HomeMy WebLinkAboutALTERNATIVE ANALYSIS US HWY 63 IMPROVEMENTS - RESOLUTION 2006-270 AGREEMENT FOR PROFESSIONAL SERVICES
U.S. HIGHWAY 63 IMPROVEMENTS
U.S. 218 TO DONALD STREET
WATERLOO, IOWA
ALTERNATIVE EVALUATION, TRAFFIC ANALYSIS,
ENVIRONMENTAL DOCUMENTATION, PRELIMINARY DESIGN,
FINAL DESIGN AND CONSTRUCTION REVIEW
/
AGREEMENT made as of the 3 r day of # t i
f in the year Two Thousand Six.
BETWEEN City of Waterloo,identified as the City:
City of Waterloo
715 Mulberry Street
Waterloo,Iowa 50703
and the Consultant:
Earth Tech,Inc.
501 Sycamore Street, Suite 222
Waterloo,Iowa 50703
For the following Project:
The City has decided to construct improvements on U.S. Highway 63 between the U.S. 218 interchange and Donald
Street in Waterloo, Iowa. The initial conceptual design for this project is outlined in the February 2005 planning
study report. It has been determined that the City shall proceed with the alternative evaluation, traffic analysis,
environmental documentation, preliminary design, final design and construction review for the project. The project
is further defined in the referenced planning study report.
The City desires to employ the Consultant to provide services in connection with the said activities for the project
development. The Consultant is willing to perform such work in accordance with the terms hereinafter provided and
warrants that it is in compliance with Iowa statutes relating to the licensure of Professional Engineers.
City Project Number
Federal Project Number NHSX-63-6(69)--3H-07
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1.1 Project Parameters
1.2 Financial Parameters
1.3 Project Team
1.4 Time Parameters
1.5 Prequalification
2 Scope Of Services And Other Special Terms And Conditions
2.1 Enumeration of Parts of the Agreement
3 Form of Compensation
3.1 Method of Reimbursement
3.2 Subconsultant
4 Terms And Conditions
4.1 Ownership of Engineering Documents
4.2 Revision of Plans
4.3 Extra Work
4.4 Progress Meetings
4.5 Additional Plans
4.6 Termination of Agreement
4.7 Extension of Time
4.8 Mediation
4.9 Arbitration
4.10 Responsibility for Claims and Liability
4.11 Non-Raiding Clause
4.12 General Compliance with Laws
4.13 Subletting,Assignment or Transfer
4.14 Forbidding Use of Outside Agents
4.15 Consultant's Endorsement on Plans
4.16 Compliance with Title 49,Code of Federal Regulations
4.17 Access to Records
4.18 Federal Highways Administration Participation
4.19 Severability
4.20 Applicable Law
Attachment A-Scope of Services
Attachment B-Specifications
Attachment C-Fees and Payments
Attachment D-Certification Regarding Debarment,Suspension and Other Responsibility Matters
Attachment E-Certification of Consultant
Attachment F-Certification of City
Attachment G-Sample Invoice Form
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i
INFORMATION
- O bons
ARTICLE 1NITIAL INF
I
based on the following information and assume
This Agreement is e and
ETERS the 11.S. 218 interchange the
PROJECT PARAM 63 between Avenue
11 L1.S. Highway connection of Westfield in the February
The objective or use is: ents on a cone ents is outlined
improvements The
m project also includes a improvements "PROJECT."
The City intends to constructIowa. Thep to as the ine
Waterloo, foal design after be referred
Street in The conceptual Donald U S 21 interchange corridor. This shall herein
vicinity of the report for the
2005 planning study Design Phase is
RS for the Initial
PARAMETE compensation
1.2 FINAI�ICIAI� e City's budget for the Consultants 50000.
2.1 Amount ofth ts' compensation for this phase is$452,
17
1 $1,6ount500.00.o
the Consultant's.budget for the.subconsu tan
r Eric Thorson,P.E•,City Engineer,
Amount of
1.2.2
PROJECT TEAM the Engineer is M
1 3 of
Designated Representative identified as for purpose
TheCity'sfor the City
officer Agreement shall at all
1.31 acting as liaison work under this it be subject to the
City of Waterloo. representative, and shall
the authorized rep der the Agreement. the Engineer
The Engineer is general
the work under direction of
ag and administeringeneral supervision and
coordinating subject to the g
times be P E
Engineer's approval. L.Lentz,Consultant's Designated Representative is Robert
at the Consultants'expense are:
1.3.2 The
RobinsonEngineering Co.
The subconsultants retainedL.C.
1.3.3 Tallgrass Historians,
Services,Inc. e Architects Terracon Consulting
Aerial Sery Landscap Associates
Craig Ritland ted V andewalle&
ent'Unlimited e
Public Involvement
Design writing by
ywork
RD(,Plaiuiiiig Agreement until so directed
eed,begin
Swork under this notification top ed prior to the
TIME PARAMETERt of said work perform verify
1.4 Consultant shall not begin upon receip made for any is responsible to
Consultant shallCOpensation will be The City to FHW A
Date to Proceed: Ciry. HW A to proceed. due prior
thereon. NO F A authorization for
any compensation
and is responsible
effective date of the ion
FHWA authorization � once to Proceed• months from
s N four (24)
authorization but following City completed within twenty-
under this Agreement shall be
Work Highway
Completion: Notice to Proceed. 214 -
Studies, Department of
Location in Iowa
Work Categories 123 — as defined so will
IFICATION ualified in Impact Studies, Failure to do
1.5 PREQU?.I is Agreement.
preq
Urban, 351 — Environmental.300.04, duration of this The Consultant shall Tema for the din
Major Facility-Urban,
O.Design - Policy and Procedure Transportation P eement.
result in termination of this Agr
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ARTICLE 2-SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS
2.1 Enumeration of Parts of the Agreement. This Agreement,including its attachments,represents the entire
and integrated agreement between the City and the Consultant and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both City and Consultant. This Agreement comprises the documents listed below.
2.1.1 The work to be performed by the Consultant under this Agreement shall encompass and include all detail
work, services, materials, equipment and supplies necessary to prepare and deliver the scope of services
provided in Attachment A.
2.1.2 All services herein required and provided shall be in conformity with the Iowa Department of
Transportation Standards,Design Guides and Specifications and Title 23 U.S.Code of Federal Regulations,
Part 625 as outlined in Attachment B. In addition, applicable sections of the U.S. Department of
Transportation, Federal Aid Policy Guide (FAPG) shall be used as a guide in preparation of plans,
specifications and estimates.
2.1.3 Other documents as follows:
Indicate attachments with[X]
.1 [x] Certificate Regarding Debarment,Suspension and Other Responsibility Matters -Attachment D.
.2 [x] Certification of Consultant-Attachment E.
.3 [x] Certification of City-Attachment F.
.4 [x] Sample Invoice Form-Attachment G
ARTICLE 3-FORM OF COMPENSATION
3.1 Method of Reimbursement
3.1.1 For the Consultant's services as described under Article 2,compensation shall be computed in accordance
with one of the following compensation methods:
Indicate method of payment selected with[X]
.1 [x] Cost Plus Fixed Fee-Attachment C
.2 [ ] Lump Sum-Attachment C
.3 [ ] Specific Rate of Compensation-Attachment C
.4 [ ] Unit Price-Attachment C
as defined in Attachment C.
3.2 Subconsultant
3.2.1 The Consultant shall require the subconsultants (if applicable)to notify them if they at any time determine
that their costs will exceed their estimated actual costs. The Consultant shall not allow the subconsultants
to exceed their estimated actual costs without prior written approval of the Engineer.The prime Consultant
is cautioned that cost under-runs associated with any subconsultant's contract are not available for use by
the prime Consultant unless the Engineer and Iowa Department of Transportation(IDOT)have given prior
written approval.
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d der this
L CONDITIONS data preparcoil completion of
TERMS AND other
ARTICLE 4-TE Documents studies and Engineer upon limitation on
AgTI reports on special the r protect-without
of EngineeringD shall delivered to be no-restriction
Ownership s, specifications, There shall other le
4.1 fan property of the City and project ox on any will be the City's so
tracings,o e rop of the Consultant. T the p Mended
All sketches, all become the p ices use on extensions specific purpose 4.1.1 ent shall °f the services Agreement termination except any sultans for theon electronic
the plans °e use by the tationby, the Consultant
the Consultant. all documents prepared under
their future al exposure including specifications p of
written verification°r a p ens in full
or legspecifications,
ecification plans and sp ices and paym
out liability Consultant's plans and sp Bless, e services risk and without
Nevertheless,the Cons ervict upon completion of conform to the
City ackn°`ledge of professional of the City
The instruments e the prop either party shall th Ciry or the
4.1.2 media, as in all become b b ex the Consultant
this Agreement
gree duet the Consultant.
onsultant electronic files prepared
oney
s any orri to these specifications
e cifaa oral by
d fox as dditional
all in that Any changes other party• ensa
ee comp
Consultant agree shall be
Cons t B.
the City and the Attachment to
specifications and the
listed in e acceptance
AD Socftwa e sp
4.1.3 subject to review an c files delivered a
specifications ruby a change to the In the event of
Consultant is Ben the electrons
Cons" other revisions• c files, the
ode necessary may exist betty d electron
Services. meat differences
change orders he Consultant an
that significant due to addenda, prepared by le agreeing
Brits documents p files will
'The City is aware documents of the plans and
traction ed construction, electronic
4.1.4 respect between the sign shall govern ed reuse
conflict
traction documents to the plans andd specifications,
cationtoon'rrrauthoxiz
signed cons make modifications
or any claim arising from any modification
o
The City may reuse or ma and comment.
4.1.5 to eke responsibility review
Consultant for incorporated is the
specifications• shall be products revised m
Engineer by the ties xodu Requests
the Eng agencies work i nests
of meat to the reviewing ultant nc work
Revision shall be submitted b the Consultant.
accepted comments from
4.2 R products the Engineer and product y feted
of work p the final work
psatisfactoxily c Inl e event there f ;work product,the
Vials
cc comments received from the shall constitute
4 2.1 to Submission of 11 gi constitute e in writing•Consultant into
prior Brits shall
shaoxated y e Conthat the work. product.
