Official Administrator. -- PAR. 11 The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. PAR. 12 The Contractor agrees to pay punctually all just claims of labor, material, men, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor, material, or men under this contract. PAR. 13 The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form to be provided by the City in the amount provided by law as stated in the Notice to Bidders, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of this contract. PAR. 14 The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. PAR. 15 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the FORM OF CONTRACT PAGE 3 OF 5 PAGES various instruments made a part of this contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Contractors, the amount of money due the Contractor for work performed and accepted, at the unit _ prices set out in the Contractor's proposal, which has been accepted by the City. PAR. 16 The total amount of the contract, based on the Engineer's estimates of quantities and the Contractor's unit bid prices, and for which 100% surety bond is required is $ _ PAR. 17 After the completion of said work, the Contractor agrees to remove all debris and clean up said streets, and to save the City harmless from any damage allegedly resulting from a failure to clean up and remove the debris or put the street back in a proper condition for travel. PAR. 18 This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. — PAR. 19 Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the — Contractor to guarantee the completion of the work. PAR. 20 The Contractor shall maintain all work done hereunder in good order for the period of two (2) years from and after the date it is accepted by the Council of the City of Waterloo, Iowa. Said maintenance shall be made without expense to the City or the abutting property. In the event of the — failure or default of the Contractor to remedy any or all defects appearing in said work within a period of two (2) years from the date of its acceptance by said Council, and after having been given ten (10) days — notice so to do by registered letter deposited in the United States Post Office in said town, addressed to said contractor at the address herein given, then the City may proceed to remedy such defects. The costs and — expenses thereof to be recovered from the Contractor and the sureties on its maintenance bond by an action brought in any court of competent jurisdiction. — PAR. 21 The Contractor shall give notice to said City by registered letter directed to the Mayor or City Clerk/Auditor thereof not more than four (4) and not less FORM OF CONTRACT PAGE 4 OF 5 PAGES than three (3) months prior to the expiration of the term during which the Contractor is required to maintain said improvements, in good repair by — the terms of its Contract. The liability of the Contractor and of the sureties on its bond for maintenance of the said improvements shall continue until three (3) months after such notice has been given to the City, and, in any — event, until two (2) years after the acceptance of the work. CITY OF WATERLOO, IOWA — Mayor City Clerk Pries Roofing Contractor BY: Title: Approved by the City Council of the City of Waterloo, Iowa, this day of , 20 ATTEST: , City Clerk Waterloo, Iowa - FORM OF CONTRACT PAGE 5 OF 5 PAGES PERFORMANCE BOND CENTER FOR THE ARTS 2009 ROOF PROJECT KNOW ALL MEN BY THESE PRESENTS: That we, of (hereinafter called the Principal), and of (hereinafter called the Surety), are held and firmly bound unto the City of Waterloo(hereinafter called the Obligee), in the penal sum of Dollars ($ ), lawful money of the United States, to payment of which sum,well and truly to be made, the Principal here firmly binds himself/themselves, his/their heirs, executors, and administrators, and the said Surety binds himself, his successors, assigns, executors, and administrators, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, WHEREAS the above bounden Principal did, on the day of , 20 , enter into a written contract with the City of Waterloo, Iowa, for the construction of , a copy of which contract, together with all of its terms, covenants, conditions, and stipulations, is incorporated herein and made a part hereof as full and completely as if said contract were recited at length herein; and WHEREAS, the Principal and Surety on this bond hereby agree to pay to all persons, firms or corporations having contracts directly with the Principal or with subcontractors, all just claims due them for labor performed or materials furnished in the performance of the contract on account of which bond is given when the same are not satisfied out of the portion of the contract price which the public corporation is required to retain until completion of the public improvement, but the Principal and Surety shall not be liable to said persons, firms, or corporation unless the claims of said claimants against said portion of the contract price shall have been established as provided by law. Now, if the Principal shall in all respects fulfill his said contract according to the terms and tenor thereof, and shall satisfy all claims and demands incurred for the same, and shall fully indemnify and save harmless the Obligee from all costs and damages which it may suffer by reason of failure to do so, and shall fully reimburse and repay the Obligee all outlays and expenses which it may incur in making good any such default,then the obligation is to be void and of no effect, otherwise to remain in full force and effect. FORM OF BOND PAGE 1 OP 2 PAGES Every Surety on this bond shall be deemed and held. any contract to the contrary notwithstanding,to consent without notice: 1. To any extension of time to the contract in which to perform the contract. 2. To any change in the plans, specifications, or contract when such change does not involve an increase of more than twenty percent (20%) of the total contract price, and shall then be released only as to such excess increase. 3. That no provision of this bond or of any other contract shall be valid which limits to less than one (1)year from the time of the acceptance of the work the right to sue on this bond for defect in workmanship or material not discovered or known to the Obligee at the time such work was accepted. IN WITNESS WHEREOF, we have hereunto set our hands and seals this Day of , 20_. Principal By: Surety Attorney-in-Fact W. FORM OF BOND PAGE 2 OF 2 PAGES { 1 PAYMENT BOND CENTER FOR THE ARTS 2009 ROOF PROJECT KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) a , hereinafter called Principal, (Corporation,Partnership or Individual) and (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto (Name of Owner) (Address of Owner) "" hereinafter called OWNER, in the penal sum of Dollars, $( ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns,jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of 20 , a copy of which is hereto attached and made a part hereof for the construction of: NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in �. any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. bow IN WITNESS HEREOF, this instrument is executed in counterparts, each one of (number) .� which shall be deemed an original, this the day of 20 ATTEST: Principal (Principal)Secretary (SEAL) By (s) (Address) Witness as to Principal (Address) Surety tame ATTEST: By Attorney-in-Fact Witness as to Surety (Address) (Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. SECTION 01010 _ GENERAL REQUIREMENTS AND INFORMATION INDEX PART I - GENERAL 1.1 Intent 1.2 Interpretation 1.3 Drawings and Specifications -' 1.4 Standards and Codes 1.5 Materials Tests 1.6 Responsibility of Contractor 1.7 Information for Engineer 1.8 Submittal Procedures 1.9 Construction Progress Schedules —' 1.10 Shop Drawings 1.11 Incidental Work 1.12 Approval of Materials 1.13 Construction Completion Requirements 1.14 Existing Utilities 1.15 Final Review and Acceptance PART I - GENERAL 1.1 INTENT A. To set forth requirements of performance, type of equipment or structure desired and standards of materials and construction. B. To describe specifically Work set out in Contract Documents unless otherwise specifically indicated. C. To require performance of complete Work in spite of omission of specific reference to any minor component parts. D. To provide for new materials and equipment unless otherwise included. 1.2 INTERPRETATION A. Report errors or ambiguities in specifications to Engineer as soon as detected. Engineer will answer questions prior to receipt of bids regarding and interpreting intended meaning of specifications by issuing an addendum. After receipt of bids, written correspondence will be issued. 1.3 DRAWINGS AND SPECIFICATIONS A. Engineer will furnish up to three sets of Drawings and Specifications after award of contract. Contractor shall compensate Engineer for printing costs for additional copies beyond the specified three sets. B. Contractor shall provide one set of Drawings and Specifications for each foreman or superintendent in charge of each crew on job. 1.4 STANDARDS AND CODES A. Perform work in accordance with best present-day installation and construction practices. B. Conform to and test materials in accordance with the latest editions and revisions to the following codes and standards unless specifically noted otherwise: 1 SECTION 01010 GENERAL REQUIREMENTS AND INFORMATION 1. American National Standards Institute (ANSI). 2. American Society for Testing Materials (ASTM). 3. Federal Specifications (FS). 4. Iowa Department of Transportation (IDOT); latest edition of Standard Specifications and addenda. 5. Iowa Occupational Safety and Health Act(IOSHA). 6. Manual of Accident Prevention in Construction by Associated General Contractors of America, Inc. (AGC). 7. National Electrical Manufacturers Association(NEMA). 8. National Electrical Safety Code(NESC). 9. National Institute for Occupational Safety and Health(NIOSH). 10. National Lumber Manufacturer's Association(NLMA). 11. National Safety Council (NSC). �. 12. Occupational Safety and Health Act of 1970 (Public Law 91-596) (OSHA). 13. Steel Structures Painting Council (SSPC). .... 14. Underwriters' Laboratories, Inc. (UL). 15. Standards and Codes of the State of Iowa and applicable local standards and codes of the Owner. 16. Other standards and codes which may be applicable to acceptable standards of the industry for equipment, materials and installation under the contract. 1.5 MATERIALS TESTS A. Includes all materials tests or tests specified hereinafter. B. Employ approved testing laboratory to show that construction materials comply with Specifications. C. Provide samples of materials required for laboratory tests and pay cost of all tests including transportation charges on samples. D. Incorporate no materials into work until laboratory tests have been furnished, as requested by Engineer, which indicate that materials are in compliance with the Specifications. E. All materials subject to sampling, testing, inspection and rejection at site by Engineer. F. Laboratory tests for materials: 1. No additional testing for verification required unless as directed by Engineer during project. Testing shall be paid by Contractor for those tests indicating non-conformance to test standards specified. 1.6 RESPONSIBILITY OF CONTRACTOR a A. Protection of his work. B. Protection of all property from injury or loss resulting from his operations. C. Replace or repair objects sustaining any such damage, injury or loss to satisfaction of Owner and Engineer. D. Accept full responsibility for all construction means, methods, sequences, techniques, proceedings, property and personal safety on the project site, including the same for all subcontractors. 2 SECTION 01010 GENERAL REQUIREMENTS AND INFORMATION E. Cooperate with Owner, Engineer and representatives of utilities in locating underground utility lines and structures. F. Keep cleanup current with construction operations. G. Comply with all federal, State of Iowa and City laws and ordinances. 1.7 INFORMATION FOR ENGINEER A. After execution of contract, submit following information and drawings for Engineer's approval if specifically requested. Total number of approved copies required for distribution: Three(3)plus copies required by Contractor. 1. Manufacturer's specifications and catalog data for all materials, appurtenances and other special items. --t 2. List of Subcontractors, if any,to which the prime contractor proposes to sublet a portion of the work. 3. Such other information as Engineer may request. B. Provide two copies of following information,as requested by Engineer: 1. Shipping papers for all materials. 2. Materials test reports awsk 1.8 SUBMITTAL PROCEDURES A. Date all transmittal forms. Re-submittals to have original submittal date with an appended date. B. Identify project, contractor, subcontractor or supplier; pertinent drawing sheet and detail number(s), and specification sections number, as appropriate. C. Apply Contractor's stamp or equal dated, signed or initialled, certifying that review, verification of products required, field dimensions, adjacent construction work, and coordination of information, is in accordance with the requirements of the Work and Contract Documents. D. Provide space for Contractor and Engineer review stamps. E. Revise and resubmit submittals as required, identify all changes made since previous submittal. NMI 1.9 CONSTRUCTION PROGRESS SCHEDULES A. Submit initial progress schedule in duplicate at Pre-Construction Meeting to Engineer for review. — B. Revise and resubmit as required. C. Submit any revised schedules with each application for payment, identifying changes since previous version. E. Indicate estimated percentage of completion for each item of Work at each submission. F. Indicate critical submittal dates required for shop drawings, product data,samples, and product delivery dates. 