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Home My WebLink AboutPROJECT WORKSHEETS AND PROJECT APPLICATION SUMMARY - 7/23/2007 .0001/7Mil Fields of Opportunities STATE OF IOWA CHESTER J.CULVER DEPARTMENT OF PUBLIC DEFENSE GOVERNOR IOWA HOMELAND SECURITY AND EMERGENCY MANAGEMENT DIVISION PATTY JUDGE DAVID L.MILLER,ADMINISTRATOR LT.GOVERNOR July 23, 2007 Ms. Nancy Eckert, City Clerk Disaster#: DR-1688-IA City of Waterloo PA ID #: 013-82425-00 715 Mulberry Street Package#(s): 66 Waterloo, IA 50703 Dear Ms. Eckert: Enclosed are copies of your Project Worksheets (PW's) and Project Application Summary (P.2), for your Public Assistance application. It is very important that you review each Project Worksheet for: • accuracy/completeness; • the scope of work to determine differences, if any, between the Project Worksheet and what was agreed upon when the site was inspected; • calculation errors and corresponding dollar amounts. If there are specific issues or discrepancies on a Project Worksheet you need to notify the Public Assistance Officer immediately. Remember, you have 30 days from the receipt of this letter to request to have any issue reconsidered for eligibility. When all of your small projects are 100% complete, or when any one of your large projects is 100% complete, please notify the Public Assistance Office of Iowa Homeland Security and Emergency Management Division so that we may begin the closeout process. Remember, in the event that your actual project costs exceed the approved amount shown on the project worksheet, you have 60 days from the date on which the project work was completed to officially request a project cost adjustment, which must include documentation of all project costs. Payments received from Iowa Homeland Security and Emergency Management Division should be redeemed upon receipt, regardless of the status of the respective project(s) they pertain to. The Catalog of Federal Domestic Assistance (CFDA) number may be found on the"Payment Voucher"form enclosed with each warrant. All records of work associated with the claimed costs on every project are to be maintained for a minimum of three (3) years from the closing date of the grant or sub-grant and are subject to State and Federal review under the "Single Audit Act, as amended" and the "Single Audit Act Amendments of 1996, as amended". The Office of Management and Budget Circular A-133, the "Single Audit Act, as amended", and the "Single Audit Act Amendments of 1996, as amended", require that Non-Federal entities that expend $500,000.00 or more in a year in Federal awards shall have a single audit conducted. A program specific audit may be conducted in place of a single audit if the auditee meets the terms specified in Office of Management and Budget Circular A-133 § .200, paragraph C. If there is a "finding" relating to a Federal program administered by Iowa Homeland Security and Emergency Management Division: A copy of the official audit must be submitted within nine (9) months of the end of the auditee's fiscal year to: State Fiscal Office Department of Public Defense 7105 NW 70th Avenue, Bldg B-61 Johnston, IA 50131 If there are no "findings" A copy of the audit report is not required, but the auditee shall provide written notification that: ♦ an audit was conducted, including - entity (auditee) name