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HomeMy WebLinkAboutBID PROPOSAL - GALL'S INC BID PROPOSAL SOFT BODY ARMOR CITY OF WATERLOO, IOWA POLICE DEPARTMENT The undersi ned being a corporation under the laws of the State of ; a partnership consisting of the following partners: or an individual doing business as being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo, Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo, City Clerk/Auditor' s Office, 715 Mulberry Street, Waterloo, Iowa, 50703, until noon on the 16 ' day of July 2010. Any bid submitted after the specified time shall be rejected. SPECIFICATIONS The bidders proposes to deliver F.O. B. to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, the below specified items after notification that he/she is the successful bidder by issuance of a purchase order mailed, telegraphed, or delivered to the undersigned vendor, accompanied by a copy of this proposal bearing the City Clerk/Auditor' s signature. See attached specifications for Level II Soft Body Armor. List any deviations from the specifications included herein: Any and all warranty information or provisions shall be in writing and submitted with the bid proposal . Failure to submit warranty information may warrant rejection of the bid. The bidder shall have, on a separate sheet, the terms of this warranty. By attachment, the Term of the Warranty becomes part of this bid. The seller and or manufacturer must have $20, 000, 000 . 00 Product Liability Insurance for each occurrence of bodily injury and each occurrence of property damage . (Submit a certified copy of insurance coverage with bid. ) Bidders shall provide the City of Waterloo, in writing, with any and all deviations from the attached specifications. The bidder shall specify any deviations that he/she proposes from the above specifications in the same sequence as stated in said specifications . By attachment, the listed deviations become part of this bid. Any questions regarding the equipment or specifications should be directed to Sergeant Lisa Campbell at 319- 291-4349. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the City Clerk/Auditor' s Office in a sealed envelope clearly marked as follows : "FY 11 BID PROPOSAL FOR BODY ARMOR" The name of the business submitting the bid must be clearly marked on the envelope. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. The vendor bid prices shall include all shipping costs . The city is tax exempt from federal excise and state taxes. Taxes should be excluded from the bid cost. All bid prices, upon submission by the bidder, are recognized by the City and vendor to be irrevocable for five years commencing from the deadline date for bids to be received by the City of Waterloo, Iowa. Standard procedures dictate that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantages to the City. The City will award the contract to the responsible bidder whose bids meets or exceeds minimum specifications. The City of Waterloo, Iowa, reserves the right to reject any and all bids, or any and all parts of a bid. Upon acceptance of the bid, a purchase order mailed, telegraphed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk/Auditor' s signature shall constitute acceptance of the bid and, therefore, be a legal and binding agreement . If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had no knowledge. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened and read at the regularly scheduled Waterloo City Council Meeting on July 19, 2010 at 5 : 30 P.M. Located in the City Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, and all bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at a later time, which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. PAYMENT PROCEDURES A Lump sum payment shall be made by the City of Waterloo, Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, within thirty days of receipt of billing from the vendor and acceptance of commodity by the City. This bidder, having read this document, hereby acknowledges that bid proposal completely reflects the total bid as contained herein. By l rt Title ApilroLh4 Kke.„vuxler- Date ' 5 - ATTEST : , City Clerk/Auditor Date Proof Of Insurance Coverage (4-1/5 / h 171-4,4/44 Lie Company Name "W3C7PA.L140lb' , 1/475° Address gj©p• 076_ `f Z 'tZ42G Telephone H D z49 -5 75 3/ Policy Number *Attach Certified Copy if Insurance Coverage FY 11 BID SHEET SOFT BODY ARMOR CITY OF WATERLOO, IOWA POLICE DEPARTMENT The bidder, aXiec ,4t /140mezekele7proposes to meet or exceed the published specifications for the b low quoted price. 1 . Brand/Model# A A U=rI 'tine / -cr 2 . Bid Price Per Unit : $ S.-1 l .T/ (2011 and 2012) * Bid Price Per Unit : $ 5E33 .21 (2013) * Bid Price Per Unit : $ 51H ,F7 (2014 ) * Bid Price Per Unit : $ 60l0,-7-7 (2015) * * Bids will be good from the date of acceptance by the Waterloo Police Department through the same date of the following year as indicated. SPECIFICATIONS For Purchase of Level II Soft Body Armor 1. SCOPE The product specification details the style and quality of concealable soft body armor vests intended for use by male or female members. The vest and shell may be worn comfortably while being concealed under a shirt. All vests shall provide protection against labeled projectile penetration while reducing resultant blunt trauma and vest distortion to acceptable levels. The successful vendor shall be required to supply the individual vests with applicable options as ordered for male and female personnel. Where the apparent low bidder has proposed an alternate product, that bidder shall demonstrate product equivalency to the satisfaction of the Waterloo Police Department. Evidence of equivalency shall be presented for each requirement of this specification, and the burden of such equivalency is entirely on the vendor. Any bidder may be required, at any time during the procurement process, to provide documentation proving compliance with any or all terms of this specification. Only body armor models, which have been tested by the National Institute of Justice (NIJ) and found, to comply with the requirements of NIJ Standard 0101.06 Ballistic Resistance of Body Armor, for Type II male and female armor, shall be submitted under this specification. No exceptions. Bids with multiple models as alternates that are not Type II, will be rejected. 2. SILENCE OF SPECIFICATIONS Commercially accepted practices shall apply to any detail not covered in this specification. Any omission or question of interpretation of the specification which affects the ballistic performance or integrity of the soft body armor being offered shall be addressed in writing and submitted with the bid. 3. APPLICABLE DOCUMENTS The following list of standards and specifications in effect on the date of this solicitation shall form a part of this specification. 1. National Institute of Justice, Standard NU-STD-0101.06 Ballistic Resistance of Body.Armor 2. MIL-STD-662F, v50 Ballistic Test For Armor 3. ASTM D 6193 Stitches & Stitching 4. ANS/ISO/ASQ Q9001-2008 Certification Requirements of this specification shall take precedence over the above referenced standards and specifications. 4. PURCHASE REQUIREMENTS The successful bidder must be a recognized vendor, which maintains a convenient location for measurement, fitting and service during regular business hours, Monday 1 through Friday. Any vendor from outside the region or any manufacturers which bid direct must include a service proposal as to how measuring, modifications, and customer service will be provided without local distribution. Bids from vendor from outside the region or manufacturers bidding direct which do not contain a detailed service proposal will be rejected. 5. SPECIFIC QUANTITY The Waterloo Police Department retains the right to determine quantity per contract. A minimum of 75 vests purchased is projected within the next three years and an estimated 140 over the next five years. Of those over the next three years, a minimum of 18 is projected to be female vests. The Waterloo Police Department retains the right to adjust the total quantity, while maintaining the accepted bid price, without notification to the vendor. The term of the contract will be five years. 