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Home My WebLink AboutGENERAL INSTRUCTIONS CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS Tennant S30 Diesel Sweeper December 2008 All equipment is expected to be ready for use by the City of Waterloo, Iowa. CITY OF WATERLOO LEISURE SERVICES COMMISSION TENNANT SWEEPER Waterloo Leisure Services is seeking competitive bids for a TENNANT S30 DIESEL SWEEPER as described in the enclosed specifications. RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday December 22°a 2008, until 12:00 Noon for the TENNANT SWEEPER as detailed in the specifications sheet included in this packet. City Hall is located at 715 Mulberry Street, Waterloo,Iowa, 50703. OPENING OF BIDS All proposals for the TENNANT SWEEPER will be opened in open Council meeting to he held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday December 22", at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications for the TENNANT SWEEPER at 5:30 p.m. on Monday December 22nd, 2008. The hearing will be held in the Council Chambers in Waterloo City Hall. The specifications documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make an objection at the meeting. When submitting a bid, please note on the lower left hand corner of the envelope: TENNANT SWEEPER All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. All bids should include all extras or options as detailed on the attached specifications sheets including special warranty provisions or maintenance provisions. The bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger, Golf Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 319-291-4370 Monday through Friday 7AM-4:OOPM with any questions. The bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday December 22°d, 2008. Bids will be publicly opened Monday December 22nd, 2008 at the 5:30 p.m. City Council Meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS. Thank you for your time and your bid. Specifications for Tennant S30 Diesel Sweeper: The undersigned hereby agrees to furnish the following equipment f.o.b.Waterloo, IA,ready for immediate use with all the necessary parts and accessories need for its operation as specified below. Dealer must list any deviation from specifications given. Tennant S30 Diesel Base Unit Plus: Code Description 9003863 Strobe light & backup alarm 325390 Vacuum wand 9003849 Soft ride solid tires 9003932 Fire extinguisher Filters & Replacement Brushes- One (1) of each item: Code Description 1027380 Polypropylene sweeping disk brush (side brush) 54925 Polypropylene& wire cylindrical sweeping brush (double row) 1042101 Nanofiber canister filter 1021579 Hydraulic filter 1017126 Fuel filter element 369746 Air filter element- primary 398279 Air filter element- safety 55849 Engine oil filter(diesel engine) One (1) safety/instructional DVD or Video. One (1) owners/operators manual. One (1) service/parts manual. CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION BID FORM for Tennant S30 Diesel Sweeper Bidder is providing bid price as specified with all options included delivery to Leisure Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo. If awarded the contract we agree to deliver the equipment to the Leisure Services Department on or before March6, 2009. Equipment received before March 6, 2009 will have a warranty start date of March 6, 2009. Failure to deliver equipment on or before the designated receiving date shall result in a penalty at a daily rate of$50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life cycle analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records, vendor's past performance records, and quality of products offered will be considered where applicable. BIDDER: COMPANY NAME ADDRESS: CONTACT PERSON PHONE: ( ) Tennant S30 Diesel Sweeper dollars ($ )