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HomeMy WebLinkAboutINSTRUCTIONS INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - TUESDAY, January 20, 2009 The City of Waterloo, Iowa, is seeking competitive bids on the vehicles described in the enclosed Specifications. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: ONE (1) 2009 WIDE AREA MOWER WITH ATTACHMENTS All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the Bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provisions, or buy-back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: Rick Curran, Facilities Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 (319) 291-4370 The Bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Tuesday, January 20, 2009. Bids will be opened January 20, 2009, 1:30 p.m. in the City Clerk's Office. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS.