HomeMy WebLinkAboutRESPONSE TO RFP - STRATAPOINT INC Stratapoint,Inc.
14802 Delmar Court
Rosemount,MN 55068
Voice(651)322-4000
Fax(651)322-5747
stratapoint
CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES COMMISSION
STRATAPOINT, INC
RESPONSE TO RFP:
Waterloo T elnwntoyvPmjec/
Submitted. to:
Todd Deaifield, City Forestor
1101 Campbell,Iowa
Waterloo,Iowa50701
10/10/7
1
STRATAPOINT, INC PROPOSAL TO
WATERLOO LEISURE SERVICES COMMISSION
TABLE OF CONTENTS
I. Required Proposal Response Format: 9 Items: 4 Forms (A-D)
and 5 Product/Services (E-I)
A. Proposal Form (RFP 15-1)
B. Vendor Qualification Foiiii (RFP 15-2)
Non-Collision Affidavit Form Equal Opportunity
Clause (RFP 15-3)
C. Equal Opportunity Clause Form (RFP 15-4)
D. Services/Qualification Requirements (RFP 15-5
[ref section 14])
E. Timeline for tree inventory completion (RFP 15-6
[ref sect 12])
F. Sample forms data/inventory specs (RFP 15-7
[ref sect 12])
H. Demo CD (RFP 15-8)
I. System requirements description (RFP15-9)
II. StrataPoint Proposal Information
A. Services to be performed
a. Deliverables
b. Approach to Project
c. Work Plan for Scope of Services
B. SP's expectations of Waterloo Leisure Services
Commission staff
C. Qualifications
D. StrataPoint's Sample Inventories and PDM
installations
E. References and samples of work
F. Costs
III. Technical Notes
A. Introduction to StrataPoint's unique approach
B. Frequently Asked Questions
1. What differentiates Point DataMap-Online?
2. Why is use of SQL Server an important
consideration?
2
3. How is the application accessed?
4. Is the PDM-O application just for tree management?
5. What does Base Map include in addition to the
management of tree data?
6. How can the user keep straight all of the various
dimensions of a module included in the application?
7. What does a sample screen shot of Tree Inventory
look like?
8.What is the Call Center function in
PDM-O?
C. Customized Report Generating Notes
D. Tree Management Plan Notes
3
I. Required Proposal Response Format:
9 Items: 4 Forms (A-D)
and 5 Product/Services (E-I)
[Note to reader: Section I of this proposal is presented in direct
response to the RFP proposal foiinat requirement as outlined in
RFP item 15. Other sections of the proposal provide additional
relevant infoirnation. Section I may be viewed as the Executive
Summary of the entire proposal.]
A. Proposal Form (RFP 15-1)
B. Vendor Qualification Form (RFP 15-2)
C. (RFP 15-3)
Non-Collusion Affidavit Form Equal Opportunity
Clause
D. Equal Opportunity Clause (RFP 15-4)
E. Services/Qualification Requirements (RFP 15-5 [ref
section 14])
1. StrataPoint, Inc. of 14802 Delmar Court, Rosemount MN, 55068
has been operating in the Green Industry for more than eight
years. The only business of the corporation is providing
services and software products to three specific market
segments:
Municipalities
Golf Courses
Homeowner Associations
The company's total focus is providing services and tools for
each enterprise to use in improving the effectiveness of the
management of its assets. Urban forestry has been the entry point
for StrataPoint's GPS/GIS based management system: Point
DataMapTMN The original version, with continuous upgrades has
been operating in customer locations for six + years. The current
version is now running on an enhanced delivery platform via the
Internet. The product is now called:
Point DataMap-Online (PDM-O).
4
CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES
REQUEST FOR PROPOSAL FORM
for the
WATERLOO TREE INVENTORY PROJECT
Company Name: StrataPoint, Inc
Address: 14802 Delmar Court
City/State: Rosemount, MN Zip Code: 55068
Contact Person: Jason Bass, President
Phone: 651-322-4000
Our lump sum price for each part of the Tree Inventory Project Specifications section is
listed below.
A) Lump sum price for specified data from approximately 18,000 trees located
within the City of Waterloo's Street Rights-of-way.
Twenty-seven thousand five hundred dollars($ 27,500)
B) Lump sum price for specified data from approximately 7,000 trees located within
Waterloo's 3 municipal golf courses- Gates, South Hills, and Iry Warren
Memorial.
g w Eleven thousand dollars($ 11,000)
C) Lump sum price for specified data from approximately 7,000 trees located within
Waterloo's 52 parks.
f Nine thousand two hundred fifty dollars($ 9,250)
D) Lump sum price shall be submitted for the specified Tree Inventory and
Management Software package (including installation and training)
Two thousand four hundred dollars($2,400)
E) Lump sum shall be submitted for preparation of a Tree Management Plan for each
tree quantity indicated above.
Seven thousand five hundred dollars($ 7,500)
F) The cost basis for additions or deletions of trees in the target areas on a per tree
basis.
+/-One dollar and fifty cents dollars/tree(=/- $1.50/tree)
5
r�.
All terms, conditions, and requirementsA's set forth in this Request for Proposal are
acceptable as specified therein. Yes I No
If"NO", please provide a detailed description and/or explanation of any deviation in your
proposal from the specification detailed in the Request for Proposal with your proposal
response.
Any deviation(s) from the attached specifications is noted and attached.
All attachments from Section 15 (Proposal Format) are attached.
c<o\N t. 1 0
-7--
Signa re Date
{
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REQUEST FOR PROPOSAL FORM PAGE 2 OF 2
STATEMENT OF VENDOR'S QUALIFICATIONS
All questions shall be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached
sheets. The Vendor may submit any additional infoiuiation desired.
1. Name of Vendor. Sir
Iwo) S`c'L '
I
2. Peuiianent main office address. r`l f0`
3. When organized. i cl el 6
4. If a corporation,where incorporated. ►`is1/4`'' "sc' am"
5. How many years have you been engaged in the contracting business under your present fu111
or trade name? le
6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate
anticipatedc dates of completion.) �J� tks - NOJ Z`�y`0r r tS
7. General character of work performed by your company. GR5/6-Z =vuz"` ' ° f` '
8. Have you ever failed to complete any work awarded to you? If so, where and why? N°
9. Have you ever defaulted on a contract? If so, where and why? N°
10. List similar projects recently completed by your company, stating the approximate cost for
each, and the month and year completed. Y if c cam'°
Av 4CA •
5 Vc.11$y G-d i mac.nc. Off- C; i i� vo,3<,cE�... G�
11. Give references as detailed in Section 12 (Qualification Requirements).
12. Background and experience of the principal members of your organization, including the
personnel to be assigned to the City of Waterloo. e-T
13. Credit available: $
14. Give Bank reference: U 's Ocli oy►
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the City of Waterloo, Iowa? yen
16. The undersigned hereby authorizes and requests any person, fine, or corporation to furnish
any information requested by the City of Waterloo, Iowa, in verification of the recitals
comprising this Statement of Vendor's Qualifications.
Dated this 0 c? day of
c'vz_v,, 4/\ , 20 O .
Name of Vendor
',..—
By:
Title: A
State of f i 1\ )
) ss
County of 0Ait, )
,,, x j - 54,0,..„ , being duly sworn
deposes and says that she/he is -19 of
Name of Organization
and that the answers to the foregoing questions and all statements therein contained are true and
correct. Subscribed and sworn to before me this l day of , 200 7
-"` RALLY J LOVELACE
� r Notary Public—Minnesota
):. i/ _,„i'eal .
;`0N!y Comm Expires Jan.31,2010 Notary Public
My commission expires ( / / 5/ , 20 /b
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2
NON-COLLUSION AFFIDAVIT OF PRIME VENDOR
State of � l N
Y )
County of Da K6.-1-6ittAyri-L )
/<) _ , being first duly sworn, deposes and says that:
1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of �!� � •
I �C1�iltL
the Bidder that has submitted the attached Bid;
2. He is fully informed respecting the preparaton and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, film or person to submit a
collusive or sham Bid in connection with the Contract for which the attached Bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other
Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against the City o:Waterloo, Iowa, or any person interested in the
Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of
its agents, representatives, owners, employees, or parties in interest, including this affiant.
Signs re Title
mossimmatlesitas
SALLY J LOVELACE
Notary Public—Minnesota
My Comm Expires Jan.31,2010
Scitsrorayecli ct.V1d1i 7YW to; ore'Viler t
--9 h
of Z= W , 2007.
/MP
Su itafusel rate/
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All vendors, subcontractors, and suppliers of goods and services doing business with the City
and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as
follows:
1. The vendor, subcontractor, and supplier of goods and services will not discriminate against
any employee or applicant for employment because of race, color, creed, sex, national origin,
economic status, age, mental or physical handicap, political opinions or affiliations. The
contractor, subcontractor, vendor and supplier will develop an Affirmative Action program
to ensure that applicants are employed and Oat employees are treated during employment
without regard to their race, creed, color, sex, national origin, religion, economic status, age,
mental or physical disability, political opinions or affiliations. Such actions shall include but
not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Foi ins of Compensation
g. Selection for Training Including Apprenticeship.
2. The vendor, subcontractor, and supplier of goods and services will, in all solicitations or
advertisements for employees, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, national origin, religion, economic
status, age, mental or physical disabilities, political opinion or affiliations.
3. The vendor, subcontractor, and supplier or his/her collective bargaining representative will
send to each labor union or representative of workers which he/she has a collective
bargaining agreement or other contract or understanding, a notice advising said labor union
or workers' representative of the contractor's commitment under this section.
4. The vendor, subcontractor, and supplier of goods and services will comply with all published
rules, regulations, directives, and order of the City of Waterloo Affiuivative Action Program
Contract Compliance Provisions.
5. The vendor, subcontractor, and supplier of goods and services will furnish and file
compliance reports within such time and upon such fauns as provided by the Affiuniative
Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and
practices of each subcontractor as well as the vendor himself/herself and said subcontractor,
vendor and supplier will permit access to his/her employment books, records and accounts to
the City's Affirmative Action Officer, for the purpose of investigation to ascertain
compliance with this contract and with rules and regulations of the City's Affirmative Action
Program— Contract Compliance Provisions relative to Resolution No.24664.
EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2
6. In the event of the vendor's non-compliance with the non-discrimination clauses of this
contract or with any of such rules, regulations and orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further contracts in accordance with procedures authorized by the City Council.
7. The vendor, subcontractor,and supplier of goods and services will include, or incorporate by
reference, the provisions of the non-discrimination clause in every contract, subcontract or
purchase order unless exempted by the rules, regulations or orders of the City's Affirmative
Action Program, and will provide in every subcontract, or purchase order that said provisions
will be binding upon each vendor, subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed to non-
discrimination in employment. Any person who applies for employment with our company
will not be discriminated against because of race, creed, color, sex, national origin, economic
status, age, mental or physical disabilities.
�Q 3
Signed: / 441 (1:5
Appropriate Official
Title
)11)1)
Date
EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2
Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and
upon order of the City Council of said Waterloo, Iowa, on the day of
, 2007.
City of Waterloo, Iowa,
Nancy Eckert, City Clerk
Mayor Timothy Hurley
2.StrataPoint, Inc is please to provide customer references that have
requirements similar to Waterloo:
a. City of Chippewa Falls, WI
Contact: Bill Faherty, 715-723-0051
b. City of Eau Claire, WI
Contact: Todd Chwala, 715-839-5039
Other references from other industry segments:
Golf courses:
a. Hazeltine National Golf Course, Chaska, MN
Contact: Jim Nichol 952-5565410
Home Owners Association
a. ShadowWood Home Owners Association, Bonita
Springs, FL
Contact: George B. Pittman, Jr.
Landscape Operations Manager
Shadow Wooc Community Association
(239) 948-3576
3. The references provided do include a city comparable to Waterloo:
Eau Claire, WI
F. Timeline for tree inventory completion (RFP 15-6 [ref sect
121)
The three inventories: Street Trees; Municipal Golf Course
Trees, and; Park Trees, will be done concurrently. Work will
begin immediately after award is made — assuming April 15,
2008.
The inventory data as prescribed in the RFP will be collected
in the field using tablets computers and software. On a daily
basis the data will be entered into the online database and is
immediately accessible by Point DataMap-Online. Progress
will be viewable as the work is being done.
The completion date for all tree inventory data collection is
June 15, 2008
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1
G.Sample forms data/inventory specs (RFP 15-7 [ref
sect 12])
1.The attribute data to be collected for each tree as specified in
. section 12 of the RFP will be collected and entered in the
database. This includes covering the 10 categories listed under
"Part I Street Trees" The vast majority of these data will be
:I entered using the drop down menu provided in PDM-O. Using
the tablet PC the arborist will observe the tree and make data
entry. Some data will be entered in the form of a note. The
system will make a "stickie" on each issue and provide the
. option of making the attribute part of the ongoing drop down
menu.
2. The "System Requirements and Capabilities" listed under
"PART IV: TREE MANAGEMENT SOFTWARE" are all met
by PDM-O. The specific list for work order requirements (a-n)
have been reviewed and checked off as being part of the
software package. PDll�l-O is an integrated system that accesses
all data as it tracks, queries, reports, generates work orders, etc.
Integral to the system is the base map and its aerial images and
any digital images stored as data.
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Streets/Parcel and Tree Inventory
H. Demo CD (RFP 15-8)
SP's GIS product demonstration package is available online. SP
encourages on-line demonstrations. SP will arrange an on-line
demonstration that can be done remotely or on-site. The objective
is to provide customers an opportunity to test StrataPoint's
Software-as-a-Service offering. Managers of municipalities of all
sizes and directors of a variety of other urban spaces have found
the demonstration very informative and useful. The goal of the
demonstration is to provide Green Industry managers atop-level
look at using a GIS to manage the total assets of a green-space
enterprise.
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I. System requirements description (RFP-9)
SW operation
StrataPoint's unique approach: "Point DataMap-OnLine"
StrataPoint, Inc. has been a leading provider of GPS/GIS software
products for the Green Industry. During the past 8 years SP has built and
delivered products for two specific segments of the Industry: Urban
Spaces/Municipalities and Golf Courses. Recently, Home Owners
Associations have begun using SP's software products.
In 2007 SP announced that it's increasingly popular GPS/GIS
product, "Point DataMap" is now available online. "Point DataMap-Online
(PDM-0)"has all the comprehensiveness and functionality of the original
PDM that is delivered on a desktop computer. PDM-0 brings the same
robust Geographic Information System to the customer. PDM-0 includes a
ern
powerful QUERY function that allows the customer to pose questions and
get answers. This function is in addition to the functions customer
should expect and demand from a high quality, customized-for-
the-industry GIS:
ZOOM; PRINT; MEASURE; PAN;
CUSTOMIZABLE REPORT GENERATION;
MAP CREATION;
INTUITIVE NAVIAGATION; and,
EASE-OF-USE.
ti
The online, web-based product is significantly differentiated in that
it is delivered to the customer via the Internet — meaning
customer can allow/control public access to the application from
any computer connected to the Internet from any location.
The immediately evident advantages are:
1. access from any location via any computer using the
net;
2. all software resides at the hosting site;
rs 3. updates and changes are immediate;
4. operation and maintenance are performed by the
host site personnel, thus eliminating the need for the
customer to hire staff for those functions;
5. costs are a predictable and low monthly subscription
rate.
8
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6. a multiple-user database (built on SQL to eliminate
the multiple-user problems associated with
ACCESS) allows customer to have multiple users
concurrently using the GIS for information access
and at the same time concurrently editing the
database.
7. city resident's access to map and limited data if city
chooses.
8. call center operation to quickly track calls and work
orders.
All of this and users still have the exceptionally robust "Point
DataMap."
"PDM-Online" is customized for Urban Spaces. City
foresters and park & recreation managers are targeted users.
Using the proposed Trees module the Waterloo foresters will
be able to completely manage the assets of this urban forestry
project.
Other Waterloo urban spaces managers will find that "PDM-
Online" can meet their needs as they work the management
of streets, utilities, water, etc. PDM-O easily accommodates
layers in addition to the Trees Module. Adding these layers
and managing the associated data is accomplished by using
one of PDM-O's additional Modules.
System requirements, usually stated in terms of sizes and
capacities, are not relevant in discussions about PDM-O. It is
essential that the access computers are using a high-speed
line - DSL or faster.
As one city forester said, " the on-line version gives me
everything I need for quality management-information plus
immediate access from any Internet-connection and
significant cost savings - it is a natural for me!"
1
9
Municipalities have found the new product very much to
their liking. In addition to their city functions they have
added parks, cemeteries and trails to their list of assets
managed using "PDM-OnLine." The Waterloo Leisure
Services Commission will have the option of adding new
modules: Streets
Utilities
Water
Parks
Cemetaries
(See section III.B.6 for more information about layers and
modules.)
StrataPoint's PDM-O is a GIS that will grow with the city's needs
and requirements.
Data: The RFP requests information about system requirements
for data. All of the data for PDM-O resides at the host site with the
application software. This means there are no requirements for
storage space.
Viewing data is not a function of the system. Viewing the
information that the PDM-O information system provides is a
function of displaying on the computer used for internet access.
The data collection process is simply described as an arborist
walking to each tree carrying a hand held tablet with drop down
menus for each attribute being collected. The arborist makes the
necessary entry for each field and the data is stored is a ready-to-
transfer mode.
The transfer from field to office is accomplished by connecting
the tablet to the Internet, accessing the application and
downloading the data in its prescribed format into the database.
The application can then access the data and produce information.
Data export to other formats is easily accomplished. XL,
SHAPE files and others are easily accommodated.
10
II. Stratpoint Proposal Information
A. Services to be performed and products to be provided
a. Deliverables
• StrataPoint, Inc. (referred to as "StrataPoint" or "SP") is
proposing to deliver all the specific requests outlined in the
Waterloo Leisure Services Commission ("customer") RFP.
•
This includes
1. Street Trees: Inventory of trees in shapefile data format
containing the attributes of all street tree data as specified
in the RFP — this includes approximately 18000 trees in
the right-of-way. The data collection will follow the
• definitions provided in PART I: STREET TREES of the
RFP.
2. Municipal Golf Course Trees: Inventory of trees in SHP
data fottnat containing the attributes of all municipal golf
course tree data as specified in the RFP — this includes
approximately 7000 trees. The data collection will follow
the definitions provided in PART I: STREET TREES of
the RFP and as modified by the "WILL NOT BE USED"
comments in PART II: MUNICIPAL GOLF COURSE
TREES.
3. Park Trees: Inventory of trees in SHP data format
containing the attributes of all the trees in the City of
Waterloo Parks — this includes approximately 7000 trees
located in 52 parks. The data collection will follow the
definitions provided in PART I: STREET TREES of the
I RFP and as modified by the "WILL NOT BE USED"
comments in PART II: MUNICIPAL GOLF COURSE
TREES.
4. Tree Management Software: Point DataMap-Online
(PDM-O), StrataPoint's tree inventory software program,
will be available as part of this bid. This application
package delivered on the Internet is accessible from any
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Internet point of access. In addition to meeting all of the
functions, requirements and capabilities listed in the RFP,
as described in the detail of this proposal, PDM-O has the
added advantages of being a totally integrated on-
line/web-delivered application. This decreases cost by
using a hosted service thus eliminating the customer need
to increase resources for the computer applications shop.
