HomeMy WebLinkAboutMEMO TO PIONEER GRAPHICS - STORM WATER BROCHURE CITY OF WATERLOO , IOWA
r , t %4 WATERLOO ENGINEERING DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319)291-4312 Fax(319)291-4262
^'�^^^"' ERIC THORSON,P.E. • City Engineer email:city.engineer@waterloo-ia.org
„erloo
April 9,2013
Mayor
BUCK
CLARK Jim Miller
Pioneer Graphics
COUNCIL 316 West 5th Street
MEMBERS Waterloo,Iowa 50702
RE: REQUEST FOR PROPOSAL FOR PRODUCTION OF SPRING 2013 STORM
WATER EDUCATION BROCHURE
DAVID
JONES
Ward I
CAROLYN The City of Waterloo is requesting proposals to produce the second of two annual storm water
COLE education brochures as required under the City's Iowa DNR NPDES Storm Water Discharge permit.
Ward 2
Included with this letter is a brochure specifications sheet outlining the needs of the City and a rough
HAROLD draft of the proposed brochure.
GETTY
Ward3 Sealed Proposals shall be received by the Clerk of the City of Waterloo,Iowa,at her office in the
Waterloo City Hall by 1:00 p.m. on Friday,April 12th. All sealed Proposals shall be clearly marked
QUENTIN M. with the title of the project and the name of the bidder on the outside of the envelope.
HART
Ward 4Proposals will be read and decided upon during the Finance Committee Meeting to be held in the
RON Council Chambers in the Waterloo City Hall,on Monday,April 15th. The City reserves the right to
WEEPER reject any or all bids and to waive informalities in the bids submitted that might be in the best interest
Ward 5 of the City. The project will be awarded to the bidder with the lowest bid that meets the requirements
of this proposal. The winning bidder will be notified on Tuesday,April 16th.
BOB
GREENWOOD A mock-up brochure shall be provided to the City for approval on or before Friday,April 19th. It is
At-Large anticipated that the City will approve said mock-up and notify the company to produce and mail the
brochure no later than Tuesday,April 23rd.
STEVE
SCHMITT Please contact me with any questions or comments at(319)291-4312.
At-Large
Sincerely,
Phil Schuppert, ICCSPPI
Stormwater Specialist
Attachments
CITY WEBSITE:www.cityofwaterlooiawa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
SPRING 2013 STORM WATER EDUCATION BROCHURE
DETAILS AND SPECIFICATIONS
The City of Waterloo Engineering Department wishes to distribute a Storm Water Education Brochure to
all occupants within the City of Waterloo during the month of April 2013.
This brochure is to be mailed using the winning bidder's bulk rate mailing permit. The City of Waterloo
shall pay all postage costs upon receipt of an invoice after the brochures have been produced and mailed.
The target date for delivery to the post office for distribution is April 26th, 2013.
This brochure is intended to reach all addresses and post office boxes within the City of Waterloo;
currently the 50701, 50702, 50703 and 50704 zip codes. The City of Waterloo also wishes to send
brochures to all addresses and post office boxes in the 50707 zip code that are within the City of
Waterloo. If possible,we wish to avoid sending the brochures to mailboxes outside of the Waterloo city
limits.
A rough draft of the brochure has been included to provide bidders with an idea of what the Engineering
Depai tment is looking to distribute. Any input the bidder has on arrangement, font type/size,or coloring
will be accepted.
Storm Water Education Brochure specifications:
• 70 lb. 8 %2"x 11"gloss paper
• Two sided,colored printing
• Triple fold
• Closed by tape tabs
• Stamped with producer's bulk rate postage
The City of Waterloo will provide:
• Current colored City logo
• Approved mock-up for production by Tuesday,April 23rd.
The winning bidder shall produce:
• A mock-up of the brochure for approval by the City by April 19th.
• 35,000 copies of the approved brochure.
• Brochures shall be delivered to the Post Office for delivery by Friday,April 26th.
• Those brochures not mailed shall be boxed and available for pick-up by City staff upon notice of
the brochures availability.
Details and Specifications Page 1 of 1
Spring 2013 Storm Water Education Brochure
®21l/(,4-Z
FORM OF PROPOSAL
SPRING 2012 STORM WATER EDUCATION QROCNURE
CITY OF WATERLOO, IOWA
Honorable Mayor and City Council
Waterloo, Iowa
Mayor and Council Members:
1. The undersigned, being a corporation existing under the laws of the state of /Ott A , a
partnership consisting of the following partners:
S: c, iod-r 4-21 109 o f ve.- , /4 );‘fi
been familiarized with the specifications contained herein, herebyproposes `f 1 is c having
supervision, P P s to furnish all
p ,personnel, labor, materials, machinery, tools, appurtenances, equipment and all
services required to design,produce, and mail the Spring 2013 Storm Water Education Brochure,
all in accordance with the specifications and at the bid prices for the following items:
Bid Item Bid Item Description
Bid Price
Furnish mock-ups for City's approval from materials and information
1 provided by the City.
2 Print,fold and tape 35,000 brochures on 70 lb.gloss paper.
/876
Deliver the brochures to the post office for distribution under the
3 producer's bulk rate postage. Postage is not included with this
proposal as it will be determined later and will be invoiced to the
City. A/ C
Total Bid: /S 76 t'
2. The Bidder has received the following Addendum or Addenda:
Addendum No.
Date:
Addendum No.
Date:
Form of Proposal
Spring 2013 Storm Water Education Brochure Page 1 of 2
UBMITTED BY: a)00/Ue4( 01 ® " /n/h3 C.O
(Bidder)
Jeff Miller
Account Executive
WOOLVERTO N -71 ,,,e(6,f
• ® ()Oar �� � to s��6is'
direct 319.553.1257 Address
jeff.miller@woolverton.com
800.670.77I3 • 3I9.277.26I 6•www.woolverton.com
SIGNED BY: d,#(4), 4'td-4-‘
Y dC UGrnf
Title / Date
ACCEPTED BY THE CITY OF WATERLOO
SIGNED BY:
Title Date
ACCEPTED BY THE CITY OF WATERLOO
SIGNED BY:
Title Date
Page 2 of 2
Form of Proposal
Spring 2013 Storm Water Education Brochure