HomeMy WebLinkAboutBID PROPOSAL - MARSDEN BLDG MAINENANCE •
BID PROPOSAL
JANITORIAL SERVICES
CITY OF WATERLOO, IOWA
The City of Waterloo, Iowa, ("City") a municipal corporation existing under the laws of
the State of Iowa seeks bid proposals for janitorial services of buildings owned or
operated by the City. The bidder is Marsden Bldg Maintenance, an individual, a
partnership, a corporation, or other, who is familiar with the specifications of this bid
proposal for janitorial services, and the bidder offers to furnish those janitorial services
to City as required in its bid proposal.
SUBMISSION OF BIDS
Sealed bid proposals will be received by the City of Waterloo, Clerk/Finance Office, 715
Mulberry Street, Waterloo, Iowa 50703, June 13, 2005, 4:00 P.M. Any bid submitted
after the specified time shall be rejected. All bids must be hand-delivered or mailed to
the above address, and it shall be the sole responsibility of the bidder to ensure that the
bid is received by City at the above location and time. City accepts no liability
whatsoever for any bid that is not received at the above location and time as required by
this Request for Bid Proposals document. No facsimile transmissions will be accepted
under any circumstances.
PRE-BID CONFERENCE
A mandatory pre-bid conference will be held at 1:30 P.M., Thursday, June 2, 2005, in
the Council Chambers, 715 Mulberry Street, Waterloo, Iowa 50703. All interested
vendors shall have an agent of their firm in attendance. Bids will be accepted only from
the vendors who are certified at the mandatory pre-bid meeting. The bidder,
additionally agrees to meet the following terms upon the implementation of this
agreement: All buildings will be furnished supplies of equal or greater value as listed:
33 gal. 1.5 mil liners, 10-15 gal x-heavy 1 mil liners, 9-1/2x9-1/8 4020/CS bleached
multifold towels, 315-664 Natural Turn Towels 8"x630', #625 Wagon Wheel 2-ply double
soft tissue 48/625s to CS, Airlift Scentre Fresh Scent refill cartridges w/battery, Playtex
tampons, Modess Maxi napkins, paper seat liners. In addition, all cleaning, polishing,
disinfectant, stripping and finishing supplies and all incidentals as deemed necessary by
respondent to faithfully perform under the terms of this agreement will be furnished by
Contractor. City will provide storage area for two (2) months supplies.
The bidder shall begin performing on August 1, 2005, after notification that the bidder is
the successful bidder. City shall issue a Purchase Order that is mailed, faxed, or
otherwise delivered to the successful bidder, accompanied by a copy of this bid
proposal bearing the appropriate signatures of its representatives, in addition to the
following:
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JANITORIAL SERVICE SPECIFICATIONS •
CITY HALL and CARNAGIE ANNEX, 620 MULBERRY
Daily Cleaning Services (Monday— Friday, except Saturdays, Sundays & Holidays.)
1. Empty all trash containers. All trash containers to be lined with plastic liners.
Replace liners as needed when soiled or torn. Remove all bagged trash to
dumpster provided in rear of City Hall.
2. Clean all outdoor smoking urns.
3. Check all office furniture, files, fixtures, partition top caps, windowsills, and all other
horizontal surfaces for dust and obvious spills and debris.
a. Develop and post schedule to thoroughly dust 20% of all of the above each night,so that all
,7 work surfaces are cleaned at least once each week. This includes: Picture frames, clocks,
�y door frames, moldings, sanitizing of telephones,wiping computer screens and tops of
2 \.°/ monitors. (CPU's and keyboards are not included.)
o^I 4. Wash, sanitize, and polish all drinking fountains.
5. Spot clean entrance glass and interior office partition glass.
6. Vacuum all carpeted entryways, traffic lanes, and visible debris throughout facility.
a. Develop and post schedule to vacuum 25% of total carpeted area throughout facility each
week. This is described as wall-to-wall, edge-to-edge, under, and around all furnishings.
7. Clean minor soiled spots on carpet.
8. Sweep and dust mop all hard surface floors and stairway. Wet mop with germicidal
solution.
9. Kitchenettes: Clean sink, counters, wipe refrigerator & microwave. (Does NOT
include washing dishes.) Wipe vending machines.
10.Restrooms:
a. Empty trash receptacles. Replace liners. Wash weekly with germicidal cleaner.
b. Sweep and wet mop tile floors with germicidal solution.