And, no need to buy more data storage devices. Point
DataMap-Online" is a Software-as-a-Service (SAAS)
product.
PDM-O performs the standard primary functions of tree
management as listed in the RFP. Further it meets and in
many cases exceeds all the software requirements and
capabilities as listed in the RFP. Each of these
requirements will be addressed in the details of the
proposal.
5. The data collection will follow the rules provided in
PART I: STREET TREES of the RFP
6. Full consultation with the City Forester to ensure a
learning experience and to provide collaboration on
boundary and geography decisions.
7. StrataPoint's unique and exclusive web based
computerized GIS: "Point DataMap-Online."
This computer software is designed specifically for
urban forestry and it has all of the capability
designated by the RFP, plus more. The product
is an electronic database that can be updated,
queried, used to derive pruning budget projections,
used to aid in the species and site selection
for new planting and used in the short and long-term
management of the Waterloo Leisure Services
Commission's urban forest.
8. Training will be provided. A minimum of two one-day
sessions for whomever is appointed to attend. SP finds
that an initial session to familiarize users followed by
some time to "try things out" works well. Then, a follow
on session to answer questions and build a more
comprehensive understanding of the advanced capabilities
of the software serves the customer well. On going
12
training/consultation is available using Internet
technology, e.g. WebEx or Proclaim.
9. A written Tree Management Plan for each of the three
project inventory pieces: Street Rights-of-Way;
Municipal Golf Courses and; parks will be
provided. The five- eight year plan will provide schedules
and rationale for pruning, planting and removing
trees. The Plan will be available electronically and in
paper form. The electronic version will directly
relate to the tree management inventory software
(Point DataMap-Online). This means the Tree
Management Plan will be written using
information from the web based GIS. This integral
relationship provides a convenient and highly
functional means for tracking, updating and
keeping the plan current.
In summary, StrataPoint will deliver access to the tree inventory
software program, the data needed by the program, the
necessary training and the tree management plan.
Some special considerations about PDM-O are:
-Files containing all specified tree attribute information will
be readied and geo-referenced according to customer's
specifications — this includes GPS location, all
requested attribute data for each tree.
-PDM-O will reference files using database management's
most efficient and powerful tool: SQL. The system
provides the user with the capability to provide standard and
customized queries and reports.
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To understand the value of SQL Server consider the
following Microsoft recommendations on appropriate usage
of Access compared to SQL Server:
Access SQL Server
Description Database development Scalable, reliable, and
environment that more secure client/server
supports tables, queries, database engine.
forms, reports, and
programming logic.
Maximum 2 gigabytes (GB) 1 terabyte
database size
Maximum Up to 20 concurrent Unlimited
concurrent users editors.
Up to 100 concurrent
reports being run.
Security File access-based Enterprise-level security.
security.
Performance Limited by file share Limited only by hardware
model. and application design.
Reliability Adequate for individuals High reliability. SQL
and small team usage. Server is a mission-
critical database.
Recovery from network
failures cannot be rolled Backup and
back. administration tools
available
This proposal encourages the customer to consider the
advantages of using the SEQUEL based Point DataMap-
Online (See VIII.B.2 for more information).
-An Electronic Base Map for entire city - easily updateable
and expandable is part of what is delivered in the StrataPoint
PDM-O approach; the application operates on WINDOWS (or
MAC) based laptop; and, the base map module includes streets,
hydrants, water lines and other existing layers (seeIII.B.6 for
explanation of layers and modules) included in customer's GIS.
-Another general feature of StrataPoint's proposal that is
14
unique and worth mentioning in the context of deliverables is
PDM-O's Call Center. Built into the PDM-O package is the
online capability for the Waterloo Leisure Services Commission
staff to manage calls, inquiries and request on any tree related
issue. The process goes like this: A caller, for example a
homeowner, calls the Village office about an issue. The staff
member immediately identifies the tree and the issue and has on
line access to all pertinent information like address of tree location,
home owner name, etc., all tree info, etc. The staff person can
place the issue on a work list and prioritize the job to be done.
PDM-O generates a work order and optimizes the routing for the
workers. Once the work order is completed the file is updated.
PDM-O tracks all issues.
b. Approach to Project
StrataPoint is prepared to execute a plan that meets and
exceeds the specifications of the RFP.
Meeting the requirements of the RFP is accomplished by
taking the following steps:
1. SP works directly with Waterloo Leisure Services
Commission to get all available data for inclusion in
database. SP also finds and uses any other data sources
and incorporates all data into the database. All data will
be readied for inclusion in the database.
2. SP completes the customer's initial GIS database built
from customer's current data. SP determines other data
needed for a complete tree inventory. SP collects the data
per the RFP specifications. Customer designated project
coordinator will be apprised of action and progress.
3. The database files are cleaned, organized and readied for
customer's use in PDM-O.
4. Delivery of the product will include a one-day training
session for all users of the application.
5. On going customer relationship is vital to the success of
the project and SP is committed to doing what is
reasonably required to ensure a successful installation. SP
15
is committed to maintaining contact with the customer
including two (2) site visits per year.
6. SP is willing to assist with any Waterloo Leisure Services
Commission meetings as requested by the Project
Manager. This might include Board presentations and/or
Community presentations
StrataPoint is presenting a solution that has many dimensions
not required in the specifications — PDM-O presents the
opportunity for significantly more comprehensive use of the
database than is required by the specifications. Core to this
execution is the inclusion of SP's unique, industry-leading
GIS application ("computer program"): StrataPoint's "Point
DataMap-Online. "
Using the completed database SP staff will make the tree
inventory an integral part of the Waterloo Leisure Services
Commission version of Point DataMap-Online
(PDM-O). This installation positions the Waterloo Leisure
Services Commission to take advantage of the
comprehensiveness of PDM-O. (See III.B.1.d for
more info on comprehensiveness.) In the future the Village
may want to add capability to the web based application.
Given that the base map is in place and online, adding
functions, such as but not limited to, management of streets,
sewers, hydrants, water lines, irrigation, etc. is easily and
economically accomplished.
In addition, PDM-O includes the unique Call Center
functionality. "Call Center" is an integral function that is
completely tied to the data base management system.
Simply explained, management can immediately identify any
tree(s) in question by location including address or plat and
immediately view all relevant information. A simple click of
the mouse generates a work order and complete
tracking of all follow through activity and automatically
updated tree information. (See III.B.8 for more information
on Call Center.)
16
c. Work Plan for Scope of Services
1.GIS Tree inventory and application
Tasks:
- acquiring and preparing city data for
roads/parcels/streets
- identify additional data needed
- obtain data from various sources
- collect tree data from field
- in-field training and customer consultation-customer
determines need during project
- cleaning all data and integrating tree data
- work data to ensure it is valid, reliable, clean, useable
- ensure that data meets all specifications of RFP
- establishing access permission scheme with customer
- installing access permission codes, etc
2. Tree Management Plan — Immediately upon concluding
collection and loading Waterloo data and ensuring the
installation of the Waterloo GIS online the SP staff will begin
preparing the Tree Management Plan
3. Training on PDM-O
Tasks:
- conduct training per customer definition:
(in-office training)
- available for continuing customer support
specific staff; general staff; presentations
B. SP's expectations of Waterloo Leisure Services
Commission staff.
SP expects customer will supply all current and available
information for each of the categories specified in the RFP.
a. Requirements of City and its staff
1.City will appoint a key contact person/Project
Coordinator for SP to work through on all arrangements.
17
-Project Coordinator will be the key contact for SP
during the tree inventory assessment activity.
-Project Coordinator will arrange the training
session: room, equipment, and staff.
-The Project Coordinator or an appointee will be an
ongoing contact for SP.
2.City will make arrangements for SP to access relevant
data from other sources, e.g. the County. The City may
have possession of the data/information or may need to
identify and make available a contact from
which the data/information may be gathered
C. Qualifications
1. StrataPoint, Inc. has been operating in the Green
Industry for more than eight years. The only business of
the corporation is providing services and software
products to three specific market segments:
Municipalities
Golf Courses
Homeowner Associations
The company's total focus is providing services and
tools for each enterprise to use in improving the
effectiveness of the management of its assets. Urban
forestry has been the entry point for StrataPoint's
GPS/GIS based management system: Point DataMapTM.
The original version, with continuous upgrades has been
operating in customer locations for six + years. The
current version is now running on an enhanced delivery
platform via the Internet. The product is now called
Point DataMap-Online (PDM-O).
18
2. StrataPoint, Inc is please to provide customer references
who have requirements similar to Waterloo:
a. City of Chippewa Falls, WI
Contact: Bill Faherty, 715-723-0051
b. City of Eau Claire, WI
Contact: Todd Chwala, 715-839-5039
Other references from other industry segments:
Golf courses:
b. Hazeltine National Golf Course, Chaska, MN
Contact: Jim Nichol 952-5565410
Home Owners Association
b. ShadowWood Home Owners Association, Bonita
Springs, FL
Contact: George B. Pittman, Jr.
Landscape Operations Manager
Shadow Wood Community Association
(239) 948-3576
3. Key person contact and project manager
Jason Bass 1995 BS Urban Forestry Graduate,
UW Stevens Point, WI
Co-Founder- StrataPoint, Inc. 1998
ISA certified arborist 1996-2005
Certified tree inspector for the state of Minnesota
Current Faculty Member for GCSAA
(Golf Course Superintendents Association of America)
"ComputerMapping and Golf Course Management"
Speaker for National Irrigation Association "GIS and
Course Management"
Speaker Minnesota Shade Tree Short Course "Identifying
trees before they are hazards"
19
Speaker Ireland Golf Course Superintendents Association
"GPS/GIS changing the way management is done today".
March 2004
Member of International Society of Arboriculture (ISA),
Minnesota Society of Arboriculture (MSA), Co-Chair of
Membership for MSA, Minnesota Shade Tree Advisory
Committee, Wisconsin Arborist Association (WAA),
Minnesota Golf Course Superintendents Association
(MGCSA)
Forestry Department student junior and senior interns from the
University of Wisconsin-Stevens Point and U of MN will be
selected to assist with conducting the tree inventory.
D. StrataPoint's Sample Inventories and PDM installations
Urban Spaces: City of Eau Claire (WI); City of Chippewa Falls
(WI); City of New Richmond (WI); City Of Northfield, MN,
Shadow Wood Home Owners Association (Bonita Springs, FL)
Award: Minnesota Parks and Recreation Association 2002
award of excellence in technology.
Golf courses: Baltusrol Golf Club (2005 PGA Championship),
Hazeltine National Golf(2009 PGA Championship)
Club (2002 PGA Championship), Interlachen Country Club
(MN), Denver Country Club, Sunningdale Country Club (NY),
St. Andrews Golf Club (NY), Pelham Country Club (NY),
North Oaks (MN), Somerset (MN), Keller (MN), Riverview
(AZ), Seven Hills (FL), Shadow Wood Courses (3) (Bonita
Springs, FL)
E. References and samples of work
1. References:
a. Bill Faherty, Chippewa Falls 715-723-0051
b. Todd Chwala, City of Eau Claire 715-839-5039
2. Sample Work
a." Tree Management Plan for Chippewa Falls." Copy of
the Plan for a municipality accompanies this proposal.
20
b."Tree Management Plan for St. Andrew's Country
r
Club." Copy of the Plan for a Golf Course accompanies
this proposal.
c. SP's GIS product demonstration package is available
for review. SP encourages on-line demonstrations. SP
will arrange an on-line or on site demonstration to provide
customers an opportunity to test StrataPoint's Software-as-
a-Service offering. Managers of municipalities of all sizes
and directors of a variety of other urban spaces will find
the demonstration very informative and useful. The
objective of the demonstration is to provide Green
Industry managers a top-level look at using a GIS to
manage the total assets of a green-space enterprise.
F. Costs
StrataPoint's pricing for each part of the Tree Inventory Project is
listed below.
C
A)Lump sum price for specified data from approximately
18,000 trees located within the City of Waterloo's Street
Rights-of-way. ($ 27,500)
B)Lump sum price for specified data from approximately
7,000 trees located within Waterloo's 3 municipal golf
courses- Gates, South Hills, and Iry Warren
Memorial. ($ 11,000)
C) Lump sum price for specified data from
approximately 7,000 trees located within
Waterloo's 52 parks. ($ 9,000)
D)Lump sum price for the specified Tree Inventory
and Management Software package -including
installation and training. ($ 2,400)
1.Point DataMap-Online software
program 12 mos access* to Web-based tree inventory
and management application program
2. Training No additional charge
*Note: Ongoing cost beginning 12 months
after acceptance of PDM-O the service charge,
including base map and tree module is
21
r-
r-
$200/month; inclusive of Web Access;
Licensing that allows unlimited number of users,
Training; Mntnce/Upgrades & Tech Support.
The base map module includes streets, hydrants,
water lines and other existing layers included
in customer's data sources.
E) Lump sum for preparation of a Tree Management Plan for
each tree quantity
($ 7,500)
F) The cost basis for additions or deletions of trees in the
target areas on a per tree basis.