6. DESIGN REQUIREMENT'S The use of soft body armor detailed herein is intended to be standard issue armor. It is intended for routine daily wear as an undergarment. The soft body armor shall be designed to provide: 1. NIJ certified armor, Light and Thin in Threat Level II; 2. A high degree of concealment and comfort; 3. A minimum restriction of motion or mobility; 4. Optional carriers to allow for laundering and color changes; 5. Protection against the labeled projectiles in accordance with NIJ Standard 0101.06. 7. GENERAL DESIGN The ballistic panels of soft body armor meeting these specifications shall be designed of regular daily wear as an undergarment. Therefore, vest shall be designed and constructed to provide (1) NIJ-certified armor, light and thin in Level II, (2) durability, (3) ease of cleaning, (4) minimum restriction of motion or mobility, and (5) the greatest amount of ballistic coverage consistent with comfort and concealment. The general configuration shall be the slipover vest type that covers the majority of the upper torso, including side coverage. A minimum of four point 2" elastic straps OR two point 4" elastic straps with hook and pile fasteners shall provide positioning and comfort. The entire vest perimeter shall be curved. No sharp corners or straight edges shall be allowed. The front ballistic panel shall cover the chest approximately up to the collar bone, have a scooped neck sufficient to maintain conceal ability when wearing a open collar shirt, extend to the waist and extend around the sides to provide side protection. The biceps/chest region shall be cut with sufficient space to minimize irritation and restriction of arm movement during common duties such as the operation of motor vehicles. 2 The rear ballistic panel shall cover the back of the torso from just above the shoulder blades down to a position above the waist belt. And having side coverage on the sides of the torso from both the panels Female models shall be designed specifically for the female torso and shall have allowances for the bust configuration. Each piece of soft body armor shall include the following minimum: 1. One (1) set of ballistic panels 2. Two (2) complete washable interior carrier 3. One(1) complete washable quilted exterior carrier 4. One (1) Trauma Reduction System inserts or packs. NIJ accepted trauma plate or trauma pack. The trauma reduction insert or pack shall be 5"x 8" in size. 5. Straps of elastic consisting of either 4 point-2" straps OR 2 point- 4" straps. 9. BALLISTIC PANEL MATERIAL The materials shall be new, unused and without flaws that affect appearance, durability and function. The ballistic panels shall be constructed of any of the following material, or a matrix of material, Gold Flex, Gold Shield Spectra, Shield Plus High Performance, Quadralink woven Kevlar, Kevlar, Protera, Twaron, Dyneema, Aramid or approved equal. Any bids which represent products manufactured from other material will be required to accompany NIJ standard document approving such material or it shall be rejected. Accordingly, all bidders shall include a letter from the manufacturer stating that the products being submitted for consideration are manufactured of a combination of 100 percent from any or all of the above materials. 10. PANAL CONSTRUCTION The ballistic panels shall be constructed of the listed material in section 9. All submitted vests shall represent armor, which in layer count, that is uniform throughout the ballistic panel. Accordingly, any ballistic panel that is not uniform in layer count throughout the entire ballistic package shall be rejected. It is the intent of the Waterloo Police Department to procure the lightest weight, best performing, personal armor available in ratio to Areal density. 11. BALLISTIC PANEL PERFORMANCE V50 performance Each bidder shall submit V50 test report for the vest being offered. The V50 test shall be performed in accordance with NIJ standards 0101.06. The test shall be against clay backing. V50 reports which represent testing without clay backing shall be rejected. Vendor shall provide written certification that all V50 testing is accomplished with clay backing. Failure to provide certification shall be cause for rejection. 3 Test reports submitted by the bidder shall reflect the following minimum test results for a 11.5 oz. (.71 lbs.) per square foot test sample. Bullet 357 mac,. 9mm V50 V50 1630 ft/s 1700 ft/s Bid submissions, which do not include required V50 reports shall be rejected. Relative performance index (RPI) It has been determined that the relative strength to weight ratio of a ballistic design is important in determining its comfort/performance characteristics. The strength to weight ratio is calculated by dividing the area weight (pounds per square foot) into the performance V50 value. A high strength to weight ratio or Relative Performance Index (RPI) indicates a high degree of comfort and performance. Therefore, the minimum RPI shall be no lower then: Bullet 357 Maa. 9mm RPI RPI 1700 1750 12. TRAUMA PERFORMANCE (BFS) Blunt trauma reduction is an important aspect of armor design. Low back face signature (BFS) should result in reduced blunt trauma injury. Therefore, the back face signature (BFS) results of the NIJ 1010.06 certification test reports shall reflect BFS no higher: Bullet 9mm 357mag. Male avg. wet and dry testing 44mm 44 mm Female avg. wet and dry testing 44mm 44 mm Bid submissions, which do not meet this requirement will be rejected. 13. LABELING Label material shall withstand noiinal wear and cleaning and remain readable during the entire warranted life or the armor or carrier. All soft body armor shall be labeled in strict adherence to the labeling requirement set forth in NIJ standard 0101.06. The ballistic panel labeling shall include, but not be limited to the following: 1. Name of the manufacturer 2. Level of protection 3. NIJ-STD-0101.06 4. Date of Manufacture 5. Date of Issue 6. Size 7. Serial Number 4 8. Model of Vest 9. Manufacture Location 10. Care Instruction 11. Warranty Period 14. BALLISTIC PANEL COVER MATERIAL The department recognizes the importance of protecting the ballistic panels from exposure to the environmental elements. Therefore the ballistic cover material must be heat sealed or sealed by a sonic welding process to prevent moisture intrusion at the seams. This department will only consider armor that incorporates the ballistic panel barrier system. The barrier system must exhibit a high degree of water repellency and resistance to moisture vapor transmission. The interior of the barrier system will incorporate an all weather laminate type technology to further enhance resistance to moisture migration and moisture vapor transmission. The ballistic panels must meet the requirements set forth in the NIJ Standards 0101.06. 15. VEST OUTER CARRIER MATERIAL Removable Carrier poly/cotton or approved equal. The outer machine washable carrier shall be removable from the ballistic panel for laundering. The percent of moisture regain must be less than one percent into fiber and must have high moisture transport properties. Fabric must be capable of releasing moisture without adsorption, allowing for high evaporative cooling and faster drying to take place, resulting in a less clammy feel to wearer. Moisture transmitted must not inhibit breath ability. Carrier shall be manufactured from a dimensionally stable first quality quilted material with less than five percent shrinkage. All fabrics shall have no visible fabric or color flaws. Both interior and exterior carriers must be uniformly black in color. 16. TRAUMA REDUCTION SYSTEM INSERT A 5"x8" trauma plate or trauma pack shall be submitted within the bid specifications, 17. QUALITY CONTROL The manufacturer must maintain an ANSI/ISO/ASQ Q9001-2008 certification quality program. The documentation quality control system must be designed to insure the integrity and quality of the manufactured product. The quality control system shall control all manufacturing processes and incoming raw materials. The manufacturer must have the capability of performing testing in accordance with MIL-STD-662F and NIJ Standard 0101.06. Procedures for lot testing of incoming raw materials and in-process samples must be incorporated into the quality control system. 