1.10 SHOP DRAWINGS A. Intent of Engineer's approval: To assist Contractor in interpreting specifications and drawings. B. Contractor's Responsibility: To check drawings prior to submission for coordination 3 SECTION 01010 GENERAL REQUIREMENTS AND INFORMATION and conformance with contract documents; do not submit without checking. C. Approval does not relieve Contractor of responsibility for errors in shop drawings and will not relieve him of any responsibility stated under the Contract. D. Prior to submission of shop drawings and catalog data to Engineer, affix Contractor's stamp with signature of responsible person to show that material submitted has been checked and approved. E. If the material proposed varies in detail from the drawings or illustrations furnished, or if it varies from any of the requirements specified herein, such variations shall be noted by the manufacturer/supplier. 1.11 INCIDENTAL WORK Any incidental work not specifically mentioned in the specifications or shown on the plans but obviously necessary for the proper completion of the work shall be considered as being a part of and included in the Contract and shall be executed in the proper manner. The Contractor shall not be entitled to extra or additional compensation for the same. 1.12 APPROVAL OF MATERIALS A. Materials shall be new and shall be designed for the function and service specified herein. No equipment or materials shall be used in the project except that which has been approved by the Engineer. The contractor shall submit to the Engineer such test results, shop drawings, manufacturer's specifications, data and other information which may be required for determining approval or disapproval, sufficiently in advance of shipment of the equipment to provide time for determining compliance with the specifications and drawings prior to shipment. Final approval of acceptance of material will be made only after such material is installed and has met all specified tests and requirements. B. Materials of a specific make may be named in the specifications in certain instances, in order to set out specific features desired or required. However,other materials of equal quality, which meet the functional requirements will be considered. C. If the material proposed varies in detail from the drawings or illustrations furnished, or if it varies from any of the requirements specified herein, such variations shall be noted by the manufacturer/supplier. D. Upon submission of sufficient data from which a determination can be made,the Engineer will examine such data and issue, in writing, a list of approved materials covered by data submitted. A list of approved materials will be issued by addendum to those to whom plans and specifications have been issued,two(2)days prior to the bid date. E. It is specifically provided that approval of materials under the procedures outlined above is a general approval only and that it in no way constitutes final approval of such material, nor waives any requirement of these specifications,nor relieves the Contractor or Manufacturer of any degree of responsibility for compliance with specific requirements of other portions of these contract documents. Final approval for all materials installed in the project will be given only upon submission of complete detailed shop drawings and data as required by other paragraphs of these specifications. 4 SECTION 01010 GENERAL REQUIREMENTS AND INFORMATION F. The various manufacturers shall be experienced in the design and construction of the type of materials they propose to furnish. No consideration will be given to materials from manufacturers that do not have an equivalent record of performance for similar materials in successful operation. 1.13 CONSTRUCTION SCHEDULE AND COMPLETION REQUIREMENTS A. This project shall have a completion schedule as follows: Substantially complete— 45 calendar days after contractor's receipt of signed contract. B. Any time extension requested by the Contractor shall be provided to Consultant and Owner within a reasonable time period, not in excess of 20 calendar days, after the event that leads to the time request. Any request for extension due to abnormal inclement weather shall have written documentation attached with it. Without such documentation, the request shall automatically be rejected. C. Refer to General Specifications for Construction for related matters to time extension. D. If the Contractor fails to complete the project within the agreed upon Contract Time or any extension thereof, the Contractor shall be responsible for daily damages of $250 per day. 1.14 EXISTING UTILITIES A. The exact location and elevation of all public utilities shall be determined by the Contractor,prior to excavation Contractor shall notify UTILITY COMPANIES 48 HOURS IN ADVANCE so they may locate their utility for the contractor. It shall be the duty of the Contractor to ascertain all utilities. Existing underground utilities are not indicated on the drawings. The Owner or Engineer accepts no responsibility ,,,t4 for improper locations or failure to show utility locations on the drawings. The Contractor shall be responsible to locate exact locations of utility crossings before any work that may come into contact with existing utilities. B. Contractor is fully responsible for repairing damage to utilities and services due to his work, which are not in direct conflict with the roof system installation or were not verified visually where feasible by the Contractor. Repair for damages to .., Utilities/Service during construction are at no expense to the Owner. 1.15 FINAL REVIEW AND ACCEPTANCE A. Notify Engineer when installation is considered complete and ready for final review. B. Owner will accept work and make final payment to Contractor: l. When the Engineer has certified that the project has reviewed the work of the Contractor and stated that the work is complete and in compliance with the Drawings and Specifications. 2. When Contractor has furnished the Engineer with required closeout documents specified herein. END OF SECTION 01010 5 SECTION 01030 ALTERNATES INDEX PART I- GENERAL 1.1 Work of this Section 1.2 Related Requirements 1.3 Description of Alternates - See Bid Form mum PART I - GENERAL 1.1 WORK OF THIS SECTION A. This Section identifies each Alternate by number, and describes the basic changes to be incorporated into the Work, only when that Alternate is made a part of the Work by specific provisions in the Owner-Contractor Agreement. B. Bidder, in submitting his bid proposal, shall include in addition to his base bid, the following alternates. The numerical order of listing these alternates does not necessarily imply their priority. The Owner may decide to use any one or more of all the items. 1.2 RELATED REQUIREMENTS A. Sections of the Specifications as listed under the respective Alternates. B. Referenced sections of Specifications stipulate pertinent requirements for products and methods to achieve the work stipulated under each Alternate. C. Coordinate pertinent related work and modify surrounding work as required to properly integrate the work under each Alternate, and to provide the complete construction required by Contract Documents. 1.3 DESCRIPTION OF ALTERNATES-SEE BID FORM A. Alternate Bid 1 —Plaza Deck—Remove existing pavers and install new END OF SECTION 01030 1 SECTION 01039 PROJECT MEETINGS - INDEX PART I -GENERAL 1.1 Pre-Bid Meeting 1.2 Pre-Construction Conference 1.3 Progress Meetings 1.4 Pre-Installation Conference PART II-PRODUCTS Not Used PART III- EXECUTION Not Used PART I - GENERAL 1.1 PRE-BID MEETING A. Pre-bid meeting scheduled as noted in the Instructions To Bidders. Location shall be as noted. B. Roofing contractors are requested to be at the meeting. Other sub-contractors, material manufacturers and suppliers are welcome to attend. C. Agenda 1. General review of Contract Documents and project 2. Scheduling issues 3. Critical dates 4. Field review of building and site 5. Questions and comments -• 1.2 PRE-CONSTRUCTION CONFERENCE A. Engineer will schedule a conference after Notice To Proceed to Contractor. B. Attendance required: Owner, Engineer, Contractor, Contractor's foreman for the AMMO project, sub-contractor(s). C. Agenda : 1. Distribution of copies of Contract Documents 2. List of sub-contractors, progress schedule, schedule of vaa ues, any other items as requested by Engineer or Owner 3. Designation of personnel representing all parties involved 4. Discussion for procedures and processing field decisions, application for payments, Change Orders, and closeout documents 5. Scheduling 6. Use of utilities and premises by Contractor 7. Owner's requirements 8. Temporary utilities 9. Security and cleaning procedures 10. Testing requirements and procedures 11. Record documents SECTION 01039 PROJECT MEETINGS 12. Shop drawing and submittal reviews 13. Completion date and request for time 14. List of documents for Project Closeout 15. Scheduling of observation by Engineer IMP 16. Substantial and final inspection and acceptance 17. Any other items as required 1.3 PROGRESS MEETINGS A. The Engineer has the option to schedule and administer meetings from start of construction to the point where the roof is watertight and flashed in at intervals as — required. B. The Engineer shall make arrangements for meetings, preside at meetings, record minutes, distribute copies of recorded minutes to participants. C. Attendance required: Job foreman, Owner, Engineer at minimum. Major sub- contractors and material suppliers that are affected by critical agenda items are also required. D. Agenda : 1. Review minutes of previous meeting 2. Review progress of project 3. Problems observed or foreseen 4. Field decisions made or that need to be made 5. Review of submittals, schedule and status of submittals ''°' 6. Review of off site fabrication and delivery schedule 7. Review progress schedule and revisions needed 8. Coordination issues 9. Review of quality and construction standards 10. Effect of any proposed changes on schedule and coordination 11. Other issues related to the Project 1.4 PRE-INSTALLATION CONFERENCE A. A pre-installation shall be scheduled with the Engineer prior to work. PART II-PRODUCTS Not used PART III-EXECUTION Not used END OF SECTION 01039 2 SECTION 01045 CUTTING AND PATCHING INDEX PART I - GENERAL 1.1 Requirements 1.2 Submittals PART II - PRODUCTS 2.1 Materials PART III - EXECUTION 3.1 Inspection 3.2 Preparation 3.3 Performance PART I - GENERAL 1.1 REQUIREMENTS A. Contractor shall be responsible for all cutting, fitting and patching, required to complete the Work or to: 1. Make its several parts fit together properly. 2. Uncover portions of the Work to provide for installation of ill-timed work. 3. Remove and replace defective work. ,,_ 4. Remove and replace work not conforming to requirements of Contract Documents. 5. Remove samples of installed work as specified for testing. 6. Provide routine penetrations of non-structural surfaces for installation of piping and electrical conduit. 7. Make connections to existing structures, utilities or equipment. 1.2 SUBMITTALS A. Submit written request in advance of cutting or alteration which affects: 1. Structural integrity of any element of Project. 2. Integrity of weather-exposed or moisture-resistant element. 3. Efficiency, maintenance, or safety of any operational element. 4. Visual qualities of sight exposed elements. 5. Work of Owner or separate contractor. B. Request shall include: 1. Identification of Project. 2. Description of affected work. 3. The necessity for cutting, alteration or excavation. 4. Effect on work of any separate contractor, or on structural or weatherproof integrity of project. 5. Description of proposed work: a. Scope of cutting, patching, alteration, or excavation. b. Trades who will execute the work. c. Products proposed to be used. r t SECTION 01045 CUTTING AND PATCHING d. Extent of refinishing to be done. 6. Alternatives to cutting and patching. PART II - PRODUCTS 2.1 MATERIALS A. Comply with specifications and standards for each specific material involved. Imp PART III - EXECUTION 3.1 INSPECTION A. Inspect existing conditions of Project, including elements subject to damage or to movement during cutting and patching. B. After uncovering work, inspect conditions affecting installation of Products, or performance of work. C. Report unsatisfactory or questionable conditions to Engineer in writing; do not proceed with work until Engineer has provided further instructions. 3.2 PREPARATION A. Provide adequate temporary support as necessary to assure structural value or integrity of affected portion of Work. B. Provide devices and methods to protect other portions of Project from damage. C. Provide protection from elements for that portion of the Project which may be Imo exposed by cutting and patching work, and maintain excavations free from water. 