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Home My WebLink AboutBID PROPOSAL - WCA ART COLLECTION STORAGE City of Waterloo August 19, 2011 Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Subject: Bid Proposal For WCA Art Collection Storage We thank you for the opportunity to submit our proposal. Our proposal is based upon our, on site detailed examination of the application and space allocation for storage. We are providing a mobile mechanical assist base bid with optional upgrade choices for your consideration. All pricing includes complete delivery and installation. BASE BID Our base bid for $139,246.00 meets and exceeds specifications of the bid request and includes the following with optional considerations as noted: Room la & lb Base Bid Base bid per drawings (top view, elevation view, 3 dimensional view) attached: The base bid includes: All rails, ramp and decking for the entire room made of museum grade non off gassing Medex materials. Carriages, shelving and art supports as noted on drawing marked "BASE BID". The base bid provides for: *520 to 1,040, 2D art pieces 16" x 20" x 2" or less 524, 2D art pieces 24" x 36" x 2" or less 533, 2D art pieces 30" x 40" x 2" or less 326, 2D art pieces 36" x 48" x 2" or less * This capacity is based on the flexibility to use the equipment as either single sided or double sided equipment (for smaller sizes increasing the storage capacity). Each piece of art has its own vertical art supports. Storage system design provides rigid support for each piece of art and permits adjustability of shelves vertically without the use of tools. Horizontal spacing can be easily adjusted for future requirements. In addition all shelving can be easily converted for 3D art storage in the future, without the need for parts. Wall Hung Framed Art, Room 1 a & 1 b: Per the requested specifications and attached drawings we are providing Spacesaver wall mounted art rack that totals 83' wide x 8' high to meet the bid specification requirements. The Spacesaver wall mounted art rack is constructed of expanded metal (featuring thickest gage screen for maximum durability and Specialists In Storage and Retrieval 1615 Second Avenue E-Mail: info@OSDI.COM Phone: (515) 244-1911 Des Moines, Iowa 50314-3602 Fax: (515) 244-2107 diamond mesh which is flattened and de burred. Included are 200 art hooks with 185 lb capacity. Installation: OSDI-Spacesaver only installs equipment with factory certified installers to comply with manufacturer's warranty. Base bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 12 months for a 5 year period. Room la & lb BASE BID OPTIONS: The following options are available for addition to the base bid as noted. See drawings marked "Room la & lb Base Bid Options". Option #1: Addition of one carriage, shelving, art supports as noted on the "Base Bid" ,drawing as "optional". Cost for this additional option would be $11.093.00 to be added to "Base Bid Price". This provides for an additional 436 to 872 pieces of art 24"x36". Option #2: Deduct cost for Medex decking, and using a standard decking that can be coated by the user to eliminate off gassing. Deduction amount = (- $2,334.00) to be deducted from "Base Bid Price". Option #3: Upgrade base bid and option #1 to Electronic Operation of the mobile system. (See drawings (top view, elevation view, 3 dimensional view noted "Powered") attached, with electronic controls and photo sweep safety system. Cost = $6,611.00 to be added to the "Base Bid Price plus Option #1". Bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 6 months for a 5 year period. Storage Room 2: Base bid per drawings (top view, elevation view, 3 dimensional view) attached: The base bid includes: All rails and decking for the entire room. Carriage, textile rack, as noted on drawing marked "Base Bid". The base bid provides for: 325 Linear feet of Textile storage per attached drawings. Textile storage, see technical drawing. The proposed textile storage is very heavy duty equipment and can be used as a either a single depth or double depth roll storage. The I " components are easily moved horizontally or vertically without the use of tools. Future components can be acquired to increase capacity to 650 by using double depth per the drawing attached. Storage Room 2 BASE BID OPTIONS: Option #1: Addition of four (4) mechanical assist carriages, shelving, art supports as noted on the "Option" drawing. Cost for this additional option would be $32,966.00 to be added to "Base Bid Price". This will provide growth for 2D and 3D art storage. Depending upon the specific size of art to be stored the quantity of art to be stored would vary from 1,452 pieces 16"x20"x2" or less, to a lesser amount of larger art pieces. In addition there will be growth for 3D art and depending upon size we conservatively state you will have 204 sq. ft of shelf space for large 3D art that is 65" high. With the addition of 2 more levels of shelves in the future this could be increased to 612 sq. ft. of shelf space for 3D art that is 20" high. Option #2: Deduct cost for Medex decking, and using a standard decking that can be coated by the user to eliminate off gassing. Deduction amount = (- $2,007.00) to be deducted from "Base Bid Price". Option #3: Upgrade base bid and option #1 to Electronic Operation of the mobile system. (See drawings (top view, elevation view, 3 dimensional view noted "Powered") attached, with electronic controls and photo sweep safety system. Cost = $3,061.00 to be added to the "Base Bid Price plus Option #1". Bid includes 1 preventative maintenance service (inspection, adjustment, lubrication) to the equipment every 6 months for a 5 year period. nPORTANT NOTE: Based on the potential of loading carriages to the maximum, Storage room 1 a & 1 b could weigh a total of 203,000 Ibs, or 29,000 lbs per carriage. Storage room 2 could weigh a total of 147,200 lbs or an average of 29,440 lbs per carriage. We strongly recommend that consideration be given to making both of the mobile systems powered in order to provide users with ease of carriage movement and to control the movement of all the collections, which will protect the integrity of the collection. ill Ili II IIII I 'II I ' is The Powered systems have aisle safety features by use of a infrared photo safety system. In addition the system can be secured for controlled access. There are optional functions that can be added at any time such as priority aisle, fire park, system auto cycle, system ventilation park and system closed park. The system is equipped with "soft start / soft stop" electronic motor control, to provide smooth movement of the carriages. {, A rechargeable battery pack is provided in the event of a power outage so that the system can still be utilized during a building power outage. RFID / Bar Code System: 1. Our base bid includes and meets /exceeds specifications of the bid request and includes the following with optional considerations as noted: 1. Asset Management Solutions software (windows version). 2. RFID / Bar Code Scanner 3. 4,000 RFID / bar code passive labels Optional: We are providing a bar code solution, that will accomplish the primary objective of managing the collection as follows: Cost deduction of$ 4,485.00 which eliminates use of RFID but provides the following: 1. Asset Management Solutions software (windows version). 2. Scanner (includes cables, gun / handle, cradle, Wifi and 1-D bar code reader. 3. 4,000 polyester bar code labels. 4. Full day of on site training = $1,600.00. To completely deduct the RFID / Bar Code System included with the Base Bid, you may deduct $9,275.00 ROOM 2 - ADDITIONAL TEXTILE STORAGE Future Textile Component Cost to Increase Capacity to 650 Square Feet-- TOTAL ADD-ON COST- $9,635.00 I ,I SUMMARY: Jpon your approval and award to us for this project, we are prepared to accept full esponsibility of all project management responsibilities and to coordinate all activities to (our complete satisfaction. Our Team thanks you for the opportunity to provide (\taterloo Center for the Arts, a high quality and professional installation. 11 Project Team )SDI Spacesaver 3rent Neubauer -- Senior Project Mgr. Quinn Markgraf— Contractor Support )ean Sandstoe -- President Cheryl Stacey -- Region Business Mgr. Jlike Marsh -- Technical Services Mgr Mike Lawrence — Field Support Mgr. )anielle Rosauer—Technical Design 4 I , i i i 2 i :1 Project Detail Summary Base Bid .$ 139,246.00 Addition for Room 1 Option#1 (additional shelving) .11,093.00 Addition for Room 1 Option#3 (upgrade to electronic operation)....6,611.00 Addition for Room 2 Option#1 (additional shelving) .32,966.00 Addition for Room 2 Option#3 (upgrade to electronic operation)....3,061.00 Addition for additional textile storage capacity .9,635.00 Addition for 200 additional "S"hooks 304.00 Deduct for standard art rack option - 2,175.16 Deduct for RFID/Bar Code option - 9,275.00 TOTAL $ 191,465.84