5 All incoming ballistic material shall undergo V50 ballistic lot test in accordance with MIL-STD-662F with the exception of using clay backing conditioned in accordance with the requirements of NIJ 0101.06 Every vest panel manufactured shall be inspected for material defects and proper ply counts. Every vest panel manufactured shall be subsequently inspected for proper ballistic panel stitching. Covers and accessories shall be inspected during manufacturing for defects at selected points during manufacturing to assure the absence of hidden defects in the final item. In addition, each vest shall receive a final inspection prior to shipment. This inspection shall include a review of the quality control check sheet and confirm the product against the customer's order. A copy of the Certificate of Accreditation, as well as the manufacturers quality control program, must be submitted with bid documents. 18. SERIAL NUMBERS Each unit of soft body armor delivered shall have an individual serial number. Each serialized soft body armor shall be traceable to its original ballistic material lot number and ballistic material mill roll number. Additionally, the soft body armor material number shall be traceable to an incoming material lot test and ballistic panel lay-up lot test. The vendor must submit documentation demonstrating the manufacturer's ability to trace serialization. Failure to submit such documentation shall be cause for rejection. 19. LOT TESTING All incoming ballistic material shall undergo V50 ballistic lot testing in accordance with MIL-STD-662F except that the test will be conducted on clay backing which meets the requirements of NIJ Standard 0101.06 for backing material. 20. MEASUREMENT AND FITTING Custom Measuring Unless otherwise stated, individual measurements will be taken of each user. Each delivered vest shall fit in accordance with the following guidelines: 1. The side edges of the front and back ballistic panels shall be fit within two- inch gap between panels during the initial custom fitting. 2. The bottom edge of the front and back ballistic panel shall be within one inch of the highest waist belt measurement when the wearer is in a relaxed seated position for front and standing position for back. Female sizes are determined based on individual measurements, including bust size. 6 21. FIT AND ALTERATION POLICY The manufacturer shall provide all required alterations of more than one inch within 30 days after original shipment of the product at no charge. Adjustments of an inch or less than an inch can be accomplished by utilizing the adjustable strap feature on the vest. 22. PRODUCT LIABILITY INSURANCE Vest manufacturer shall agree to provide a minimum of $20,000,000 product liability insurance coverage on delivered vests. 23. WARRANTY Ballistic Panels: For five (5) years after date of purchase the manufacturer warrants the ballistic panels against defects in material and workmanship. If ballistic testing is performed during this period, it shall be in accordance with MIL-STD-622F. The alteration of ballistic panels in any way shall render the warranty null and void. Removable Covers: Removable machine-washable covers shall be fully warranted for a minimum of twelve (12) months after the date of purchase against any defects in the material and/or workmanship. 24. PACKAGING All body armor shall be packaged and shipped consistent with good commercial practices. Plastic Bags: Each set of armor, along with its optional equipment, shall be placed in an individual plastic bag with warranty cards. Shipping Cartons: The soft body armor shall be packed into a suitable corrugated cardboard box. The box shall allow for normal shipping without damage to the soft body armor. Each carton will have on the end of the box, the serial number of the front and back panels. 25. FINANCIAL DATA All vendors are required to provide a certified financial statement for 2009, which represents the manufacturer(s) of which they are bidding. Failure to provide a certified financial statement shall be cause for rejection. 26. DOCUMENTATION The following documents, certifications, test-reports and samples must be included with the vendors bid or during the demonstration date which proceeds the bid. Failure to submit the following shall be cause for rejection. 1. Models must be clearly identified and shall include the following; a. Full product description b. Complete bid sample, male and female c. Drawing and/or photographs d. Technical specifications 7 2. Manufacturers bidding direct or vendors from outside the district must include a service proposal as to how measuring, alterations and customer service will be maintained without local distribution. 3. NIJ 0101.06 Certification and test reports, for both male and female vests, from an accredited laboratory for the vest being certified. 4. V50 test reports performed in accordance with MIL-STD-662F. V50 testing must be accomplished with clay backing. 5. Chemical test reports 6. Documentation demonstrating the ability to trace serial numbers. 7. The layer count of the vest must be uniform throughout the entire ballistic package. If not, test reports must be submitted for the vest utilizing the least amount of layers. 8. Quality Control Procedures specified in item#16. 9. Product Liability Insurance 10. Documentation stating a five-year ballistic package warranty 11. Certified Financial Statement for 2009 8 A CERTIFICATE OF LIABILITY Y INSURANCE DATE(Page 1 of 2 09/14/2009 PRODUCER 215-239-6800 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Willis of Pennsylvania, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Two Liberty Place ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 50 S. 16th St., Ste 2500 Philadelphia, PA 19102 INSURERS AFFORDING COVERAGE NAIC# INSURED Galls An ARAMARR Company, LLC INSURER A:ACE American Insurance Company 22667-003 Div. of ARAMARK Uniform & Career Apparel, LLC INSURER B: Indemnity Insurance Company of North Amer 43575-001 2680 Palumbo Drive (PO Box 54308) Lexington, RY 40555-4308 INSURERC: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L TYPE OF POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR INSR❑ DATE(MM/DDNYYYY)DATE(MM/DD/YYYY)_ A GENERAL LIABILITY HDOG24932539 10/1/2009 10/1/2010 EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES(EO aoccurence) $Included CLAIMS MADE X OCCUR MEDEXP(Any one person) $ 5,000 X Liquor Law Liability_ PERSONAL 8.ADV INJURY $ 2,000,000 X Vendors Liability GENERAL AGGREGATE $None GENT AGGREGATE LIM IT APPLIES PER: PRODUCTS-COMP/OP AGG $None POLICY PRO- LOC A AUTOMOBILE LIABILITY ISAH08579878 10/1/2009 10/1/2010 COMBINED SINGLE LIMIT $ 2,000,000 X ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) X Self-Insured for PROPERTY DAMAGE X Auto Physical Damage (Per accident) GARAGE LIABILITY AUTO ONLY-EAACCI DENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS!UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE _ $ RETENTION $ _ $ TH- A WORKERS COMPENSATION WC STATU-CA WLRC45699821 10/1/2009 10/1/2010 X TORY LIMITS °ER AND EMPLOYERS'LIABILITY Y/N B ANY PROPRIETOR/PARTNER/EXECUTIVE N AOS WLRC45699833 10/1/2009 10/1/2010 E.L.EACH ACCIDENT $ 2,000,000 OFFICER/MEMBER EXCLUDED? A (Mandatory in NH) WI SCFC45699845 10/1/2009 10/1/2010 E.L.DISEASE-EA EMPLOYEE $ 2,000,000 If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $ 2,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT!SPECIAL PROVISIONS Products/completed operations and contractual liability are included under General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. *TO WHOM IT MAY CONCERN Evidence of Coverage AUTHORIZED RE PRESENTATIVE Current Year '4/C ‘20 _ — ACORD25(2009/01) Co11:2806209 Tp1:976239 Cert:13046034 ©1988-2009ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25(2009/01) Co11:2806209 Tp1:976239 Cert:13046034 A AN ARAMARK COMPANY DESCRIPTION OF PRODUCTS AND SERVICES ARAMARK GALLS - ARAMARK SUPPLIES AND SERVICES Our Parent Company, Aramark Iv neicas ARAMARK is a world leader in providing managed services - -including food, facility and other support services and dt panics - uniform and career apparel. ARAMARK has leadership - positions serving the business, education, healthcare, ,,11sut‘ - government and sports and recreation segments. In FORTUNE Magazine's 2003 survey of the "Most Admired yWeS1RX Companies in America," ARAMARK ranks No. 1 in the Diversified Outsourcing category and is No. 10 among all companies included in the survey by overall score as evaluated by peers within the industry. OUR VISION • A Company where the best people want to work. • Customers who recommend us to others because we constantly exceed their expectations. • Success measured in the growth of our company its earnings and ourselves. • The world leader in managed services. OUR GUIDING PRINCIPLES • Because we value