G. Wash all basins, bowls and other fixtures with germicidal solution.
d. Wash both sides of toilet seats with germicidal solution. Leave in"UP"posi:ion.
e. Wash and polish all mirrors, powder shelves, brightwork, etc.
f. Spot clean walls and partitions.
g. Fill towel, tissue, and soap dispensers.
Saturdays, Sundays, and Holidays.
1. Clean first floor Police Department according to above schedule.
Weekly Services
1. Clean and sanitize telephones.
2. Scrub & refinish or apply restoration and hi-speed buff resilient floors to maintain
high gloss finish.
3. Lavatories: Wash partitions, wipe tile walls and enameled surfaces with germicidal
solution.
4. Elevators: Vacuum threshold. Dust doorjambs. Wash interior and exterior of
elevator with germicidal solution.
5. Wash interior and exterior of entry doors. Wash door handles, panic bars, and push
plates with germicidal solution.
6. Maintain janitor rooms, mop sinks, and storage rooms in clean and orderly fashion.
7. Exterior: Sweep and dispose of all trash (paper, cigarette butts, cans, etc., from
around all entrances into the building.
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Monthly Services
1. Clean all door kick plates.
2. Vacuum fabric on chairs in offices and common areas. Wash vinyl/leather surfaces.
Polish wood surfaces.
3. Vacuum return air vents. Dust outside of light fixtures.
Quarterly Services
1. Polish wood paneling.
2. Scrub & refinish stairways.
3. Completely wash restroom walls and partitions with germicidal solution.
4. Wash all wastebaskets.
Semi-Annual Services
1. Bonnet clean or hot water extract and deodorize all carpeted areas.
2. Dust/vacuum all window blinds.
Annual Services
1. Strip & refinish all hard surface floors. (Ceramic tile floors not included.)
2. Thoroughly clean all ceramic tile floors in restrooms. Reseal grout joints.
3. Develop and post schedule to clean all light fixture lenses, diffusers, and reflectors,
so that all are cleaned annually.
Window Cleaning Services
1. Monthly—thoroughly clean all lobby entrance windows.
2. Semi-annually—Wash all interior office windows and lower level exterior windows.
(April, October)
3. Annually—Wash exterior windows of entire building. (April)
POLICE TRAINING CENTER (Elk Run Road) / u/ "I` CI P^ '''-ti c
1. Empty all trash containers. All trash containers to be lined with plastic liners.
Replace liners as needed when soiled or torn. Remove all bagged trash to
dumpster provided.
2. Clean all ashtrays and smoking urns.
3. Dust furniture, files, fixtures, partition top caps, windowsills, cabinets, chairs, and all
other horizontal surfaces.
4. Wash, sanitize, and polish all drinking fountains.
5. Spot clean entrance glass and interior office partition glass.
6. Vacuum all carpeted areas throughout facility.
7. Clean minor soiled spots on carpet.
8. Sweep and dust mop all hard surface floors and stairway. Wet mop with germicidal
solution.
9. Kitchenettes: Clean sink, counters, wipe refrigerator& microwave. (Does NOT
include washing dishes.)Wipe vending machines.
10.Restrooms:
a. Empty trash receptacles. Replace liners. Wash weekly with germicidal cleaner.
b. Sweep and wet mop tile floors with germicidal solution.
c. Wash all basins, bowls and other fixtures with germicidal solution.
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d. Wash both sides of toilet seats with germicidal solution. Leave in"UP"position.
e. Wash and polish all mirrors, powder shelves, brightwork, etc.
f. Spot clean walls and partitions.
g. Fill towel,tissue, and soap dispensers.
Semi-Annual Services
1. Dust/vacuum all window blinds.
2. Clean all interior and exterior windows.
3. Clean and polish all wood paneling.
4. Clean all light fixture lenses.
5. Strip and refinish all wax able hard surface floors.
6. Strip and reseal restroom floors.
Cleaning Contract— General
1. The term of the contract will be in effect from approximately July 1, 2005, through
July 31, 2008, extendable on a yearly basis for three (3) additional years,
August 1, 2008, through July 31, 2011, at the sole option of the City of Waterloo.
Effective date for janitorial startup is subject to approval by City Council of the
City of Waterloo.
2. The city of Waterloo recognizes that during the term of providing janitorial
service, changes may occur in the janitorial service provider's applied overhead
cost, supplies, and equipment. The City agrees that if the changes in the same
have occurred in the preceding year and reflect those prevalent in the janitorial
service area, the cleaning service may be entitled to like adjustments in the third
year of the term, if the City agrees to extend these options. There will be no cost
adjustments in the initial two-year term. Prices will be firm as bid. Detailed
documentation will be required for requested price increases to be considered at
the end of the second year of service. The total bid cost may be revised for the
third-year option, if renewed.