Consultant nth review n by the b
ante be incorporated writing,
accordance
°n work products
xO agencies to Consultant, in error and revision or
for clung reviewing th d to be in without
the Engineer or r ediately noriedwork"• revisions
th
Engineer shall ted and accep Consultant is flan shall do such must give
agrees that it The Consultant
went completed
ow prepared by the construction. The above
„satssfac the Consultant e b been received. constru for
the work product pmay have of delay during of damages
product is necessary, ment be a minimum right to seek recovery
In the event that work p h final p s rig
4.2.2 avid
of even thong so there will of the City tee work
reworking City, even
these chanted as a limitation
the accepted expense to feted and
immediate attention be cons herein. directed by the
and immediate
attention
is not rt°f the Consultant satisfactorily f requested and
the p previously such revisions
liduct °n ble to have p
negligence it desirable shall make Article 4.3.
Engineer find the Consultant provided m
Should the thereof revised, paid for as p
4.2.3 product or parts his work will be
xodu writing T
Engineer in
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4.3 Extra Work
4.3.1 If the Consultant is of the opinion that any work it has been directed to perform is beyond the scope of this
Agreement, and constitutes "Extra Work", it shall promptly notify the Engineer in writing to that effect. In
the event that the Engineer determines that such work does constitute "Extra Work", the City will provide
extra compensation to the Consultant upon the basis of actual costs plus a fixed fee amount, or at a
negotiated lump sum. Unless written approval for "Extra Work" has been secured in advance from the
Engineer,no claims will be allowed. However,the City shall have benefit of the service rendered.
4.4 Progress Meetings
4.4.1 From time to time as the work progresses, conferences will be held at mutually convenient locations at the
request of the Engineer to discuss details of the design and progress of the work. The Consultant shall
prepare and present such information and studies as may be pertinent and necessary or as may be requested
by the Engineer,to enable the Engineer to pass judgment on the features and progress of the work.
4.5 Additional Plans
4.5.1 At the request of the Engineer, the Consultant shall furnish sufficient prints of plans or other data in such
detail as may be required, for the purposes of review of details and for plan-in-hand and field check
inspections.
4.6 Termination of Agreement
4.6.1 In the event of the death of any member or partner of the Consultant's firm, the surviving members shall
complete the work,unless otherwise mutually agreed upon by the City and the survivors.
4.6.2 The right is reserved by the City to terminate this Agreement at any time upon not less than thirty(30)days
written notice to the Consultant.
4.6.3 In the event the Agreement is terminated by the City without fault on the part of the Consultant, the
Consultant shall be paid for the reasonable and necessary work performed or services rendered and
delivered up to the effective date of time of termination. The value of the work performed and services
rendered and delivered, and the amount to be paid shall be mutually satisfactory to the Engineer and to the
Consultant. The Consultant shall be paid a portion of the fixed fee, plus actual costs. The portion of the
fixed fee shall be based on the ratio of the actual costs incurred to the estimated actual costs contained in
attachment C. Actual costs to be reimbursed shall be determined by audit of such costs to the date
established by the Engineer in the termination notice, except that actual costs to be reimbursed shall not
exceed the Estimated Actual costs,plus any authorized contingency.
4.6.4 In the event the Agreement is terminated by the City for fault on the part of the Consultant,the Consultant
shall be paid only for work satisfactorily performed and delivered to the Engineer up to the date established
by the termination notice. After audit of the Consultant's actual costs to the date established by the
Engineer in the termination notice and after determination by the Engineer of the amount of work
satisfactorily performed,the Engineer shall determine the amount to be paid to the Consultant.
4.6.5 The right is reserved by the City to suspend this Agreement at any time. The Engineer may affect such
suspension by giving the Consultant written notice and will be effective as of the date established in the
suspension notice. Payment for the Consultant's services will be made by the City to the date of such
suspension,in accordance with paragraph 4.6.3 above.
4.6.6 Should the City wish to reinstate the work after notice of suspension, such reinstatement may be
accomplished by thirty- (30) day's written notice within a period of one year after such suspension, unless
this period is extended by written consent of the Consultant.
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4.6.7 This Agreement will be considered completed when the construction of the project has progressed
sufficiently to make it clear that the construction can be completed without further revisions in that work,or
if the Consultant is released prior to such time by written notice from the Engineer.
4.7 Extension of Time
4.7.1 The time for completion of each phase of this Agreement shall not be extended because of any delay
attributed to the Consultant,but may be extended by the Engineer in the event of a delay attributed to the
City or the Engineer, or because of unavoidable delays caused by an act of God,war, government actions,
or similar causes beyond the reasonable control of the Consultant.
4.8 Mediation
4.8.1 In an effort to resolve any conflicts that arise during the design or construction of the project or following
the completion of the project, the City and the Consultant agree that all disputes between them arising out
of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually
agree otherwise. The City and the Consultant further agree to include a similar mediation provision in all
agreements with independent contractors and consultants retained for the project and to require all
independent contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, sub-consultants, suppliers or fabricators so retained,thereby providing for mediation as the
primary method for dispute resolution between the parties to those agreements.
4.9 Arbitration
4.9.1 In the event the parties to this Agreement are unable to reach a settlement of any dispute arising out of the
services under this Agreement in accordance with Paragraph 4.8, then such disputes shall be settled by
binding arbitration by an arbitrator to be mutually agreed upon by the parties, and shall proceed in
accordance with the current Code of Iowa. If the parties cannot agree on a single arbitrator, then the
arbitrator(s)shall be selected in accordance with the above-referenced rules.
4.10 Responsibility For Claims And Liability
4.10.1 The Consultant shall defend,indemnify and save harmless the City,Iowa Department of Transportation,the
State of Iowa, its agencies, agents, employees and assignees and the Federal Government from all claims
and liabilities due to design error, omission or negligent act of the Consultant, its members, agents,
stockholders or employees in connection with performance of this Agreement.
4.10.2 The Consultant shall obtain and keep in force insurance coverage with the minimum limits and coverages
specified in Article 1107.02 of the "Standard Specifications for Highway and Bridge Construction." In
addition, the Consultant shall obtain and keep in force insurance coverage for professional liability(errors
and omissions)with a minimum of$1,000,000 and all such other insurance required by law.
4.10.3 The Consultant agrees to require all its subcontractors and subconsultants to carry general liability
insurance and all such other insurance required by law in the amounts and otherwise on the terms required
by law and as the Consultant may deem necessary.
4.11 Non-Raiding Clause
4.11.1 The Consultant shall not engage the services of any person or persons, then in the employment of the City,
for work covered by this Agreement without the written consent of the employer of such persons.
4.12 General Compliance With Laws
4.12.1 The Consultant shall comply with all Federal, State and Local laws and ordinances applic able to the work.
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4.13 Subletting,Assignment Or Transfer
4.13.1 Subletting, assignment, or transfer of all or part of the interest of the Consultant in this Agreement is
prohibited unless written consent is obtained from the Engineer and approved by the State and the Federal
Highway Administration.(When applicable)
4.14 Forbidding Use of Outside Agents
4.14.1 The Consultant warrants that it has not employed or retained any company or person,other than a bona fide
employee working solely for the Consultant,to solicit or secure this Agreement, and that it has not paid or
agreed to pay any company or person other than bona fide employees working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this Agreement. For breach or violation of this warranty, the City
shall have the right to annul the Agreement without liability, or in its discretion to deduct from the
Agreement price or consideration or otherwise recover, the full amount of such fee, commission,
percentage,brokerage fee, or counterpart fee.
4.15 Consultant's Endorsement On Plans
4.15.1 The Consultant shall endorse the completed computations prepared under this Agreement, and shall affix
thereto the seal of a licensed professional Engineer, licensed to practice in the State of Iowa, in accordance
with the current Code of Iowa.
4.16 Compliance With Title 49,Code Of Federal Regulations
4.16.1 During the performance of this agreement,the Consultant and its assignees and successors in interest agree
as follows:
4.16.1.1 Compliance with Regulations
4.16.1.1.1 The Consultant will comply with the regulations of the U.S. Department of Transportation, relative to
nondiscrimination in federally assisted programs of the U.S. Department of Transportation (Title 49,
Code of Federal Regulations, Part 21, hereinafter referred to as the "Regulations"), which are herein
incorporated by reference and made a part of this agreement.
4.16.1.2 Nondiscrimination
4.16.1.2.1 The Consultant, with regard to the work performed by it, will not discriminate on the grounds of race,
religion, age, physical disability, color, sex or national origin in the selection and retention of
subconsultants, including procurement of materials and leases of equipment. The Consultant will not
participate, either directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the Agreement covers a program set forth in the
Regulations.
4.16.1.3 Solicitation for Subconsultants,Including Procurement of Materials and Equipment
4.16.1.3.1 In all solicitations, either by competitive bidding or negotiation made by the Consultant for work to be
performed under a subcontract, including procurement of materials or equipment each potential
subconsultant or supplier shall be notified by the Consultant of the Consultant's obligation under this
contract and the regulations relative to nondiscrimination on the grounds of race,religion, age,physical
disability,sex,or national origin.
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4.16.1.4 Disadvantaged Business Enterprises
4.16.1.4.1 The Consultant or its subconsultants agree(s)to ensure that disadvantaged business enterprises(DBEs)
as defined in 49 CFR, Part 26, have the maximum opportunity to participate in the performance of
contracts and subcontracts fmanced in whole or in part with Federal funds provided under this
Agreement. In this regard the Consultant and all of its subconsultants shall take all necessary and
reasonable steps in compliance with the Iowa DOT DBE Program to ensure disadvantaged business
enterprises have the maximum opportunity to compete for and perform contracts. The Consultant and
their subconsultants shall not discriminate on the basis of race, religion, age,physical disability, color,
sex or national origin, in the award and performance of U.S. DOT assisted contracts. If, as a condition
of assistance,the Iowa Department of Transportation has submitted to U.S.DOT,or the Consultant has
submitted to the Iowa Department of Transportation, and the U.S. DOT or Depaitiuent has approved a
disadvantaged business enterprise affirmative action program which the Iowa Department of
Transportation and/or Consultant agrees(s) to carry out, this program(s) is incorporated into this
Agreement by reference. This program shall be treated as a legal obligation and failure to carry out its
terms shall be treated as a violation of this financial assistance agreement.
