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Home My WebLink AboutGENERAL INSTRUCTIONS, REQUIREMENTS AND SPEC CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS FOR 2009 GOLF TURF EQUIPMENT January 2009 Bid documents for 2009 Golf Turf Equipment. Actual quantity purchased will depend on bid prices. All equipment is expected to be ready for use by the City of Waterloo, Iowa. CITY OF WATERLOO LEISURE SERVICES COMMISSION 2009 GOLF TURF EQUIPMENT Waterloo Leisure Services is seeking competitive bids for GOLF TURF EQUIPMENT as described in the enclosed specifications. Bid prices are based on a per unit price. The City of Waterloo makes no declarations on the quantity of units being purchased. RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday January 26th 2009, until 12:00 Noon for the 2009 GOLF TURF EQUIPMENT as detailed in the specifications sheet included in this packet. City Hall is located at 715 Mulberry Street, Waterloo,Iowa, 50703. OPENING OF BIDS All proposals for the 2009 GOLF TURF EQUIPMENT will be opened in open Council meeting to he held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday January 26th, at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications for the 2009 GOLF TURF EQUIPMENT at 5:30 p.m. on Monday January 26th, 2009. The hearing will be held in the Council Chambers in Waterloo City Hall. The specifications documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make an objection at the meeting. When submitting a bid, please note on the lower left hand corner of the envelope: Golf Turf Equipment Bid All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty(60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa. reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. • Certain units or equipment items may be listed as trade-ins for special purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The City reserves the right to purchase the units with our without trade ins. All bids should include all extras or options as detailed on the attached specifications sheets including special warranty provisions or maintenance provisions. The bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger, Golf Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 319-291-4370 Monday through Friday 7AM-4:OOPM with any questions. The bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday January 26th, 2009. Bids will be publicly opened Monday January 26th, 2009 at the 5:30 p.m. City Council Meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. Thank you for your time and your bid. • Specifications for 2009 Golf Maintenance Equipment: The undersigned hereby agrees to furnish the following equipment f.o.b.Waterloo,IA,ready for immediate use with all the necessary parts and accessories need for its operation as specified below. Dealer must list any deviation from specifications given. John Deere 7700D-1460TC Code Description 9400 Operators canopy 9017 Rear roller brushes 2002 Spiral front rollers 1001 Eight blade E.S.P. reels and cutting units AMT1126/MT729 (1) Spare front wheel &tire AM 116131/M 122404 (1) Spare rear wheel & tire (1 each) Service, parts, and tech manuals TCB23674 Safety Video/DVD John Deere 2653B-1220TC Diesel Code Description 1004 8 Blade 30"heads BM19746 Light kit 2006 Spiral front roller BM18440 Rear roller scraper 3001 Deluxe seat with arm rests TM1554 (1 each) Service,parts, and tech manuals Safety Video/DVD John Deere Pro Gator 2020A Gas-HD200 Sprayer Code Description 1400TC Pro Gator 2020A Gas 1000 2WD Traction Unit TCB 11078 Auxiliary Hydraulic Kit VGB10058 Quick Connect Kit BM20705 Tires and Wheels, Wide Rear (26x14-12) Multi-Trac 3761M HD200 Sprayer 1000 Cast Iron Pump 2015 21 foot spray boom 9030 Electric Foam Marker 9050 Manual Reel and 200 Ft of half inch hose 9060 Autorate Tank Mix Control (ARC 6000) BM19955 Throttle/Governor Control Kit (1 each)Service,parts, and tech manuals, including sprayer manual Safety Video/DVD John Deere 1565 36HP 4-Wheel Drive Diesel FM Code Description 0171TC 1565 Series II Commercial Front Mower 0341TC 72 Inch 7 Iron Commercial Side Discharge Mower Deck AR87167 Engine Coolant Heater (110 Volt) TCB 10634 Single Spool Auxiliary Hydraulic Kit TCB 10951 Mulch Kit Extra Blades (3) (1 each) Service,parts, and tech manuals Safety Video/DVD John Deere Gator TS Traditional Series Utility Vehicle-192AW Code Description 2001 Cargo Box Power Lift Kit 1001 Cayman Turf Tires 9030 Front Bumper 9090 Rubber flooring insert 9020 Bedliner 9070 Rear Receiver Hitch (1 each) Service,parts, and tech manuals Safety Video/DVD Buffalo Turbine Cyclone KB3 Description Wireless Remote control 23 HP Kohler Command Pro Engine 18.5X8.50-8 Turf Tires (1 each) Service, parts, and tech manuals CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2009 Golf Course Maintenance Equipment Bidder is providing bid price as specified with all options included delivery to Leisure Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo. If awarded the contract we agree to deliver the equipment to the Leisure Services Department on or before March13, 2009. Equipment received before March 13, 2009 will have a warranty start date of March 13, 2009. Failure to deliver equipment on or before the designated receiving date shall result in a penalty at a daily rate of$50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life cycle analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records, vendor's past performance records, and quality of products offered will be considered where applicable. Trade-in items may be retained depending on trade values offered. Bid prices are per unit and specific quantities of units purchased will depend on bid prices. BIDDER: COMPANY NAME ADDRESS: CONTACT PERSON PHONE: ( ) John Deere Equipment John Deere 7500D Fairway Mower dollars ($ ) John Deere 2653E Utility Mower dollars ($ ) John Deere 2020A Pro Gator Sprayer dollars ($ ) John Deere 1565 Commercial Mower dollars ($ ) John Deere TS Traditional Series Gator dollars ($ ) Buffalo Turbine Equipment Buffalo Turbine Cyclone KB3 dollars ($ ) Optional Trade-In Equipment Toro 216 Utility Mower • Model Year 1995 • Approx. 2628 hours • Serial # 03410-80416 • Located at Byrnes Maintenance Shop Trade In Value: dollars($ ) John Deere 3215B Fairway Mower • Model Year 2003 • Approx. 2529 hours • Serial # TC3215B040248 • Located at Byrnes Maintenance Shop Trade In Value: dollars($ ) John Deere Turf Gator 1 • Model Year, 1999 • Approx. 1455 hours • Serial # WOOTURF005838 • Located at Iry Warren Golf Course Trade In Value: dollars($ ) John Deere Turf Gator 2 • Model Year 1999 • Approx. 1214 hours • Serial #WOOTURF003908 • Located at Iry Warren Golf Course Trade In Value: dollars($ ) John Deere Turf Gator 3 • Model Year 1999 • Approx. 819 hours • Serial #WOOTURF006052 • Located at South Hills Golf Course I . Trade In Value: dollars($ ) John Deere Turf Gator 4 • Model Year 1999 • Approx. 2196 hours • Serial#WOOTURF005839 • Located at South Hills Golf Course Trade In Value: dollars($ ) John Deere Turf Gator 5 • Model Year 1999 • Approx. 1248 hours • Serial # WOOTURF006042 • Located at South Hills Golf Course Trade In Value: dollars($ ) John Deere 1145 Outfront Mower • Model Year 1999 • Approx. 2048 hours • Serial # M01145X185112 • Located at Gates Golf Course Trade In Value: dollars($ ) John Deere 1800 Sprayer Unit • Model Year 1998 • Approx. 684 hours • Serial # MO1800G045264 • Located at Gates Golf Course Trade In Value: dollars($ ) John Deere 2653 Utility Mower • Model Year 1998 • Approx. 2876 hours • Serial # MO2653D061010 • Located at Gates Golf Course Trade In Value: dollars(S ) SIGNED: DATE: / /