3. For this contract, the City will provide a small storage room that the Contractor
can use. The City will furnish light bulbs and fluorescent lamps to be used to
replace burned-out bulbs and lamps where the fixture is thirteen (13)feet or
lower. All other cleaning materials (including heavy-duty plastic bags, trash can
inserts) shall be supplied by the Contractor and included in the bid. All
commercial grade equipment, mops, buffs, cleaning cloths, buckets,vacuum
cleaners, ladders, carpet cleaners, or any other tool or machine shall be supplied
by the Contractor and remain the property of the Contractor. All vacuum
sweepers utilized in the performance of this Contract must be industrial
professional grade with brush roller and infinite height settings. All disinfectant
used by the Contractor in the performance of this Contract must be a detergent
thickened and non-acid bowl and bathroom cleaner that effectively eradicates the
HIV virus (chlorine bleach is not acceptable as a disinfectant). All equipment and
materials must meet the approval of the Maintenance Administrator. The
Maintenance Administrator can require changes in material or equipment if the
material or equipment is shown to be sub-par in quality, consistency, or other
factors affecting the appearance or performance of the product.
4. The City will provide the Contractor with key(s) to the facilities for which services
are to be provided. It is the responsibility of the Contractor to see that key(s) are
not misplaced, lost, stolen, or copied.
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(a) The use of the key(s)by any employee of the Contractor at an unauthorized time or for
an unauthorized reason may be reason for termination of the Contract.
(b) In the event that a key(s)provided to the Contractor or its employee is lost, misplaced,
stolen, or copied,the Contractor will be responsible for the replacement cost of changing
the lock(s).
5. No grounds and exterior maintenance will be done, except as noted.
6. It is understood between the parties that the prime purpose of this Contract is
that the premises shall be kept clean, according to reasonable and accepted
standards, regardless of the number of times an operation is required to
accomplish this purpose; and the times an operation is performed as shown
herein are solely for guideline purposes and may not constitute satisfactory
performance under the contract.
7. Contractor is adjudged to have sufficient experience in this field to determine with
reasonable certainty the required amount of work (and therefore workers) and
materials necessary to accomplish the above-stated purpose of the contract.
8. City's judgment as to performance will be based primarily on the continuous
acceptable appearance of the area and appurtenances rather than performance
of a specific duty at a specific time for a specific number of times.
9. The premises shall be cleaned in a professional manner. All lighting and water
usage shall be kept to a minimum as required to complete satisfactory
performance of the work.
Personnel
Bonded supervisor personnel must be present at all times while service is being
performed. All Contractor's personnel must be identifiable by means of not less
than a nameplate or badge with the Contractor's identification on the badge.
Bidder will provide Waterloo Police Department with information on all employees
who are to have access to City facilities. This would include correct name, date
of birth or social security number, and arrest/conviction history. The Waterloo
Police Department will verify this information and have the option of denying
access to persons who have had significant previous arrests.
Bidder will provide City of Waterloo officials references of past experience in the
janitorial filed upon request. References to include size of facilities and length of
time employed in janitorial business.
References & Bidder Requirements
Bidder must provide in proposal the names of two (2) or more installations of
comparable size in which they currently provide janitorial services. Bidder must provide
at least three (3) additional references. List names of firms, addresses, phone numbers
and name of contact persons.
Indemnify& Hold Harmless
The bidder (Contractor) shall indemnify and hold harmless City, its agents,
representatives, or employees from any and all losses, claims, damages, expenses, or
other liability which may arise out of this agreement, provided that the loss, claim,
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damage, expense or other liability is as a result of any act or omission of the
Contractor/bidder, its employees or agents, or anyone who may act for or on behalf of
the Contractor/bidder. In furtherance of this paragraph, the Contractor/bidder shall carry
general liability insurance naming City of Waterloo, Iowa, as an additional insured and in
a minimum amount of Two Million Dollars ($2,000,000.00). A Certificate of Insurance
shall be provided City at the time this contract is awarded to the successful bidder.
Reports — Inspections
1. The Contractor's management personnel shall also make regular and frequent
inspections to assure that work is being performed in accordance with
specifications. Upon arriving at a facility to conduct an inspection, the
Contractor's employee will report to the Maintenance Administrator or the City's
designated representative.
2. The Contractor should direct any questions or complaints to the Maintenance
Administrator or his designated representative.