3.3 PERFORMANCE A. Execute cutting and demolition by methods which will prevent damage to other work, and will provide proper surfaces to receive installation of repairs. B. Execute excavating and backfilling methods which will prevent settlement or damage to other work. C. Execute fitting and adjustment of products to provide a finished installation to comply with specified products, functions, tolerances and finishes. D. Restore work which has been cut or removed; install new products to provide complete Work in accord with requirements of Contract Documents. .� E. Fit work airtight to pipes, sleeves, ducts, conduit and other penetrations through surfaces. F. Refinish entire surfaces as necessary to provide an even finish to match adjacent finishes: 1. For continuous surfaces,refinish to nearest intersection. 2. For an assembly, refinish entire unit. END OF SECTION 01045 Ims SECTION 01340 SHOP DRAWINGS, PROJECT DATA SAMPLES INDEX PART I - GENERAL 1.1 Description 1.2 Shop Drawings 1.3 Project Data 1.4 Samples 1.5 Contractor Responsibilities 1.6 Submission Requirements 1.7 Resubmission Requirements 1.8 Distribution of Submittals After Review 1.9 Engineer's Duties -" PART I- GENERAL 1.1 DESCRIPTION A. This section describes the process to be used for submittal, to the Engineer, of Shop Drawings,project data, and samples required by Specification Sections. 1.2 SHOP DRAWINGS A. Submit shop drawings as single copies in the form of positive printing reproduction transparencies (commonly called sepia prints) suitable for reproduction use on dry print diazo type machines. Sepia prints which can not be reproduced will be returned to the Contractor for re-submittal. Blueline or blackline prints are acceptable as long as enough copies are submitted. B. Provide Shop Drawings as complete submittals (no partial sets) on original drawings or information prepared solely by the fabricator or supplier. C. In no instance shall the Contract Drawings be reproduced for Shop Drawing submittals. D. Sheet sizes shall not exceed the size of the Contract Drawings. E. Each print shall have blank spaces large enough to accept 4-inch x 4-inch review stamps of both Engineer and Contractor. F. Each print shall carry the following information, as requested by Engineer to fulfill the intent of the submittal process: 1. Project name and project number. 2. Date of submittal and review of party 3. Names of: a. Engineer b. Contractor c. Subcontractor(if applicable) e. Manufacturer 1 SECTION 01340 SHOP DRAWINGS,PROJECT DATA SAMPLES 4. Identification of product or material. 5. Field dimensions, clearly stated. 6. Applicable standards such as ASTM or Federal Specifications. 7. Identification of any deviations from Contract Documents. G. The following are related items that may be specifically requested by the Engineer. Imo 1. Relation to adjacent structure or materials. 2. Project Manual Section number. 3. Reference to construction drawings by drawing number or detail. 1.3 PROJECT DATA A. Manufacturer's standard schematic drawings. 1. Modify drawings to delete information which is not applicable to project. 2. Supplement standard information to provide additional information applicable to project. B. Manufacturer's catalog sheets, brochures, diagrams, schedules, performance charts, illustration, and other standard descriptive data. 1. Clearly, mark each copy to identify pertinent materials, products, and models. 2. Show dimensions and clearances required. 3. Show performance characteristics and capabilities. 1.4 SAMPLES A. Physical examples to illustrate materials, equipment or workman ship, and to establish standards by which completed work is judged. B. Office samples: of sufficient size and quantity to clearly illustrate: — 1. Functional characteristics of product or material,with integrally related parts and attachment devices. 2. Full range of color samples. 1.5 CONTRACTOR RESPONSIBILITIES A. Review Shop Drawings, Project Data, Samples prior to submission. B. Verify: 1. Field measurements. 2. Field construction criteria. 3. Catalog numbers similar data. C. Coordinate each submittal with requirements of work and of Contract Documents. D. Contractor's responsibility for errors and omissions in submittals is not relieved by Engineer's review of submittals. E. Contractor's responsibility for deviation in submittals from requirements of Contract Documents is not relieved by Engineer's review of submittals unless Engineer gives written acceptance of specific deviations. 2 SECTION 01340 SHOP DRAWINGS,PROJECT DATA SAMPLES F. Notify Engineer, in writing at time of submission, of deviations in submittals from requirements of the Contract Documents. G. Begin no work which requires submittals until return submittals with Engineer's stamp and initials or signature indicating review. H. After Engineer's review, distribute copies. 1.6 SUBMISSION REQUIREMENTS A. Schedule submissions at least 14 days before dates reviewed submittals will be -- needed. B. Submit number of copies of Shop Drawings, Project Datum, and Samples which Contractor required for distribution plus three 3 copies which will be retained by Engineer. C. Submit number of Samples required in each of Specification Sections. D. Accompany submittals with transmittal letter, in duplicate, containing: 1. Date 2. Project title and number 3. Contractors name and address. 4. The number of each Shop Drawings, Project Datum, and Sample submitted. 5. Notification of deviations from Contract Documents. 6. Other pertinent data. E. Submittals shall include, if applicable: 1. Date and revision dates. 2. Project title and number. 3. The names of: a. Engineer b. Contractor c. Subcontractor d. Supplier e. Manufacturer f. Separate detailer when pertinent. 4. Identification of project material. 5. Relation to adjacent structure materials. 6. Field dimensions, clearly identified as such. 7. Specification Section clearly number. 8. Applicable standards, such as ASTM or Federal Specification. 9. A space for Engineer's stamp. 10. Identification of deviations from Contract Documents. 11. Contractor's stamp, initialed or signed, certifying the review of submittal, verification of the field measurements, and compliance with Contract Documents. 3 SECTION 01340 SHOP DRAWINGS,PROJECT DATA SAMPLES 1.7 RESUBMISSION REQUIREMENTS A. Shop Drawings 1. Revise initial drawings as required and resubmit as specified for initial submittal. 2. Indicate on drawings any changes which have been made other than those required by the Engineer. B. Project Data and Samples: Submit new datum and samples as required for initial submittal. 1.8 DISTRIBUTION OF SUBMITTALS AFTER REVIEW A. Distribute copies of Shop Drawings and Project Datum which carry Engineer's stamp. B. Distribute samples as directed. 1.9 ENGINEER'S DUTIES A. Review submittals with reasonable promptness. B. Review for: 1. Design concept of project. 2. Information given in Contract Documents. C. Review of separate items does not constitute review of an assembly in which it functions. D. Affix stamp and initials or signature certifying the review of submittal. E. Return submittals to Contractor for distribution. END SECTION 01340 4 SECTION 02000 SITE WORK -' INDEX PART 1 —GENERAL 1.1 Demolition 1.2 Protection 1.3 Site Repair 1.4 Clean-up and Damage Repair PART 1 -GENERAL 1.1 DEMOLITION A. This section includes removal and disposal of the existing building roofing material and other material as required. 1.2 PROTECTION A. Protection shall be provided for, but not necessarily limited to, the following: 1. Lawn area and adjacent structures. 2. Building walls, windows, etc. 3. Building equipment. 4. Building interior, including contents. B. Protection shall be defined as the minimum requirements necessary to ensure that when the project is completed, the Owner's property will be left in the same condition as it was when the project started. 1.3 SITE REPAIR A. Repair or replace any damaged curbs, sidewalks, rutted yard areas, shrubs, trees, sprinkler system, etc. B. Restore areas and items to their original condition prior to construction. 1.4 CLEAN-UP AND DAMAGE REPAIR A. Any existing items, structures, or areas damaged during the course of the construction shall be repaired and restored to a condition equal to or better than it was prior to commencement of work. END OF SECTION 02000 1 SECTION 02080 _ DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS(ACRM) INDEX PART I -GENERAL 1.1 Scope 1.2 Applicable Documents and References 1.3 Air Sample Analysis(If No Historical Data Submitted) 1.4 Air Sample Test Results (If Required) PART II - EQUIPMENT AND MATERIALS 2.1 Waste Containers PART III -EXECUTION 3.1 Verification of Existing Conditions 3.2 Personnel Qualifications 3.3 Separation of Work Areas from Non-Work Areas 3.4 Work Area Preparation 3.5 Roof Protection 3.6 Workplace Entry and Exit Procedures 3.7 Removal Procedures- General 3.8 Intact ACRM Removal Operations 3.9 Temporary Watertight Construction 3.10 Disposal Procedures 3.11 Recordkeeping PART I - GENERAL 1.1 SCOPE A. The work includes providing all materials, labor, tools, equipment, transportation, etc., necessary to remove the ACRM base flashing as shown on the Contract Drawings. The work consists of,but is not limited to, the following: 1. Coordinate activities with other contractors and Owner. 2. Removal of asbestos containing roof materials. 3. Disposal. 4. Prepare and submit waste manifest IF REQUIRED and other associated documents prior to project closeout. B. It shall be the responsibility of the contractor to ascertain all quantities and conditions that affect cost for the removal and disposal of asbestos-containing materials. C. This section applies to demolition of ACRM roof material with use of any sawing, sanding,cutting, grinding or abrasion operation. 1.2 APPLICABLE DOCUMENTS AND REFERENCES A. Title 40, Code of Federal Regulations, Part 61, Subparts A and M (Revised Subpart B), National Emission Standards for Hazardous Air Pollutants, U.S. Environmental Protection Agency(EPA). B. Title 29, Code of Federal Regulations, Parts 1910.1001, Asbestos Regulations for General Industry(OSHA). 1 SECTION 02080 DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS (ACRM) C. Other Guidelines, Codes, or Documents: 1. U.S. Department of Transportation(DOT) Hazardous Materials Regulations, Code of Federal Regulations Title 49. 2. U.S. Department of Environmental Protection Agency, Office of Solid Wastes publication "Asbestos: Waste Management Guidance" (EPA/520- SW-85-007). 3. Agencies: a. Bureau of Labor- State of Iowa Department of Labor 1000 East Grand Avenue Des Moines, IA 50319 b. EPA- Environmental Protection Agency U.S. EPA Region 7 324 East l lth Street Kansas City, MO 64106 c. IDNR- Iowa Department of Natural Resources Program Operations Division *. Henry A. Wallace Building 900 East Grand Avenue Des Moines, IA 50319 d. NIOSH -National Institute for Occupational Safety and Health e. NESHAP -National Emission Standards for Hazardous Air Pollutants Air and Toxic Management Division U.S. EPA Region 7 Kansas City, MO 64106 1.3 AIR SAMPLE ANALYSIS (IF NO HISTORICAL DATA SUBMITTED) A. An independent testing laboratory shall perform, interpret, and report the results of the testing described in this section. Samples for this project shall be analyzed using Phase Contrast Microscopy. B. Costs for quality control tests prior to abatement shall be borne by the Owner. Costs for personal zone air sample testing shall be borne by the contractor. 1.4 AIR SAMPLE TEST RESULTS (IF REQUIRED) A. If contractor's air sample or owner's air sample test results are greater than 0.05 f/cc are encountered during removal, the work shall be terminated and the methods and procedures for the removal process shall be revised to the satisfaction and approval of the Consultant prior to the continuation of the project. 2 SECTION 02080 DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS (NFACRM) PART II- MATERIALS 2.1 WASTE CONTAINERS (IF required by local landfill) A. Disposal bags shall be impermeable 6-mil polyethylene with pre-painted warning label as required by 29 CFR 1910.12: DANGER! CONTAINS ASBESTOS FIBER AVOID CREATING DUST CANCER& LUNG DISEASE HAZARD B. Disposal drums shall be metal or fiberboard with locking ring tops. Contractor to verify acceptance of disposal drums at disposal site prior to abatement activities. Drums shall have warning labels as defined by 29 CFR 1910.12. PART III - EXECUTION 3.1 VERIFICATION OF EXISTING CONDITIONS A. Before starting an activity within the work area, investigate the work area to determine any existing problems. It shall be the responsibility of the Contractor to take photographs of all damaged areas to document the pre-abated condition. B. An evaluation of the roofing structure should be made to ascertain that the weight to be added to the roof during repair and renovation can be supported by that structure. If additional support is warranted, such must be provided before the start of ACM- - related work, to avoid potential harm to the building occupants and workers from a collapsing roof. C. Contractor shall provide historical data for negative exposure assessment if -- requested by Engineer of Owner. 