Upon notification to the Consultant of its failure to carry out the approved program,the City and/or the
U.S. DOT shall impose sanctions which may include termination of the Agreement or other measures
that may affect the ability of the Consultant to obtain future U.S. DOT fmancial assistance. The
Consultant or any of its subconsultants are hereby advised that failure to fully comply with the Iowa
Department of Transportation's DBE Program shall constitute a breach of contract and may result in
termination of this Agreement or agreement(s) by the City or such remedy as the City deems
appropriate. Refer to Article 4.6 of the Agreement.
4.16.1.5 Information and Reports
4.16.1.5.1 The Consultant will provide all information and reports required by the regulations, orders and
instructions issued pursuant thereto, and will permit access to its books,records,accounts,other sources
of information, and its facilities as may be determined by the City or the Federal Highway
Administration,to be pertinent to ascertain compliance with regulations,orders and instructions. Where
any information required of a Consultant is in the exclusive possession of another who fails or refuses
to furnish this information, the Consultant shall so certify to the City, or the Federal Highway
Administration,as appropriate,and shall set forth what efforts it has made to obtain information.
4.16.1.6 Sanctions for Noncompliance
..1.6.1 In the event of the Consultant's noncompliance with the nondiscrimination provisions of this agreement,
the City shall impose such contract sanctions as it, or the Federal Highway Administration, may
determine to be appropriate,including,but not limited to:
..1.6.1.1 Withholding of payments to the Consultant under the agreement until the Consultant complies, and/or
..1.6.1.2 Cancellation,termination or suspension of the agreement,in whole or in part.
..1.7 Incorporation of Provisions
4.16.1.7.1 The Consultant will include the provisions of Article 4.16.1.1 through 4.16.1.6 of this Agreement in
every subagreement, including procurements of materials and lease of equipment,unless exempt by the
regulations, orders or instructions issued pursuant thereto. The Consultant will take such action with
respect to any subagreement or procurement as the City or Federal Highway Administration may direct
as a means of enforcing such provisions, including sanctions for non-compliance; provided, however,
that in the event a Consultant becomes involved in, or is threatened with,litigation with a subconsultant
or supplier as a result of such direction,the Consultant may request the City to enter into such litigation
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to protect the interests of the City and, in addition, the Consultant may request the United States to
enter into such litigation to protect the interests of the United States.
4.17 Access To Records
4.17.1 The Consultant is to maintain all books, documents, papers, accounting records and other evidence
pertaining to this Agreement and to make such materials available at their respective offices at all
reasonable times during the agreement period, and for three years from the date of final payment under the
agreement, for inspection and audit by the Federal Highway Administration, or any authorized
representatives of the Federal Government;and copies thereof shall be furnished,if requested.
4.18 Federal Highway Administration Participation
4.18.1 The work under this Agreement shall be contingent upon and subject to the approval of the Federal
Highway Administration (if applicable). The Federal Highway Administration shall have the right to
participate in the conferences between the Consultant and the City and to participate in the review or
examination of the work in progress.
4.19 Severability
If any section provision or part of this agreement shall be adjudged invalid or unconstitutional, such
adjudication shall not affect the validity of the agreement as a whole or any section, provision, or part
thereof not adjudged invalid or unconstitutional.
4.20 Applicable Law
This Agreement shall be construed and enforced in accordance with the laws of Iowa, except its conflict of
law provisions.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below indicated.
CITY OF WATERLOO,IOWA EARTH TECH,INC.
By: �U Date: 1/-3-U• By: Date:3/28/06
Tim Hurl ,Mayor Joe A.Becker,Vice President
ATTEST: ATTEST:
y: gd-Tate: V'3'6(4 By: O 1 '. Date: 3/28/06
Gloria M. Clough
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ATTACHMENT A
U.S.HIGHWAY 63 IMPROVEMENTS
FROM U.S.218 TO DONALD STREET
WATERLOO,IOWA
SCOPE OF SERVICES
This project pertains to the proposed improvements on U.S. 63 between the U.S. 218 interchange and
Donald Street. The project also includes a connection of Westfield Avenue in the vicinity of the U.S. 218
interchange. The initial conceptual design for this project, as outlined in the February 2005 planning
study report,will serve as the beginning point for this design.
Services to be provided under this Agreement will be divided into three phases. These phases are
identified as Initial Design,Final Design and Construction-Related.
INITIAL DESIGN PHASE
The Initial Design Phase services will include the final evaluation of U.S. 63 alternatives, traffic analysis,
environmental documentation,neighborhood planning studies,preliminary design and partial final design.
The Initial Design Phase will be completed in this base agreement.
The Initial Design Phase includes the following elements:
• Survey,Aerial Mapping and Base Mapping
• Traffic and Operational Analysis
• Conceptual Design Development
• Environmental Evaluation
• Economic Development and Land-Use Planning
• Enhancement Master Plan
• Preliminary Design
• Right-of-Way Activities
• Public Involvement
• Final Design for the Westfield Avenue Connection
• Project Coordination,Meetings and Administration
FINAL DESIGN PHASE
The Final Design Phase will include activities required to advance portions of the project from the
preliminary design stage to right-of-way documents and construction plans suitable for a bid letting.
Project areas may include,but are not limited to,the following:
• U.S. 218/U.S. 63 Interchange Modifications
• Segment Between U.S. 218 and Franklin Street
• Segment Between Franklin Street and Donald Street
• Enhancements for the Project
The scope of services will be determined at the time the services are needed and defined under future
amendments to the Agreement.
CONSTRUCTION-RELATED PHASE
The Construction-Related Phase will include staking, field review, materials testing, contract
administration and right-of-way staking, including new property pins for those projects that are advanced
through the Final Design Phase. The scope of services will be determined at the time the services are
needed and defined under future amendments to the Agreement.
The scope of services for the Initial Design Phase is described in more detail as follows.
Survey,Aerial Mapping and Base Mapping
These tasks include aerial mapping, field surveys and base mapping which are required for the
preliminary and final design phases of the project.
Task 1 - Control Surveys. Control surveys will be completed in the field. This task will include
locating existing centerlines of each roadway which is tied to the new project. Benchmarks will be set at
1/4-mile intervals as part of this task.
Task 2 - Aerial Mapping. This task includes aerial planimetric mapping, digitized orthophotos and a
digital terrain model (DTM) for the project which will be provided by Aerial Services, Inc., a
subconsultant. This task also includes the ground control surveys necessary for design-level aerial
mapping. Approximately 25 ground control points are required for horizontal and vertical control.
Task 3 - Supplemental Design Survey. Additional design survey will be obtained for tie-in points at
side roads and for locating features which are not picked up on the aerial mapping. The extent of this
survey will include the elements necessary for preliminary and final design. Supplemental surveys will
be completed for the Westfield Avenue Connection, the U.S. 218 interchange modifications and the
segment between Franklin Street and Donald Street.
Task 4 - Section Corner and Property Corner Surveys. Section corners and property corner locations
will be obtained in the field, as needed, to determine existing right-of-way lines. Section corners and
property corners will be located for the Westfield Avenue Connection, the U.S. 218 interchange
modifications and the segment between Franklin Street and Donald Street.
Task 5 -Utility Surveys. Utility accesses will be located,opened, and measured in the field. Ownership
and location of utilities within the corridor will be obtained from the utility companies. It is not
anticipated that underground utilities will be located in the field, except for locating visible utility
accesses. Utility surveys will be completed for the Westfield Avenue Connection, the U.S. 218
interchange modifications and the segment between Franklin Street and Donald Street.
Task 6 - Base Mapping. This task consists of reducing the survey notes and entering the data into the
base map files. The additional survey data will be merged into the digital aerial mapping obtained for this
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project. Cross sections will be plotted from the DTM. Property lines and owners' names, as determined
from Black Hawk County Auditor's records, will be plotted on the base map. Existing utilities will be
plotted from utility records and above-ground features located on the aerial mapping. The following
subtasks are included:
A. Topographic Base Mapping
B. Existing Property Lines and Ownerships for the Segments Noted in Task 4
C. Existing Utilities for the Segments Noted in Task 5
Traffic and Operational Analysis
These tasks include a comprehensive evaluation of traffic operations, traffic capacity and evaluation of
design concepts for U.S. 63 and connecting streets. Review of traffic forecasts completed previously,
development of design peak hour volumes for existing and future conditions, completion of intersection
and interchange traffic analysis for initial and future conditions, and preparation of a report documenting
results and assumptions are included. Results and assumptions will include level of service,traffic delay,
queuing, interchange operations, lane configurations and turning lane lengths, cycle length and phasing,
and signal warrant evaluation.
Task 7 - Traffic Counts. AM peak, PM peak and noon-hour traffic counts will be obtained at 15 key
intersections(including signalized and potentially signalized intersections)along U.S. 63. It is anticipated
that 1.5- to 2-hour counts will be obtained in the morning, noon and afternoon at each intersection and
will include traffic counts,pedestrian/bicycle counts,turning movements and vehicle classifications.
Task 8 - Develop Design Hour Traffic Volumes. AM and PM peak hour volumes will be determined
based on the results of previous traffic analysis for U.S. 63, discussions with Iowa DOT, INRCOG and
City staff, and existing traffic count data. Peak Hour Volumes will be developed for the initial and future
scenarios. Findings will be documented in a Technical Memorandum for review by the City and DOT.
Review comments will be addressed before proceeding to intersection capacity analysis.
Task 9 - Develop SYNCHRO Model. The existing SYNCHRO model will be updated to reflect the
final conceptual layouts and base configurations. The existing SYNCHRO model will be adjusted using
field measurements to reflect the real conditions as closely as practical.
Task 10-Develop VISSIM Model or Alternative. A second traffic simulation model will be developed
utilizing the VISSIM model or an alternative model as approved by the Design Team. This model will
cover the areas from the U.S. 218/63 interchange to the Cedar River.
Task 11 - Develop Process to Evaluate Traffic Impacts. The Consultant will develop an overview of
the process that will be used to analyze the traffic impacts caused by potential improvements and the "no-
action"alternative.
Task 12 -Intersection Operational Analysis. The Highway Capacity Software and/or SYNCHRO will
be utilized to calculate capacity of each intersection and determine recommended signal timings, phasing
and cycle lengths based on lane geometries and design-hour volumes. It is not anticipated that this
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analysis will include other intersections beyond U.S. 63. The capacity analysis will be completed for
initial and future traffic conditions, obtained during completion of Task 8. Both the existing conditions
and alternative improvement concepts will be analyzed.