Termination of Services
Following written notice of non-compliance with specifications from the City in excess of
three (3) times in any one-year period or less, the City may terminate its agreement with
the Contractor with a thirty (30) day notice by certified mail.
Start Up
The Contractor shall strip all hard-surface floors and reseal with appropriate sealers and
waxes. The Contractor shall clean all carpets. This work is to be coordinated with the
Maintenance Administrator. This work shall occur in the first sixty (60) days of contract.
Notices.
All notices required under this agreement shall be: For City, Louis Cutwright, Jr.,
Building Official, 715 Mulberry Street, Waterloo, Iowa, 50703, (319)291-4319. For
Contractor/bidder: Marsden Bldg Maintenance LLC
GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS
All bids are to be submitted to the City Clerk/Finance Office in a sealed envelope clearly
marked as follows:
"BID PROPOSAL FOR JANITORIAL SERVICES — CITY OF WATERLOO, IOWA"
The name of the business submitting the bid must also be clearly marked on the
envelope.
All bids must meet or exceed minimum Specifications as previously defined. Bids that
do not meet or exceed the minimum Specifications, as determined by the City, shall be
rejected.
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All Bid Prices, upon submission by bidder, are recognized by the City and Vendor to be
irrevocable for the minimum of thirty (30) calendar days from date of Bid Opening.
The successful bidder must supply a Certificate of Insurance in the minimum amounts
of$2,000,000.00 at the time of Award of Contract: General Liability (Comprehensive
Form) (Premises-Operations) (Contractual Insurance) (Independent Contractor's) —
Bodily Injury and Property Damage; Worker's Compensation and Employer's Liability.
Standard procedure dictates that the City of Waterloo will accept the lowest responsible
bid. However, the bidder understands that the City reserves the right to reject any bid
that is either considered not to be responsible or not most advantageous to the City.
The City will award the Contract to the responsible bidder whose bid meets or exceeds
minimum Specifications.
The City of Waterloo, Iowa, reserves the right to eject all bids.
Upon acceptance of the bid, a Purchase Order mailed, faxed or delivered to the
undersigned Vendor that is accompanied by a copy of this Proposal bearing the City
Clerk/Finance signature shall constitute a legal binding Agreement.
The bidder guarantees that title conveyed shall be good and goods shall be delivered
from security interest or other lien or encumbrance of which the City at the time of
purchase had knowledge.
OPENING OF BIDS
Sealed bids shall be opened and read at the City of Waterloo Council Meeting at
in the Council Chambers, City
Hall, and all bidders understand that they may be in attendance at the bid c pening.
Bids shall be acted upon at that time or a later time, which shall then be established.
BID OPENING
The Bidder agrees to meet or exceed the above specifications and requirements for the
following stated bid:
CITY HALL
BASE BID
2983.00
Per Month
35, 796
Yearly *
7
OPTION BID
18 . 26
$ Hourly Rate per supervisor for additional
work as required by City.
12 . 21
Hourly Rate per employee for additional
work as required by City.
CARNAGIE ANNEX
BASE BID
750 . 00
Per Month
$ 9000.00 Yearly
OPTION BID
$ 18 . 26 Hourly Rate per supervisor for additional
work as required by City.
12 . 21
Hourly Rate per employee for additional
work as required by City.
POLICE TRAINING CENTER
BASE BID
$ 132 . 00 Per Month
$ 1 , 584 .00 Yearly *
OPTION BID
18 . 26
$ Hourly Rate per supervisor for additional
work as required by City.
12 . 21
$ Hourly Rate per employee for additional
work as required by City.
*Yearly base bid.
46 , 380
TOTAL: $
8
CANCELLATION
The successful bidder understands that the City of Waterloo has the right to cancel this
Agreement, with thirty (30)days notice, if the City has knowledge that all conditions as
stated in this Bid Proposal have not been fulfilled.
PAYMENT PROCEDURE
Payment shall be made monthly by the City of Waterloo, Clerk/Finance Office, 715
Mulberry Street, Waterloo, Iowa 50703, within fifteen (15) days of receipt of billing from
the Vendor and acceptance by the City.
This bidder, having fully read this document, hereby acknowledges that th s Bid
Proposal completely reflects the total bid contained herein.
Marsden Bldg Maintenance LLC .
Name of Company
1602 R LaFayette Et , Waterlo507A3
B : (Sign ur Address
General Manager - 2 7 -
Title Date
9
CITY OF WATERLOO, IOWA
By: / )e/
Tim Hurley, M or
ATTEST:
c124--
Nanc ckert i ty Clerk
STATE OF IOWA )
BLACK HAWK COUNTY ) ss.