3.2 PERSONNEL QUALIFICATIONS A. Initial Exposure Assessment A competent person shall make a negative exposure assessment(NEA)of the project to verify material is non-friable and is likely to remain non-friable. Definition of a competent person shall meet the OSHA standard. The inspection shall consist of a visual inspection to determine if any of the tested ACRM are in poor condition. Poor condition is defined as material is visibly deteriorated,cracked or crumbled;whether the binders have lost their integrity; or asbestos fibers are visible. If materials fall into one of these categories consult engineer for removal methods. B. Worker Training Properly trained workers for shall be used for removal of non-friable ACRM. All workers for removal shall be have received baseline training of the OSHA asbestos standard. 3.3 SEPARATION OF WORK AREAS FROM NON-WORK AREAS A. The entire work shall be barricaded for restricted access. Roof penetrations shall be sealed. These seals shall include, but not be limited to, all openings, doorways, windows, ducts, chases, diffusers, pipe penetrations, vents, and grilles. Seal these using tape, 6 mil plastic sheeting and caulking,where required. 3 SECTION 02080 DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS (NFACRM) B. Any construction dust from the roof that does filter to the inside of the building shall be removed by the Contractor using proper AHERA methods. Any additional air monitoring and testing costs for such an operation shall be paid by the Contractor. •- 3.4 WORK AREA PREPARATION A. The Contractor shall make arrangements for the use of sanitary facilities with the Owner. Abatement personnel shall maintain the facilities in a clean and sanitary condition throughout the project. B. The Owner will provide water for construction purposes. Contractor shall connect to existing Owner approved system. C. Shut down and lock out all heating, cooling, and air conditioning system (HVAC) components that are in, supply or pass through the work area. The air intake will be isolated from all possible sources of roofing ACM contamination prior to the start of ACM-related work. Air discharges of loose materials that may derive from the anticipated roofing ACM work. Alternatively, the mechanical systems can be shut down and all outside vents sealed off. D. An evaluation of other building systems shall be made by the Contractor prior to the start of ACM-related work to minimize the likelihood of ACM dust accumulating in undesirable locations. Air vents from/to kitchen sites are examples easily overlooked. Coordination with the Building Owner's operating personnel before `, shutting down various systems is essential. The possibility of unexpected events (such as rain)must be anticipated through the evaluation. 3.5 ROOF PROTECTION A. The Contractor shall be responsible for the protection of the existing roof system that is not being abated. The Contractor shall protect the roof&underlying insulation from water damage, scaffold wheels, ladder feet, etc., by adding protective layers of canvas dropcloths,plywood,heavy cardboard, or similar materials. B. The roof water drainage system must be kept intact in the event of a rainstorm. It is recommended that water going down drains be filtered. Under normal procedures recommended for roofing abatement work, there should never be an intentional discharge of contaminated water through a drainage system. There should never be an accumulation of enough water on the roof(added from the work procedures) to cause a runoff to a roof drain. 3.6 WORKPLACE ENTRY AND EXIT PROCEDURES A. All personnel, before entering the work area, shall read and be familiar with all posted regulations and personal protection requirements (including workplace entry and exit procedures). 3.7 REMOVAL PROCEDURES-GENERAL A. Compliance with all applicable Federal, State, and Local regulations and use of the best available technology, procedures, and methods for removal are absolutely required. This compliance, and the compliance with all product and procedure royalties, is the sole responsibility of the Contractor. 4 SECTION 02080 DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS (NFACRM) -' 3.8 INTACT ACRM REMOVAL OPERATIONS A. ACRM-related work begins with the careful cutting of the flashing containing asbestos. The existing insulation below the roofing membrane is to remain to aid _ drainage of the roof. B. ACRM shall be removed by standard roofing industry tools and methods taking care not to needlessly crumble, crunch or pulverize the material. C. The use of a spud, spade, flat-blade or slicing tools to cut, strip off, shear or pry up under these materials is acceptable under both OSHA and EPA. Other examples of such standard tools include axes, mattocks, pry bars, spud bars, crow bars, shovels, flat-blade knives and utility knives. D. Handle removed incidental materials with care and stacked or stored in manner that avoid rendering material non-intact. ACRM to be removed from the roof by end of the work shift. 3.9 TEMPORARY WATERTIGHT CONSTRUCTION A. Prior to the end of each work shift or impending inclement weather, provide watertight construction to protect the exposed portions of the structure. The Contractor must coordinate and limit the amount of removal on a daily basis so that a watertight barrier can be placed for the amount of work abated. B. Temporary material to be used shall be non-asbestos containing felt, granular or smooth surfaced material, or single -ply material adhered with asphaltic mastic (non-asbestos-containing), cold adhesive or hot asphalt. On wood curbs, nail temporary flashing to the top of the curb. Material and method to be submitted to Owner and/or Engineer at Pre-Construction meeting. C. Contractor shall be responsible for maintaining temporary flashing and roofing in a watertight condition until permanent construction starts work on the roof. Any leakage or damage due to leakage due to insufficient temporary flashing shall be repaired and corrected by Contractor at his own expense. D. Contractor has option to schedule asbestos containing removal operation with -' reroofing operations to install permanent flashing and roofing materials to provide watertight conditions. 3.10 DISPOSAL PROCEDURES A. ACRM may not be dropped from a higher roof area into an open truck or container. An enclosed chute, hoist or crane may be used to transfer debris from the storage -" and transportation purposes. (Alternatively, a hoist system or a scissors-lift truck bed may be used, providing there are safeguards in place to prevent emissions from occurring from the handling required for the composite roofing segments and other ACRM-related debris that may be bagged. C. Coordinate shipment of waste to local landfill. If work practices noted are followed, the waste MAY be designated as non-hazardous and unregulated. Contact local landfill for their requirements prior to collection and disposal procedure. 5 SECTION 02080 DEMOLITION OF NON-FRIABLE ASBESTOS-CONTAINING ROOFING MATERIALS (NFACRM) 3.11 RECORDKEEPING A. Contractor shall document the disposal of all asbestos waste IF REQUIRED. The contractor shall complete the "Waste Shipment Record" form, or similar type form, for each load of waste delivered to the landfill. B. The original copies of the executed "Waste Shipment Record" form shall be delivered to the Owner for their records. END OF SECTION 02080 6 SECTION 06100 ROUGH CARPENTRY INDEX PART I -GENERAL 1.1 SCOPE OF THIS SECTION 1.2 SUBMITTALS 1.3 PRODUCT DELIVERY, STORAGE, AND HANDLING PART II-PRODUCTS 2.1 MATERIALS — 2.2 GRADING 2.3 TREATMENT PART III - EXECUTION 3.1 INSTALLATION 3.2 FIELD QUALITY CONTROL PART I -GENERAL 1.1 SCOPE OF THIS SECTION A. Wood blocking, furring, grounds, curbs, nailers and other rough wood items. B. Exterior plywood and rough plywood used in concealed or semi-concealed areas. C. Rough hardware. 1.2 SUBMITTALS A. Certification as requested by Engineer: 1. Preservative treated wood: Submit certification that moisture content was reduced to 10%maximum, after treatment. 2. Fire-retardant treatment: Submit certification by treating plant that materials comply with governing ordinances and will not bleed through finished surfaces. 1.3 PRODUCT DELIVERY,STORAGE,AND HANDLING A. Immediately upon delivery to job site,place materials in area protected from -- weather. B. Store materials above ground and cover. C. Do not store seasoned materials in wet or damp portions of building. D. Protect sheet materials from corners breaking and damaging surfaces, while unloading. PART II-PRODUCTS 2.1 MATERIALS A. Rough Hardware: 1. Anchor bolts shall be steel complete with nuts and washers. 2. Lag bolts and miscellaneous bolts and screws shall be type, size and finish best suited for intended use. SECTION 06100 ROUGH CARPENTRY 3. Expansion shields shall be type and size best suited for intended use. 4. Nails and staples shall be size and type best suited for the purpose, in accordance with Fed Spec FF-N-105 when applicable to type used. Recommend nailer head to be 3/16" diameter, minimum. 5. Roofing nails for wood nailers shall be 11 gauge, barbed, zinc-coated nails with 7/16 to 1-inch diameter heads. Nails shall be long enough to penetrate into the bottom wood nailer at least 1 1/4 inch. B. Wood: taw 1. Blocking, grounds, nailing strips, sleepers,cant strips, nailers, roof opening curbs, and other non-stress graded members shall conform to the "National Grading Rule for Dimension Lumber" established in conformance with Section 10, Product Standard PS 20. 2. Wood blocking in contact with exterior concrete, exposed exterior wood, exterior masonry, or wood embedded in concrete shall be lumber treated with pressure preservative meeting AWPB LP-2. 2.2 GRADING A. Moisture content shall not exceed 18%. Materials with a nominal thickness of 3" or less shall be kiln dried. Lumber shall be new S4S unless noted otherwise,sound, seasoned and free from warp that cannot be corrected in process of nailing or bridging. B. Grade and trademark shall be required on each piece of lumber or on each bundle in bundled stock, unless shipment is accompanied by certificate of inspection issued by Imo grading organization. 2.3 TREATMENT Am, A. Blocking used on the exterior of the building, including all new blocking within the roofing system, shall be not be pressure treated wood. PART III-EXECUTION 3.1 INSTALLATION A. General: 1. Members shall be closely fitted with minimum space, accurately set to required lines and levels and rigidly secured in place. 2. No wood material shall be left exposed to the elements after installation for more than 5 days. Such material shall be removed and replaced with new at the Contractors' own cost. B. Method of Fastening: 1. Fasten carpentry items to building construction to provide a secure, permanent installation. Use spacings and sizes of bolts screws,and nails which exceed the strength of members being fastened. Failure due to over-stressing must occur in the members before occurring in the fastenings. 2 .. SECTION 06100 ROUGH CARPENTRY 2. Fastening shall be as follows: a. Nailing shall be as required to assemble and secure wood construc- tion. b. Bolts anchoring wood nailers to concrete block walls shall be spaced 4 feet apart. At outside building corners bolts shall be maximum 2 feet apart, 8 feet each way from the corner. c. Nailer installed parallel to ribs of steel deck: Attach nailer to each roof joist with a 3/4" diameter bolt or secure nailer with 2 rows of No. 10 (5 mm)galvanized sheet metal screws at 24 inches on center, using a 5/8 inch outside diameter washer under the heads. d. Nailer installed at right angle to ribs of steel deck: Attach nailer 2 rows of No. 10(5 mm) galvanized sheet metal screws at 24 inches on center. e. Fascia and top nailers to other wood members shall be fastened at 24 inches, two rows, on center, staggered. 8 feet from each outside corner spacing shall be a maximum of 12 inches on center. Embed nails a minimum 1 '/4" into the bottom nailer. `- f. Members of multiple board configuration shall have each layer nailed individually and have interlocked(dovetailed)corners. 3.2 FIELD QUALITY CONTROL A. Selection of Lumber Pieces 1. Select individual pieces so that knots and obvious defects will not interfere with placing bolts or proper nailing or making proper connections. 2. Cut out and discard all defects, which will render a piece unable to serve its intended function. -' 3. Lumber may be rejected by the Engineer, whether or not it has been installed; for excessive warp,twist, bow, crook,mildew, fungus,or mold,as well as for improper cutting and fitting. B. Cutting and Fitting 1. All necessary cutting and fitting of wood construction for mechanical, electrical,and other trades shall be done by workers experienced in the carpentry trade. 2. Make all necessary repairs to wood construction after the completion of work by other trades. END OF SECTION 06100 3 SECTION 07220 ROOF AND DECK INSULATION INDEX PART 1 - GENERAL 1.1 Section Includes 1.2 References 1.3 System Description 1.4 Submittals 1.5 Delivery, Storage, and Handling 1.6 Quality Control PART 2 —PRODUCTS 2.1 Insulation Materials 2.2 Fasteners 2.3 Vented base Sheet 2.4 Insulation Adhesive 2.5 Asphalt PART 3- EXECUTION 3.1 Inspection of Surfaces 3.2 Installation PART 1 - GENERAL 1.1 SECTION INCLUDES A. Rigid Board Insulation B. Installation 1.2 REFERENCES A. ASTM C 165 Recommended Practice for Measuring Compressive — Properties of Thermal Insulation B. ASTM C 177 Test Method for Steady-State Heat Flux Measurements and Thermal Transmission Properties by Means of the Guarded Hot Plate Apparatus C. ASTM C 272 Test Method for Water Absorption of Core Materials for Structural Sandwich Construction D. ASTM C 390 Standard Criteria for Sampling& Acceptance of Preformed Thermal Insulation Lots E . ASTM C 518 Test Method for Steady-State Thermal Transmission _ Properties by Means of the Heat Flow Meter F. ASTM C 728 Standard Specification for Perlite Thermal Insulation Board G. ASTM C 1289 Standard Specification for Faced Rigid Cellular Polyisocyanurate -- Thermal Insulation H. ASTM D 1621 Test Method for Compressive Properties of Rigid Cellular Plastics I. ASTM D 1622 Test Method for Apparent Density of Rigid Cellular Plastics J. ASTM D2126 Test Method for Response of Rigid Cellular Plastics to Thermal and Humid Aging SECTION 07220 �. ROOF AND DECK INSULATION L. ASTM E 84 Test Method for Surface Burning Characteristics of Building Materials M. ASTM E96 Test Methods for Water Vapor Transmission of Materials 1.3 SYSTEM DESCRIPTION (New system described only) A Base Bids— 1. Plaza Deck-None 2. Theatre Entry/Hallway - Install new tapered polyisocyanurate insulation, and 1/4"thick coverboard (Dens-Deck) insulation. Use insulation adhesive application for all new insulation components. 