Task 13 - Interchange Operational Analysis. This task includes a traffic operational analysis of the
entrance and exit ramps on U.S. 218 at the U.S. 63 interchange. The analysis will include an evaluation
of the level of service, queuing and weaving characteristics. Both the existing conditions and proposed
interchange modification concepts will be analyzed and evaluated. This analysis will include a tabulation,
comparison and discussion of the results, including an evaluation of the changes in level of service
(showing average delay time in seconds per vehicle), queuing, weaving and other relevant operational
characteristics.
Task 14 - Traffic Safety Evaluation. Traffic crash statistics, as reported to the Iowa DOT and on file
with the Waterloo Police Department, will be evaluated for the corridor and at each intersection. This
evaluation will include a review of traffic crash types and frequencies, recurring crash patterns and
potential causative factors. Potential countermeasures will be formulated to be included in the design.
Task 15 - Traffic Signal Warrant Evaluations. Traffic signal warrant evaluations will be completed
for those intersections where signals are being considered.
Task 16 - Traffic Review Meetings. The Consultant will meet with the Design Team to review and
discuss methodology, data collection, traffic modeling, traffic signalization, impact analysis and
evaluation of recommended improvements. A total of eight (8) meetings are included in this task. No
formal minutes of these meetings will be prepared by the Consultant.
Task 17 - Prepare Report. Methodology, assumptions, limitations of growth forecasts and
recommendations will be included in a report prepared from information obtained from the above tasks.
A total of 20 copies of the traffic report will be printed.
Conceptual Design Development
The planning study provided a preliminary evaluation of major alternatives for U.S. 63. The following
tasks include a more refined evaluation of design variations and localized alternatives within the U.S. 63
corridor, in general conformance with the planning study recommendations. Final recommendations will
be made for intersection/interchange layouts, turning lane requirements and lengths, typical cross
sections, roadway centerline locations, pedestrian and bikeway accommodations, traffic control
requirements and other conceptual design details. These tasks are intended to advance the project to the
"DO"milestone event in the Iowa DOT project development process.
Task 18 - Westfield Avenue Connection Concept. The proposed connection between U.S. 63 and
Westfield Avenue will be evaluated in more detail. Specific recommendations will be made for
intersection spacing, lane requirements, roadway curvatures and traffic control requirements. This task
will include an evaluation of the routing of U.S. 63, including a possible route using the Commercial
Street Extension and Westfield Avenue Connection. Traffic operations between the new intersection and
the existing U.S. 63/U.S. 218 intersections will be reviewed.
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Task 19 - U.S. 218/U.S. 63 Interchange Configuration. This task includes an evaluation of the
proposed interchange modifications and determination of the roadway and ramp configuration, lane
requirements,traffic control and roadway curvature.
Task 20 - Mullan Avenue/First Street Crossover. This task includes an evaluation of the proposed
crossover between Mullan Avenue and East First Street, located east of the Cedar River. Lane
requirements and a more detailed geometric layout for the proposed crossover will be developed.
Task 21 - Drainage Problem at Railroad Underpass. This task includes an evaluation of the existing
drainage problem at the railroad underpass and an evaluation of alternative solutions to the drainage
problem. A recommended design concept will be developed for correcting the drainage problem.
Task 22 - U.S. 63 Widening Concept. This task includes a more detailed evaluation of the proposed
widening concept between Franklin Street and Donald Street. The method of widening U.S. 63 will be
reviewed with respect to recent citizen comments and input from the Design Team. A final widening
concept will be developed, including typical cross sections, dimensions and setbacks from existing
property lines.
Task 23 - Conceptual Design Report. This task will outline the alternatives reviewed for U.S. 63 in a
written summary report. This task includes recommending a preferred alternative for the design of
U.S. 63. A total of 80 copies of the Conceptual Design Report will be printed, and a .pdf file of the report
will be submitted.
Task 24 - Concept Statement. This task includes preparation of a standard Concept Statement for
submittal to the Iowa DOT.
Environmental Evaluation
The following tasks provide the estimated level of NEPA evaluation and documentation which may be
required for the described segments of the project. These tasks are intended to advance the project to the
"A5" milestone event in the Iowa DOT project development process. Additional environmental reviews
and documentation beyond the levels described in this scope will be added by Supplemental Agreement,
if necessary.
Task 25 - Documented Categorical Exclusion. This task includes preparation of a Documented
Categorical Exclusion for the U.S. 218/U.S. 63 interchange area.
Task 26 - Programmatic Categorical Exclusion. This task includes preparation of a Programmatic
Categorical Exclusion document for the new connection between U.S. 63 and Westfield Avenue near the
U.S. 218 interchange.
Task 27 - Environmental Assessment. This task includes the preparation of an Environmental
Assessment for the segment of U.S. 63 between U.S. 218 and Donald Street. The EA will incorporate
information from the Environmental Justice Report prepared as part of the Planning Study. This task
includes printing and distributing 80 copies of the EA to local, state and federal agencies. For purposes of
estimating the cost and hours for this project,it is assumed that a Finding of No Significant Impact will be
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the final NEPA document necessary. This task includes printing and distributing up to 60 copies of the
FONSI.
Task 28 - Cultural Resources Studies. The Phase I Archaeological and Historic/Architectural surveys
will be completed for the corridor by Tallgrass Historians. The scope of services for this task is further
defined in the Scope of Work document by Tallgrass Historians. If additional work is required beyond
the Phase I services, this work will be completed in subsequent phases of the project or will be added by
Supplemental Agreement.
Economic Development and Land-Use Planning
These tasks include two land-use and economic development planning activities associated with the
U.S. 63 improvements. Economic development and planning activities to be completed by Vandewalle&
Associates under this scope include the following:
Task 29-Planning Activities Associated with the Roadway Design.
Task 29a - Intersection Analysis. This task involves the creation of a development plan for each
intersection along the Highway 63 corridor from Franklin Street to Donald Street. Reconfigured
accessibility and land-use patterns caused by the new roadway design will be considered in order to
provide land-use recommendations for each intersection along the Highway 63 corridor. Recommended
land uses and site development opportunities will be supported with proposed zoning changes and
recommended design guidelines and access improvements. Specific tasks include:
• Site Review of Properties at Intersections
• Analyze New Development Opportunities for All Intersections Along the New Roadway
• Provide Development and Land-Use Recommendations for Intersections
• Incorporate Intersection Development into Surrounding Neighborhood Revitalization
Deliverables:Intersection Analysis and Planned Land-Use Map for Intersections
Task 29b-Housing Infill Analysis. This task provides recommendations for underutilized properties
throughout the Highway 63 Corridor. Vandewalle &Associates will work with the City to prioritize
vacant properties for assembly and redevelopment in under-developed neighborhoods. Specific tasks
include:
• Site Review of Vacant Properties
• Prioritize Sites for Assembly or Redevelopment
• Provide a Framework for Development of Design Guidelines
• Assist in Identifying and Coordinating State and Federal Sources of Funding
Deliverables:Housing Condition Analysis and Implementation Plan
Task 29c -Neighborhood Revitalization. This task includes an analysis of redevelopment feasibility in
neighborhoods throughout the Highway 63 Corridor Plan. Neighborhoods that were affected by the
original Highway 63 will be connected back into the community. Implementation strategies will be
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created based on original Corridor Plan recommendations, public involvement and continued design
development. Specific tasks include:
• Identify Parcels for Assembly,Redevelopment or Rehabilitation
• Identify Priority Public Improvements
• Identify Safe Crossings of the Highway 63 Corridor
• Conduct a Building Conditions Analysis
• Create Site Plans to Lay a Vision for Redevelopment
• Identify a Plan to Attract Developers
• Work with Public Involvement Unlimited to Facilitate Discussions with Property Owners,
Neighborhood Institutions and the City of Waterloo
• Coordinate the Signage and Wayfinding Program with Neighborhood Redevelopment Areas
• Coordinate Transit Opportunities with Neighborhood Redevelopment Areas
Neighborhood revitalization areas may include the 4th Street Neighborhood District, Chamberlain Site,
Downtown North residential areas and the Highway 63 commercial area between Arlington and Esther
Streets.
Deliverables:Building Conditions Analysis, Site Concept Plans,Implementation Strategies
Task 30 - Planning Implementation Associated with the Roadway Design. Under this task, the
consultant team will provide plan implementation assistance for potential development sites in the
Highway 63 Corridor planning area. Assistance could include reviewing proposals and guiding new
development to coincide with the revitalization vision set forth in the Highway 63 Corridor Plan. Specific
tasks may include:
• Review and Interpret Zoning Ordinances, Design Guidelines and Development Standards for
Redevelopment Projects
• Prepare Concept and Schematic Plans and Help Determine Economic Impact Expectations for Public
and Private Redevelopment Projects
• Assist in the Coordination of the Preparation of Bid Documents for Public and Private
Redevelopment Projects
• Assist in the Coordination of the Design of Project Site Improvements in Concert with Developers
and Architects, Including Schematic Design and Preliminary Cost Estimates, Environmental Site
Analysis, Specification of Site Amenities, Site Access and Circulation, and Architectural
Programming
• Assist in the Design Review for Private Redevelopment Projects to Ensure a Complimentary "Fit"
with the Vision Set Forth in the Highway 63 Corridor Plan
Areas in which assistance may be provided include the Allen Medical Campus, Logan Plaza, and areas
closer to downtown.
Deliverables:Implementation Reports and Schematic Plans
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Enhancement Master Plan
These tasks include the development of a Master Plan for the roadway enhancements. The Master Plan
will develop a design theme for the project which will be used throughout the preliminary and final
design of each segment. The Enhancement Master Plan will include landscaping, architectural, visual
quality and artistic design elements and will be coordinated with the enhancement plans for the City's
riverfront development project and other downtown enhancement plans. The majority of these tasks will
be completed by Craig Ritland Landscape Architects and RDG Planning and Design. The scope of these
tasks is further defined in the Scope of Work document for Craig Ritland Landscape Architects and RDG
Planning and Design. The Master Plan will evaluate the following elements.
• Grading Enhancements
• Retaining Wall Enhancements
• Decorative Paving Details
• Pedestrian and Bikeway Amenities
• Lighting
• Signing and Wayfinding
• Landscaping and Irrigation Concepts
• Gateway Concepts
• Artistic Design Concepts
Task 31 -Enhancement Concept Workshop. A one-half day workshop will be held with the Project
Technical Committee to obtain input on the enhancement concept before beginning the Master Plan
development.