$1.50/tree)
Costs (See III.B.1.e for general explanation of pricing.)
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III. Technical Notes
A. StrataPoint's unique approach: "Point DataMap-OnLine"
("..
StrataPoint, Inc has been a leading provider of GPS/GIS
software products for the Green Industry. During the past 8 years
SP has built and delivered products for two specific segments of
the Industry: Urban Spaces/Municipalities and Golf Courses. SP's
software products have been customized for each of the two
segments. In 2007 SP announced that it's increasingly popular
GPS/GIS product, "Point DataMap" is now available online.
c`, "Point DataMap-Online (PDM-O)" has all the comprehensiveness
and functionality of the original PDMthat is delivered on a
desktop computer. PDM-O brings the same robust GIS to the
('-' customer. PDM-O includes a powerful QUERY function that
,. allows the customer to pose questions and get answers. This
function is in addition to the functions customer should expect and
demand from a high quality, customized-for-the-industry GIS:
C
ZOOM; PRINT; MEASURE; PAN;
CUSTOMIZABLE REPORT GENERATION;
MAP CREATION;
INTUITIVE NAVIAGATION; and,
EASE-OF-USE.
r-
The online, web-based product is significantly differentiated
in that it is delivered to the customer via the Internet —
meaning customer can allow/control public access the
{ ._ application from any computer connected to the Internet from
ra any location.
The immediately evident advantages are:
1. access from any location via any computer using the
k net;
2. all software resides at the hosting site;
r. 3. updates and changes are immediate;
4. operation and maintenance are performed by the
host site personnel,
i. .
23
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r-
' thus eliminating the need for the customer to hire
. staff for those
functions;
5.costs are a predictable and low monthly subscription
rate.
9. A multiple-user database (built on SQL to eliminate
the multiple-user problems associated with
ACCESS) allows customer to have multiple users
concurrently using the GIS for information access
and at the same time concurrently editing the
database.
` 10. city resident's access to map and limited data if
city chooses.
8. call center operation to quickly track calls and work
orders
—.
. All of this and users still have the exceptionally robust "Point
DataMap."
PDM-Online" is customized for Urban Spaces. City
em foresters and park & recreation managers are targeted users.
Using the proposed Trees module the foresters will be able to
completely manage the assets of this urban forestry project.
. Any of the urban spaces managers will find that PDM-
rm Online" can meet their needs as they work the management
of streets, utilities, water, etc. PDM-0 easily accommodates
r -, layers in addition to the Trees. Adding these layers and
r managing the associated data is accomplished by using one
r— of PDM-O's additional Modules.
r° "PDM-Online" is a fully-hosted GIS (Geographic
Information System.) Accessible from any net-connected
computer, PDM-Online software with all of the many
r features found in PDM, is hosted from a server. The user is
`" charged a low monthly fee for access, storage, maintenance
and technical support. The system offers the full range of
benefits expected in a Software-as-a-Service (SaaS) product.
r
24
As one city forester said, " the on-line version gives me
everything I need for quality management-information plus
immediate access from any Internet-connection and
significant cost savings - it is a natural for me!"
Municipalities have found the new product very much to
their liking. In addition to their city functions they have
added parks, cemeteries and trails to their list of assets
managed using "PDM-OnLine." The Waterloo Leisure
Services Commission will have the option of considering
-. new modules in the future:
Streets
Utilities
Water
r
Parks
., Cemetaries
(See section III.B.6 for more information about layers and
modules.)
r
, -, StrataPoint's PDM-O is a GIS that will grow with the city's
needs and requirements.
B. Frequently Asked Questions
,-,
Point DataMap-Online (PDM-O) is a GPS/GIS grounds
1 tea management system that brings the outdoors in- right to
' ' your Internet access computer. A single all-encompassing
SQL database program allows multiple users to access the
database, even edit the database, concurrently with other
users. This is a very important consideration for
j municipalities wanting multiple-user access without the
problems associated with applications using ACCESS
database management.
r
1. What does StrataPoint's GIS: PDM-O, bring to the
municipality/urban-forestry user that sets it apart
from competitors?
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25
f
The fact that PDM-O is Internet based presents a whole
new dimension for user consideration. The differences
are significant and many in number. To cite a few:
a. Ease of use
�„ - No limitation on user access and no charges for
r additional accesses.
- Using ID privilege settings to restrict and permit
r-, individual use controls access. Thus multiple users can
- concurrently access the system for a range of activity.
This includes collecting and editing while others are
f . running queries, printing reports, etc.
, - The application program can be used from any
-, computer that has access to the web.. Individual
n computers do not need to have a copy of the application
program or user data.
b. Power of the application
n - PDM-O is modular. The Base Map module, which
includes all the layers of a municipality: parcels, streets,
hydrants, water lines, aerial map, etc is the core.
It
provides the information needed by all departments of a
municipality. The information is presented for viewing
in electronic map format with all the features of a
quality GIS available. The module interfaces and
directs other modules. All information layers e.g.
streets is a layer) can be turned on/off as needed. This is
done with a click of the mouse.
s - The tree module brings every tree, its location and all
its attributes (data specific to the tree) under the full
management of PDM-O. Every tree is on the electronic
map with its exact location and all tree-specific
attributes available with a click of the mouse.
r
rs - PDM-O is a very robust GIS. It has all of the features
needed for managing the data/information of a
municipality/urban-forestry.
26
r-
r`- - The user of any GIS wants to know and feel that the
system was designed for them. StrataPoint has taken
, great care to make this possible. The PDM O for
-. municipalities/urban-forestry is that design. It does
n what the user needs without over complicating the
offering. PDM-O brings the necessary robust power by
' knowing and harnessing what the customer needs to
meet requirements.
c. Support of customer
- Maintenance, upgrades and technical service of PDM-
are part of the monthly contract. The software a s user hosted
��.. at a site and accessed via the Internet. provides
requires technical service a call to the ost site
access to technical experts and changes (including benefit
upgrades) can be made once for the immediate
of all.
- Building or adding to an IT staff to support PDM-O is
r unnecessary.
Similarly, IT staff are not needed to make the
application do what is
needed. PDM-O is customized to meet the needs of the
user. The GIS
functionality (features such as QUERY; ANALYSIS;
REPORT
e WRITING, ETC) all come fully functional for
., operation without any functions
programming assistance. All of the necessary
are operational
- when accessed from any location. Most competing
. GIS applications
. require the customer to have significant technical
assistance to understand
and "program" the use of the GIS functionality. This is
often true even for
t
standard functions like writing reports and creating
maps.