On this
a Not I day of U ( , 2005, before me, the undersi ned
ary Public in and for the State f lo0a personallyg '
appeared Tim Hurley and Nancy
Eckert, to me personally known, and who, being by me duly sworn, did say that they are
the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal
affixed to the foregoing instrument is the corporate seal of the corporation, and that the
instrument was signed and sealed on behalf of the corporation by authority of its City
Council as contained in the Resolution adopted by the City Council, under Council
Action No. I a/ g4// of the City Council on the 11 'h day of
—Suck, , 2005, and that Tim Hurley and Nancy Eckert acknowledged the
execution'of the instrument to be their voluntary act and deed and the voluntary act and
deed of the corporation, by it voluntarily executed.
Nota Public in and for the State Iowa
10
l dry CITY OF WATERLOO , IOWA
4fflie
WATERLOO BUILDING INSPECTIONS DEPARTMENT
1111.1 ,.. ya`tr 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4319 Fax (319) 291-4262
erIo�O LOUIS CUTWRIGHT,JR. • Building Official/Maintenance AdnainistraOr
ADDENDUM #1
Mayor
TIMOTHY J.
HURLEY
PROJECT: JANITORIAL SERVICES, CITY OF WATERLOO, IOWA
COUNCIL.
MEMBERS
The following addendum to the above-titled project shall be deemed as part and
REGINALDA. partial of the original document titled "BID PROPOSAL JANITORIAL SERVICES
scF1N1I'VF CITY OF WATERLOO, IOWA."
Ward /
CAROI_,YN GENERAL REQUIREMENTS:
COLIE
Ward Page 1: SUBMISSION OF BIDS
BUCK •
CLARK "Sealed bid proposals will be received by the City of Waterloo, Clerk/Finance
INc,rd,3 Office, 715 Mulberry Street, Waterloo, Iowa 50703, Juno 13 June 27, 4:00 p.m.
JOHN A. Any bid submitted after . . . "
KINCAID
Ward4 Page 7: OPENING OF BIDS
WN
LPER "Sealed bids shall be opened and read at the City of Waterloo Council meeting at
Ward i 5:30 p.m., June 27, 2005, in the Council Chambers, City Hall, . . . "
BOB
GREENWOOD
AI-Large
PROJECT SCOPE
ERIC
GUNDERSON 1. The scope of the proposal has been expanded to include:
At-Large
WATERLOO MUNICIPAL AIRPORT
2. The "Table of Task" schedule has been attached and is part and partial of
the addendum.
3. It is the responsibility of the bidder to visit site to verify all conditions and
areas to be cleaned. Contact person: Brad Hagen @ 291-4483.
4. Bid sheet shall include hourly rate for Airport worker, with monthly total.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
WATERLOO MUNICIPAL AIRPORT
Customer contract agreement: 1st Shift—Tuesday through Sunday (6:00
A.M. to 2:00 p.m.)
TABLE OF TASKS
*FIRST SHIFT— DAILY
1. Two-hour intervals:
A) Check restrooms for supplies.
B) Clean restrooms thoroughly (sinks, stools, urinals, mirrors, stalls
and cabinets).
C) Clean glass, phones, machines, display cases and furniture as
needed.
2. Second Floor:
A) Dust mop and wet mop all tile floors (including both sets of steps).
B) Spot clean walls in all areas as needed.
C) Vacuum and clean elevator, cleaning tracks.
3. Airport Offices and Conference Room:
A) Dust all furniture, polishing all wood surfaces.
B) Empty all wastebaskets.
C) Vacuum all carpeted areas.
D) Edging should be done weekly.
E) Wash interior windows once a month, spot clean daily.
4. General:
A) Pick up trash at front and sides of terminal building.
B) Empty and clean all ashtrays located outside entrance doors.
C) Vacuum all entryways.
D) Dust mop/wet mop as needed.
E) Spot clean all entryway glass of prints.
F) Clean passenger holding area—vacuum, dust, spot clean glass.
G) Vacuum passengers' walkway to plan as needed.
H) Vacuum all carpeted areas.
I) Spot clean carpet as needed.
J) Clean and polish all water fountains.
K) Clean all kick plates and polish.
5. End of shift: Restrooms
A) Check restrooms for supplies--all dispensers should be full.
B) Clean sinks, urinals, stools, stall / spot clean walls.
C) Empty trash.