3. Auditorium—remove existing tapered perlite to base sheet. Check for any wet polyisocyanurate insulation and replace with new(2 inches thick). Install new tapered polyisocyanurate insulation(starting at 1 inch thickness bar at roof center roof drains). Install new 1/4" thick coverboard (Dens-Deck) insulation. All new insulation applied with insulation adhesive. 111 1.4 SUBMITTALS A. Provide shop drawings showing joint layout and insulation thickness of all tapered roof insulation. Contractor to field verify drain locations for tapered insulation layout, prior to bid. B. As requested by Engineer, provide manufacturer's specification data for insulation and mechanical fasteners. C. Provide layout pattern for mechanical fasteners for the top layer of insulation that is fastened, if requested by Engineer. D. Provide a sample of each insulation type, if requested by Engineer. E. Provide one sample of each type of mechanical fastener and plate, if requested by Engineer. F. For all insulation,provide manufacturer's literature and/or certification of density and R-value for insulation. 1.5 DELIVERY, STORAGE,AND HANDLING A. Store all insulation materials in a manner to protect them from the wind, sun, and moisture damage prior to and during installation. Any insulation that has been exposed to any moisture shall be removed from the project site. B. Keep materials enclosed in a watertight,yet ventilated enclosure (i.e., tarpaulins). C. Store materials off of the ground on pallets or other suitable means. Any warped or broken insulation boards shall be removed from the site. D. Deliver materials to job site in manufacturer's original wrapping marked with name of manufacturer and density of insulation. E. E. Materials stored on the roof shall be placed so as not to impede or disturb existing drainage flow. 2 SECTION 07220 ROOF AND DECK INSULATION 1.6 QUALITY CONTROL A. Certification shall be delivered with shipment of insulation to job site that material meets the listed ASTM specification. If shipment does not have certification papers Contractor has option to sample insulation per ASTM C390 and perform —' appropriate tests. Testing shall be done at no additional expense to owner or Engineer. If this testing is not performed and there is no written certification the shipment shall not be utilized on the project. B. Engineer or Owner has right to test any shipment, per ASTM C390, for specifications at their own expense, if shipment meets specifications. If shipment is determined not to meet the specifications, that shipment of material will be removed from the job site and other shipments will be tested at no expense to Owner or Engineer. PART 2 - PRODUCTS 2.1 INSULATION MATERIALS .., A. Polyisocyanurate Insulation 1. Acceptable Manufacturers a. Manville -- b. Celotex Corp. c. Atlas Energy Products d. NRG Barriers, Inc. Mal e. Georgia-Pacific f. Firestone ISO 95+ g. Approved Equivalent 2. Insulation board shall meet the following requirements: a. Federal Specification HH-I-1972, Class I _ b. UL listed c. ASTM C 1289- Type II(fibrous felt or glass facer both sides) d. Design R-value—6.0-per one inch(use LTTR values for varying thickness) e. Meet Factory Mutual specs for FM 4450 & 1-60 uplift. Where required meet FM 1-90 uplift requirements. 3. Physical Properties Property Test Method Specifications Dimensional Stability ASTM D2126 2%max. Compressive Strength ASTM D1621 20 psi min. Vapor Permeability ASTM E96 1 perm max. 3 SECTION 07220 ROOF AND DECK INSULATION B. Gypsum-based coverboard 1. Acceptable Manufacturers a. G-P Gypsum Corp. b. Pre-Approved equal 2. Requirements a. Compostion: Glass mat faced gypsum with non-asphaltic, highly +- filled heat cured coating on one side. (Dens-Deck) b. '/" thickness: 4' x 4' size. 3. Physical Properties Valor a. Flame spread and smoke developed—0—ASTM E84. Noncombustible per ASTM E136 C. Wood Components 1. Use Factory Mutual approved fasteners and fastening pattern to adhere wood blocking and nailers. 2.3 INSULATION ADHESIVE A. Polyurethane adhesive, dispensed from pre-pressurized containers requiring no external power source. B. Approved Products - A two component(Part A and B) polyurethane low-rise adhesive for bonding insulation to approved compatible substrates. 1. Insta-Stik by Dow 2. Oly-Bond by Olympic Mfg. 3 Insta-Foam Products, Inc. y. 4. Firestone I.S.O. Spray 5. Engineer approved equivalent prior to bid. PART 3 -EXECUTION 3.1 INSPECTION OF SURFACES A. Examine surfaces for adequate anchorage, foreign materials, moisture and other conditions which would adversely affect the roofing application and performance. B. The roofing contractor shall be responsible for preparing substrate to install insulation. Any conditions which require revision of Contract Documents shall be brought to Engineer's or Owner's attention for resolution. 3.2 INSTALLATION A. Roof Insulation 1. Insulation shall be laid in parallel courses with all joints staggered between courses. 2. Insulation shall be neatly fitted to all roof penetrations, projections and nailers with no gaps greater than 1/4-inch. Tapered insulation shall be installed around roof drains in such a way as to provide adequate slope for runoff into drain. Under no circumstances will the membrane be left unsupported in an area greater than 1/4-inch. 4 SECTION 07220 ROOF AND DECK INSULATION 3. When more than one layer of insulation is used,joints shall be staggered -- where possible with relation to the layer beneath. Each layer shall be fully attached to the roof deck as described in the Contract Documents. 4. No more insulation shall be placed on the surface to receive roof membrane than can be covered with roofing membrane before the end of the day's work or before the onset of inclement weather. 5. Insulation shall be dry when installed and protected from weather during application. Any insulation exposed to weather including polyisocyanurate, after delivery to the site will be required to be removed form the project site and not used on the project. Testing of the insulation shall be done at no additional expense of Engineer or Owner to verify insulation is acceptable for use on the project. All materials, which become wet or warped, shall be removed from the site and replaced with new dry materials. 6. Provide insulation saddles at walls, curbs and other penetrations where described per the Contract Documents. B. Insulation Attachment with Polyurethane Adhesive 1. Contractor shall coordinate project start-up with the insulation adhesive representative at least 5 working days prior to the beginning of the roof .., system installation. 2. Adhesive containers shall be stored between 45° F, (7.2° C.) and 75°F. (23.9° C). The minimum ambient and surface temperatures are to be 40° F (4.4° C). 3. Before dispensing adhesive the applicator shall observe the following precautions: wear protective clothing, work gloves and eye protection. A self-contained breathing apparatus (SCBC) is required in areas of insufficient ventilation. 4. Surfaces shall be free of any debris, dirt, grease, oil, diesel fuel and water 5. Maximum insulation board shall be no larger than 4 foot (4' X 4') square. If required, cut larger boards. 6. Damaged or broken corners shall be cut out and replaced with a minimum 12" square piece secured in adhesive. 7. Adhesive is to be mixed prior to use by firmly holding the container on its side and agitating the contents in a side to side motion for a minimum of one minute. Mix according to manufacture's recommendations. 8. Attach the dispensing wand kit to the container. A multi-bead applicator is recommended for open areas of the roof deck. 9. To prevent pressure loss, adhesive container shall be stored and used in an upright position. NIRO 10. At the roof section(s) perimeters and corners (4 feet in), the adhesive shall be applied at a minimum rate of 2 linear feet of 3/4"to 1"diameter bead for every square foot of insulation board. In the field areas, adhesive shall be _• applied at a minimum rate of 1.0 linear feet of 3/4"to 1" diameter bead for every square foot of insulation board. Or as recommended by insulation adhesive manufacture. 5 SECTION 07220 ROOF AND DECK INSULATION 11. Insulation boards shall be placed into the beads of adhesive within 3 minutes and "walked- in" immediately to spread the beads for maximum contact. Continue to "walk-in"the insulation board every 5 to 7 minutes until the insulation is firmly attached. 12. Use a parapet wall or gutter as a straight edge guide when dispensing the first bead of insulation adhesive. Turn on the cylinder valve, slowly open ,. the brass valve and dispense parallel 3/4"-1"beads. 13. Under the normal application rate, place the first bead 3" inside the outside edge of the insulation board to be attached. 14. Apply three additional parallel beads approximately 14" apart so that the fourth bead is 3" inside the opposite edge of the insulation board. The result is four equidistant parallel beads (sixteen lineal feet) for each four foot square (4'x 4') insulation board for boards outside the corners and perimeter. Increase spacing so have eight equidistant parallel beads for boards within the first 4 feet. 15. Multi-Bead Applicator a. Squeeze the valve to dispense four beads of insulation adhesive, pulling tor the MBA as you dispense the 3/4"-1" beads. b. Place the insulation boards onto the insulation adhesive beads within 3 minutes and walk on the boards spreading the insulation adhesive for maximum contact. c. Additional walkings are required every 5-7 minutes until firmly attached (usually 20-45 minutes). 17. On roofs with slope at '/2"per foot or greater begin adhering insulation at low end and work upslope to avoid slippage. 18. Verification& Quality Assurance - Insulation adhesive a. Upon completion of the installation in each area, visually inspect and verify that all components are complete and properly installed. Provide adhesive manufacturer's 10-year adhesion warranty to Engineer and Owner. END OF SECTION 07220 tom Jim SECTION 07531 ELASTOMERIC SHEET ROOFING - FULLY ADHERED & BALLASTED INDEX PART I -GENERAL 1.1 SCOPE 1.2 REFERENCES 1.3 SYSTEM DESCRIPTION 1.4 QUALITY ASSURANCE 1.5 SUBMITTALS 1.6 PRODUCT HANDLING, STORAGE, AND DELIVERY 1.7 JOB CONDITIONS 1.8 WARRANTIES PART II-PRODUCTS 2.1 ELASTOMERIC MATERIALS 2.2 PLAZA CONCRETE PAVERS PART III-EXECUTION 3.1 PRE-CONSTRUCTION MEETING 3.2 INSPECTION OF SURFACES 3.3 APPLICATION - GENERAL 3.4 SEQUENCING/SCHEDULING 3.5 MEMBRANE INSTALLATION 3.6 SHEET METAL WORK 3.7 TEMPORARY WATER CUTOFFS 3.8 FINAL INSPECTION PART I- GENERAL 1.1 SCOPE A. ELASTOMERIC SHEET ROOFING B. FLEXIBLE FLASHINGS C. OTHER COMPONENTS AS REQUIRED 1.2 REFERENCES A. ASTM C471: Standard Test Method for Rubber Property - Effect of Liquids B. ASTM D4637 : Standard Specification for EPDM Sheet Used in Single-Ply Roof Membrane C. ASTM D4811 : Standard Specification for Rubber Sheet, Non-vulcanized, Used as Roof Flashing 1.3 SYSTEM DESCRIPTION A. Auditorium and South Entry/Hallway roofs- Fully adhered unreinforced 60 mil thick EPDM(ethylene propylene diene monomers)membrane for both roofs. Roof system shall meet minimum requirements of UL Class "B" System. B. Plaza Deck roof—Loose laid reinforced 60 mil thick EPDM(ethylene propylene diene monomers)membrane. Roof system shall meet minimum requirements of UL —` Class "B" System. SECTION 07531 ELASTOMERIC SHEET ROOFING - FULLY ADHERED& BALLASTED 1.4 QUALITY ASSURANCE A. The entire installation of roofing, insulation, flashing, and sheet metal work shall be of the quality required for acceptance by the manufacturer in order to obtain the specified material and workmanship warranties offered by the manufacturer for the Base Bid. B. Comply with the requirements of the regulatory agencies as specified herein. C. Applicator: 1. Acceptable to the manufacturer of the roofing materials and factory trained by the manufacturer. 2. Successfully completed projects of similar magnitude, using similar materials. 