Task 32 -Roadway Enhancement Concepts. This task will include the evaluation of landscaping,
streetscaping, grading enhancements, decorative paving details, and landscaping and lighting along U.S.
63.
Task 33 - Gateway Design Concepts. This task includes the development of a gateway concept design
at one location along the corridor,between Mullan Avenue and First Street,near U.S. 218.
Task 34-Artistic Design Concepts. This task includes the development of conceptual artistic designs
for treatment of the retaining walls at the railroad underpass and at other locations in the project.
Task 35 -Enhancement Master Plan. A report outlining the proposed Enhancement Master Plan will
be prepared in an executive summary/graphical format. A total of 50 copies of the Enhancement Master
Plan will be printed.
Preliminary Design
These tasks include the preparation and submittal of preliminary plans for the following segments of the
project corridor:
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• Westfield Avenue/U.S. 63 Connection
• U.S. 218 Interchange Modifications
• Segment Between Franklin Street and Donald Street
The preliminary design will be completed in accordance with Iowa DOT Standards and Procedures for
Local Systems Projects and is intended to advance the project to the "D5" milestone event in the Iowa
DOT project development process. It is anticipated that all roadways will be urban cross sections and that
the plans will be prepared on 11"x 17" sheets at a scale of 1"=50'.
Task 36 - Title and Legend Sheets. The title and legend sheets will be prepared in accordance with
Iowa DOT Standards.
Task 37 - Typical Sections and Details (B-Series Sheets). Typical cross sections and road design
details will be developed in accordance with Iowa DOT standards.
Task 38 - Plan and Profile Design (D- and E-Series Sheets). This task consists of preparing the
preliminary plan and profile sheets for the project. The preliminary design will be developed to the extent
necessary to define the proposed right-of-way needs for the project. Plan sheets will be prepared at a
scale of 1"=50'. The following items are included:
A. Westfield Avenue Connection
A.1. Westfield Avenue Relocation(Estimated 2 Sheets)
A.2. Connection to U.S. 63 (Estimated 1 Sheet)
B. U.S. 218 Interchange Modifications
B.1. Northbound Exit Ramp (Estimated 1 Sheet)
B.2. Ramp Connector and Northbound Entrance Ramp(Estimated 1 Sheet)
B.3. Mullan Avenue Relocation(Estimated 2 Sheets)
B.4. West First Street Relocation (Estimated 1 Sheet)
B.S. West Mullan Avenue Connection at Washington Street(Estimated 1 Sheet)
C. Mainline Design, Franklin Street to Donald Street(Estimated 12 Sheets)
D. Side Road Connections,Franklin Street to Donald Street(Estimated 11 Sheets)
Task 39 - Geometric Layout Sheets (G-Series Sheets). This task includes the geometric layout sheets,
including centerline layouts and tabulations of geometric curve data.
Task 40 - Staging and Traffic Control Design (J-Series Sheets). It is anticipated that the project will
be constructed in stages to allow access to adjacent roads and properties to the extent practical. The
following tasks are anticipated.
A. Construction staging and access review.
B. Develop construction-staging plans. These plans will show the proposed sequence of
construction and the roads open to traffic in each stage. Detailed plans for signing, barricading,
pavement marking and traffic control will not be part of the preliminary plans.
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C. Develop local detour plans. These plans will show the proposed detour routes on a small-scale
street map.
D. Develop conceptual plans for on-site detours during construction. It is anticipated that U.S. 63
and U.S. 218 will remain open during construction and that all side streets will be closed. Details
of preliminary design will be developed to the extent necessary to define right-of-way needs.
Task 41 - Intersection Details (L-Series Sheets). This task includes preparation of preliminary
intersection geometric layouts, including intersection radius design, and design vehicle turning paths for
paved intersections. A total of 14 intersections are included.
A. Intersections at Westfield Avenue Connection
B. Intersections at U.S. 218 Interchange
C. Intersections Between Franklin Street and Donald Street
Task 42 - Drainage and Storm Sewer Design (M-Series Sheets). This task includes the preliminary
design and tabulation of drainage structures for the segments included in the Preliminary Design
description. The following subtasks are included:
A. Drainage Area and Design Flow Calculations
B. Preliminary Layout of Storm Sewer Inlets and Pipes
C. Preliminary Storm Sewer Profiles
D. Preliminary Storm Sewer Tabulations
Task 43 - Traffic Signal Details (N-Series Sheets). This task consists of a plan view layout of the new
traffic signal installations, along with a phasing diagram for the signal operation. The design of
underground footings, conduits, wiring and detection plan is not included in the preliminary design phase.
New traffic signal layouts are anticipated at up to eight intersections.
Task 44 - Soils Design. This task includes the soil borings, laboratory testing and geotechnical
recommendations, as needed, for the final design of the Westfield Avenue Connection to U.S. 63 and the
U.S. 218/U.S. 63 interchange modifications. Also included is a preliminary geotechnical review for the
remainder of the project, based on a review of available soils information in the corridor. This task will
be completed by Terracon Consultants.
Task 45 - Special Details (U-Series Sheets). This task includes the preparation of special detail sheets
which are not included in the Iowa DOT Standard Details and Specifications. Included in this task are the
following items.
A. Retaining Wall Details. Preliminary size and location of retaining walls will be determined, and a
2-line profile will be developed for each retaining wall showing the top of wall and ground
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•
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elevation profiles. This task does not include the structural design and detailing of retaining
walls.
Task 46 - Design Cross Sections (W-, X-, Y- and Z-Series Sheets). This task includes preparation of
preliminary cross section sheets for U.S. 63 and connecting streets in the Preliminary Design segments.
Exclusions to Preliminary Design. The following design elements are not anticipated for the project
and are not included in the scope:
Lighting Design
Wetland or Environmental Mitigation Design
Regulated Materials Investigation/Design
Electrical Design for Traffic Signals
Signing and Pavement Markings Design
Water Main and Water Service Design
Sanitary Sewer Extensions
Pedestrian Overpass or Underpass Design
Task 47 - Quality Control Review. This task consists of a quality control review of the plans by the
senior staff engineers prior to submittal to the Owner. This task includes preparation of the Iowa
Department of Transportation's "Preliminary Plan Checklist".
Task 48 - Final Revisions. This task includes final revisions of the preliminary plans following the
submittal and review of plans by the Owner.
Task 49 - Printing and Submittals. This task includes printing and submittal of intermediate and final
copies of the preliminary plans and other documents.
Task 50 - Construction Cost Opinion. An opinion of probable construction cost will be prepared at the
end of the preliminary design phase. It is anticipated that approximately 15 major items will be quantified
for these estimates, using a technique suitable for "planning-level" estimates. Right-of-way and
relocation cost estimates are not included in this task.
Task 51 - Field Exam. A one-day field review is anticipated with the City and Iowa DOT prior to
completion of the preliminary plans. The Consultant will prepare materials prior to the field exam,
conduct the field exam and circulate the minutes after the field exam.
Right-of-Way Activities
Task 52 - Right-of-Way Design. This task includes the design of new right-of-way lines, permanent
easements and temporary easements for each property, as necessary to construct the project. A right-of-
way strip map will be prepared to show the proposed right-of-way.
Task 53 - Right-of-Way Documents. This task will consist of preparing acquisition plats and legal
descriptions for the new right-of-way. Right-of-way documents will only be prepared for the segments
which are included for final design. The number of parcels to be included is listed under each subtask.
Additional parcels, if required, will be completed as a supplement to this agreement.
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A. Westfield Avenue Connection. A total of 2 parcels are anticipated.
B. U.S. 218 Interchange Modifications. A total of 3 parcels are anticipated.
Task 54 - Reports of Liens. Reports of Liens will not be obtained under this scope. Existing right-of-
way and ownership information will be obtained from public Courthouse records.
Task 55 - Environmental Property Assessments. Any work related to underground storage tanks,
regulated materials, or other environmental review of properties which is determined to be necessary
during the course of the project will be considered a supplemental service to this Agreement.
Task 56 — Right-of-Way Staking. The task of final land surveying of new property corners and
easement boundaries, including the flagging of approximate right-of-way lines or the setting of property
pins at new corners, is not included in the basic services, but will be added as a Supplemental Agreement
if requested by the Owner.
Public Involvement
These tasks include preparation for and attendance at public informational activities for the project. The
following activities are included in the scope. Additional meetings and activities, if required, will be
added to the scope by supplemental agreement. Portions of these tasks will be completed by Vandewalle
and Associates and Public Involvement, Unlimited. The Scope of Work for Public Involvement,
Unlimited, is further defined in their Subconsultant Scope of Work document.
Task 57 - Public Informational Meeting. One formal public informational meeting is anticipated to be
held early in the preliminary design phase. The Consultant will prepare displays and handouts for the
meeting, will conduct the presentation, and prepare the meeting minutes. The City will arrange the
meeting space, complete any advance advertising and will participate in the meeting.
Task 58-Property Owner Meetings. This task consists of one-on-one meetings with corridor residents,
either on-site or at the Consultant's office.
Task 59 - Newsletters. The Consultant will prepare a project newsletter outlining the status of the
project and providing current news about the U.S. 63 development. The newsletter is anticipated to be
one page in length and will be submitted to the City for inclusion in the Neighborhood Services
Newsletter. This task includes a total of four(4)newsletters.
Task 60 - Local Presentations. When requested, the Consultant will make presentations regarding the
project to local organizations such as service clubs, civic organizations and other meetings. A total of
four(4)presentations are included in this task.
Task 61 - Neighborhood Association Meetings. This task consists of attending meetings with
individual neighborhood associations or the Neighborhood Coalition. A total of 15 meetings are included
in this Scope.
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Task 62 -Location-Design Public Hearing. A Location-Design Public Hearing will be conducted at the
conclusion of the preliminary design phase. The Location-Design Public Hearing will be an open-house
format, with no formal presentation. Display materials and handouts will be prepared by the Consultant.
The City will arrange the meeting space, complete any advance advertising and will participate in the
hearing. The Consultant will prepare the official record of the public hearing.
