HomeMy WebLinkAboutMEMO TO COUNCIL RESOLUTION 2008-911 f_ 11y CITY IOWA
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COMMUNITY DEVELOPMENT
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October13, 2008 /b
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TIMOTHY J. ( d�
HURLEY The Honorable Timothy J. Hurley, Mayor
and City Council Members
City of Waterloo
COUNCIL 715 Mulberry Street
MEMBERS Waterloo, Iowa 50703
REGINALD A. RE: General Obligation Bond Demolition Project
SCHMITT Contract No. Contract No. 159-D-GO-10-06-08
Ward I
CAROLYN Dear Mayor and Council:
COLE
Ward Staff is seeking authorization to Award the Contract to Lehman Trucking and Excavating
HAROLD for the Mayor or designee to execute the same.
GEIiY
Ward 3 There were two bids received for this project, they are listed below:
QUENTIN M.
HART Central States Contracting, Inc. $18,304.80
Ward 4 Lehman Trucking& Excavating, Inc.: $19,150.00
RON
INELPER Although Central States was the apparent low bidder, Staff recommends that bid be
Ward 5 rejected as"non-responsive" based upon the unanimous opinion of several City
BOB Departments who experienced a myriad of problems with Central States work on Contract
GREENWOOD No. 142-D-GO-02-24-06-VGM involving the demolition of two homes in connection
At-Large with the Ansborough Interchange and VGM Expansion Projects. The problems included,
among other things: failure to timely obtain permits, failure to send proper notifications,
STEVE possible misleading statementsBuildingInspections otherpersonnel, failure to
SCHMITT
g to p ons and
At-Large timely respond to disputes between subcontractors and Central States, and failure to timely
respond to numerous follow up calls and emails from the undersigned and Building
Officials regarding the progress of the project and resolution of issues stated herein.
In general, a"Responsible Bidder" is defined as:
"A bidder whose reputation, past performance, and business and financial capabilities are
such that the bidder would be judged by an appropriate authority as capable of satisfying an
organization's needs for a specific contract."
CITY WEBSITE: www.ci.waterloo.ia.us
Eoua wusrcvc WE'RE WORKING FOR YOU!
OPPORTUNITY An Equal Opportunity/Affirmative Action Employer
Mayor and Council
October 13, 2008
Page 2
On this charge,the undersigned and all other relevant City Departments do not find Central
States to be a"responsible bidder,"and therefore rejects it's bid.
It is recommended that Council Award the Contract to Lehman and for the Mayor or
designee to execute it. Staff will then issue a Notice to Proceed with completion dates.
Sincerely,
Louis Starks
Contracts and Grants Coordinator
J:\LOUIS-S\Demolition\159-D-GO-10-06-08\Award and Execution Letter.doc
cc: Rudy D.Jones,Community Development Director
Noel Anderson,CP&D Director
Michelle Weidner,Finance Director
Nancy Eckert,City Clerk
Dave Zellhoeffer,Legal Dept.
Barry Stratton,Code Enforcement
Chris Western,Associate Planner