our relationships, we treat customers as long-term partners, and each other with candor and respect. • Because we succeed through performance we encourage the entrepreneur in each of us, and work always to improve our service. • Because we thrive on growth, we seek new markets and new opportunities and we innovate to get and keep customers. • And because we're ARAMARK, we do everything with integrity. GALLS - ARAMARK SUPPLIES AND SERVICES GALLS (a division of ARAMARK Corporation) is pleased with this opportunity to present this ballistic vest proposal to the City of Waterloo Police Department. The following represents an overview of procedures, policies and recommendations designed to improve the method of providing the department herein with ballistic vests. We believe that with over 40 years of experience as a leading distributor of public safety equipment, GALLS has the infrastructure to provide service at the levels expected by your department. Many in your department are aware of GALLS through our catalog. Our representation of most major manufacturers allows us to provide our customers with the best selection and value across the board. Our Distribution Center in Lexington, KY provides nearly 350,000 square feet of space and $30 million of working inventory. This asset, coupled with our shipping and production capabilities, keeps us ahead of the competition in our industry. GALLS has access to more products than any other distributor in the country as well. The ballistic vest packages we are presenting in this proposal are manufactured by PACA (Protective Apparel Corporation of America) and Point Blank Inc. With our partnership with PACA and Point Blank we have secured the following recent contracts in Northern Illinois for departments with sworn officers: - Illinois State Police -Will County Sheriff Department - City of Rockford Police Department - Batavia Police - Elgin Police Department -Cook County Sheriff -Cook County Corrections -Village of Lake Zurich -Hoffman Estates Police -Schiller Park Police -Oak Lawn Police Each contract listed is using a body armor package by PACA or Point Blank serviced by Galls. 2,3,paiumbo Dro,c fn i.,n Kl 1,5ii9 R A GALLS - ARAMARK SERVICE PLAN Order Placement: All body armor orders placed must be ordered on the Waterloo Police Dept account. Purchase orders are recommended but we can also use the officer's name. The body armor size sheet is required with each order for body armor. Attn: Tyler Yeary Fax: 877-914-2557 Phone: 800-876-4242 Ext.2426 Email: Yeary-Tyler(a galls.com All correspondence regarding order placement should be addressed to Tyler Yeary. For sizing arrangements please contact Kendi Kiogora at 800-876-4242 Ext. 2804. She is based in Chicago and can conduct and coordinate sizing for your agency. We also have a body armor manufacturer rep that can assist with sizing located in Iowa and that contact information can be provided upon award. Shipping and Delivery: All orders are shipped by standard FEDEX Ground shipping (FOB Destination). There will be no charge for shipping. PACA will manufacture vests and carriers to the individuals' specific measurements. All vests and carriers will be packaged in individual poly bags and packed into a suitable corrugated cardboard box for normal shipping without damage to the soft body armor. Delivery of vests will take four to six weeks. Alterations will take two to four weeks. Fittings and Alterations: A trained Galls sales representative and/or manufacturer's rep will be available to take measurements for fitting during the officers shift change times at a location specified by the department. One free alteration will be permitted within 30 days of receipt of the vest at no additional cost. After 30 days alterations will be done at a nominal fee. The officers will be required to wear their duty belts during the fitting to ensure proper fit. Customer Service: Our customer service call center is open from 8:00am until 10:00am ET, Monday to Friday; and from 9:00am until 9:00pm ET on Saturday and Sunday. 268')Pa,urnb, )r, e GALLS - ARAMARK MANAGEMENT & STAFFING GALLS will support this ballistic vest program with a team of dedicated professionals who will provide the - on-going resources necessary to manage the operation. , ., it ls '/ tt s The following professionals will be assigned to serve the Waterloo Police Department and maintain a productive working relationship: Account Support Representative- Steve Avery Senior Territory Manager-Tyler Yeary (Primary Contact) Regional Account Representative- Kendi Kiogora Team Leader— Porter Peeples Sales Director—Tom Blanton Conclusions: In summary, we are confident GALLS is best suited to provide a comprehensive solution to your needs and remain flexible enough to accommodate future needs. GALLS has the foundation, management, history and experience to support this undertaking for the City of Waterloo Police Department. Our partnerships with PACA and Point Blank grants us the largest available inventory and distribution network to support this program. GALLS is looking forward to the opportunity to work with the City of Waterloo Police Department on this body armor program. We feel that our organization is uniquely qualified to provide a working solution for you. J`)calumh;, 0,atr l -iiiij9 ARAA4 R ,r Galls, an ARAMARK Company LLC 2680 Palumbo Drive Lexington, KY 40509 859-266-7227 Customer Service PH#800-477-7766 Fax#800-944-2557 States PH#800-876-4242 Fax#877-914-2557 Federal/Military PH#800-876-4242 Fax#859-266-1608 Corporate Accounts PH#866-290-3386 Fax#859-266-2808 Mailing Address: PO Box 54308 Lexington, KY 40555-4308 Remit Address: Dept 8069 Carol Stream, IL 60122-8069 Returns Address: 1340 Russell Cave Rd Lexington, KY 40505 TIN/FEIN: 20-3545989 Galls,an ARAMARK Company LLC D&B: 04-259-8482 CAGE: 48849 NAICS: 453998 Sole member: Aramark Uniform & Career Apparel, Inc. (like parent co.) 115 N First Street Burbank, CA 91502 TIN/FEIN: 95-3082883 D&B: 01-727-4502 Market Center#: 010 (Galls) Component#: 9239 (Galls) Products: Over 25 million dollars in stock and nearly 36,000 items for Law Enforcement, Fire, Security, Corrections, and Emergency Medical use. Warehouse: Over 300,000 square feet Year Est: 1967 Annual Sales: $205 million Web: www.qalls.com COMPANY OFFICERS: President: Calvin Johnston CFO: Larry Dismukes Jim Lee: Secretary (There are other officers of the company, but this should be sufficient for most forms filled out.) Date of formation: 9/26/05 State of formation: Delaware • Form W.g Request for Taxpayer Give form to the (Rev.October 2007) identification Number and Certification requester. Do notsend to the IRS. Department of the Treasury Internal Revenue Service .. Name(as shown on your income tax return) Galls,An Aramark Company LLC or Business name,if different from above a. C O Check appropriate box: ❑ Individual/Sole proprietor ❑ Corporation ❑ Partnership Exempt ° LI Limited liability company.Enter the tax classification(D :lisregarded entity,C=corporation,P=partnership)Y C ❑ payee o 2 ❑ Other(see instructions)Y c c Address(number,street,and apt.or suite no.) Requester's name and address(optional) 0 1340 Russell Cave Road u City,state,and ZIP code a rn Lexington,KY 40505 m List account number(s)here(optional) rn frZtal Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding.For individuals,this is your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number number to enter. 20 ; 3545989 Certification Under penalties of perjury,I certify that 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding, or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. I am a U.S.citizen or other U.S. person(defined below). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply. For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(lRA),and genera payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN.S• instructs. • page 4. Sign Signature of Here U.S.person ► / die" C'� Date 1 t3(Ct4 General Instruction Definition of a U.S. person. orederal tax purposes, you are considered a U.S.person if you are: Section references are to the Internal Revenue Code unless • Ai individual who is a U.S.citizen or U.S.resident alien, otherwise noted. • A partnership, corporation,company,or association created or Purpose of Form organized in the United States or under the laws of the United A person who is required to file an information return with the States, IRS must obtain your correct taxpayer identification number(TIN) •An estate(other than a foreign estate),or to report,for example,income paid to you,real estate •A domestic trust(as definer!in Regulations section transactions, mortgage interest you paid,acquisition or 301.7701-7). abandonment of secured property,cancellation of debt, or Special rules for partnerships.Partnerships that conduct a contributions you made to an IRA. trade or business in the United States are generally required to Use Form W-9 only if you are a U.S.person(including a pay a withholding tax on any foreign partners'share of income resident alien),to provide your correct TIN to the person from such business.Further,in certain rases where a Form W-9 requesting it(the requester)and,when applicable,to: has not been received, a partnership is required to presume that 1.Certify that the TIN you are giving is correct(or you are a partner is a foreign person,and pay the withholding tax. waiting for a number to be issued), Therefore,if you are a U.S.person that is a partner in a 2. Certify that you are not subject to backup withholding,or partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. 3. Claim exemption from backup withholding if you are a U.S. status and avoid withholding on your share of partnership exempt payee.If applicable,you are also certifying that as a income. U.S. person,your allocable share of any partnership income from The person who gives Form W-9 to the partnership for a U.S.trade or business is not subject to the withholding tax on purposes of establishing its U.S.status and avoiding withholding foreign partners' share of effectively connected income, on its allocable share of net income from the partnership Note.If a requester gives you a form other than Form W-9 to conducting a trade or business in the United States is in the request your TIN,you must use the requester's form if it is following cases: substantially similar to this Form W-9. • The U.S. owner of a disregarded entity and not the entity, Cat.No.10231X Form W-9 (Rev.10-2007) SPECIFICATIONS Tice °(9. thiO it` PS Ih " For Purchase of Soft Body Armor Perform-X Armor Series Model BII NIJ 0101.06 Level II 1.SCOPE This product specification details the style and quality of concealable soft body armor vests intended for use by male or female members of this agency. The vests shall be worn comfortably while being concealed under a shirt. All vests shall provide protection against labeled projectile penetration while reducing resultant blunt trauma and vest distortion to acceptable levels. The successful vendor shall be required to supply the individual vests with applicable options and colors as ordered for male or female personnel. The concealable body armor shall be the PACA Body Armor Model BII for NIJ 0101.06 for Threat Level II Bids based on body armor models made by manufacturers other than PACA Body Armor must be clearly identified as such, and bidders must include full product description, a complete bid sample, male and female, drawings and/or photographs, technical specifica- tions. Where the apparent low bidder has proposed an alternate product, that bidder shall demonstrate product equivalency to the satisfaction of the department. Evidence of equivalency shall be presented for each requirement of this specification, and the burden of such equivalency in entirely on the vendor.Any bidder may be required, at any time during the procurement process, to provide documentation proving compliance with any or all the terms of this specification. Only body armor models, which have been tested by the National Institute of Justice (NIJ) National Law Enforcement & Corrections Technology Center(NLECTC), and found to comply with NIJ Standard 0101.06 Ballistic Resistance of Body Armor for Type II armor, shall be submitted under this specification. No exceptions. Bids with multiple models, as alternates will be rejected. 2. SILENCE OF SPECIFICATIONS Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specifica- tion. Any omission or question of interpretation of the specification which affects the ballistic performance or integrity of the soft body armor being offered shall be addressed in writing and submitted with the bid. 3. PROTEST Any protest based on the selection and performance criteria of this specification will be disregarded. 4. APPLICABLE DOCUMENTS The following list of standards and specifications in effect on the date of this solicitation shall form a part of this specification. 1. National Institute of Justice, Standard NIJ-STD-0101.06, Ballistic Resistance of Body Armor. 2. MIL-STD-662F,V50 Ballistic Test for Armor 3. ASTM D 6193, Standard Practices for Stitches and Seams. 4. ANSI/ISO/ASQ Q9001-2000 Certification Requirements of this specification shall take precedence over the above referenced standards and specifications. 5. PURCHASE REQUIREMENTS The successful bidder must be a recognized wholesaler/retailer, which maintains a convenient location for measurement, fitting and service during regular business hours Monday through Friday. Any manufacturers, which bid direct, must include a service proposal as to how measuring, re-works, and customer service will be maintained without local distribution. Direct bids from manufacturers,which do not contain a detailed service proposal,will be rejected. -1- 6. SPECIFIC QUANTITY The agency has the right to determine quantity, if not otherwise specified in the procurement document. Of the total quantity purchased, both male and female products will be represented. The department retains the right to adjust the total quantities, while maintaining the accepted bid price, without notification to vendor. The term of the contract, including extensions, and/or escalation clauses, shall be stated in the bid document. 7. DESIGN REQUIREMENTS The intended use of the soft body armor detailed herein is intended to be standard issue armor. It is intended for routine daily wear as an undergarment. The soft body armor shall be designed to provide: 1. Light and thin NIJ certified armor in Level II 2. A high degree of concealment and comfort. 3. Minimum restriction of motion or mobility. 4. Optional carriers to allow for laundering and color changes. 5. Provide resistance against the labeled projectiles in accordance with the NIJ Standard 0101.06. 8. GENERAL DESIGN The ballistic panels of soft body armor meeting this specification shall provide thin, flexible, lightweight comfort utilizing high performance ballistic materials. The soft body armor shall be designed for regular daily wear or as ballistic inserts in a tactical outer garment. Therefore, vests shall be designed and constructed to provide (1) light and thin NIJ certified armor in Level II, (2) durability, (3) ease of cleaning, (4) minimum restriction of motion or mobility, and (5) the greatest amount of ballistic coverage consistent with comfort and concealment. 9. CONCEALABLE DESIGN The general configuration shall be the slipover vest type that covers the majority of the upper torso, including side coverage. The carrier system shall incorporate the 12 point VersaStrapTM system which includes two removable/replaceable Breath-O- Prene shoulder straps and four removable/replaceable Breath-O-Prene waist straps with hook and pile fasteners shall provide proper positioning and comfort. The entire vest perimeter shall be curved. No sharp corners or straight edges shall be allowed. The front ballistic panel shall cover the chest approximately up to the collar bone, have a scooped neck sufficient to maintain concealability when wearing an open collar shirt, extend downward to the waist but not far enough to "push up into the throat" when the wearer is seated, and extend around the sides to provide side protection. The biceps/chest region shall be cut with sufficient space to minimize irritation and restriction of arm movement during common duties such as the operation of motor vehicles. The outer shell carriers shall include front and rear 5" x 8" / 8" x 10" combination plate pockets designed to accommodate trauma, ballistic or blade inserts. Female models shall be designed specifically for the female torso and shall have allowances for bust configuration. Panels shall be equipped with an integral shoulder-strap suspension system. The suspension system must provide direct support to the ballistic panels to keep them sagging and creasing at the bottom of the carrier. Each piece of soft body armor shall include the following: 1. One (1) set of ballistic panels. 