Final Design for the Westfield Avenue Connection
The final design tasks include the activities required to advance the project from the preliminary design
stage to the final construction plans. One construction project will be developed for the Westfield
Avenue Connection to U.S. 63. This project will be developed in a format suitable for an Iowa DOT
letting. The following tasks are included in the final design.
Final Plans,Westfield Avenue Connection to U.S. 63
Task 63-Title and Legend Sheets (A-Series Sheets)
Task 64-Typical Cross Sections and Design Details (B-Series Sheets)
Task 65-Bid Items,Estimate Reference Information and General Notes(C-Series Sheets)
Task 66-Tabulations and Quantities (C-Series Sheets)
Task 67-Plan and Profile Sheets (D-and E-Series Sheets)
Task 68- Geometric Layout Plans (G-Series Sheets)
Task 69- Construction Staging and Traffic Control Plans(J-Series Sheets)
Task 70 -Intersection Details (L-Series Sheets)
Task 71 - Storm Sewer Plan and Profiles (M-Series Sheets)
Task 72 - Traffic Signal Details (N-Series Sheets)
Task 73 -Type A and Type B Signing Details (N-Series Sheets)
Task 74-Earthwork Tabulations (T-Series Sheets)
Task 75 -Enhancement Design Details (U-Series Sheets)
Task 76- Special Construction Details (U-Series Sheets)
Task 77-Design Cross Sections (W-Series Sheets)
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Task 78 - Quality Control Review. This task consists of a quality control review of the plans by the
senior staff engineers prior to submittal to the Owner. This task includes preparation of the Iowa
Department of Transportation's"Check and Final Plan Checklist."
Task 79 - Final Revisions. This task includes final revisions of the check plans following the submittal
and review of these plans by the Owner.
Task 80 - Construction Cost Opinion. An opinion of probable construction cost will be prepared and
submitted with the final plans. Right-of-way and relocation cost estimates are not included in this task.
Task 81 - Special Provisions. This task includes preparation of Special Provisions for the enhancement
features and the traffic signal items which are not included in the Iowa DOT Standard Specifications.
Task 82 - Printing and Submittals. This task includes printing and submittal of intermediate and final
construction plans and other documents.
Project Coordination,Meetings and Administration
These tasks include coordination with a variety of agencies and other groups that have an interest in the
U.S. 63 project. The following coordination activities are anticipated.
Task 83 -Technical Review Committee Meetings. A new Technical Review Committee will be formed
for this phase of the project to provide input and review comments on the technical aspects of the project.
It is anticipated that this committee will include representatives of the city, Iowa DOT, INRCOG and the
consultant team. A total of 16 meetings with the Technical Review Committee are included in this task.
The Consultant will prepare the agendas, conduct the meetings and prepare the minutes for each meeting.
Task 84 - East-Side Development Task Force Meetings. Continuing coordination with the East-Side
Development Task Force, or its successor organization, will be maintained throughout the course of the
project. A total of 10 meetings with the East Side Development Task Force are included in this task. The
Consultant will attend the meetings and will make a presentation on the project, when required. This task
does not include preparation of minutes or conducting the meetings.
Task 85 - Agency Coordination. This task includes ongoing coordination with public and private
agencies and other stakeholders throughout the course of the project. Coordination activities will include
office meetings, on-site meetings, letters, e-mail communications, telephone calls, and exchange of
information with the affected agencies. Included are coordination activities such as the following:
• Regulatory agency coordination as required for the environmental process or to obtain other permits
and approvals.
• Utility company coordination.
• MET Transit Coordination
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• Emergency Services Coordination, Including the Waterloo Police Department, Waterloo Fire
Department and Allen Hospital Officials
• Coordination With Major Employers, Schools and Other Stakeholders Along U.S. 63
Task 86 - City Council/INRCOG Updates. This task includes up to five (5) meetings with either the
Waterloo City Council or INRCOG. The Consultant will prepare a presentation to be made at each
meeting.
Task 87 - Monthly Project Reports. This task includes submittal of written monthly project reports to
the City throughout the initial design stage.
Task 88 - Project Team Coordination. This task includes the coordination activities required for the
subconsultant team, including internal coordination, communications, information exchange, scheduling
and processing of payments.
Task 89 - Project Administration. This task includes project administration and coordination
throughout the project development. The task includes intra-office meetings, which will be attended by
the project team as well as general day-to-day administrative tasks, typing and filing of intra-office
memoranda.
L:\work\ADMIN\AGREE\PROF\US 63 Scope-AttchmtA.doc
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U.S.63 INITIAL DESIGN PHASE
LIST OF DELIVERABLES
1. Digitized Aerial Mapping of Corridor
2. Digital Terrain Model(DTM)
3. Digital Aerial Orthophotography of Corridor
4. Base Mapping With Property Lines and Utilities
• Westfield Avenue Connection Area
• U.S.218 Interchange Area
• Franklin Street to Donald Street
5. Technical Memo-Peak-Hour Traffic Volumes
6. SYNCHRO Traffic Model-Data Files
7. Traffic Analysis Report
8. Conceptual Design Report
9. Concept Statement
10. Documented Categorical Exclusion for U.S.218/U.S.63 Interchange Modifications
11. Programmatic Categorical Exclusion for U.S.63-Westfield Avenue Connection
12. Draft Environmental Assessment for Franklin Street to Donald Street Segment
13. Finding of No Significant Impact(FONSI)for Franklin Street to Donald Street Segment(Assumed)
14. Intersection Analysis and Planned Land-Use Map for Intersections Between Franklin Street and Donald Street
15. Housing Condition Analysis and Implementation Plan in U.S.63 Corridor
16. Building Conditions Analysis,Site Concept Plans and Implementation Strategies for Portions of Neighborhoods in
U.S.63 Corridor
17. Implementation Reports and Schematic Plans for Potential Development Sites in U.S.63 Corridor
18. Graphics for Preliminary Enhancement Concepts
19. Enhancement Master Plan Report
20. Preliminary Plans for U.S.63-Westfield Avenue Connection
21. Preliminary Plans for U.S.218 Interchange Modifications
22. Preliminary Plans for Franklin Street to Donald Street Segment
23. Preliminary Opinion of Construction Cost for Preliminary Design Segments
24. Right-of-Way Plats and Descriptions for Five(5)Parcels
25. Displays and Handouts for Public Informational Meeting
26. Four 1-Page Newsletters
27. Displays and Handouts for Location-Design Public Hearing
28. Official Record of Location-Design Public Hearing
29. Final Construction Plans for U.S.63-Westfield Avenue Connection
30. Final Opinion of Construction Cost for U.S.63-Westfield Avenue Connection
31. Special Provisions for U.S.63-Westfield Avenue Connection
32. Agendas and Minutes for 16 Technical Review Committee Meetings
33. Presentation Materials for Up to Five(5)Meetings With City Council or INRCOG
34. Monthly Progress Reports
35. Miscellaneous Submittals and Correspondence Throughout the Project
L:\work\ADMIN\AGREE\PROF\US 63 Scope-Deliverables.doc
ATTACHMENT B
Specifications
Road
A. Road Plans
1. Current Iowa DOT Road Design Manual and applicable sections of the Federal Aid Policy Guide
(FAPG)shall be used as a guide in preparation of plans,specifications and estimates.
2. All CADD files will be developed in MicroStation format in accordance with current Iowa DOT
standards.
3. Word Processing Files. All documents will be developed in Microsoft Word format.
B. Right-of-Way Layout
It shall be the responsibility of the Consultant to perform the following functions in order to complete the
right-of-way phase of the project contract:
1. To prepare a set of right-of-way plans showing the following:
a. The new or proposed right-of-way line either by warranty deed or by permanent
easement.
b. The temporary easements necessary for the construction of the project.
c. Property lines,known section and 1/4 section lines,and in urban areas City sub-divisions,
Blocks and lot lines and lot and Block numbers.
d. Existing right-of-way for State highways and City streets.
e. The parcels should be numbered numerically and both parcel number and the names of all
fee owners and/or contract purchasers should be placed on the plans.
f. A strip map showing the property ownerships along the proposed project.
C. MISCELLANEOUS PROVISION
The following miscellaneous provision shall apply to the work to be performed and the Engineering
services to be furnished under this Agreement:
1. City Responsibility:The City will provide the following:
a. Information pertaining to the horizontal and vertical control for the project.
b. Photocopies of sewer utility records, water utility records, storm sewer utility records,
miscellaneous utility records, as available, and record drawings for adjacent
improvements from the City.
c. Electronic files containing existing property lines and property ownership information
from the Black Hawk County records.
d. Available existing Traffic Counts and Future Traffic Forecasts.
e. Land Use/Zoning Information and Maps.
f. Design standards and City design details (electronic CADD version), if different from
DOT standards and details.
1
1
ATTACHMENT C(referenced from 3.1)
Cost Plus Fixed Fee
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation for all work, materials, and services furnished under the
terms of this Agreement, the Consultant shall be paid fees in the amounts of the Consultant's actual
cost plus applicable fixed fee amount. Consultants' actual costs shall include payments to any
subconsultants. The estimated actual costs and fixed fee are shown below and are itemized in the
following pages. The nature of engineering services is such that actual costs are not completely
determinate. Therefore,it is possible that the Consultant's actual costs may exceed those shown in the
supporting documents and as shown below. A contingency amount has been established to provide for
actual costs that exceed those estimated.
Estimated Actual Costs $1,387,800.00
Fixed Fee 125,000.00
Contingency 104,700.00
Maximum Amount Payable $1,617,500.00
If at any time during the work the Consultant determines that its actual costs will exceed the estimated
actual costs, thus necessitating the use of a contingency amount, it will promptly so notify the
Engineer in writing and describe what costs are causing the overrun and the reason. The Consultant
shall not exceed the estimated actual costs without the prior written approval of the Engineer. The
City may audit the Consultant's cost records prior to authorizing the use of a contingency amount.The
Consultant shall establish a procedure for comparing the actual costs incurred during the performance
of the work to the estimated actual costs listed above.
The purpose is to monitor these two elements and thus provide for early identification of any potential
for the actual costs exceeding the estimated actual costs. If the Consultant exceeds the estimated
actual costs for any reason (other than that covered in Section 3.1.1.2.3) before the Engineer is
notified in writing, the City will have the right, at its discretion, to deny the use of the contingency
amount.
