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HomeMy WebLinkAboutINSTRUCTION FOR BIDDERS CITY OF WATERLOO, IOWA l! --� -� m WASTE MANAGEMENT SERVICES '4 ^"�^^�" 3505 EASTON AVE. WATERLOO, IA 50702 (319)291-4553 FAX(319)291-4523 �t@rf� �� TIM SHEA SUPERINTENDENT Mayor TIM HURLEY Instructions to Prospective Bidders COUNCIL The City of Waterloo incorporates(2)collection programs for yard waste materials. Both MEMBERS programs are in operation from April through November each year. The curbside yard waste program materials will be brought to the Easton Ave.Yard Waste REGINALD Drop Site as collected each week. The Easton Ave.Drop Site is also open to Waterloo residential SCHMITT customers 7 days a week April through November. This site may at the city's discretion be open to the Ward I residents for storm related emergency relief. CAROLYN The city anticipates total tonnage to be from 3,500 to 4,500 tons per season as scaled on city's COLE scale after initially ground,to be transported by the city to the composting sites for further processing Ward 2 by the contractor. HAROLD Bids for processing this material should be in U.S.dollars per ton at city's scale on site GETTY $ . /ton,as ground by contractor prior to compost processing. Ward 3 QUENTIN All material ground and scaled shall be processed according to Best Management Practices HART and in accordance with Iowa Administrative Code(IAC)Chapter 105. Any and all measurements, Ward 4 records,and any other pertinent data involving the windrowing and composting process shall be RON reported(in written form)to the city on a monthly basis. WELPER wards At end of processing,the contractor shall deem the process complete and the city shall assume the responsibility of further disposition of the finished product. BOB GREENWOOD Sealed bid must be received by the City Clerks Office at 715 Mulberry St.Waterloo,Iowa At-Large 50703 by 4:00 pm on Tuesday, September 2, 2008. STEVE The city reserves the right to reject and/or refuse any and/or all bids for justifiable cause. SCHMITT At-Large Prospective bidders should include information as per experience and expertise with similar activities past and ongoing with other Iowa communities with contact persons for city review. If I,or my staff,can be of further assistance regarding this issue please contact us to your discretion. Sincerel // Tim Shea,Superintendent Waste Management Services WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FORM OF CONTRACT CONTRACT FOR CITY OF WATERLOO YARD WASTE COMPOSTING PROGRAM CITY OF WATERLOO, IOWA This contract is made and entered into this day of 20 , by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and of , Iowa(hereinafter referred to as Contractor), WITNESSETH: PAR.1 This contract is to provide for the equipment, supervision, site service, and processing of the yard wastes generated by the City Yard Waste Programs. Materials processed shall become city commodity. Cull wastes shall be disposed of by the City or recomposted by the Contractor. PAR. 2 It is understood and agreed that the resolution adopted by the City Council approving these documents, the Performance and Payment Bonds, the Council Proceedings relating to this matter, and Scope of Services shall all be considered as forming a part of the contract the same as though they were each set out in said contract. PAR. 3 The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to perform said services in a thorough, substantial, and a workmanlike manner, and in strict accordance with the requirements of this contract, and of the provisions made a part hereof by reference, and to the satisfaction and approval of the City and its Superintendent of Waste Management Services. PAR. 4 Should The Contractor fail to perform said services in strict accordance with the terms and conditions of this contract or provisions therefore as herein specified, the City may pay such additional sums to another party to perform the work Contractor failed to perform and deduct any and all such sums from any amount due Contractor. PAR. 5 Contractor agrees to comply with and obey all ordinances of City, and agrees to assume all liability for any and all claims and/or causes of action at law or equity or otherwise which may arise from this Agreement. Contractor further agrees to release City, including its employees and agents, from any and all claims and/or causes of action, which arise from this Agreement. Contractor has been informed of the ramifications involved with this Agreement, and knowing and acknowledging them, Contractor voluntarily agrees to assume and accept these ramifications. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless City, its consultants, agents and /or employees from and against all claims, damages, losses and expenses, including but not limited to attorney's fees whether incurred prior to or during, litigations, administrative hearings, arbitration, or bankruptcy proceedings, including trial and appellate levels, which may in any way arise out of or result from this Agreement, provided that any such claim, damage, loss, or expense is caused in whole or in part by any negligent act or omission or other fault of Contractor or anyone directly or indirectly employed by Contractor or anyone for whose acts Contractor may be liable, regardless of whether or not it was caused in part by a party indemnified hereunder. PAR. 6 The City shall have the right to appoint one or more contract reviewers that shall review the contractor's operation in detail. Such contract reviewer shall have full authority to pass judgement upon the manner of doing the work, and their judgement on rejecting any manner of work shall be final unless it is revoked or modified by the Superintendent of Waste Management Services. PAR. 7 The Contractor agrees to pay punctually all just claims of labor, material, persons, or subcontractors who shall perform labor or furnish materials or services entering into these services. It is agreed that the City need not pay the contractor until all such claims are paid by the Contractor. Contractor shall, prior to payment by City, provide City with a release of lien of any subcontractors which shall release City from any liens on account of Contractor's failure to pay for labor, material, or persons under this Agreement. PAR. 8 The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form to be provided by the City in the amount provided by law as stated in the Scope of Services, which shall be for the benefit of the City, and any and all persons injured by the breach of any terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council and is by reference made apart of this contract. PAR. 9 The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof without reasonable cause, or should it fail to proceed with said work within 24 hours after a notice to continue or carry it on has been served to it at the address given herein by the City, then the city may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the contractor and the sureties on its bond shall be liable to the City for all costs and expenses arising out of contractor's failure as stated herein. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, or may be recovered by the City in an action upon Contractor's bond. PAR. 10 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of this contract by reference, the City agrees to pay to the Contractor, in the manner set out in the Scope of Services, the amount of money due the Contractor for work performed, at the prices set out in the Scope of Services. PAR. 11 This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. This Agreement may not be altered, modified, or changed in any manner without prior written approval of the parties. CITY OF WATERLOO, IOWA Mayor City Clerk CONTRACTOR BY: Title: Approved by the City Council of the City of Waterloo, Iowa this day of , 20 . ATTEST; , City Clerk, Waterloo, Iowa. REQUEST FOR PROPOSALS TO GRIND AND PROCESS COLLECTED YARD WASTES TO REUSABLE COMPOST The City of Waterloo, Iowa is seeking proposals to provide equipment, site service for, processing yard wastes collected by curbside services and/or collected at the City Yard Waste Drop Site to a reusable compost for City disposition. Scope of Services: 1 I. Introduction A. This contract is to provide for the equipment and labor to grind all yard wastes collected by the City at its Easton Ave. Yard Waste site. Grinding shall be basically monthly May-Nov, or, as necessary to provide space for continuous collection. B. The City shall scale and transfer all ground yard waste to composting sites at the Easton Ave. Facilities and provide sscale totals to the Contractor for billing calculations. C. The composting of the ground material shall be the responsibility of the Contractor at the designated sites in accordance with Iowa Administrative Code (IAC) Chapter 105. Any and all process measurements and performance date (ie: temperatures, moisture %, etc) shall be maintained in a Data Log by the Contractor and monthly reports (in writing) shall be provided to the City. D. All compost materials shall be `screened' through a 3/4" mesh screen. Organic material so screened may be reintroduced to fresh ground pre compost stock and all inert materials stockpiled for City disposition. E. Inbound yard wastes will vary with the seasons, but, composting will be year round.. F. Contractor shall supply a water supply unit for moisture addition needs and/or dust abatement during dry summer months. II. Compensation A monthly statement/payment and report of all materials processed shall be submitted on/or before the 15th of the following month. Payments by the City shall be made within thirty(30) days of receiving said statement and report. The City small set all fees that are to be charged to residential users should they ever be