2. Integral Self Suspending Ballistic System (SSBS). 3. One (1)set removable/replaceable 12 point VersaStrapTM Breath-O-Prene straps. 4. One (1)complete Perform-X SFTTM (Smart Fabric Technology)washable Carrier System. 5. Front and Rear 5"x 8"/8"x 10"Combo pockets. 6. One(1)trauma reduction insert. 9a. STANDARD FEATURES 1. Self Suspending Ballistic System (SSBS). 2. Bottom loading Micro fiber outer carrier. 3. Smart Fabric Technology TM (SFT) carrier lining. 4. Versa Strap TM 12 point removable and replaceable strapping system. 5. Wik-Away front and rear shirt tails. 6. Front and Rear 5"x 8"/8"x 10"Combo pockets. -2- 10. OPTIONS 1. Additional Perform-X SFTTM (Smart Fabric Technology)washable Carrier System. 2. Additional Perform-X SFTTM outer carrier with ThorShieldTM EMD, TASER®device resistant technology. 3. Additional removable/replaceable 12 point VersaStrapTM strap set. 4. Quilted outer carrier. 5. Quilted outer carrier with ThorShieldTM EMD, TASER®device resistant technology. 6. MPC outer carrier(Tactical, EMS, Firearms Instructor). 7. MPC outer carrier(Tactical, EMS, Firearms Instructor)with ThorShieldTM EMD, TASER®device resistant technology. 8. TAC08 outer carrier. 9. TAC08 outer carrier with ThorShieldTM EMD, TASER®device resistant technology. 10. Blades Plate Insert. 11. Special Threats (STP) plates. 12. Armor Ice TM Active Cooling Inserts. 10a.TACTICAL OUTER GARMENT OPTIONS 1. SVIII Tactical Vest. 2. SVIII Tactical Vest with ThorShieldTM EMD, TASER®device resistant technology. 3. Four Star Tactical Vest. 4. Four Star Tactical Vest with ThorShieldTM EMD, TASER®device resistant technology. 5. International Tactical Vest. 6. International Tactical Vest with ThorShieldTM EMD, TASER®device resistant technology. 7. Nato Tactical Vest. 8. Nato Tactical Vest with ThorShieldTM EMD, TASER®device resistant technology. 9. Ranger Tactical Vest. 10. Ranger Tactical Vest with ThorShieldTM EMD, TASER®device resistant technology. ** For tactical applications, this specification must be accompanied by a separate Tactical Outer Garment Specification. Refer to the Tactical Outer Garment Specification for specific details and options. 11. BALLISTIC PANEL MATERIALS All materials shall be new, unused and without flaws that affect appearance, durability and function.The ballistic panels shall be constructed of a matrix of Polyethylene UD and Aramid fabric. No other ballistic material shall be used. As the department has selected these materials, any bids, which represent products manufactured from other materials, shall be rejected. Accordingly, all bidders shall include a letter from the manufacturer stating that the products being submitted for consideration are manufactured from 100%first quality Polyethylene UD and Aramid fabric. 12. PANEL CONSTRUCTION All vests, which are submitted, shall represent armor, which in layer count, is uniform throughout the ballistic panel. Accordingly, any ballistic panel,which is not uniform, in layer count,throughout the entire ballistic package, shall be rejected. It is the intent of the agency to procure the lightest weight, best performing personal armor available in relation to Areal density, therefore, a vest section of 12" x 12" (one square foot), must not exceed 13.9 oz. (.87 lbs.) per square foot for NIJ level II. Sample weights are (+/-5%). 13. BALLISTIC PANEL PERFORMANCE V50 Performance Each bidder shall submit V50 test reports for the vest being offered. The V50 test shall be performed in accordance with MIL- STD-662F using NIJ Standard 0101.06 test projectiles. The test must be performed by an independent laboratory approved by the National Institute of Justice (NIJ) National Law Enforcement & Corrections Technology Center (NLECTC) for testing in ac- cordance with NIJ Standard 0101.06. The V 50 test shall be against clay backing. V 50 reports,which represent testing without clay backing, shall be rejected. Vendor shall provide written certification that all V 50 testing is accomplished with clay backing; failure to provide certification shall be cause for rejection. Test reports submitted by the bidder shall reflect the following minimum test results for a 13.9 oz. /.87 lbs per square foot test sample. Sample weights are (+/-5%). -3- 9mm 357mact V50(fps) New Armor 1711 1693 V50(fps)Condition Armor 1663 1608 V50(m/s) New Armor 522 516 V50(m/s)Condition Armor 507 490 BFS (mm) 28 31 BFS(in) 1.10 1.22 Bid submissions,which do not meet this requirement,will be rejected. 14. LABELING Label material shall withstand normal wear and cleaning and remain readable during the entire warranted life of the armor or carrier. All soft body armor shall be labeled in strict adherence to the labeling requirement set forth in NIJ Standard 0101.06 Requirements. The ballistic panel labeling shall include, but not be limited to the following: 1. Name of Manufacture 2. Level of Protection 3. NIJ 0101.06 4. Date of Manufacture 5. Date Issue 6. Size 7. Serial Number 8. Model of Vest 9. Manufacture Location 10 Care Instructions. 11. Warranty Period 15. BALLISTIC PANEL COVER MATERIAL This department recognizes the importance of protecting the ballistic panel from exposure to environmental elements. Therefore, the ballistic cover material must be sealed by a sonic welding process to prevent moisture intrusion at the seams. Also, the department is aware that high degrees of "Moisture Vapor Transmission" (MVT) through the ballistic panel cover may allow moisture to migrate into the fibrous structure of the ballistic panel thus causing a reduction in ballistic performance. Therefore, potential bidders who offer ballistic panel covers that claim to "Breathe" or allow high levels of "Moisture Vapor Transmission"to pass through them will not be considered.This department will only consider armor systems that incorporate a Ballistic Panel Barrier System. The Barrier System must exhibit a high degree of water repellency and resistance to MVT. The Barrier System will have a water repellant treatment on its exposed surface that resists moisture and staining. In addition, the Barrier System will incorporate a Nano-Technology, Anti-Microbial/Anti-Fungal treatment that inhibits the growth of mold and bacteria. The interior of the Barrier System will incorporate an all weather film laminate technology to further enhance resistance to moisture migration and MVT. This department will only accept offers from potential suppliers who can provide laboratory test reports indicating that the ballistic panel Barrier System being offered provides the following minimum protection on a per lot basis: Characteristic Requirement Test Method Determination of resistance to water > 10,000 ISO-811 penetration- Hydrostatic pressure test (mm) Water Vapor Transmission(gms/sq mtr/ <550 ASTM E96 D(inverted) 24 hrs) Wet-flex after 24 hours No delamination BWW—24H Resistance to water penetration after >90 1/ ASTM D751 exposure to diesel fuel(psi) Resistance to water penetration after >100 1/ ASTM D751 exposure to sea water(psi) -4- Resistance to water penetration after >100 1/ exposure to alcohol(psi) ASTM D751 **Each fabric shall be completely submerged in particular fluid for a period of 24 hours and line-dried. 16.VEST OUTER CARRIER MATERIAL Removable Carrier-Perform-X SFT The machine washable carrier shall be removable from the ballistic panels for laundering. The carrier systems body side fabric shall consist of smooth fit SFTTM micro-fiber with Nano Technology micro-encapsulated phase change temperature regulation and Anti-Microbial bacteria, mold and mildew deterrent. To eliminate uncomfortable body side seams and bulges, there shall be no zippers or hook& loop closures against the body. The exterior of the outer-shell will utilize Super-Suede Micro-Fiber with a bottom horizontal zipper for improved insertion and removal of the ballistic panel. Low profile loop will be used for strap attachment points to reduce bunching and pulling of the uniform shirt. The interior of the carrier at the shoulders shall have attachment points made of low profile loop to allow for internal suspension of the ballistic panel via tabs of hook. This enables the wearer to utilize separate external shoulder straps. In addition, the carrier shall be designed so that it can accommodate the Self Suspending Ballistic System (SSBS). No substitutes will be accepted. Carrier shall be manufactured from a dimensionally stable first quality material with less than 5% shrinkage. The outer side of the carrier shall be manufactured from first quality Super-Suede Micro-Fiber, and have a Soil Resistant Finish (SRF). All fabrics shall have no visible fabric or color flaws. 