Catalog of Federal Domestic Assistance (CFDA) number(s) the period covered by the audit dollar amount expended ♦ the schedule of findings and questioned costs disclosed no audit findings relating to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division ♦ the summary of schedule of prior audit findings did not report on the status of any audit findings related to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division If you have any questions or concerns, please call the Public Assistance Office of Iowa Homeland Security and Emergency Management Division at (515) 725-3231. Sincerely, Pevc 45 rf a.rper Dennis Harper State Public Assistance Officer Enclosures 7105 NW 70th AVENUE/CAMP DODGE/ BLDG. W-4/JOHNSTON, IOWA 50131-1824 /515-725-3231 W W W.IOWAHOMELANDSECURITY.ORG DATE:07/23/2007 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT APPLICATION SUMMARY (P.2) DISASTER#: 1688 PACKAGE NO: 66 P.A. ID: 013-82425-00 APPLICANT: WATERLOO,CITY OF PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT 943 0 E N N 09/14/2008 $2,750.00 Site Number: 1 DAMAGED HAZARD MATERIAL TRNG CENTER FACILITY: 1925 NEWELL STREET,WATERLOO, IOWA 50707 FACILITY LOCATION: THE APPLICANT HAS RECEIVED QUOTES FROM TWO COMPANIES TO DO REPAIRS;SERVICE ROOFING COMPANY AND KOCH CONSTRUCTION.THEY HAVE OPTED TO USE SERVICE ROOFING COMPANY FOR$2,750.00. SCOPE OF WORK: THEY DID THE ORIGINAL ROOFING(10 YEARS AGO)AND DID RE-ROOFING 8 YEARS AGO.COPIES OF EACH ATTACHED TO PW. ALL COSTS SEEM REASONABLE. PROPERTY INSURANCE DECLARATION PAGE ATTACHED.APPLICANT HAS$50,000.00 DEDUCTIBLE. 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $2,750.00 $2,062.50 SUBGRANTEE ADMIN EXP: $55.00 $55.00 TOTAL: $2,805.00 $2,117.50 Page 1 of 2 DATE:07/23/2007 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT APPLICATION SUMMARY(P.2) DISASTER#: 1688 PACKAGE NO: 66 GRAND TOTAL: 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $2,750.00 $2,062.50 SUBGRANTEE ADMIN EXP: $55.00 $55.00 GRANTEE TOTAL: $2,805.00 $2,117.50 ADMIN EXP: $10.59 APPROVED BY: RICHARD CRUSE DATE: 07/13/2007 DISASTER RECOVERY MANAGER Page 2 of 2 PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 06/27/2007 FIPS NO. 013-82425-00 REPORT DATE 07/20/2007 15:19 APPLICANT NAME WATERLOO,CITY OF SUBDIVISION INF TYPE O INF • NON-INF FEMA PW# 943 VSN 0 REF# WLOO-E1 0 REC CATEGORY E. Public Buildings COUNTY BLACK HAWK FUNDING OPTION COST SHARE 0.75 STD PROJECT NO. 599 PROJECT TITLE PUBLIC BUILDINGS AND FACILITIES PROJECTED CMPLTN DT 09/14/2008 ACTUAL CMPLTN DT WORK COMPLETE AS OF 06/27/2007 0 % ELIGIBILITY Yes AMOUNT ELIG$2,750.00 FEDERAL SHARE $2,062.50 PRIORITY Normal BEGIN DESIGN DT BEGIN CONSTR DT —PW REVIEWER DATA END DESIGN DT END CONSTR DT REVIEWER NAME DATE INITIAL REVIEW WELTON,GEORGIA 06/29/2007 PREPARER DIAZ,C FINAL REVIEW CRUSE,RICHARD 07/05/2007 ROLE PO DATA SOURCE Paper STATE MT PROP 0 Yes• No VALIDATED • Yes 0 No DATE OBLGTD 07/13/2007 PACKAGE DATE 07/13/2007 PNP QUESTIONS 0 Yes• No STATE RVWD 0 Yes• No PACKAGE ID 66 ATTACH • Yes 0 No Does the Scope of Work change the pre-disaster conditions at the site? 0 Yes • No 0 Unsure Special Considerations issues included? Yes 0 No 0 Unsure Is there insurance coverage on this facility? • Yes 0 No 0 Unsure Hazard Mitigation proposal included? 