required. • V�orker's Compensation, Public Liability, and Property Damage Insurance, including contractual liability coverage for the indemnity and hold harmless provisions of the contract. All insurance shall be by insurers acceptable to the City and for policy limits acceptable to the City. The City of Waterloo shall be specifically named as an additional insured on all insurance. Before commencement of work hereunder, Contractor agrees to furnish the City certificates of insurance or other evidence satisfactory to the City to the effect that such insurance has been procured and is in force. The certificates shall contain the following express obligations: "This is to certify that the policies of insurance described herein have been issued to the insured for whom this certificate is executed and are in force at this time. In the event of cancellation or material change, 30 days prior written notice will be given the certificate holder." For purpose of this contract, Contractor shall carry the following types of insurance in at least the limits specified below: COVERAGES LIMITS OF LIABILITY Worker's Compensation Statutory Employer's Liability $500,000 Bodily Injury Liability Except Automobile $1,000,000 each occurrence Property Damage Liability Except Automobile $1,000,000 each occurrence Automobile Bodily Injury Liability $1,000,000 each occurrence Additional Excess Liability $1,000,000 • Automobile Property Damage Liability $1,000,000 each occurrence No deductible provisions shall prevail in any of the Insurance policies. 1 F. Performance, Payment, Guarantee Bond a) The Contractor will be required to furnish a Performance, Payment and Guarantee Bond as security for the performance of this contract. Said bond must be in the amount of$25,000. b) Premium for the bond described above shall be paid by the Contractor. A certificate from the Surety showing that the bond premiums are paid in full shall accompany the bond. c) Contractor shall be required to submit to the City, at least 90 days prior to the expiration date of any such bond, either a statement from it's surety that they intend to replace or renew the bond, or a replacement bond in the same amount, said replacement bond to take effect on or before the expiration date { of the prior bond. Should the Contractor fail to provide the a statement required or replace an expiring bond at least 90 days prior to the expiration date, the City shall have the right, in addition to any other lawful remedy, to terminate the contract with the Contractor and re-bid the contract. d) The surety on all initial, renewal, and replacement Performance, Payment and Guarantee Bonds (1) shall be a duly authorized surety company, licensed to do business in the State of Iowa, (2)must have and maintain a permanent agent or representative in the City of Waterloo, Iowa, and (3) must have an AM Best Company rating of"A"and must be on the Federal Treasury list of approved bonding companies, and/or must be satisfactory to the City. G. Press and Publicity The City of Waterloo shall be responsible for all press and publicity related to recycling within the city of Waterloo. Any and all efforts made by the contractor that will affect the operation under this contract shall be reviewed by the City prior to initiation. This is to assure that conflicting messages will not be conveyed. The City shall not unreasonably restrict the normal business advertising of the contractor. H. Contract Monitor The City will monitor the Contractor's operation on a regular basis by having an observer on site. The role of this monitor will be to assure that operations are conducted in accordance with the terms of this agreement. The observer should not be expected to perform any duties for or on behalf of the Contractor other than to act as a resource for information relating to the City's solid waste operations. I. Term The term of this contract shall be three (3) years, commencing September 2°d, 2008, through September 2nd, 2011. The City and the Contractor may mutually extend this contract for an additional two (2) years. The only portion of this contract that must be renegotiated for the two-year option period would be the Compensation Schedule. J. Attachments The following attachments shall be a part of this contract: 1) Equal Opportunity Clause 2) Affirmative Action Program 3) Performance Bond 4) Certificate of Insurance K. Award of Contract Final selection of a contractor will be made of the responsive and responsible firm or firms whose Proposal, conforming to these documents, is most advantageous to the City of Waterloo; price and other factors considered. The intention is to award the contract within a reasonable time, not exceeding thirty(30) days. The City Council may, when in it's interest, reject any or waive any informality in Proposals received. The City Council may reject any or all Proposals if deemed in the best interests of the City.