D) Sweep and damp mop tile floor.
6. Windows:
A) Wash all interior windows weekly or earlier as needed.
B) Wash passenger holding area glass inside and outside weekly.
Spot clean daily.
C) Wash exterior windows (main level) monthly.
1 s
WATERLOO MUNICIPAL AIRPORT -- BID SHEET
BASE BID
$ ) c . Hourly Rate
$ 3 Co 1 Monthly Total l,��c l o SA b i� f
8A
o� li�y CITY OF WATERLOO , IOWA
,�,� WATERLOO BUILDING INSPECTIONS DEPARTMENT
O 4), 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4319 Fax (319) 291-4262
C�r)pp LOUIS CUTWRIGHT,JR. • Building Official/Maintenance Administrator
Manor ADDENDUM #2
TIMOTI IY J.
HURLEY
COUNCIL
MEMBERS PROJECT: JANITORIAL SERVICES, CITY OF WATERLOO, IOWA
RECINALD A.
S('1 1 M i l l
Ward 1 The following addendum to the above-titled project shall be deemed as part and
CAROLYN partial of the original bid package for the cleaning of City Hall, Carnegie Library
C OLL Annex, Police Training Center and Waterloo Regional Airport.
Ward 2
BUCK
GENERAL REQUIREMENTS:
CLARK
Ward,3 1. Bid submittal date: June 27, 2005, 4:00 P.M., CST.
JOHN A. 2. Bid envelope marking:
KINCAID p
wuril 4
To avoid confusion in the bid opening process: If a bid for the project was
RON submitted for the June 13, 2005, hearing, those bids will not be read.
WELDER
Want 5
The new submittal envelope marking should be marked as follows:
BOB
GREENWOOD 1. "Bid submittal for cleaning contract for City Hall, Carnegie Library
At-Large
Annex, Police Training Center and Waterloo Regional Airport."
ERIC
GUNDERSON 2. To make sure all bidders have read Addendums #1 and #2, the
At-Law(' exterior of the envelope shall be marked as follows:
ADDENDUM #1 "S (YES) (NO)
ADDENDUM #2 (YES) (NO)
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
44711 , CITY OF WATERLOO , IOWA
WATERLOO BUILDING INSPECTIONS DEPARTMENT
715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4319 Fax (319) 291-4262
%rlo°N° LOUIS CUTWRIGHT,JR. • Building Official/Maintenance Administrat?r
ADDENDUM #1
Mayor
TIMOTI Cl j.
HURLEY
PROJECT: JANITORIAL SERVICES, CITY OF WATERLOO, IOWA
COUNCIL
MEMBERS
The following addendum to the above-titled project shall be deemec as part and
RE( INALD A. partial of the original document titled "BID PROPOSAL JANITORIAL SERVICES
`'`}1MtT t CITY OF WATERLOO IOWA."
Ward t ,
CAROL.,YN GENERAL REQUIREMENTS:
colt:
Ward 2
Page 1: SUBMISSION OF BIDS
•
BUCK
CLARK "Sealed bid proposals will be received by the City of Waterloo, Clerk Finance
Ward.3 Office, 715 Mulberry Street, Waterloo, Iowa 50703, June 13 June 27, 4:00 p.m.
JOHN A. Any bid submitted after . . . "
KENCAID
Ward Page 7: OPENING OF BIDS
RON
WELPER "Sealed bids shall be opened and read at the City of Waterloo Council meeting at
Ward 5 5:30 p.m., June 27, 2005, in the Council Chambers, City Hall, . . . "
BOB
GREENWOOD
At-Lars
PROJECT SCOPE
ERIC
GUNDERSON 1• The scope of the proposal has been expanded to include:
At-Law
WATERLOO MUNICIPAL AIRPORT
2. The "Table of Task" schedule has been attached and is part and partial of
the addendum.
3. It is the responsibility of the bidder to visit site to verify all conditions and
areas to be cleaned. Contact person: Brad Hagen @ 291-4483.
4. Bid sheet shall include hourly rate for Airport worker, with monthly total.
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
5. End of shift: Restrooms
A) Check restrooms for supplies—all dispensers should ba full.
B) Clean sinks, urinals, stools, stall/spot clean walls.
C) Empty trash.
D) Sweep and damp mop tile floor.
6. Windows:
A) Wash all interior windows weekly or earlier as needed.
B) Wash passenger holding area glass inside and outside weekly.
Spot clean daily.
C) Wash exterior windows (main level) monthly.
