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Home My WebLink AboutBID REQUEST - MARCH 2010 CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS TWO (2) NEW 2010 INFIELD GROOMERS WITH ATTACHMENTS MARCH 2010 BID REQUEST Bid documents for Two (2) New 2010 Infield Groomers with Attachments ready for use by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - MONDAY, APRIL 12, 2010 The City of Waterloo, Iowa, is seeking competitive bids on the mowers described in the enclosed Specifications. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: ➢ 2010 INFIELD GROOMERS BID All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the Bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provsions, or buy- back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: Rick Curran, Facilities Manager, Waterloo Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa 50701, (319) 291-4370. The Bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday, April 12, 2010. Bids will be publicly opened April 12, 2010, at the 5:30 p.m. City Council meeting. IF DELIVERED BEFORE JUNE 15, 2010, WARRANTY TO START JUNE 15, 2010. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS. SPECIFICATIONS TWO (2) NEW 2010 INFIELD GROOMERS WITH ATTACHMENTS The undersigned hereby proposes to furnish the following equipment f.o.b. Waterloo, IA, ready for immediate use with all the necessary parts and accessories needed for its operation as specified below. Dealer must list any deviation from bold specifications given. Two New 2010 Infield Groomers with Attachments Code Quantity Description 2 3WD, 23.5 HP 3 Cylinder Diesel Engine Hydraulic Center& Rear Implements "Qwitch" Quick Attach System Attachments: 1 40"Aluminum Front Plow: 1 Spring Tine infield Scarifier w/Gauge Wheels 1 Infield Rake Assembly 2 Flex Action Infield Finisher-Leveler w/ Brush (72") 1 Box Grader 1 Professional Infield Finisher with Mat Drag (72") 2 Parts Manual (paper) IF DELIVERED BEFORE JUNE 15, 2010, WARRANTY TO START JUNE 15, 2010. CITY OF WATERLOO BID FORM TWO (2) NEW 2010 INFIELD GROOMERS WITH ATTACHMENTS Our bid for two (2) 2010 Infield Groomers with Attachments meeting the specifications as previously stated in these bid documents, delivered F.O.B. to Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa, ready for use by the City of Waterloo: $ If awarded the contract, we agree to deliver the equipment to the City of Waterloo within 90 calendar days from the date the contract is awarded. Failure to deliver to the City of Waterloo on or before the designated date shall result in a penalty at a daily rate of $25.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Facilities Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life Cycle Analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records and vendor's past performance records will be considered where applicable. Bidder Company Name Address City State Zip Code Contact Person Signature Date Phone Fax Product Manufacturer Model Please include specs on individual pieces. OPTIONAL TRADE-IN EQUIPMENT On Two (2) New 2010 Infield Groomers with Attachments 1) Model:Toro 216, approximately late 1980's, Fair/Good Shape Hours: 2629 Trade-In Value: Deduct $ 1) Model: National Hydro70 (1996), Fair Shape Serial #: 1756 Hours: 1100 Trade-In Value: Deduct $