3. As an approved applicator,will have all knowledge of all items required by the manufacturer in the installation of the manufacturer's system. These items will be included in the work. D. The roofing contractor shall verify that all roofing materials(i.e.,membrane, .,- insulation, fasteners, adhesives, sealants,etc.) are compatible with each other and the substrates which they will be in contact with. Notify Engineer/Owner of any discrepancies or incompatibilities. Nur E. Contractor shall coordinate construction activities with Engineer so a representative can be on-site during critical phases of construction. Contractor shall notify Engineer and Owner 24 hours before installation starts. Coordination of schedule •- shall be discussed in the first week of construction and during the construction process with the foreman and the Engineer's representative. F. Amount of patches due to Contractor's improper protection or application on new membrane shall be less than 15%of total roof area. If patches total that percentage, Contractor shall remove or overlay with new membrane at his own expense. Aim 1.5 SUBMITTALS A. The following items are required to be submitted to Owner or Engineer prior to commencement of construction. 1. Water cutoff method for end of day construction 2. Construction schedule B. Contractor shall submit the following items if specifically requested by Engineer or Owner. 1. Shop Drawings: a. Indicate the following: 1. Locations sizes,and types of penetrations 2. Outline of roof and dimensions 3. Location of field seams 2. Manufacturer's Product Data Sheets: a. Showing complete details of the system b. Material characteristics c. Test data d. Installation recommendations 3. Certificates: Submit manufacturer's Certificate of Compliance 4. Manufacturer's Instructions: furnish manufacturer's printed instructions for installation of membrane and insulation, including procedures and materials 2 SECTION 07531 ELASTOMERIC SHEET ROOFING - FULLY ADHERED & BALLASTED for flashing, splicing, and bonding. 5. Membrane manufacturer's written approval that the roofing contractor is an -- authorized applicator of its products. 6. Membrane manufacturer's written approval that the technical specifications and plans are in accordance with their published specifications and details. 7. Samples: Membrane material; Minimum size; 6" x 6" sample 8. Copies of all field site visits and inspections by manufacturer's representative. C. All submittals shall be subject to Engineer's and/or Owner's review. Review of any submittal shall be for compliance only and does not denote specific approval. 1.6 PRODUCT HANDLING, STORAGE,AND DELIVERY A. Materials shall be stored in their original, tightly sealed containers or unopened packages and shall be clearly labeled with the manufacturer's brand name and such identifying reference numbers as are appropriate. B. Materials shall be stored in a neat, safe manner, so as not to exceed allowable live load of the storage area, and out of the weather in a clean, dry area. C. Splice cleaner and bonding adhesives are extremely flammable. Do not use near fire or flame or in unventilated areas. Dispense from UL approved containers and _ consult material safety data sheets for specific information. D. Any materials damaged in handling or storage are not to be used. E. Coal tar base,oil base, or plastic roof cements are not to be used in direct contact with steam or steam source. F. Do not allow the EPDM material to come into direct contact with steam or steam source. G. All bonding, splicing and sealing surfaces must be free of dirt, moisture and any other contaminants. H. Installation may continue in cold weather provided adhesives and sealants are stored at room temperature prior to application and used within a 4-hour period after being brought to the roof, if approved by the manufacturer. Follow manufacturer's recommendations for special precautions for installation below 40°F. I. Remove wet material that gets wet at the site or is delivered wet to the project site. J. Comply with fire and safety regulations. am. 1.7 JOB CONDITIONS A. Apply roofing in dry weather. B. If the newly constructed underlying roof materials or insulation becomes wet due to �.. rainstorm, faulty water cutoff,or other reasons,the Contractor shall remove and dispose of all wet materials,dry the affected roof area,and reconstruct the roof in accordance with these specifications, at no additional cost to the Contract. C. The roof surface shall be free of ponded water, ice, snow, or algae prior to installing the new roof system. Contractor shall take whatever methods are necessary to provide such conditions. 3 SECTION 07531 ELASTOMERIC SHEET ROOFING -FULLY ADHERED& BALLASTED 1.8 WARRANTIES A. The Contractor shall provide Owner with a written warranty guaranteeing all roofing work including membrane, flashing, counter-flashing and associated work required by the Contract Documents to be water tight for a period of two years from date of final acceptance of construction. Language in the guarantee shall be acceptable to Owner prior to acceptance. Guarantee shall include all materials and workmanship required to repair any leaks that develop due to defects in material or workmanship. B. The membrane manufacturer shall issue a 20 year leak and workmanship warranty and 20-year material warranty for the Base Bid construction. PART II- PRODUCTS 2.1 ELASTOMERIC MATERIALS A. Fully adhered unreinforced and reinforced black EPDM Membrane 1. Acceptable Manufacturers a. Carlisle SynTec Systems b. Firestone Building Products Company c. Versico, Inc. d. Approved equivalent(Prior to receipt of bids) 2. Requirements a. EPDM membrane will meet the requirements for a UL Class "B" system. b. All Base Bid materials and components shall be such that the membrane manufacturer's 20 year leak and workmanship warranty and 20-year material warranty will be obtained for the project. 3. Physical Properties : Meet ASTM D 4637-96, Type I, un-reinforced sheet, Type II for reinforced sheet. 4. Related Materials: a. Flashing: as recommended and furnished by the membrane manufacturer. Minimum thickness as recommended by membrane manufacturer. If uncured flashing used-meet ASTM D 4811,Type I, Grade I, Class V. b. Bonding Adhesive: Compatible with materials as recommended by the membrane manufacturer. c. Splice Cleaner: Furnished or recommended by the membrane manufacturer. d. Lap Sealant: Furnished by membrane manufacturer. e. Water cutoff mastic: Compatible with materials as recommended by ,,, manufacturer. f. Factory molded pipe flashing: Configuration as required and compatible with materials as recommended by the manufacturer. g. Night seal: Compatible with materials as recommended by the membrane manufacturer. h. Lap primer: Compatible with materials as recommended by the membrane manufacturer. Primer in marked cans only will be used. i. Nailing strips and termination bars: Use extruded nailing strips and fasteners as recommended by the membrane manufacturer. .. 4 SECTION 07531 ELASTOMERIC SHEET ROOFING -FULLY ADHERED& BALLASTED 1. Minimum thickness - 0.05" 2. Width- 1" 1. Seam tape : Furnished by manufacturer B. Reinforced Perimeter Fastening Strip 1. Acceptable Manufacturer - a. Manufacturer of EPDM material 2. Physical Properties a. Same as EPDM material b. Thickness - 0.045 inches 2.2 PLAZA CONCRETE PAVERS 1. Acceptable Manufacturers a. Roofblok Pedestal Paver—size 24" x 24" x 1 '/2"thick b. As approved by EPDM manufacturer c. Submit other manufacturer's literature prior to bid 2. Requirements a. Self interlocking concrete paver requiring no additional mechanical clips b. Provides minimum ballast weight of 18 psf c. Provides drainage in both directions under paver d. Unit density-150 pcf- ASTM C -140 e. Compressive Strength—8500psi - ASTM C -140 f. Water Absorption—less than 5% - ASTM C -140 g. Freeze Thaw resistance—50 cycles- ASTM C-67 h. Minimum 10-year material warranty. Submit with closeout documents PART III -EXECUTION 3.1 PRE-CONSTRUCTION MEETING A. Prior to the start of roofing work,a meeting will be held at the job site for the purpose of reviewing materials, methods, coordination of schedule and procedures to facilitate proper and timely construction of the roofing system. B. A responsible representative from each of the following organizations shall be in attendance: 1. Roofing contractor(as a minimum,the field foreman assigned to the job). 2. VJ Engineering. 3. Owner, as available 3.2 INSPECTION OF SURFACES A. Examine surfaces for adequate anchorage, foreign materials, moisture, and other conditions which would adversely affect the roofing application and performance. B. The roofing contractor shall be responsible for preparing existing surfaces to receive insulation, roofing, and flashing. Any deviation from Contract Documents shall be brought to the attention of Engineer or Owner for resolution. 5 SECTION 07531 ELASTOMERIC SHEET ROOFING-FULLY ADHERED & BALLASTED 3.3 APPLICATION- GENERAL A. Install in accordance with the accepted roofing manufacturer's current written specifications and recommended details by the manufacturer during the time of bid and Contract Documents. If there is a discrepancy between the two, the more stringent of the two shall apply, unless otherwise directed by Engineer or Owner. B. Roof surfaces shall be thoroughly dry before application of roofing. Clean and sweep all construction areas daily. C. Inspection of the roofing shall be made by a responsible representative of the roofing manufacturer during application and after completion. D. Take all precautions required to prevent blowing or tracking of aggregate from the existing roof that is being removed from entering into new work area. Assure that aggregate is not tracked into new roof installation area on worker's shoes or equipment wheels. Aggregate under or within the new membrane shall be r, cut out and the membrane patched per specifications and/or manufacturer's recommendations to obtain warranty. E. Roofing insulation shall be dry when installed and shall be protected from the ,. weather during installation. All materials which become wet shall be removed and replaced with new dry materials that meet specifications. F. When application of roofing is begun, the total roofing system in the area where .�- insulation and/or tearoff is performed shall be covered and watertight before the contractor's crew leaves the area for the day and before any moisture can enter into the completed roof assembly. OM- G. Install temporary water cutoffs at the completion of each day's work and remove temporary materials upon resumption of the work. Any leaks and damage due to insufficient water cutoffs, accidents or neglect by Contractor shall be repaired and compensated for by the Contractor at no cost to the Owner. H. Application workmen shall wear soft rubber-soled shoes for all work where they may be walking on the in-place roofing membrane. Precautions shall be taken to Won protect the membrane from puncture. I. If materials are stored on the roof,the materials will be stored on pallets off of the existing roof. Materials shall be stored so no damage occurs to the existing roof. J. Special care will be taken to prevent distress on the building structure when storing and handling materials on the roof. K. Any materials stored on the roof shall be so situated that the existing drainage flow IOW is not impeded or disturbed. 3.4 SEQUENCING/SCHEDULING A. Notify the Owner and Engineer 24 hours before the first day of construction. B. Coordinate with Engineer during construction so that the Engineer or his representative can schedule to be at project to observe first day installation of insulation,membrane, flashings and typical installations after the first day. C. Contact Engineer when construction is substantially complete for review 3.5 MEMBRANE INSTALLATION A. General 1. Membrane materials, splicing,perimeter attachment,bonding, flashing, molded pipe flashing,temporary water cutoffs and other related work shall be installed in accordance with the manufacturer's printed instructions and 6 SECTION 07531 ELASTOMERIC SHEET ROOFING - FULLY ADHERED & BALLASTED reviewed shop drawings. B. Adhered Membrane Placement 1. Place membrane without stretching over the acceptable substrate. Allow membrane to relax a minimum of 30 minutes before bonding. 2. Fold membrane back after making sure the sheet is placed in its final position, fold it back evenly onto itself so as to expose the underside. The sheet should lay smooth so as to minimize the formation of wrinkles during and after installation. - 3. Provide special emphasis to remove all stones,pebbles, and other material before gluing sheets to substrate. 4. Remove dust and dirt by sweeping the mating surface of the membrane with - a stiff broom to remove excess dusting agent(if any)or other contaminants from the mating surface. 5. Apply bonding adhesive at about the same time to both the exposed underside of the sheet and the substrate to which it will be adhered so as to allow approximately the same drying time. Apply bonding adhesive evenly so as to avoid globs. a. Apply bonding adhesive with a roller: Apply the bonding adhesive and roll the adhesive on to the mating surfaces. b. Apply bonding adhesive by spraying and then rolling: Spray on bonding adhesive and then roll out with a solvent resistant paint roller. 6. Stop bonding adhesive short of seam area using care not to apply bonding adhesive over an area that is to be later cleaned and spliced to another sheet or flashing. 7. Apply bonding adhesive at specified coverage rate; Apply bonding adhesive as specified per manufacturer. Coverage rate will differ with various substrates and/or climatic conditions. 