WATERLOO MUNICIPAL AIRPORT -- BID SHEET
BASE BID
$ J . 3 - Hourly Rate
Monthly Total
�� r oe
8A
CUSTOMER CONTRACT
This Contract entered into August 1, 2005 by and between Marsden Janitorial
Service, an Iowa Corporation, hereafter referred to as "Marsden" and the
Waterloo Regional Airport referred to as "CUSTOMER".
WITNESSETH:
Whereas, Marsden is engaged in the business of providing Janitorial and other
Building Maintenance Service and
Whereas, the CUSTOMER wished to engaged the service of Marsden.
Herein contained, the parties hereto agree as follows.
1. TERM: The term of this contract will begin on the 1st day of August,
2005 to the 31st day of July, 2008 And continue until such time as this
contract is cancelled by the Airport Director for any reason giving a
thirty (30) day notice in writing, by either party to the other.
2. SERVICES: Marsden agrees to furnish all supervision, equipment and
supplies necessary to perform janitorial work. Monthly charges will be
based on 7 days per week service. (1st Shift) It is expected that the
Airport will reduce the number of days required each week for janitorial
services in the term of this contract and shall be allowed to do so with
thirty (30) days written notice.
3. COMPENSATION: For said services, Customer agrees to pay
Marsden $2,361.00 per month. (Payable by the tenth of each month).
A. If Federal, State or Local minimum hourly wages applicable to any
Marsden custodial employees is raised, CUSTOMER will thereafter
pay Marsden an increase in their service. Charge based on the
increase to adjust the total monthly contract price, based on
whatever the percent of increase in wages is to our employees.
Marsden will notify CUSTOMER in writing at least ten (10) days,
before new rate becomes effective.
4. INDEPENDENT CONTRACTORS: It is understood and agreed that
the relationship of Marsden to CUSTOMER shall be that of an
independent contractor and that Marsden shall have entire charge and
shall have the sole right to hire and fire all employees working on
CUSTOMER'S premises. CUSTOMER has`the right to refuse or deny
Marsden employees from entering their premises at anytime or to
remove them from the premises.
5. INSURANCE AND INDEMNITY: Prior to commencing the work
Marsden shall obtain and thereafter maintain during the course of the
work, Insurance. With the minimal limits (unless minimal limit is
required by law) as follows:
• Public Liability, including products, operations and
contractual coverage for this agreement. Insurance covering
bodily injury and property damage in the amount of
$2,000,000 combined Single Limit.
• Worker's Compensation and Employer's Liabilities for the
statutory limits.
Certificates evidencing such coverage will be sent to the CUSTOMER before
work begins.
6. COMPLIANCE WITH LAWS: CUSTOMER agrees to keep the
premises, which is the subject of this contract, in compliance with all
applicable laws, rules, regulations, orders and ordinances of the City,
County State and Federal Governments, any departments thereof, in
so far as the foregoing in any way affect the performance of the
contract by Marsden.
7. APPLICABLE LAW: This contract shall be governed by the laws of
the State of Iowa.
8. BINDING EFFECT: This contract shall insure to and bind all parties,
their successors or representatives. While the bidding process was
under the City of Waterloo, the control, inspection, and decisions as to
cancellations, amendments, or other deviations of this janitorial
contract shall be made and authorized by the Airport Director.
9. ENTIRE AGREEMENT: This contract contains the entire agreement
between the parties. All prior negotiations between the parties are
merged in this contract and there are no understandings or
agreements other than those incorporated or referred to heF ein. This
contract may not be modified without both parties approval.
(144-c
Mayor Tim Hur y
Marsden City of Waterloo
WATERLOO REGIONAL AIRPORT
Customer contract agreement: 1st Shift —Seven days per week
(6:00 A.M. to 2:00 p.m.)
TABLE OF TASKS
FIRST SHIFT— DAILY
1. Two-hour intervals:
A) Check restrooms for supplies.
B) Clean restrooms thoroughly (sinks, stools, urinals, mirrors, stalls
and cabinets).
C) Clean glass, phones, machines, display cases and furniture as
needed.
2. Second Floor:
A) Dust mop and wet mop all tile floors (including both sets of steps).
B) Spot clean walls in all areas as needed.
C) Vacuum and clean elevator, cleaning tracks.
3. Airport Offices and Conference Room:
A) Dust all furniture, polishing all wood surfaces.
B) Empty all wastebaskets.
C) Vacuum all carpeted areas.
D) Edging should be done weekly.
E) Wash interior windows once a month, spot clean daily.
