HomeMy WebLinkAboutMEMO TO COUNCIL ilk orrir,
Ciiiiik, CITY 0 W TERL , I ®WA
WATERLOO PLANNING, PROGRAMMING ZONING COMMISSION
715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262
NOEL ANDERSON • Community Planning Cr Development Director
October 6, 2009 Utxt : IQ - -�v`r ^_Oci
The Honorable Tim Hurley, Mayor tx
T zCT1 T. and the City Council Members
,_,j,Lr , City Hall
Waterloo, Iowa 50703
COUNCIL Dear Mayor and Council Members:
RF_i�(IBERS RE: Request for Proposal - Abstracting Services - Hazard Mitigation Grant
Program(HMGP)Property Acquisition Project.
12ECIISALD A.
SCHMI TT On 1/20/09 the City Council authorized the submittal of an application to apply for
Wait;I Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds
through the Iowa Homeland Security and Emergency Management Division (HSEMD).
C. rc On 7/17/09 the City of Waterloo received official notice that the City was awarded
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t1,,a 2 funding under the program in accordance with the scope of work and budget that was
included in our application that was submitted and approved by HSEMD and FEMA.
ROLD On 8/3/09 the City Council authorized the agreement between HSEMD and the City of
(BEM Waterloo, which has subsequently been executed. The total HMGP Structural
t `' ` Acquisition (Buyout) budget is $5,715,669.00, with funding from HSEMD for up to 85%
OULNTLN M. of the total project budget including the 75% federal share ($4,286,751.000) and the 10%
HART state share ($571,566.00), and funding from the Iowa Department of Economic
T44' , 4 Development (IDED) through a Supplemental Community Development Block Grant
(CDBG) for the required 15% local match($857,352.00).
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1 V,,7ra 5 The approved budget includes costs of up to $176,000 for expenses related to legal services
and closing on acquired properties (which would include abstracting costs). The City of
LOB Waterloo is seeking proposals for abstracting services in connection with the property
GREENWOOD acquisition project and have prepared a Request for Proposal (RFP) and Contract for
Abstracting Services up to a maximum contract amount of$50,000. The RFP provides all
STEVE the proposal (bid) specifications,_terms and conditions, as well as the scope of work and
SCHMITT details on the method of evaluation. The RFP calls for a separate fixed cost for activities
:4i-Laiye required under the RFP but does allow each bidder to indicate the separate activities and
the fixed cost associated with each activity. After a bidder is selected, a contract will need
to be executed, and the contract must also be approved by HSEMD.
Please fmd attached a copy of the Request for Proposal and Contract for Abstracting
Services. The document will be available to interested bidders at the office of the Planning
and Zoning Department after City Council preliminarily approves the specifications, bid
document, etc. and a date of hearing is set. The proposals would be due to the City
Counc. , opened, and referred to staff for review and recommendation at the October 26,
ity Council meeting.
Therefore, we would ask that the City Council to preliminarily . approve plans,
specifications, form of contract, etc, set a date of public hearing, and publish an official
CITY WEBSITE: www.ci.iAraterlooda.us
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An Equal Opportunity/Affirmative Action Employer
notice pertinent to the request to receive and open the proposals for the Request for
Proposal for Abstracting Services for the Hazard Mitigation Grant Program (HMGP)
Property Acquisition Project. If you have any questions or need any additional
information regarding this matter, please contact our office.
Sincerely,
Aric A. Schroeder
City Planner
cc: Noel Anderson,Community Planning&Development Director
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