8. Test bonding adhesive for readiness: Allow bonding adhesive to flash off until tacky. Touch the bonding adhesive surface with a clean, dry finger to be certain that the adhesive does _ not stick or string. As you are touching the adhesive,pushing straight down to check for stringing,also push forward on the adhesive at an angle to ensure that the adhesive is ready throughout its thickness. If either motion exposes wet or stringy adhesive when the finger is lifted,then it is not ready for mating. Flash off time will vary depending on ambient air conditions. 9. Bond the membrane to the substrate: Starting at the fold, roll the previously coated portion of the sheet into the coated substrate slowly and evenly so as to minimize wrinkles. 10. Broom the membrane: To ensure proper contact,compress the bonded half of the sheet to the substrate with a stiff push broom. 11. Repeat procedure to complete the sheet installation: -- Fold the unadhered half of the membrane sheet back onto itself, and repeat the bonding procedure to complete the bonding of the sheet. SECTION 07531 .. ELASTOMERIC SHEET ROOFING - FULLY ADHERED & BALLASTED C Ballasted System 1. Place membrane and allow to relax: a. Place membrane panel, without stretching, over the acceptable substrate and allow membrane to relax for a minimum of 30 minutes before splicing or attaching. The membrane must be installed so that the splices shed the flow of water. 2. Move membrane to its final position: a. Move the membrane panel to its final position allowing for a minimum 4" field seam onto adjacent panels and sufficient membrane for proper membrane terminations. 3. Splice the lap: a. Splice the outside edge of the top sheet as specified by the manufacturer using splice tape. Refer to the manufacturer's lap splice details. 4. Ballast installation: a. Ballast Paver System 1. Install all ballast paver system accessories, paver clips, sealant, metal termination bars and protection mat, as required in proper sequence for paver system performance. 2. Place ballast paver system in accordance with the manufacturer's installation guide for the appropriate system requirement as determined by design professional. D. Membrane Lap Splicing- Seam Tape 1. Use on field splices only. 2. Position the sheet at the splice at the splice area by overlapping the membrane 5". Once the membrane is in place,mark the bottom sheet '/2" to 3/" from the edge of the top sheet every 4 to 6 feet with a colored crayon or similar device. Tack the sheet back with manufacturer's priming solution at 5 feet centers and at factory splices or as required to hold back the membrane a the splice area. *- 3. Remove excess amounts of dusting agent form the sheet and at factory splices using a stiff push broom. Stir manufacturer's prime solution thoroughly prior and during usage. Dip the scrubber into the primer, keeping the scrubber flat. Apply the priming solution back and forth strokes with an adequate amount of pressure along the whole length of the splicing area until the surfaces turn dark gray on color. Apply primer to both surfaces at he same time. At each 200 feet of 3 inch wide splice change the scrub pad, or when the pad will no longer retain the required amount of primer. Provide additional cleaning of contaminated areas or areas of excess dusting agent and at all factory splices. 4. Position the seam tape with the paper intact on the bottom sheet. Align the edge of the release paper with the markings. Immediately roll the splice tape with a 3 to 4" wide silicone sleeved steel hand roller or a short nap 3"paint roller. 5. After the seam tape is installed the whole length of the splice,place the top sheet over the tape's paper backing. Trim the top sheet as required to 8 SECTION 07531 ELASTOMERIC SHEET ROOFING -FULLY ADHERED & BALLASTED provide 1/8" to '/2" of the seam tape exposed on the finished splice. 6. Roll back the membrane and peel the paper backing of the seam tape by pulling against the weight of the bottom sheet at a 45 degree angle to the tape and parallel with the roof surface. Allow the top sheet to fall freely onto the exposed seam tape. Broom the entire length of the splice as the release paper is removed. 7. Roll the splice using a 1'/2" to 2" wide silicone or silicone sleeved steel hand roller, first across the splice and then along the entire splice length. 8. End laps a. Overlap seam tape a minimum 1" when the splice length is larger than the tape. b. Trim tape at T joints so that the edge of the tape and the membrane edge are flush under the joint.. c. Apply manufacturer approved flashing or joint cover over T-joint d. If cured EPDM used as flashing,apply an 8" long section of flashing or joint cover material over the flashing and field splice intersection. 9. Cold Conditions a. Store tape in enclosure with temperature between 60 and 80 degrees F. _ b. For ambient temperature 40 degrees F or less use heat gun on tape to provide appropriate mating conditions. E. Flashing- Walls, Parapets, Mechanical Equipment Curbs, Skylights, Etc. 1. Using the longest pieces practical, flash all walls, parapets, curbs,etc.,to the height as specified by the project designer. 2. Evaluate substrate: The following substrates require an over layment of exterior grade or"Wolmanized"plywood mechanically fastened in accordance with the project designer's requirements. a. Gypsum board _ b. Stucco c. Cobblestone d. Textured masonry e. Corrugated metal panels f. Other uneven substrates 3. Evaluate existing flashings: a. Remove existing roof flashing material 4. Use membrane manufacturers reinforced perimeter fastening strip material for flashing for EPDM manufacturers that make material. a. Unroll the RPF strip over installed insulation and position per manufacturer's specifications. b. Fasten with 2" seam plates and screws, or batten strips. c. Sealant required on all fastener heads when batten strips are used. d. Clean the dry mating surfaces using clean cotton cloths with splice wash to remove all dirt and other contaminates that will affect the finished bond strength. Allow to dry. e. Brush apply, splice adhesive to both surfaces and mate according to manufacturer's specifications. f. Roll finished base tie-in with a 2"-3" wide silicone or silicone 9 SECTION 07531 ELASTOMERIC SHEET ROOFING- FULLY ADHERED & BALLASTED sleeved steel hand roller to ensure proper adhesion. g. Maximum fastener length is 6". h. Do not install over uneven substrates. 5. Splice to roof sheet first: Complete the splice between flashing and the main roof sheet with splice adhesive before flashing to the vertical surface. Provide lap splices in accordance with manufacturer's details. 6. Apply bonding adhesive to the vertical surface: Apply bonding adhesive at about the same time to both the flashing and the surface to which it is being bonded so as to allow approximately the same law drying time. Apply bonding adhesive evenly so as to avoid globs. a. Apply bonding adhesive with a roller: Apply bonding adhesive and roll the adhesive onto the mating surfaces. OR b. Apply bonding adhesive by spraying and then rolling: Spray on bonding adhesive and then roll out with a solvent resistant paint Mem roller. 7. Apply bonding adhesive as at coverage rate specified by manufacturer. Coverage rate will differ with various substrates and/or climatic conditions. 8. Test bonding adhesive for readiness: ,. Allow bonding adhesive to flash off until tacky. Touch the bonding adhesive surface with a clean,dry finger to be certain that the adhesive does not stick or string. As you are touching the adhesive,pushing straight down to check for stringing, also push forward on the adhesive at an angle to ensure that the adhesive is ready throughout its thickness. If either motion exposes wet or stringy adhesive when the finger is lifted, then it is not ready for mating. Flash off time will vary depending on ambient air conditions. 9. Roll the flashing into the adhesive evenly and carefully so as to minimize wrinkles. 10. Broom the flashing: To ensure proper contact, compress the flashing to the substrate with a stiff push broom. 11. Provide termination directly to the vertical substrate as shown by project .w drawings and manufacturers details. 12. Flashing details shown on plans are for general guidance and may be modified by Contractor after review and approval of Engineer. Contractor shall review any particular flashing requirements of membrane manufacturer for warranty securement prior to construction with Engineer. F. Membrane Repair 1. Repair wrinkles within 18" of a splice or a puncture in the membrane: a. A fishmouth or wrinkle,running toward a splice, within 18"of a splice must be repaired. The wrinkle must be cut out and patched with a piece of EPDM membrane having no factory seams. Provide a splice that extends a minimum of 3" beyond the boundaries of the cut in all directions. If the wrinkle occurs through uncured flashing,then uncured flashing shall be used for repair,but the uncured flashing may not extend onto the roof surface more than io SECTION 07531 ELASTOMERIC SHEET ROOFING- FULLY ADHERED & BALLASTED 6". If repairing the same wrinkle must continue,the EPDM membrane must be used; install EPDM membrane first. Round all corners of repair piece. b. Repair a puncture in the EPDM membrane with EPDM membrane. The repair must extend a minimum of 3" beyond the boundary of the affected area in all directions. Round all corners of the repair piece. (Example: A pinhole will require a 6"x 6" surface splice.) 2. Clean the membrane: When repairing membrane which has been in service for some time, it is necessary to remove accumulated field dirt. Proper membrane preparation is made by first scrubbing the membrane with a scrub brush and warm soapy water,then rinsing with clear water and drying with clean cotton cloths. Clean the area using clean cotton cloths with unleaded gas, white gas, splice primer, or heptane. A second cleaning using clean cotton cloths with unleaded gas, white gas, splice primer,or heptane is often necessary. 3. Install splice: Repairs must be made with splice adhesive. Refer to Armr manufacturer's specifications for splicing procedures. 4. Membrane repairs due to lack of traffic protection, carelessness by ^ Contractor, improper relaxation of sheet, or other factors that are the Contractor's responsibility shall be kept to a minimum. 5. If the amount of patches on a roof comprise 15%of the total roof area, Contractor will be required to replace or install new membrane over existing at his own expense. 3.6 ROOF WALKWAY INSTALLATION A. Preparation of Surface 1. Eliminate any irregularities, wrinkles, or similar conditions that could .._, prevent units from interlocking. 2. Install slip sheet under pavers as required by membrane manufacturer or the Contract Documents. Slip sheet to extend 2"to 3" from each side of OMMA paver. B. Layout 1. Measure length and width of area to receive pavers. Cut units to fit irregular areas. 2. In no instance shall the cut dimension be less than 6". 3. Make all cuts perpendicular to beveled edges except when layout pattern requires beveled edge to be removed for penetration. C. Installation 1. Begin installation as recommended by paver manufacturer. Commonly installation begins in corner. 2. Cut pieces as required to achieve coverage. 3. Fit units snugly so there are no gaps between units. 11 SECTION 07531 ELASTOMERIC SHEET ROOFING -FULLY ADHERED & BALLASTED 3.7 SHEET METAL WORK A. Counterflashings, copings, and other perimeter or penetration metal work shall be properly fastened and sealed by the roofing contractor or others, and it shall be their responsibility to maintain this work in a watertight condition. Care should be taken to assure the membrane is not in contact with sharp edges and is not unsupported for more than '/4" gap. 3.8 TEMPORARY WATER CUTOFFS A. Water cutoffs shall be installed to prevent water from flowing beneath the completed roof assembly during inclement weather. B. The roof membrane shall be extended at least 2 feet over the last row of insulation (where applicable) and a continuous layer of water tight sealant applied onto the substrate a minimum of 10 inches from the membrane edge. Mating surfaces must be smooth, clean,and free from any loose foreign material. C. Firmly embed roof membrane into sealant and provide continuous pressure over the length of the cutoff by using sufficient ballast. D. Where applicable,use asphaltic bitumen and strip of roof membrane for tie-off E. Water cutoff is suggested as follows: 1. Using asphalt roofing cement, apply water cutoffs consisting of two strips of waterproof sheet material at exposed edges of the completed insulation and roofing membrane. Extend the first strip of sheeting 6 inches on top of the applied felts. The second strip shall lap the first strip by 3 inches on each side. Apply the strips to the roof deck, applied felts, and to each other. 2. Withhold roofing cement from the edges of the insulation. 3. When the application of the insulation and roofing system is resumed, cut the strips of sheet material along the vertical edges of the insulation, exposing the edges of the insulation, and remove the cutoff sheets and materials from the deck flutes. 4. Other methods for temporary seal shall be submitted to Engineer. 3.9 FINAL INSPECTION .