HomeMy WebLinkAboutAGREEMENT RESOLUTION 2001-610 1/ 5-0
AN AGREEMENT BETWEEN THE CITY OF WATERLOO AND
THE IOWA DEPARTMENT OF TRANSPORTATION
FOR JOINT AND COOPERATIVE ACTION TO STUDY THE US 63 CORRIDOR
BETWEEN US 218 AND DONALD STREET
Ref Project No. STP-U-8155(656)-70-07
THIS AGREEMENT, made and entered into this 5 day of 0\ic41t1c9 , 2001 ,
by and between Waterloo, Iowa (herein after called City) and the Iowa Department of
Transportation (herein after called DOT).
WITNESSETH:
Whereas, the Iowa Department of Transportation and the City of Waterloo will share
responsibility for the planning and development of the US 63 corridor; and
Whereas, it is deemed appropriate that the parties hereto work together in joint and
cooperative action to produce an environmental/neighborhood study of the US 63 corridor.
NOW THEREFORE, the parties hereto have agreed and do agree that:
PURPOSE
The purpose of this agreement is to provide for the funding and administration of a joint
and cooperative study of commercial areas, residential neighborhoods, and potential for
environmental and roadway improvements associated with the US 63 Corridor as it may
exist between US 218 at the southern terminus and the intersection of Donald Street at its
northern terminus, in Black Hawk County, Iowa.
II.
ADMINISTRATION
Administration of the study shall be the responsibility of the City. Payment decisions made
by the City shall be reviewed by the DOT before payment is made to the consultant.
Payment may be withheld if, in the opinion of the DOT, the consultant has not properly
performed or documented the services for which the billing has been made, or if said
services are not within the approved scope of work.
III.
SCOPE OF SERVICES
The scope of services to be performed or procured pursuant to this agreement are set out
in the work program attached as Appendix A and by reference incorporated herein and
made a part hereof as if fully set out. The Project Steering Committee will develop the
Iv.
METHODS AND PROCEDURE
Consultant
An independent consultant recognized to have expertise in the field of this endeavor shall
perform the work program. No contract shall be signed with the consultant until both the
City and the DOT sign this agreement. The consultant recommended by the Project
Steering Committee shall be approved by the City and by the DOT at a fee schedule as
described in Section V of this agreement.
Proiect Steering Committee (PSC)
The Project Steering Committee will consist of representatives from: the City of Waterloo,
the Iowa Northland Regional Council of Governments (INRCOG), and the Iowa DOT
District 2 office. A City of Waterloo representative will chair the PSC.
Public Involvement Process
An intensive Public Involvement effort is envisioned as part of this study to involve
adjacent residents, businesses, and community organizations. At appropriate times during
the course of the study, the PSC will summarize information provided by the consultant for
public review and comment. Information may be provided through memos to affected units
of local government and other organizations, media releases and the conduct of public
information meetings where opportunities for review and comment on the study findings
will be provided.
V.
FEES, RECORDS, PAYMENT
For full and complete reimbursement to the consultant for all work, materials and services
(to include subcontractor services), the City shall make payment in response to billings by
the consultant.
For reimbursement from the Iowa DOT, the City shall forward a statement of payment, in
form of a cover letter, together with a copy of the check or warrant, as well as a copy of the
billing statement from the consultant. The cover letter shall include a statement from the
County to the effect that the billing from the consultant is a true and accurate statement for
work, materials, and services rendered under the contract between the City and the
consultant. The letter shall further state that the City has required the consultant to
maintain all books, documents, papers, accounting records and other evidence pertaining
to costs incurred, and has agreed to make such materials available at all reasonable times,
to City, State and Federal authorities during the agreement period, and for a period of
three years from the date of final payment under the City/consultant agreement.
Part V. (Continued)
Upon receipt, the DOT shall promptly reimburse the City. Total expenditures for the study
shall not exceed $500,000. The PSC, in negotiations with the consultant shall establish a
reasonable reserve and contingency fund not included in the base contract between the
City and the consultant, but included in the $500,000 authorized ceiling. Retainage shall
be considered as part of the base contract. A subsequent amendment to the
City/consultant contract, initiated by the PSC and approved by the City and Iowa DOT,
shall be required prior to obligating the reserve and contingency fund. The Iowa DOT will
utilize INRCOG MPO Federal Surface Transportation (STP) funds for 80 % of the
payment, up to $400,000 City of Waterloo funds for 10 % of the payment, up to $50,000
and state primary road funds for 10 % of the balance, up to $50,000.
VI.
DURATION
This agreement shall remain in full force and effect until the scope of services has been
fully performed to the satisfaction of the City of Waterloo and the Iowa Department of
Transportation.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed and
sealed by their duly authorized representative.
The Iowa Department of Transportation Waterloo, Iowa
By: Byc
Vicki L. Dumdei John III, Mayor
District 2 Engineer City of Waterloo