The fixed fee amounts will not be changed unless there is a substantial change in scope, character, or
complexity of the services covered by this Agreement or the time schedule is changed by the City.
Any change in the fixed fee amount will be made by a Supplemental Agreement or Extra Work Order.
The maximum amount payable under this agreement is $1,617,500.00, which is the sum of the above
amounts. The maximum amount payable can not be exceeded except by Supplemental Agreement, or
Extra Work Order if the Consultant establishes there is a substantial change in scope, character, or
complexity of the services covered by this Agreement and the Engineer agrees. If at any time it is
determined that a maximum amount payable will be or has been exceeded, the Consultant shall
immediately so notify the Engineer in writing. The maximum amount payable may be increased by a
Supplemental Agreement or Extra Work Order, or this Agreement will be terminated, with the City
having the right, at its discretion, to terminate this agreement without payment of the amount
exceeding the maximum amount payable. The City may audit the Consultant's cost records prior to
making a decision whether or not to increase the maximum amount payable.
3.1.1.2 Reimbursable Costs. Reimbursable costs are the actual costs incurred by the Consultant which are
attributable to the specific work covered by this Agreement and allowable under the provisions of
Title 48, Subchapter E.Parts 31.105 and 31.2 of the current Federal Acquisition Regulation. These
include the following:
1
f '
1. Salaries of the employees for time directly chargeable to work covered by the
Agreement, and salaries of principals for time they are productively engaged in work
necessary to fulfill the terms of the Agreement.
2. Direct non-salary costs incurred in fulfilling the terms of this Agreement. The
Consultant will be required to submit a detailed listing of direct non-salary costs
incurred and certify that such costs are not included in overhead expense pool. These
costs may include travel and subsistence, reproductions, computer charges and,
materials and supplies.
3. The indirect costs (salary related expenses and general overhead costs)to the extent
that they are properly allowable to the work covered by this Agreement. The
Consultant has submitted to the City the following indirect costs as percentages of
direct salary costs to be used provisionally for progress payments for work
accomplished during the Consultant's current fiscal year: Salary related expenses
and general overhead costs are 150%of direct salary costs. Use of updated overhead
percentage rates shall be requested by the Consultant after the close of each fiscal
year and shall be used to update previous year invoices and subsequent year as a
provisional rate for invoicing in order to more accurately reflect the cost of work
during the previous and subsequent years Any actual fiscal year or fiscal year's
audited or unaudited indirect costs rates known by the Consultant shall be used in
computing the fmal invoice statement. All unverified overhead rates shall have a
schedule of computation supporting the proposed rate attached to the fmal bill.Prior
to fmal payment for work completed under this Agreement all indirect cost rates shall
be audited and adjusted to actual rates through the most recently completed fiscal
year during which the work was actually accomplished. In the event that the work is
completed in the current fiscal year, audited indirect cost rates for the most recently
completed fiscal year may be applied also to work accomplished in the current fiscal
year. If these new rates cause the estimated actual costs to be exceeded, the
contingency amount will be used.
3.1.1.3 Premium Overtime Pay. Premium overtime pay shall not exceed 2 percent of the total direct salary
cost without written authorization.
3.1.1.4 Payments. Monthly payments shall be made based on the percentage of work completed and
substantiated by monthly progress reports. The report shall indicate the direct and indirect costs
associated with the work completed during the month. The Engineer will check such progress reports
and payment will be made for the direct non-salary costs and salary and indirect costs during said
month,plus a portion of the fixed fee. The portion of the fixed fee to be paid will be in the proportion
of the actual work completed and documented on the monthly progress reports.
Upon delivery and acceptance of all work contemplated under this Agreement, the Consultant shall
submit one complete invoice statement of costs incurred and/or amounts earned. Payment of the total
cost claimed will be made upon receipt and review of such claim. Final audit will determine
correctness of all invoiced costs and final payment will be based upon this audit. The Consultant
agrees to reimburse the City for possible overpayment determined by final audit.
2
•
Attachment C
U.S. Highway 63 Improvements
U.S.218 to Donald Street
Waterloo,Iowa
Initial Design Phase
Cost Analysis
I. Direct Labor Cost(Earth Tech)
Category Hours Rate/Hour Amount
Senior Professional 1264 $68.00 $85,952.00
Project Professional 3196 $44.00 $140,624.00
Staff Professional 1860 $31.00 $57,660.00
Professional 0 $22.50 $0.00
CADD Operator II 2326 $24.50 $56,987.00
CADD Operator I 480 $17.00 $8,160.00
Technician 924 $22.25 $20,559.00
Project Support 554 $21.25 $11,772.50 $381,714.50
10604
II. Payroll Burden and Overhead Provisional Costs 150.00% $572,571.75
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 3000 $0.485 $1,455.00
Per Diem 0 30.000 $0.00
Lodging 0 60.00 $0.00
Copier 20000 0.06 $1,200.00
Plan Copier 2000 0.50 $1,000.00
EDM Equipment 40 12.50 $500.00
GPS Equipment 40 25.00 $1,000.00
Miscellaneous,Other $600.00 $5,755.00
IV. Earth Tech Estimated Actual Costs $960,041.25
Rounded $960,000.00
V. Subconsultant Expense
Aerial Services, Inc. $23,600.00
Craig Ritland Landscape Architects $40,000.00
Public Involvement Unlimited $60,000.00
RDG Planning&Design $51,600.00
Robinson Engineering Co. $44,800.00
Tallgrass Historians L.C. $90,400.00
Terracon Consulting $9,100.00
Vandewalle&Associates $108,300.00 $427,800.00
VI. Estimated Actual Costs $1,387,800.00 •
VII. Fixed Fee $125,000.00
VIII Contingency
Earth Tech, Inc. $80,000.00
Aerial Services, Inc. $1,000.00
Craig Ritland Landscape Architects $0.00
Public Involvement Unlimited $0.00
RDG Planning&Design $4,000.00
Robinson Engineering Co. $0.00
Tallgrass Historians L.C. $8,000.00
Terracon Consulting $0.00
Vandewalle&Associates $11,700.00 $104,700.00
IX. Maximum Amount Payable $1,617,500.00
C:UBECKER\BUDGETS\(Wat U.S.63 EA&hit Des.xls]Base
s
Attachment E
ASI CONTRACT PROPOSAL Revised 9/21/200514:58
ASI Project#A05-6297-1 EarthTech_Hwy63_Waterloo.zls
Hwy 63 Waterloo Iowa from Hwy 218 North to Donald St.
Earth Tech Project#66092 Project No.
JOB TITLE RATE FRINGE
TECH VII/Proj.Adm./Photogrammetrist $67.56 0.4401
TECH VI/Proj.Man./Photogrammetrist/Darkmom Ted'. $25.00 G&A
TECHV/Cartographic Tedmidan/Photogrammehist $18.08 3.2317 '
TECH IV/Compiler/Cartographic Technician $17.60 TOTAL
TECH III/Compiler/Editor $16.01 3.6718
TECH II/Compiler/Editor $14.50 Facilities Cost of
TECHI/Conpiler $13.00 Capital
Administration/Clerical $24.18 0.06253
Clerical $11.50 PROFIT
Aerial Photographer $14.00 0.12
Pilot $18.90
ITEM NO. JOB TITLE HOURS RATE EXTENSION
ITEM 1. AEROTRIANGULATION
TECH VI 4.00 $25.00 S100.00
TECHV 7.00 $18.08 $127.00
TECH IV 14.00 $17.60 S246.00
0.00 $0.00 $0.00
25.00
ITEM 2. COMPILATION&EDIT
TECH VI 4.00 S25.00 S100.00
TECHV 5.00 $18.08 $90.00
TECH IV 52.00 $17.60 $915.00
TECH DI 87.00 16.01 $1,393.00
148
ITEM 3. MEETINGS AND OTHER
Administraion/Clerical 9.00 $24.18 $218.00
TECH IV 0.00 $17.60 $0.00
TRAVEL&MEETINGS(Pmj.Adm) 0.00 $67.56 $0.00
MEETINGS(TECH VI) 1.00 $25.00 $25.00
10
ITEM 4. PROJECT ADMINISTRATION
PROJECT ADMINISTRATION 9.00 $67.56 $608.04
ITEM 5. AERIAL PHOTOGRAPHY
AIRCRAFT 2.00 $697.40 $1,394.80
PILOT 3.00 $18.90 $56.70
AERIAL PHOTOGRAPHER 3.00 $14.00 $42.00
CLERICAL/FI.MLEITERING 2.00 $11.50 $23.00
DARKROOM/TECH 8.00 $16.01 S128.08
$1,644.58
DIRECTO LABOR TOTALS $4,071.82
FRINGE+G&A $14,950.91
TOTAL LABOR,FRINGE,G&A AND OTHER $19,022.73
OTHER(AIRCRAFT) $1,394.80
TWO SETS OF 9"X9"CONTACT PRINTS $270.00
ONE SET OF DIAPOSITVE FILM PLATES $314.00
FACILITIES COST of CAPITAL S254.61
SUBTOTAL S21,256.14
ROUNDED SUBTOTAL S21,300.00
FIXED FEE
CONTINGENCY �� $2,300.OQ
0 0 1,000.00
PROJECT TOTAL 1-257480130
;24,600.00 ' .
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis
Craig Ritland Landscape Architects
I. Labor Costs
Category Hours Rate/Hour Amount
Principal Landscape Architect 157 $100.00 $15,700.00
Associate Landscape Architect 324 $75.00 $24,300.00
Subtotal Labor 481 $40,000.00
II. Expense Costs
Category Units Rate/Unit Amount
Subtotal Expenses $0.00
Ill. Total Estimated Costs $40,000.00
Rounded $40,000.00
IV. Contingency $0.00
V. Maximum Amount Payable $40,000.00
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis
Public Involvement Unlimited
I. Labor Costs
Category Hours Rate/Hour Amount
Principal 635 $80.00 $50,800.00
Subtotal Labor 635 $50,800.00
II. Expense Costs
Category Units Rate/Unit Amount
Mileage 21000 $0.445 $9,345.00
Subtotal Expenses $9,345.00
III. Total Estimated Costs $60,145.00
Rounded $60,000.00
IV. Contingency $0.00
V. Maximum Amount Payable $60,000.00
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis
RDG Planning & Design
I. Labor Costs
Category Hours Rate/Hour Amount
Landscape Architect V 99 $98.50 $9,751.50
Landscape Architect II 169 $59.00 $9,971.00
Landscape Architect III 112 $50.00 $5,600.00
Lead Artist 220 $93.50 $20,570.00
PC I 24 $43.50 $1,044.00
PA I 24 $84.00 $2,016.00
Subtotal Labor 648 $48,952.50
II. Expense Costs
Category Units Rate/Unit Amount
Mileage 2360 $0.445 $1,050.20
Meals 16 $10.00 $160.00
Phone & Fax $480.00
Printing $140.00.