17. QUALITY CONTROL The manufacturer must maintain a ANSI/ISO/ASQ Q9001-2000 Certification quality program. The documented quality control system must be designed to insure the integrity and quality of the manufactured products. The quality control system shall control all manufacturing process and incoming raw materials. The manufacturer must have an in-house ballistic laboratory capable of performing ballistic testing of incoming raw materials and in-process samples. The manufacturer must have the capability of performing testing in accordance with MIL-STD-662F and NIJ Standard 0101.06. Procedures for lot testing of incoming raw materials and in-process samples must be incorporated into the quality control system. All incoming ballistic material shall undergo V50 ballistic lot tests in accordance with MIL-STD-662F with exception of using a clay backing conditioned in accordance with the requirements of NIJ 0101.06. Every vest panel manufactured shall be inspected for material defects, proper ply counts, and for proper ballistic panel stitching. Covers and accessories shall be re-inspected during manufacturing for defects at selected points during manufacturing to assure the absence of hidden defects in the final item. In addition, each vest shall receive a final inspection prior to shipment. This inspection shall include a review of the quality control check sheet and confirm the product against the customer's order. 18.SERIAL NUMBERS Each unit of soft body armor delivered shall have an individual serial number. Each serialized soft body armor shall be traceable to its original ballistic material lot number and ballistic material mill roll number. Additionally the soft body armor serial number shall be traceable to an incoming material lot test and ballistic panel lay-up lot test. 19. LOT TESTING All incoming ballistic material shall undergo V50 ballistic lot test in accordance with MIL-STD-662F except that the test will be conducted on clay backing which meets the requirements of NIJ Standard 0101.06 for backing material. 20. MEASUREMENTS AND FITTING: Custom Measuring Unless otherwise stated, individual measurements will be taken of each user. Each delivered vest shall fit in accordance with the following guidelines: 1. The side edges of the front and back ballistic panels shall be fit for within a two-inch (2") gap between panels during the initial custom fitting. 2. The bottom edge of the front ballistic panel shall be within one-inch (1") of the highest waist belt(usually the duty belt) measurement when the wearer is in a relaxed seated position. -5- 3. The bottom edge of the back panel shall be within one-inch (1") of the highest waist belt (usually the duty belt) measurement when the wearer is in the standing position. Female sizes are determined based on individual measurements, including bust size. 21. FIT AND ALTERATION POLICY The manufacturer shall perform all required alterations of more than one inch within 30 days after original shipment of the product at no charge. Adjustments of an inch or less than an inch can be accomplished by utilizing the adjustable strap feature on the vest. 22. POST CERTIFICATION RETEST POLICY USED VEST EVALUATION RECOMMENDATIONS Point Blank Solutions Inc. (PBSI) which includes Point Blank Body Armor and Protective Apparel Corporation of America (PACA) encourage valid body armor testing for the purpose of acceptance testing of new vests, and as a tool to be used to evaluate used body armor replacement cycles. In order to provide our customers with guidance in this area we offer the following recommendations that may help in providing the tools to make informed decisions in buying new armor as well as replacing used armor. PBSI recognize and recommends properly, performed ballistic testing in accordance with NIJ 0101.06 CTP Conformity Assessment Section 7.5 (NIJ BA CTP Application Package: 005) for new armors. All testing will be performed at an NIJ approved ballistic test laboratory. Only bullets listed in NIJ Standard 0101.06 table 10 will be utilized. Each ballistic test shall be conducted on a complete vest and in accordance with NIJ 0101.06 CTP Conformity Assessment Section 7.5(NIJ BA CTP Application Package: 005) Panels shall be shot against clay backing material, which has been conditioned in accordance with NIJ 0101.06. Prior to each shot, the panel will be placed flat against the clay backing material. For acceptance testing, vest samples shall be new and in unused condition. Minimum Sample Size. In order to have valid test data, minimum representative samples should be tested. For new vests acceptance testing the recommended minimum representative sample size should be no less than 3 vests (6 panels). In the case of used vest evaluation testing, the recommended minimum representative sample size should be 5 vests (10 panels). Representative samples should be of the same model and in the case of used vests, the same Wear Rating category. New Vest Testing Recommendations For acceptance testing of new, unused vests, the armor should be expected to have no perforations at the NIJ 0101.06 reference velocities. (BFS will not be measured in accordance with NIJ 0101.06 CTP Conformity Assessment Section 7.5-NIJ BA CTP Application Package: 005) If there is a perforation of a representative armor sample during the initial testing, then additional samples should be tested to verify the results of the initial testing. It is recommended that three additional samples sets be tested and in order for the representative sample group to be acceptable, there should be no perforations in any of the additional samples sets at the NIJ 0101.06 reference velocities for that class of armor. NIJ 0101.06 Reference Velocities Refer to Table 4 P-BFS performance test summary chart. Page 46 NIJ Standard 0101.06. Used Vest Evaluation Used body armor evaluations are necessary and will help the consumer or organizational administrator in determining when to replace armor that is past its practical service life. The following information and recommendations are offered and may be useful in making these determinations. Vests that are in service will experience some loss of ballistic performance as a result of normal wear. The amount of wear or lack of proper care is closely related to the amount of performance loss. Therefore it is critical that body armor is cared for and stored as recommended by the manufacturer. Armor should be inspected on a regular basis for signs of unusual wear and/or improper care. Armors that are found to be in poor condition should be replaced as soon as possible. In addition, if there are breaks in the ballistic cover(torn,worn through, open seams)the vest should be taken out of service and replaced immediately. It should be clearly understood that wear rates are not directly related to time in service or length of the manufacturers warranty. Armor wear is similar to automobile tire wear. Some drivers wear out tires faster than others. Similarly, some officers wear out their vests sooner than others. Vests that are worn out should be replaced regardless of the time it has been service or the length of the manufacturer's warranty. -6- Used Vest Inspection and Rating Due to the potential wear condition variability of used vest samples each vest sample must be inspected on a regular basis for wear condition and any indications of abuse or improper care. After inspection the samples should be Wear Rated according to their condition and if ballistic testing is anticipated, grouped accordingly. Recommended Wear Ratings categories are listed below: Wear Rating#1 -Good condition. Light wear, no set wrinkles or stains, ballistic cover intact. Wear Rating#2-Fair condition. Moderate wear, some set wrinkles at edges, light staining, and ballistic cover intact. Wear Rating#3- Poor condition. Heavy wear, set wrinkles, staining of the ballistic cover, No breaks in the ballistic cover or open seams. Replacement should be considered. Wear Rating#4- Very poor condition.Very heavy wear, creases, folds, set wrinkles. Staining or signs of mildew or chemical contact. Breaks in the ballistic cover or open seams, ballistic cover very worn or worn through. Should be taken out of service and replaced. If ballistic