4. General:
A) Pick up trash at front and sides of terminal building.
B) Empty and clean all ashtrays located outside entrance doors.
C) Vacuum all entryways.
D) Dust mop/wet mop as needed.
E) Spot clean all entryway glass of prints.
F) Clean passenger holding area—vacuum, dust, spot clean glass.
G) Vacuum passengers' walkway to plan as needed.
H) Vacuum all carpeted areas.
I) Spot clean carpet as needed.
J) Clean and polish all water fountains.
K) Clean all kick plates and polish.
5. End of shift: Restrooms
A) Check restrooms for supplies--all dispensers should be full.
B) Clean sinks, urinals, stools, stall /spot clean walls.
C) Empty trash.
D) Sweep and damp mop tile floor.
6. Windows:
A) Wash all interior windows weekly or earlier as needed.
B) Wash passenger holding area glass inside and outside weekly.
Spot clean daily.
C) Wash exterior windows (main level) monthly.
.-.ACORD, CERTIFICATE OF LIABILITY INSURANCE Pa e 1 of 2 DATE
PRODUCER g J 07/05/2005
763-302-7100 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Ni.11is of Minnesota, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
4000 Olson Memorial Hwy. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suite 300
Minneapolis, MN 55422 INSURERS AFFORDING COVERAGE
NAIC#
INSURED Marsden Bldg Maintenance, L.L.C.
INSURER A:Liberty Mutual Insurance Company 23043-001
1717 University Ave. W
St. Paul, MN 55104 INSURERS:Zurich American Insurance Company 16535-000
INSURER C:
INSURER D:
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGFE GATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRADD'L POUCYEFFECTIVE POLICYEXPIRATION
LTR INSRE TrFEOFINSURANCE POLICY NUMBER DATE(MM/DD/YYI DATE(MM/DD/YY) UMITS
A GENERALUABIUTY EB2641434785015 1/1/2005 1/1/2006 EACH OCCURRENCE $ 1,000,000
COMMERCIAL GENERAL LIABILITY PREMISES(EaEoMnce) $ 1,000,000
CLAIMS MADE X OCCUR MEDEXP(Anyoneperson) $
PERSONAL&ADVINJURY $ 1,000,000
GENERAL AGGREGATE $ 5,000,000
GEM_AGGREGATE LIMIT APPLIES PER:
PRO-
PRODUCTS-COMP/OP AGG $ 2,000,000
X POLICY JECT LOC
A AUTOMOBILEUABIUTY AS2641434785025 1/1/2005 1/1/2006
COMBINED SINGLE LIMIT
-
X ANY A i0
(Eaacadent) $ 1,000,000
ALL.O.WI=DAUTOS
BODILY INJURY
•
SCHI7JULEDAUTOS
(Per person) $
HIP='-'41,1TOS
BODILY INJURY $
NOiI(/INEDAUTOS (Per accident)
pPRerO aPERmTY MA GE
ident)DA $
GARAGE.t A a LITY
AUTOONLY-EA ACCIDENT $
AN',AUTO
OTHER THAN EA ACC $
AUTOONLY: AGG $
A EXCESS LIABILITY TH2641434785035 1/1/2005 '1/1/2006 EACH OCCURRENCE $ 5,000,000
X ) OCCUR CLAIMS MADE AGGREGATE $ 5,000,000
$
DEDUCTIBLE
$
X RETENTION $ 100,000 $
B WORKERS COMPENSATION AND WC930211103 1/1/2005 1/1/2006 X ITORYLIMITSI PET
EMPLOYERS'LIARIUTY
B ANY PROPRIETOR/PARTNER/EXECUTIVE WC930211203 1/1/2005 1/1/2006 E.L.EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED?
If yes,describe under EL DISEASE-EA EMPLOYEE $ 1,000,000
SPECIAL PROVISIONS below
EL.DISEASE-POLICY LIMIT $ 1,000,000 OTHER
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
It is agreed that City of Waterloo is included as an additional insured as respects to general
liability and auto liability if required by written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
City of Waterloo IMPOSE NO OBLIGATION OR UABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
Attn:'Louis Cutwright, Jr. REPRESENTATIV
715 Mulberry Street AUTHO D ESENTATIVE
Waterloo, IA 50703
ACORD 25(2001/08) Coll:1340706 Tpl:328271 Cert:5968525 ®ACORD CORPORATION 1988
Page 2 of 2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies I sted thereon.
ACORD 25(2001/08) Coll:1340706 Tp1:328271 Cert:5968525