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d. Comprehensive and expandable
- The PDM-O GIS application is customized for
municipalities/urban- forestry and it is modular. Its
comprehensiveness is setting industry standards.
Adding modules to PDM-O offers opportunities to
expand across all departments. Modules for streets,
water department, parks and rec, maintenance, vehicle
tracking, etc. can be added.
- PDM-O is Internet based which allows incorporation of
an ever-increasing range of related connections.
Connecting StrataPoint's PDM-O to a community
.. website allows residents restricted viewing of the
Village maps, layouts, parks, etc. Every day brings a
new possibility
e. Pricing/cost
- Comparisons are difficult. The fundamental difference
that PDM-O brings to the picture is the way the
Software as a Service is priced. The service is
delivered very differently and thus requires some
differentiation on what is being offered. In general the
difference is that StrataPoint's offering is Internet based
and is a hosted service. Thus there is no software
package installed, there is no limit to access and there is
built-in service component that takes place at the
hosting site. This is the new model that is being
implemented in all industries. The advantages are
many, including cost. The Internet has brought the
f power of"big" applications within the budget of
smaller enterprise operations.
- Vendors bidding on the RFP will have comparable
costs for gathering and presenting data in required files,
etc.
- StrataPoint is offering its GIS application package:
PDM-O with Base Map and Trees modules:
28
- One time start-up fee to set up administrative
procedures, rights, security and ready data for
PDM-O, and
-A monthly fee for unlimited access via the
Internet. The fee includes host site provided
maintenance/service/upgrades.
- If customer wants to compare application packages then
the comparison should include the cost of adng
fees for
application-specific staff and the f annual
services.
maintenance, upgrades and technical
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2. Why is use of SQL Server an important
consideration?
(—
To understand the value of SQL Server consider the following Microsoft
e' recommendations on appropriate usage of Access compared to SQL Server:
Description Access S 0 L Server
Database development Scalable, reliable, and
( environment that more secure
supports tables, queries, client/server database
forms, reports, and engine.
r programming logic.
Maximum
2 gigabytes (GB) 1 terabyte
database size Unlimited
Maximum Up to 20 concurrent
concurrent users editors.
. Up to 100 concurrent
F.-., reports being run.
File access-based Enterprise-level security.
security.
Limited by file share Limited only by
Performance hardware and
model. application design.
k-" Reliability Adequate for individuals High reliability. SQL
and small team usage. Server is a mission-
critical database.
Recovery from network
er
failures cannot be rolled Backup and
back. administration tools
available
r
Munic
ipalities,alities, like Waterloo Leisure Services Commission need
the features, flexibility, security and other advantages that SQL
Server brings to StrataPoint's "Point DataMap-Online.
�, PDM-O empowers users with precise data and information
'� tool.
expected from a comprehensive management-planning
r In short, StrataPoint provides a turnkey system that covers
1 (-- the entire enterprise enabling managers to master all the
elements of the job, outdoors and in the office.
5
1-
{ .
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3. How is the application accessed?application package that
StrataPoint has created a softwarepp
A, allows all data to be viewed online from any a
registered user can access the Internet. The application is
compatible with either Windows or Mac format. With
this customized GIS technology, viewing and updating all
information is made with a "click of the mouse
{
4. Is the PDM-O application just for tree management?
to PDM-O is a modular GIS application package. The
application is directed or managed by the Be Map
j A Module. This Module has many built-in functionsas . There
n are several Modules that can be operated under the
direction of the Base Map Module. The Waterloo Leisure
Services Commission proposal includes just the two
` modules: Base Map and Trees. Other Modules for
consideration are: Irrigation; Utilities; Vehicle Tracking;
and, Maintenance.
With this technology, viewing and updating all cityw
Reports,at
information is made with a "click of the mouse".
queries and printing maps of any view are availableany
time. Point DataMap-Online uses the Base Map Module
to track chemicals, first-level maintenance, employees
and
turf. Including the Tree Module with Base Map Module
means all urban forestry functions for tree management
are operational.
Some extra features included in the Base Map Module of
Point DataMap-Online program are:
t
• Contacts/Tasks
• Turf Records
• Digital Photo Records
• Daily Calendar
• Chemical Calculation
• Chemical Inventory
• Chemical Application Records
• Map Printing
C
31
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r
5. What does Base
of Maptreedata?include in addition to the
management
StrataPoint will Map Module which
shows on the screen: streets,
Base hydrants, water lines, p
and histing layers included in the d . The
Baseot Map er iexncludes measuring features: squareGIS ata
footage,
r-
perimeter and acreage.
r
r- '''' iglIt*P',;:71"-AAC'l ' W-7 -"' \t ,f ';.,''. *-- AA;; ''''..: •:''''''4,* * 'i
`f''' ,/t4;4.iik„ , ' rs-''''''„ ,1 tr;TA ' ;.' 4 ; , f,:etr'l I I
k dy ' € .. `4
Te : i
a pp s' . ' ' lX , § 4
i i y fXA, - y w^ . a$ gy, r,y.., 'ate ", =,, ' >:, ,,
1
" - �
- — ------ ' __--
:-' _,, 4a1,444010frstrata
_ -
- —
w..s F s
- _ - ''
j
[ s;amid rx,g:- r'y -' �4. %� '. ; i
Zoom in on parcel map for parcel or street information.
4 Add hydrants, manholes, lights and many other city assets.
1'
32
6. How can the user keep straight all of the various
dimensions of a module included in the application?
PDM-O uses a layer function that allows the user to
turn on/off a layer.
This may best be explained by giving a partial list of
layers in the Base Map Module. The Waterloo
Services Commission PDM-O application will include:
r- layers available from the County: utilities; streets;
parks; parcels; water lines; etc. If available these
additional layers will be added to PDM-O
management.
Each being a layer, allows the user to see/view a map
with all layers or simply turn off one or more layers.
If
the user is trying to focus on streets then turning off the
parks, parcels and trees may be advantageous.
If the application is required to manage the subject of a
layer, for example trees, then a module is required.
Thus the Base Map and Trees Module are included in
this bid. This provides much more than viewing
trees.e
The full power of the PDM-O is available to
turn of
the data on each tree into information.
sT�
er—
ei-
1" 33
!
7.What does a sample screen shot of Tree Inventory
look like?
---
r ,a;4 is :.4 _. - - I
.
, - 9:
2,,,,,,, -' t _ 7'
(.
Screen-shot of Base Map showing trees:
f 8. What is the Call Center function in PDM-O?
- StrataPoint's proposal includes PDM-O's Call Center.