► A. Upon completion of the installation, an inspection shall be made by a field technical representative of the membrane manufacturer for issuance of a warranty. Engineer fur shall be notified 48 hours in advance if possible of the final inspection time for his schedule. Upon completion of the inspection,the Contractor shall submit to the Engineer a written report of the field technical representative's findings. B. Engineer shall also provide a punch list of items that relate to the project. The punch list should be completed within 20 days(weather allowing)after the Contractor receives all punch lists. END OF SECTION 07531 12 SECTION 07600 FLASHING AND SHEET METAL INDEX PART I - GENERAL 1.1 DESCRIPTION OF WORK 1.2 SUBMITTALS 1.3 GUARANTEE r PART II- PRODUCTS 2.1 SHEET METAL 2.2 FASTENERS PART III - EXECUTION 3.1 INSPECTION -- 3.2 PREPARATION 3.3 INSTALLATION 3.4 SHOP OR FIELD FABRICATED METAL -- 3.5 COPING AND EXPANSION JOINTS 3.6 GRAVEL STOPS, FASCIA, COUNTER-FLASHING 3.7 DOWNSPOUTS AND CONDUCTOR HEADS 3.8 WORKMANSHIP 3.9 REPAIRING 3.10 CLEANING PART 1- GENERAL 1.1 DESCRIPTION OF WORK A. The types and extent of flashing and sheet metal work includes but is not limited to: 1. Roof edge and counter flashing. 2. Roof penetrations. 3. Gutters and downspouts. 4. Coping Cap 1.2 SUBMITTALS .., A. Shop Drawings (As requested): 1. Submit shop drawings as requested by Engineer or Owner for gravel stops, gutters and downspouts, and counter flashing. 2. Drawings to show joints, types and locations of fasteners and special shapes. B. Samples (As requested): 1. Show pattern, finish, color and thickness of materials not receiving paint. C. Manufacturer's literature for pre-finished materials, if requested by Engineer. SECTION 07600 FLASHING AND SHEET METAL 1.3 GUARANTEE A. Contractor shall guarantee materials and workmanship against defects or leaks for two years starting on the date of final acceptance by Owner. B. Pre-finished metal shall have a 20-year warranty against chalking, fading, and rusting. C. Submit all warranties at time of project closeout. PART 2- PRODUCTS 2.1 SHEET METAL A. Galvanized Iron: 1. Flat type min. 1 lb. per square foot. 2. FS QQ-S-775A, Class 4 rating. B. Prefinished Galvanized Metal: 1. Galvanized 24 ga. with Kynar 500 coating 2. Acceptable Manufacturers : a. Vincent Metals - "Colorklad" b. Peterson Aluminum Co. - "Pac-Clad" c. Firestone. —"Una-Clad" d. Approved Equivalent 3. Properties a. Finish face shall have a removable material film for protection during shipping and fabrication and installation. b. Color to be selected by Engineer and Owner. 4. Warranty a. Manufacturer shall provide a written 20 year labor and materials, non-prorated warranty covering chalking, fade, and film integrity. b. Material shall not show a color change greater than 5 NBS color _ units per ASTM D-2244 or chalking in excess of 8 units per ASTM D-659. If either occurs, during the 20 year period, material shall be replaced under terms of the warranty. 2.2 FASTENERS A. Nail heads and screws for continuous hook strips to be minimum of 3/16 inch. B. Fasteners shall be corrosion resistant steel or treated for corrosion resistance. C. Fasteners for exterior side of metal coping shall be No. 10 (5 mm) galvanized screws.D. All exposed fasteners shall be neoprene washered. PART 3-EXECUTION 3.1 INSPECTION A. Verify that substrates are smooth and clean to the extent needed for sheet metal work. B. Verify that reglets, nails, cants, and blocking to receive sheet metal are installed and free of concrete and dirt. 2 SECTION 07600 FLASHING AND SHEET METAL C. Do not start sheet metal work until conditions are satisfactory for installation. — 3.2 PREPARATION A. Before installing sheet metal, verify shapes and dimensions of surface to be covered. 3.3 INSTALLATION A. General: 1. Install work watertight, without waves, warps, buckles, fastening stress or distortion, allowing for expansion and contraction. 2. Hem exposed edges. 3. Angle bottom edges or exposed vertical surfaces to form drips. 4. Fabricate all items in maximum lengths specified and per industry standards. Joints shall be held to a minimum. No section of visible sheet metal shall be longer than 10 feet. B. Install sealant at joint locations by applying minimum 1/4 inch diameter bead, - centered on full length of joint. C. Install flashing and sheet metal to comply with Architectural Sheet Metal Manual, Sheet Metal and Air Conditioning Contractor's National Association, Inc. As a - maximum, the following fastening requirements with approved fasteners will be met : 1. Metal flanges at top of wall perimeter - a. Attach at 3" on center staggered b. Minimum width 3 3/4', maximum 4 1/4", recessed 1/2" from interior 1 nailer edge 2. Exterior wall continuous clip: 24" on center, length of clip not to exceed 12 feet. a. Fasten clip to the bottom piece of wood blocking. Do not fasten into joints of wood blocking. Minimum distance for vertical leg of clip to be 3". b. Clip shall be minimum one gauge heavier than fascia or cap. c. Bottom edge of clip shall extend a minimum of 1-1/2 inches below - bottom edge of blocking or surface that clip is attached to. Minimum length of bent clip leg shall be 5/8". Maximum angle from the vertical face to be 30°. 3. Metal sections for exterior wall fascia and gravel stops should be secured on the flange with two nails through slotted holes for expansion and contraction. Nail heads should be somewhat larger than the slotted holes. 4. New counterflashing attached to existing through wall counterflashing: 18" on center. 5. Surface mounted counterflashing: 24" on center — 6. Expansion joint cap and coping caps: 24" on center (for interior side of copings) 3 SECTION 07600 FLASHING AND SHEET METAL 7. Decrease distance to meet FM I-60 or per FM Loss Prevention Data Sheet 1-49 design requirements or to prevent any gaps on top edge of metal. D. Fastener Installation 1. Screws shall penetrate substrate a minimum of 1 inch. 2. Nails shall penetrate substrate a minimum of 1-1/4 inch. F. Pre-finished Metal Installation 1. All metal corners shall be lapped a minimum of 3 inches with adjoining faces connected and set in sealant. 2. Use touch up paint and fasteners that match color of metal. 3. Remove pre-finished coating by mechanical method if soldering required 4. Fabricate and install with strippable film in place. 5. Remove strippable film immediately after installation complete. Extended exposure of film to sunlight may damage pre-finished coating. 3.4 SHOP OR FIELD FABRICATED METAL A. Fabrication shall be in accordance with SMACNA and acceptable sheet metal practice. B. All accessories or other items essential to the completeness of the normal sheet metal installation, whether specifically specified or not, shall be provided and installed as required. 3.5 COPING AND EXPANSION JOINT CAPS A. Provide positive drainage from all coping caps installed. B. Joints for metal coping shall utilize a minimum of 4" lap between sections. Place _.., sealant approximately 1 inch from the edges of each metal section. Allow for expansion and contraction of the metal. 3.6 GRAVEL STOPS, FASCIA, COUNTER-FLASHING A. See the drawings for particular requirements. B. Existing gravel stops, fascia and counter flashing that are removed may only be reused if their condition is acceptable to Engineer and Owner. C. Install gravel stops and fascia sections with 1/4" opening between sections. Install 6" cover-plate formed to the profile of the metal. Place sealant approximately 1 inch from the edges of each metal section. Nail the plate through the opening between the sections and loose lock the plate to the exterior wall side to the drip edge. D. Counter-flashing sections shall be lapped a minimum of 2 inches. 3.7 DOWNSPOUTS AND CONDUCTOR HEADS A. Downspouts to be a minimum 3" x 4" rectangular unless otherwise noted. Terminate within 8 inches of the drainage surface. If previously connected to strom sewer pipe connect new to system. A 45 degree bend shall be at the bottom 8" of the downspout. Exterior lip of downspout to be 1/4" wide. 4 SECTION 07600 FLASHING AND SHEET METAL B. Downspout to be open-faced as unless otherwise noted on plans. A deflector shield bent at a 45° angle will be installed from the bottom edge of the enclosed OEM portion at the top of the downspout. Reinforcing braces and supports to be a minimum of 1/16 inch x 1" flatstock material and of same material as downspout. The first reinforcing brace to be located a maximum of 5 feet from ground level. The maximum spacing distance for supports to be 6 feet. C. Conductor head shall have depth of the top opening at least 2/3 of the width. D. Outlet tube to be a minimum of 4" length. 4.14 E. Top of conductor head shall be a minimum of 1" below the scupper invert for overflow allowance. F. End joints for downspouts shall be lapped in the direction of water flow. 3.8 WORKMANSHIP ,.., A. Work shall be accurately formed to sizes, shapes and dimensions indicated and detailed. B. All angles and lines shall be in true alignment. ._ C. All work shall be straight, sharp and erected plumb and level in proper plane without bulges or waves. 3.9 REPAIRING A. Repair or replace any damaged work due to construction operation with new work. B. Any installation deemed as poor workmanship shall be removed and replaced or corrected to satisfaction of Owner and Engineer. 3.10 CLEANING A. Leave work clean and free of stains, scraps and debris. B. Any construction materials that are on any new or existing exposed sheet metal shall be removed or the metal removed and replaced. END OF SECTION 07600 5 SECTION 07900 SEALANTS INDEX PART I -GENERAL 1.1 WORK OF THIS SECTION 1.2 REFERENCE 1.3 SUBMITTALS 1.4 DELIVERY AND STORAGE 1.5 WARRANTY PART II-PRODUCTS 2.1 MATERIAL PART III-EXECUTION 3.1 APPLICATION PART I - GENERAL 1.1 WORK OF THIS SECTION A. Sealants 1.2 REFERENCE A. ASTM C920 Standard Specification for Elastomeric Joint Sealants B. ASTM C1193 Standard Guide for Use of Elastomeric Joint Sealants 1.3 SUBMITTALS A. Samples, if requested by Engineer: 1. Submit samples of full range of colors of each type sealant for selection. B. Product data, if requested by Engineer: 1. Submit manufacturer's descriptive literature for each material. C. Location identification, as requested by Engineer: 1. Submit list of locations for each type of material 1.4 DELIVERY& STORAGE A. Deliver materials to job site in the manufacturer's original containers. Containers shall contain following information : 1. Name of supplier and material 2. Specification number or formula, lot number 3. Instructions for mixing, application, curing time and storage 4. Shelf life B. Store and install backer and sealant tape to prevent deformation of the material. SECTION 07900 SEALANTS 1.5 WARRANTY A. Contractor shall provide a two year maintenance warranty on all labor and materials furnished under this specification. The warranty will be delivered to the Owner prior to time of project close out. Warranty work performed during two year period shall be at no cost to Owner or Engineer. B. Defective work covered by the warranty shall include : 1. Moisture infiltration through sealant 2. Hardening and cracking of sealant 3. Crumbling, melting or shrinkage of sealant 4. Excess flow or staining of adjacent building components PART II-PRODUCTS 2.1 MATERIAL A. Polyurethane, One-Component Sealant (typical exterior use for roof related flashing): 1. Sealant shall meet or exceed the requirements of ASTM C920. 2. Approved manufacturers: a. Mameco " Vulkem" b. SONNEBORN "NP 1" c. Approved equivalent 3. Properties : Withstand movement to 25% extension and 25% compression. Gun-grade,non-sagging B. Primer : As recommended by sealant manufacturer. C. Color : Submit color selection to Owner and Consultant for verification of color. PART III-EXECUTION 3.1 APPLICATION A. General: Follow requirements of ASTM C 1193 1. No sealant shall be applied on damp, wet or frosty surfaces. Apply only when temperature is between 40°F and 80°F. 2. Where the possibility of primer or sealant staining of adjacent areas or materials exists,joints shall be masked prior to application. Masking tape shall not be removed before joints have been tooled and initial cure of sealant has taken place. Work stained due to failure of proper masking precautions will not be accepted. B. Cleaning: 1. Painted surfaces: Follow manufacturers recommended cleaning procedures prior to primer or sealant application. 2. Metals,unpainted: a. Galvanized steel: Clean and degrease with xylene or toluene. C. Back-up Material 1. Verify the compatibility of back-up material with sealant before installation. 2. Use back-up material 1/2" wider than width of joint so that sufficient pressure is exerted by material to provide substantial resistance to displacement. 2 SECTION 07900 SEALANTS D. Release Agent 1. Provide release agent or bond-breaker strip in joint to be sealed on top of back-up material to prevent adhesion of sealant to the back-up material per manufacturer's recommendations. E. Sealant Application: 1. Apply materials in accordance with the manufacturer's recommendations. Take care to produce beads of proper width and depth; to tool as recommended by the manufacturer, and to immediately remove surplus sealant. 2. Apply materials only within manufacturer's specified application life period. If inspection indicates that application life is expired or if the prescribed application period has elapsed,remainder of sealant shall be discarded. 3. On all metal laps, embed laps fully into sealant F. Sealant applications include but are not limited to the following: 1. Expansion and control joint covers(interior and exterior) 2. Counter flashing joints 3. Joints for metal edge 4. All open joints or holes to seal building from the weather 5. All exposed fasteners. G. 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