Presentation Materials $860.00
Subtotal Expenses $2,690.20
III. Total Estimated Costs $51,642.70
Rounded $51,630.00
IV. Contingency $4,030.00
V. Maximum Amount Payable $55,630.00
E
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis - Fixed Rates
Robinson Engineering Company
I. Labor Cost
Category Hours Rate/Hour Amount
Senior Engineer 68 $82.00 $5,576.00
Engineer 348 $65.50 $22,794.00
Field technician 48 $50.50 $2,424.00
Land Surveyor 48 $72.00 $3,456.00
Office Technician 180 $50.50 $9,090.00
Administration 40 $30.00 $1,200.00 $44,540.00
732
II. Project Expenses $300.00
Ill. Total Estimated Costs $44,840.00
Rounded $44,800.00
IV. Contingency $0.00
V. Maximum Amount Payable $44,800.00
11
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis
Tallgrass Historians L.C.
I. Direct Labor Cost
Category Hours Rate/Hour Amount
Principal Investigator 476 $34.00 $16,184.00
Research Associate 574 $17.50 $10,045.00
Research Assistant I 160 $15.00 $2,400.00
Research Assistant II 396 $13.00 $5,148.00
Clerical/Crew 904 $11.00 $9,944.00 $43,721.00
2510
II. Payroll Burden and Overhead Provisional Costs 60.00% $26,232.60
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 4500 $0:485 $2,182.50
Per Diem 95 85.000 $8,075.00
Photography $150.00
Research Costs $75.00
Reproduction Costs $200.00
Supplies/Shipping $200.00
Artifact Curation/Site Fee $1,200.00 $12,082.50
IV. Estimated Actual Costs $82,036.10
Rounded $82,000.00
V. Fixed Fee $8,400.00
VI. Contingency $8,000.00
VII. Maximum Amount Payable $98,400.00
if ' !
US Highway 63 Improvements
Waterloo,Iowa
September 30,2005
SCHEDULE A
I. Direct Labor Costs:
CATEGORY HOURS RATE/HR. AMOUNT
Technician I 12 10.85 130
Technician II 8 13.65 109
Technician IV 4 19,70 79
Driller 40 20.72 829
CAD Drafter 14.45
Administration/Secretary 2 15.10 30
Field Engineer 19.50
Project Engineer 26.10
Senior Project Manager 36 30.15 1,085
Principal Engineer 4 43.10 172
$2 434
II. Payroll Burden & Overhead Costs
@ 196.6% $4,785
111a. Direct Project Expense
CATEGORY UNITS UNIT RATE AMOUNT
Drill Rig (Days) 2 324.67 649
Iowa Borehole Shear 225.00
GPS Unit(Days) 125.00
Mileage 200 0.365 73
$722
Illb.Direct Third-Party Expense
Crop Damage --. — 0
Meals and Accommodations(per diem) 64.00
Consumable&Misc.Supplies
Third-Party Expenses(Traffic Control) — 130
$130
IV. Estimated Costs (I+II+Ilia+Illb, Rounded) $8,070
V. Fixed Fee(13%of I+II+111a, Rounded) $1,030
VI. Total Cost (IV+V, Rounded) $9,100
a�
U.S. Highway 63 Improvements
U.S. 218 to Donald Street
Waterloo, Iowa
Initial Design Phase
Cost Analysis
Vandewalle & Associates
I. Labor Costs
Category Hours Rate/Hour Amount
Principal Planner 74 $220.00 $16,280.00
Associate Planner 332 $55.00 $18,260.00
GIS Specialist 62 $46.00 $2,852.00
Communications Specialist 70 $56.00 $3,920.00
Principal Designer 136 $166.00 $22,576.00
Associate Designer 332 $67.00 $22,244.00
Subtotal Labor 1006 $86,132.00
II. Expense Costs
Category Units Rate/Unit Amount
Charter Flights Site Visit 3 $1,000.00 $3,000.00
Charter Flights Presentatioi 10 $1,350.00 $13,500.00
Auto Rental 13 $70.00 $910.00
Meals Lunch 24 $10.00 $240.00
Meals Dinner 22 $15.00 $330.00
Reproduction Units 238 $12.00 $2,856.00
Presentation Boards 35 $18.00 $630.00
Color Copies 11 x 17 400 $1.65 $660.00
Subtotal Expenses $22,126.00
III. Total Estimated Costs $108,258.00
Rounded $108,300.00
IV. Contingency $11,700.00
V. Maximum Amount Payable $120,000.00
ATTACHMENT D
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,AND OTHER
RESPONSIBILITY MATTERS--PRIMARY COVERED TRANSACTIONS
Instructions for Certification
1. By signing and submitting this proposal,the prospective primary participant is providing the certification
set out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial
of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure or the prospective
primary participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when
the department or agency determined to enter into this transaction. If it is later determined that the prospective
primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the
Federal Government,the department of agency may terminate this transaction for cause of default.
4. The prospective primary participant shall provide immediate written notice to the department or agency
to which this proposal is submitted if at any time the prospective primary participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms"covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person" "primary covered transaction," "principal," "proposal,"and"voluntarily excluded,"as used in
this clause,have the meanings set out in the definitions and Coverage sections of the rules implementing Executive
Order 12549. You may contact the department of agency to which this proposal is being submitted for assistance in
obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the
clause title "Certification Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or agency entering into this covered transaction, without
modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended,ineligible,or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency
by which it determines the eligibility of its principals. Each participant may, but is not required to, check the
Nonprocurement List(Tel#).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible,or voluntarily excluded from participation in this transaction, in addition to other remedies available to the
Federal Government,the department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension,and Other Responsibility Matters-Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal depaitnient or agency;
1
civil judgment
d of°c had
a attempting to
convicted obtaining, violation of
this proposal been n on with transaction; desction
` od Preceding al offense m under apublfalsl falsification 4 a ee_year Penud °Y a czin'�nction of contract b °vexnm ez���a ion,
t within �ssion°f fraud or local)Cta�lenrent,Weft, y a g this(b)Have hem foc cOndergl�state of embezzlement,
or civilly charge b�I��b�of public
ed against a public n c of oc stolen wise criminally eraciv in pars ge one or more
rob aerrn,or 1,t gaAntitrust statues
orn t d fo°g otherwise
offenses enumerated
num non �prgaph( had rfic icati such
Federal ds,mgl�ng false
al not presently twithin
indicted
ea any edcng this application statements in this°ert
tity
of recor cs e or local)
co wee-year period d for cause oo certifil t°any°f the
(Federal,
tbi terming ucause to n a to
and (d) gave Tot or local) cipgnt Ion to ons Federa,State
primacy pexplanation
plangtl that the above
tca Where be?TOspect shall attach�'
(2� eve participant do hereby cecti�l
prospective duly sworn
Iowa being
State°f k County of Earth 'Tech,
ech> Inc.,glackKaw vice president
l' 1 nts ate tNe and correct. .4 6�/ "
Stateme
75attTe) day of Mgicb 2p06
2gth
d sworn to this
Subscribed an
2
is
4 B..+t!
ATTACHMENT F
CERTIFICATION OF CITY OF WATERLOO,IOWA
I hereby certify that I am the Mayor of the City of Waterloo, Iowa, and that the above consulting firm or their
representative has not been required, directly or indirectly as an express or implied condition in connection with
obtaining or carrying out this contract to:
(a)Employ or retain,or agree to employ or retain,any firm or person,or
(b) Pay, or agree to pay, to any firm, person, or organization, any fee contribution donation, or
consideration of any kind;except as here expressing stated(if any):
I acknowledge that this certificate is to be furnished the Federal Highway Administration, U.S. Department of
Transportation, in connection with this contract involving participation of Federal-aid highway funds, and is subject
to applicable State and Federal laws,both criminal and civil.
Tim Hurley,May Date
L:\work\ADM IN\AGREE\PROF\US63 US218toDonald.doc
s i a r
Attachment G
Cost Plus Fixed Fee Progressive Invoice
Date: City of Waterloo,Iowa
Invoice No. U.S.Highway 63 Initial Design Phase
Invoice Period Covered: Client Project Contract No.
Consultant Job No. Client Contact:
Federal Project No.NHSX-63-6(69)-3H-07
Contract Cumulative Current
Estimate To Date Period
Labor Dollars $381,714.50 $0.00 $0.00
Overhead 572,571.75 0.00 0.00
Overhead Adjustments
Direct Expenses
Survey Equipment 1,500.00 0.00 0.00
Mileage 1,455.00 0.00 0.00
Copier 1,200.00 0.00 0.00
Plan Copier 1,000.00 0.00 0.00
Misc. 600.00 0.00 0.00
Aerial Services,Inc. $23,600.00
Craig Ritland Landscape Architects 40,000.00
Public Involvement Unlimited 60,000.00
RDG Planning&Design 51,600.00
Robinson Engineering Co. 44,800.00
Tallgrass Historians,L.C. 90,400.00
Terracon Consulting 9,100.00
Vandewalle&Associates 108,300.00
Subtotal $427,800.00 $0.00 $0.00
Subtotal Rounded $1,387,800.00
Fixed Fee 125,000.00 0.00 0.00
Authorized Contingency 0.00
Total Authorized Amount $1,512,800.00
Total Billed to Date 0.00 $0.00 S0.00
Remaining Authorized Balance $1,512,800.00
Unauthorized Contingency
Earth Tech $ 80,000.00
1 Aerial Services,Inc. 1,000.00
Craig Ritland Landscape Architects 0.00
Public Involvement Unlimited 0.00
RDG Planning&Design 4,000.00
Robinson Engineering Co 0.00
Tallgrass Historians,L.0 8,000.00
Terracon Consulting 0.00
Vandewalle&Associates 11,700.00
L:\work\ADMIN\INVOICE\Example Waterloo63.doc
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