0 Yes • No 0 Unsure Page 1 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 06/27/2007 FIPS NO, 013-82425-00 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 07/20/2007 15:19 SUBDIVISION INF TYPE 0 INF NON-INF FEMA PW# 943 VSN 0 REF# WLOO-E1 0 REC SITE NUMBER 1 of 1 FACILITY NAME HAZARD MATERIAL TRNG CENTER Latitude ADDRESS Longitude CITY STATE IA ZIP Was this site previously damaged?0 Yes 0 No Unsure SITE NUMBER 1 -LOCATION 1925 NEWELL STREET,WATERLOO, IOWA 50707 SITE NUMBER 1 -DAMAGE DIMENSIONS AND DESCRIPTION COMMENCING ON FEBRUARY 23RD THRU MARCH 2ND,2007.A SEVERE WINTER STORM OCCURRED THAT DEPOSITED EXCESSIVE ICING UP TO 1 INCH THICK THROUGHOUT THE CITY OF WATERLOO, IOWA. THE CITY'S HAZARDOUS MATERIALS REGIONAL TRAINING CENTER BUILDING WAS COVERED IN ICE.THE APPROXIMATELY TOTAL SF OF ROOF=6900 SF.THE PERCENT DAMAGED=30-50 PERCENT OF THE ROOF, PER BUILDING COORDINATOR PAT BROCKWAY. THE DAMAGE WAS CREATED FROM SHARP ICE FORMATIONS FALLING FROM THEIR COMMUNICATION TOWER ON TO THE FLAT ROOF MADE OF'RUBBERIZED BLADDER'MATERIAL,CREATING HOLES AND DAMAGING THE ROOF TOP ABOVE A SMALL PORTION OF THE ADMINISTRATIVE OFFICES AND THE ADJOINING CLASSROOMS. SEE ATTACHED DRAWING AND PICTURES. SITE NUMBER 1 -SCOPE OF WORK THE APPLICANT HAS RECEIVED QUOTES FROM TWO COMPANIES TO DO REPAIRS;SERVICE ROOFING COMPANY AND KOCH CONSTRUCTION.THEY HAVE OPTED TO USE SERVICE ROOFING COMPANY FOR$2,750.00. THEY DID THE ORIGINAL ROOFING(10 YEARS AGO)AND DID RE-ROOFING 8 YEARS AGO.COPIES OF EACH ATTACHED TO PW. ALL COSTS SEEM REASONABLE. PROPERTY INSURANCE DECLARATION PAGE ATTACHED.APPLICANT HAS$50,000.00 DEDUCTIBLE. Page 2 of 6 PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 06/27/2007 FIPS NO. 013-82425-00 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 07/20/2007 15:19 SUBDIVISION INF TYPE 0 INF FEMA PW# 943 VSN 0 REF# WLOO-E1 NON-INF � REC COST ESTIMATE ITEJ VSN OD L MATERIAL AND/OR DESCRIPTION J UOMJ I QTY UNIT PRICE COST 1 0 0000 WORK TO BE COMPLETED 0 0 $.00 $0.00 2 0 9003 CONTRACT COSTS LS 1 $2,750.00 $2,750.00 Eligible Amounts: Total(this version) $2,750.00 Total Oblig To Date $2,750.00 Unobligated+Obligated $2,750.00 Federal Share for Obligated and Unobligated $2,062.50 SPECIAL CONSIDERATIONS 1 Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., buildings,equipment,vehicles,etc.)? • Yes 0 No 0 Unsure COMMENTS: 06/28/2007 15:36:55 CITY HAS$50,000.00 DEDUCTIBLE FOR EACH INCIDENT. 2 Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an impact on a floodplain or wetland? Yes • No Unsure 3 Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Unit or an Otherwise Protected Area? Yes • No Unsure 4 Will the proposed facility repairs/reconstruction change the pre-disaster conditions(e.g.,footprint, material, location,capacity,use or function)? Yes No 0 Unsure 5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance for a hazard mitigation proposal? Yes • No Unsure 6 Is the damaged facility on the National Register of Historic Places or the state historic listing?Is it older than 50 years?Are there more,similar buildings near the site? Yes • No Unsure 7 Are there any pristine or undisturbed areas on,or near,the project site?Are there large tracts of forestland? 