Built into the PDM-O package is the online capabilityahe
e calls,
for the
Waterloo Leisure Services Commission staff toma g
inquiries and requests on any tree related issue. The process goes
like this: A caller, for example a homeowner, calls the Village
C' office about an issue. The staff member immediately identifies the
issue-related tree and has on line access to all pertinent information
rlike address of tree location, home owner name, etc., all tree info,
r:-. etc. The staff person can place the issue on a work list and and
,�. prioritize the job to be done. PDM-O generates a work order
optimizes the routing for the workers. Once the work order is
completed the file is updated. PDM-O tracks all issues.
C
The unique Call Center functionality is an integral function that is
completely tied into the data base management system. Simply
r explained, management can immediately identify any tree(s) in
'° question by location including address or plat and immediately
view all relevant information. A simple click of the mouse
r
r
_ 34
generates a work order and complete tracking of all follow through
f
activity with automatic updating of tree information.
C. Customized Report Generating Notes
Viewing trees and their relationship with one another and is always
available to the user.
StrataPoint will locate all significant trees and collect the following
data about each tree: Species, DBH (Diameter at Breast Height),
. - Height of
., Location, Condition, Pruning Cycle, Insect Multi stemmed
Tree, Crown Spread, Mechanical Damage,
trees. Removal Recommendations, Removal Schedules, and
Comments on each tree are provided.
-- The power of GIS is turning data into information. Further, being
able to assemble the information in easily understandable and
familiar format is important. PDM-O does the work for the user.
r
By simply calling on Report functions in Base Map Module the
user can easily produce graphs and charts. See samples
Tree Appraisal Values - Total Only for City USA
ri—
Boulevard 1,673,763.00
Building 34,030.11
Park
4,000.18
4- Total: $1,711,793.29
r
fr
<. Tree Appraisal Value by Location Group
,800,000'
f"" ,600,000'I,
1 1 400,000
9y200,o00�I
1,000,000 it
A800,000 I
a
a soo,000'
400,000 11
,,�... 200,000 0
0 Boulevard Building Park
Location Group
r
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35
t
i
Pruning is
la Access tree pruning, removal, species-diversity and
yr appraisal reports on
fin Request.
Pruning Report for City USA
2004
01 W CENTRAL ST GOOD
846 Green Ash 6-9
r
t 11 N BRIDGE ST
r 4851 RED MAPLE 3-6 FAIR
r
1 JUDITH ST GOOD
2098 American Elm 9-12
872 Northern Catalpa 18-21 FAIR
FAIR
:_, 871 Northern Catalpa 21-24
r
100 W GREENVILLE ST
195 Black Hills Spruce 12-15 FAIR
r 196 Black Hills Spruce 12-15 FAIR
197 Black Hills Spruce 9-12 FAIR
1" 198 Black Hills Spruce 9-12 FAIR
199 Black Hills Spruce 9-12 FAIR
200 Black Hills Spruce 9-12 FAIR
1000 E GRAND AVE
863 American Showy Mou 3-6 POOR
864 American Showy Mou 3-6 FAIR
860 NORWAY MAPLE 6-9 FAIR
t
1
4
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( D.Tree Management Plan Notes
StrataPoint's customized tree management plan provides an
analysis of tree inventory data and makes specific
(- recommendations for tree maintenance. All management plans are
customized based on the needs of individual clients. This plan lays
out the arborists' professional opinions and conclusions regarding
the municipality's trees. Recommendations to address the
maintenance needs of the trees such as tree care budgets, planting
r- programs and more detailed tree maintenance needs and
requirements are included. A tree inventory allows for more
effective proactive management of the trees. The Plan covers a
forward look that is very easily updated annually or as frequently
1 as determined desirable.
Tree inventories are a powerful management tool that provides a
foundation of information and proper care:
Overview — of age, species, condition; tree information is
always up-to-date
• Maintenance — schedules are based on a proactive
foundation
`"� •• Priorities — are set for pruning and removal work
r-
Budget — detailed for excellent work planning and
negotiation of service
. Issue trees — are identified, prioritized and recorded for
documentation
r` . Guidelines — for maintenance, pruning requirements and new
tree selection.
StrataPoint uses the latest technology to locate and capture
information for all trees located in your city. Why? Information is
r
powerful. Tree inventories are the
foundation for a strong, healthy system. Technology allows:
Data Entry — quickly update information such as pruning,
disease, and condition
Reports — quickly print a list of trees for pruning, diversity or
budgets
. Analysis — review health, diversity, hazards, condition with
ease
37
r
• Tree Values — show how much your trees are worth at any
time.
• Historical — track contractors, past costs for purchasing,
pruning or
plantingStrataPoint provides expertise in
�.,.
arboriculture and protects the interest of the city.
• Certified Arborist — up-to-date information and techniques
for tree care.
• Management Goals — requirements that serve the city needs
• Detailed Reports — provides detailed pruning reports by
priority and need.
r- • Management Recommendations —based on short and long-
term goals.
C
F-
r
r-
38
stratapoint
• It's all I,ithin vicy
Todd Derifield
Waterloo City Forester
1101 Campbell Ave.
Waterloo, Iowa 50701
Nov. 10, 2007
Dear Mr. Derifield,
StrataPoint is pleased to propose your use of our premier product,Point DataMap-
Online. We are confident that you will find our product very useful in your urban
forestry management efforts.
Building on six years of success delivering "Point DataMap"as a desktop application
StrataPoint decided to again lead the way by taking the same robust functionality to a
web-delivered application. The current industry trend is to use hosted service to decrease
costs and to eliminate the end user being a"computer application shop." No more hiring
computer staff and owning data storage devices. Point DataMap-Online' is a Software-
as-a-Service (SAAS)product that takes advantage of these very positive features.
Point DataMap-Online is a unique product that is very comprehensive. It has a wide
range of functionality. A simple click of the mouse calls a function into action. We are
excited about your managers seeing the many time- and cost-saving features of"Point
DataMap-Online."
It is important to emphasize that"PDM-O"is an Internet based application. This does
mean that the application is accessible from any Internet location by multiple password-
secure users. Updating the database while others are online is a function of the system.
StrataPoint's proposal consists of four parts:
1. This introductory letter.
2. An executive summary covering the highlights of the proposal.
3. The RFP cost sheet.
4. The StrataPoint, Inc proposal that covers all the details of each item mentioned in
the RFP.
We look forward to working with you.
Sincerely,
L/la „ti'\
ason Bass, President
14802 Delmar Court Rosemount,MN 55068 • Tel 651-322-4000 Fax 651-322-5747 • www.stratapointinc.com