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Home My WebLink AboutINSTRUCTIONS/REQUIREMENTS/SPECS 2 CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS FOR 2007 GOLF TURF EQUIPMENT December 2007 Bid documents for 2007 Golf Turf Equipment. Actual quantity purchased will depend on bid prices. All equipment is expected to be ready for use by the City of Waterloo, Iowa. CITY OF WATERLOO LEISURE SERVICES COMMISSION 2007 GOLF TURF EQUIPMENT Waterloo Leisure Services is seeking competitive bids for GOLF TURF EQUIPMENT as described in the enclosed specifications. Bid prices are based on a per unit price. The City of Waterloo makes no declarations on the quantity of units being purchased. RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo,Iowa, on Monday December 17th 2007, until 12:00 Noon for the 2007 GOLF TURF EQUIPMENT as detailed in the specifications sheet included in this packet. City Hall is located at 715 Mulberry Street, Waterloo,Iowa, 50703. OPENING OF BIDS All proposals for the 2007 GOLF TURF EQUIPMENT will be opened in open Council meeting to he held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday December 17th, at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications for the 2007 GOLF TURF EQUIPMENT at 5:30 p.m. on Monday December 17th, 2007. The hearing will be held in the Council Chambers in Waterloo City Hall. The specifications documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make an objection at the meeting. When submitting a bid, please note on the lower left hand corner of the envelope: Golf Turf Equipment Bid All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for special purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The City reserves the right to purchase the units with our without trade ins. All bids should include all extras or options as detailed on the attached specifications sheets including special warranty provisions or maintenance provisions. The bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger, Golf Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 319-291-4370 Monday through Friday 7AM-4:OOPM with any questions. The bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday December 17th, 2007. Bids will be publicly opened Monday December 17th, 2007 at the 5:30 p.m. City Council Meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. Thank you for your time and your bid. Specifications for 2007 Golf Maintenance Equipment: The undersigned hereby agrees to furnish the following equipment f.o.b. Waterloo,IA,ready for immediate use with all the necessary parts and accessories need for its operation as specified below. Dealer must list any deviation from specifications given. John Deere Specifications List: John Deere 7500D Code Description Operators canopy Rear roller brushes Spiral front rollers 7 bladed reels Service &parts manual John Deere 2500A-0095TC Diesel Code Description 1002 11 Bladed reels 2002 Continuous machined grooved front roller kit 3001 Smooth surface tires BM19746 Light kit TCB 10972 Service &parts manual John Deere 2500E—Electric Reel Motors Code Description 1002 11 Bladed reels 2002 Continuous machined grooved front roller kit 3001 Smooth surface tires BM19746 Light kit TCB10972 Service & parts manual John Deere 2653B-1220TC Diesel Code Description 1004 8 Blade 30" heads BM19746 Light kit 2006 Spiral front roller BM18440 Rear roller scraper 3001 Deluxe seat with arm rests TM1554 Service & parts manual Toro Specifications List: Toro 3250D-04383 Diesel Code Description 04611 11 Bladed reels 04622 Wiehle rollers GR3050 Light kit 92784SL Service &parts manual Toro Reelmaster 2000D-03431 Diesel Code Description 03429 Three wheel drive 03238 8 Blade 32"/Wiehle roller heads TSC-001 Light kit 104-1399 Rear roller scraper 30707 Arm rests 92784SL Service & parts manual Toro 5410 Diesel Code Description 110-8860 2 post R.O.P.S. 30359 Universal mount sunshade 03663 Powered rear roller brushes (5) 8 Blade DPA cutting units (5) Wiehle front rollers Service &parts manual Jacobsen Specifications List: Jacobsen LF-3400 Code Description 067945 Two wheel drive 0678777(3) 0678797(2) 7 Blade 5" cutting units 068643 Roller brush kit 2-Post R.O.P.S. Canopy/Sunshade (1) Spare front wheel& tire (1) Spare rear wheel &tire Grooved front rollers • CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for 2007 Golf Course Maintenance Equipment Bidder is providing bid price as specified with all options included delivery to Leisure Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo. If awarded the contract we agree to deliver the equipment to the Leisure Services Department on or before March12, 2008. Equipment received before March 12,2008 will have a warranty start date of March 12, 2008. Failure to deliver equipment on or before the designated receiving date shall result in a penalty at a daily rate of$50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life cycle analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records, vendor's past performance records, and quality of products offered will be considered where applicable. Trade-in items may be retained depending on trade values offered. Bid prices are per unit and specific quantities of units purchased will depend on bid prices. \\ 1tlI BIDDER: e -C L �.V1 �0 _ � COMP NAME ADDRESS: 1() VDC). W1J C i UP CONTACT PERSON (---- \76LIS Wet..761 PHONE: ( tom ) �15 John Deere Equipment John Deere 2500A Greens Mower ENe53e-0 dollars ($ )100, ) John Deere 2500E Greens Mower ((,c_s) 4ja l , l cw-('' dollars ($a 1, 620O1 John Deere 7500D AOD dollars ($ j . ) John Deere 2653B dollars ($31/qQo,--) Toro Equipment Toro Greensmaster 3250D dollars ($ ) Toro Reelmaster 2000 dollars ($ ) Toro Reelmaster 5410 dollars ($ ) Jacobson Equipment LF-3400 dollars ($ ) Optional Trade-In Equipment John Deere 3235A • Model Year 1998 • Approx. 4311 hours • Serial # TC3235A050300 • Located at South Hills Golf Course Trade In Value: dollars($ ) • John Deere 2500 • Model Year 1999 • Approx. 2653 hours • Serial # TC2500D010396 • Located at Iry Warren Golf Course Trade In Value: dollars($ 3( C.O, ) John Deere 2500 • Model Year 1999 • Approx. 2174 hours • Serial # TC2500D010294 • Located at South Hills Golf Course Trade In Value: dollars($ y DC-ma ) John Deere 3215B • Model Year 2003 • Approx. 2400 hours • Serial# TC3215B040210 • Located at Gates Park Golf Course Trade In Value: dollars($ COO. ) SIGNED: DATE: la //1/ /0 7