testing is conducted, it should be expected that used vest samples will show some performance degradation over new unused vest samples. It should also be expected that some used vest samples will show performance degradation that may be below the NIJ 0101.06 reference velocity for new vests. Although this may be the case in some used vest samples, it should be understood that actual street threat velocities are lower than the NIJ 0101.06 reference velocity according to manufacturer's published literature. Manufacturers Bullet/Cartridge Muzzle Velocities Caliber Bullet Muzzle Velocity Manufacturer 40 S&W 180 Gr. FMJ 985 FPS Remington 40 S&W 180 Gr. FMJ 990 FPS Winchester 40 S&W 180 Gr. FMJ 985 FPS American Eagle 9MM 124 Gr. FMJ 1100 FPS Remington 9MM 124 Gr. FMJ 1140 FPS Winchester 9MM 124 Gr. FMJ 1120 FPS American Eagle 357 Mag. 158 Gr. JSP 1235 FPS Remington 357 Mag. 158 Gr. JSP 1235 FPS Winchester 357 Mag. 158 Gr.JSP 1240 FPS American Eagle 357 Sig 125 Gr. FMJ 1325 FPS Remington 357 Sig 125 Gr.TMJ 1325 FPS Speer 357 Sig 125 Gr. FMJ 1350 FPS American Eagle 44 Mag. 240 Gr. SJHP 1180 FPS Remington 44 Mag. 240 Gr. SJHP 1180 FPS Winchester 44 Mag. 240 Gr. SJHP 1230 FPS Federal Recommended Used Vest Evaluation Testing Although the NIJ STD 0101.06 makes no direct correlation between"Conditioned Vest testing"and actual used vest service life, the reference velocities for"conditioned" vest could be utilized as a guide for testing used vests. "This protocol will not predict the service life of the vest nor does it simulate an exact period of time in the field."(Pg. 27 NIJ 0101.06) Testing Used Vest Samples Wear Rating#1, #2 or#3- Good Fair and Poor Condition.When testing representative sample groups with Wear Ratings of #1, #2 or #3, there should be no perforations below the Conditioned Armor test velocities as set forth in the NIJ 0101.06 Compliance Testing Program. Refer to Table 4 P-BFS performance test summary chart. Page 46 NIJ Standard 0101.06. If there is a perforation of a representative armor sample during the initial testing, then three additional representative samples sets should be tested to verify the results of the initial testing. If the verification testing results in any additional perforations, then it is recommended that the representative group is replaced by the agency. Wear Rating # 4 - Very poor condition. Since vests in this category should be replaced, there should be no specific expectation of ballistic performance. Although some vests in this category may still provide ballistic protection, tests results -7- will not be consistent and therefore cannot be relied upon. Rev:March 3,2009 23. PRODUCT LIABILITY INSURANCE Vest manufacturer shall agree to provide a minimum of$26,000,000 product liability insurance coverage on delivered vests. 24. WARRANTY THIS WARRANTY IS EXPRESSLY IN LIEU OF OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR PARTICULAR PURPOSE AND OTHER WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE OR TRADE. THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTY OF MERCHANTABILITY,WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF.THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, THAT EXTEND BEYOND THE WARRANTY PERIOD SET FORTH HEREIN.The warranty herein shall be void if the product has been altered, abused, or misused, stored improperly or not cleaned in accordance with cleaning instructions. The ballistic or stab elements are warranted to be of the same construction and design as the original N.I.J. certified model listed on the label. The design of the bullet or stab resistant elements of this system have been tested and certified by the National Institute of Justice and passed the compliance requirements of the NIJ Standard for Ballistic or Stab Resistance of Personal Body Armor for the level stated on the label. These bullet or stab resistant elements are warranted for five years from date of purchase to be free from manufacturing defects. Upon timely notice, PACA will repair or replace any vest / plate in which, after examination by PACA, PACA determines there is a manufacturing defect. Should the soft body armor ballistic or stab panel cover be compromised (cut, torn or worn through), it should not be worn and immediately returned to PACA for inspection and repair. If the damage is the result of normal wear and tear, the damage will be repaired free of charge. If however, the damage is the result of improper care, storage or abuse, determined solely by PACA, then PACA will advise the owner of recommended repair or replacement costs. In any event, the owner will be responsible for the cost of returning the vest to the factory. The ballistic or stab resistant elements of this system will reduce the possibility of serious physical injury to the wearer in the areas covered by the ballistic or stab elements. There is NO protection where there is no ballistic or stab resistant element. When worn, the ballistic or stab element is warranted to be bullet or stab resistant for the life of the warranty under normal wear conditions and proper maintenance. There should be no expectation of bullet or stab resistance in areas not covered by the ballistic or stab element.The ballistic or stab element is not warranted to be bulletproof or stab proof. This warranty does not cover and is void as to: • Any ballistic or stab element that has been altered or modified in any way other than PACA authorized factory alterations. • Any ballistic or stab element not in a PACA outer shell carrier. • Damage as a result of abuse or misuse. • Damage as a result of improper storage or maintenance. • Penetrations as a result of ballistic or stab testing. • The results of any specific ballistic or stab testing. • Injury as a result of bullets or other projectiles or instruments not impacting the ballistic or stab element. The outer shell carrier is warranted to be free from manufacturing defects for 24 months from the date of purchase. The above warranty is the only warranty in effect on this product, THERE ARE NO OTHER WARRANTIES, EXPRESSED OR IMPLIED,THAT ARE IN EFFECT. Rev.March 5,2008 25. PACKAGING All soft body armor shall be packaged and shipped consistent with good commercial practices. Shipping Cartons: The soft body armor shall be packed into suitable corrugated cardboard box. The box shall allow for normal shipping without damage to the soft body armor. -8- 26. DOCUMENTATION The following documents, certifications, test-reports and samples must be included with the vendor's bid. Where one manufacturer is bidding through multiple vendors, the manufacturer may submit the appropriate paperwork on behalf of all vendors. Failure to submit the following shall be cause for rejection: 1. Models made by manufacturers other than PACA Body Armor must be clearly identified and shall include the following: a. Full product description. b. Complete bid sample, male and female. c. Drawings and/or photographs. d. Technical specifications. 2. Manufacturers bidding direct must include a service proposal as to how measuring, alterations and customer service will be maintained without local distribution. 3. NIJ 0101.06 certification and test reports from an accredited laboratory for the vest being certified. 4. V50 test reports performed in accordance with MIL-STD-662F. V50 testing must be accomplished with clay backing. A V50 test reports must be submitted for the ballistic package for both NIJ calibers for that class. 5. Quality Control Procedures. a. Incoming materials b. Lay-up configuration c. In-process configuration d.Testing verification e. Inspection of ballistic panel stitching f. Random final product inspection and continuous in-process surveillance g. Quality Assurance training and indoctrination 6. Product Liability Insurance providing a minimum coverage of$26,000,000. 7. Documentation stating the coverage and limitations of the 5-year ballistic package warranty. 8. Documentation stating the coverage and limitations of the 24-month outer-shell cover warranty. Revised:July 14,2009 Printed: July 13,2010 -9- rt 49149. Ttin ROUND ST( PS HOPS' Technical Specifications Bll Level II Concealable Armor Model Bll Ballistic Material Polyethylene UD and Aramid fabric NIJ Level II Weight 13.9 Oz./.87bs. Sq. Ft. (+/-5%) Thinness .23 inches(+/-5%) 9mm 357maq V50(fps) New Armor 1711 1693 V50 (fps)Condition Armor 1663 1608 V50(m/s) New Armor 522 516 V50(m/s)Condition Armor 507 490 BFS(mm) 28 31 BFS(in) 1.10 1.22 -10-