0 Yes • No 0 Unsure 8 Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? Yes • No 0 Unsure g Are there any other environmental or controversial issues associated with the damaged facility and/or item of work? Yes • No Unsure Page 3 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 06/27/2007 FIPS NO. 013-82425-00 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 07/20/2007 15:19 SUBDIVISION INF TYPE O INF FEMA PW# 943 VSN 0 REF# WLOO-E1 • NON-INF 0 REC ENVIRONMENTAL -All Environmental Review is complete. Laws and Executive Orders Review-All Other Laws/EOs complete.-GWELTON1 Laws/EOs Status Coastal Barriers Resources Act(CBRA) Gen Revw/NA Clean Water Act(CWA) Gen Revw/NA Coastal Zone Management Act(CZMA) Gen Revw/NA Endangered Species Act(ESA) Gen Revw/NA Fish and Wildlife Coordination Act(FWCA) Gen Revw/NA National Historic Preservation Act(NHPA) Gen Revw/NA Clean Air Act(CAA) Gen Revw/NA E.O. 11988: Floodplains Gen Revw/NA E.O. 11990:Wetlands Gen Revw/NA E.O. 12898: Environmental Justice for Low Income and Minority Populations Gen Revw/NA NEPA Level of Review-07/20/2007 15:19:00-This project is statutorily excluded from the requirements of the National Environmental Policy Act and no other environmental review or documentation is required.-GWELTON1 Page 4 of 6 • PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 06/27/2007 FIPS NO. 013-82425-00 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 07/20/2007 15:19 SUBDIVISION INF TYPE 0 INF FEMA PW# 943 VSN 0 • NON-INF REF# WLOO-E1 0 REC Standard Conditions 1. Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. 2. This review does not address all federal, state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws. Failure to obtain all appropriate federal,state and local environmental permits and clearances may jeopardize federal funding. 3. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. GENERAL COMMENTS STRUCTURE REPAIR THIS PROJECT IS FOR REPAIR/RESTORATION OF STRUCTURES TO PREDISASTER CONDITION. REPAIR/REPLACEMENT TO PREDISASTER CONDITION IS STATUTORILY EXCLUDED FROM FURTHER REVIEW UNDER THE NATIONAL ENVIRONMENTAL POLICY ACT. PROJECTS THAT ONLY AFFECT STRUCTURES LESS THAN 50 YEARS OLD DO NOT REQUIRE HISTORIC PRESERVATION REVIEW. THE APPLICANT HAS IDENTIFIED NO ENVIRONMENTAL ISSUES WITH THIS PROJECT.PAUL CHINN 6/28/2007 RECORD MAINTENANCE COMPLETE RECORDS AND COST DOCUMENTS FOR ALL APPROVED WORK MUST BE MAINTAINED FOR AT LEAST 3 YEARS FROM THE DATE THE LAST PROJECT WAS COMPLETED OR FROM RECEIPT OF FINAL PAYMENT,WHICHEVER IS LATER. ALL APPROVED PWS WITHIN A PROJECT APPLICATION ARE SUBJECT TO RANDOM AUDITS. QUARTERLY REVIEWS ARE CONDUCTED ON ALL APPROVED PW'S WHICH EQUAL OR EXCEED$59,700 AND HAVE NOT RECEIVED FINAL PAYMENT. ANY JURISDICTION RECEIVING$500,000 OR MORE IN TOTAL FEDERAL FINANCIAL ASSISTANCE IN A FISCAL YEAR MUST SUBMIT A COPY OF ITS SINGLE AUDIT(AS REQUIRED BY THE SINGLE AUDIT ACT OF 1984)TO THE STATE.-PAUL CHINN 6/28/2007 Page 5 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 FIPS NO. 013-82425-00 PREPARED DATE 06/27/2007 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 07/20/2007 15:19 SUBDIVISION INF TYPE Q INF FEMA PW# 943 VSN 0 • NON-INF REF# WLOO-E1 O REC PW REQUIRED REVIEWS REVIEW ASSIGNED DATE DATE REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED Initial Complete Eligible gweltonl 06/28/2007 06/29/2007 Insurance Complete Eligible rcruse2 06/29/2007 07/05/2007 STATE Complete Eligible phall 06/29/2007 06/30/2007 Final Complete Eligible rcruse2 07/05/2007 07/05/2007 Page 6 of 6