HomeMy WebLinkAboutNOTICE TO BIDDERS AND BIDDING INFORMATION A. NOTICE TO BIDDERS AND BIDDING INFORMATION
BID ITEMS
This bidding is for four galvanized mast arm poles for traffic signals.
RECEIVING AND OPENNING OF BIDS
Sealed bids will be received by the City Clerk of the City of Waterloo, Iowa, at her office at City
Hall, 703 Mulberry Street, Waterloo, Iowa 50703 on the 18th day of May 2009, until 12:00 noon.
Bids will opened at 1:30 on the 18th day of May 2009 in the Small Conference Room of the City
Hall. Bid opening is open to the public.
BIDDER TO SUMBIT THESES DOCUMENTS
1. Form of Bid: Write the prices on this form.
2. Bid Security: Bid Bond or a check equal to 5% of bid price.
3. Targeted Small Business (TSB) Pre-Bid Contact Information Form, if none write "none"
on the form and still submit it.
COST OF BIDDING
Cost of bidding is bidders responsibility and City of waterloo will not pay for any part of it.
CONTRACT AWARD
A contract will be awarded to the qualified bidder submitting the lowest total bid. The City
reserves the right to reject any or all bids. Bids may be held by the City of Waterloo, Iowa, for a
period not to exceed thirty (30) days from the day of the opening of bids for the purpose of
reviewing the bids and investigating the qualifications of bidders, prior to awarding the
contract. By virtue of statutory authority, a preference will be given to products produced
within the State of Iowa.
DELIVERY DATE
All materials and equipments shall be delivered to the City of Waterloo ninety calendar days
following the Notice to Proceed.
PAYMENT TO SUPPLIER
Contract amount is eligible to be processed for payment once the goods are delivered in an
acceptable condition and according to the enclosed drawings and specifications.
BID SECURITY REQUIRED
All bids must be accompanied in a separate envelope by a certified or cashier's check drawn
on an Iowa bank, or a bank chartered under the laws of the United States, a certified share
draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid
bond (on the form furnished by the city) payable to the City of Waterloo, Iowa, in the sum of
not less than five percent (5%) of the bid submitted, which certified check, certified share draft
or bid bond will be held as security that the bidder will enter into a contract for the supplying of
the materials. The bid security may be forfeited if the bidder withdraws its bid during the
period of bid validity specified by the bidder on the Form of Bid, or in the case of a successful
bidder, if the bidder fails or refuse to sign the contract. If bid bond is used, it must be signed
FORM OF BID PAGE I-1
by both the bidder and the surety or surety's agent. Signature of surety's agent must be
supported by accompanying power of attorney.
STATE OF IOWA'S TARGETED SMALL BUSINESS (TSB)
This program applies only to those businesses listed in the State of Iowa's Targeted Small
business (TSB) list. The names of qualified TSB firms are available from the Iowa Department
of Inspections and Appeals (515-281-7357) or from its website at
http://www.iowai.net/iowa/dia/tsb.
The contractor shall make "good-faith efforts" to find a TSB sub-contractor. The TSB
contractors or vendors must provide the prime contractor a reasonable competitive price for
the goods being rendered or the contractor is not required to accept their bid.
LIQUIDATED DAMAGES FOR LATE DELIVERY
The supplier shall pay to the City of Waterloo liquidated damages of twenty dollars ($20) per
day for each day passed the authorized delivery date plus any authorized time extensions.
SALES TAX EXEMPTION CERTIFICATE
Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification
to purchase building materials and supplies in the performance of construction contracts let
by the City of Waterloo.
B. SUBMISSION OF BIDS
A bid must be sealed in a separate envelope and marked to indicate its contents and be
accompanied by the bid security in a separate envelope. If forwarded by mail, the two
envelopes shall be placed in a third and mailed to the City Clerk of the City of Waterloo.
Bids received prior to the advertised hour of opening will be securely kept sealed. The
officer whose duty it is to open them will decide when the specified time has arrived,
and no bid received thereafter will be considered; except that when a bid arrives by
mail after the time fixed for opening, but before the reading of all other bids is
completed, and it is shown to the satisfaction of the City of Waterloo, Iowa, that the
non-arrival on time was due solely to delay in the mails for which the bidder was not
responsible.
C. EXECUTION OF AGREEMENT
A contract form is enclosed at the end of this Bid Documents. The successful bidder should
sign the contract and deliver it to the City within ten (10) days after the City of Waterloo, Iowa,
awards a contract to the bidder.
FORM OF BID PAGE 1-2