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Home My WebLink AboutPROJECT WORKSHEETS AND PROJECT APPLICATION SUMMARY - 6/20/2007 (2) G -. - —7 Fields of Opportunities STATE OF IOWA CHESTER J. CULVER DEPARTMENT OF PUBLIC DEFENSE GOVERNOR IOWA HOMELAND SECURITY AND EMERGENCY MANAGEMENT DIVISION PATTY JUDGE DAVID L.MILLER,ADMINISTRATOR LT.GOVERNOR June 20, 2007 Ms. Nancy Eckert, City Clerk Disaster#: DR-1688-IA City of Waterloo PA ID #: 013-82425-00 715 Mulberry Street Package#(s): 58 Waterloo, IA 50703 Dear Ms. Eckert: Enclosed are copies of your Project Worksheets (PW's) and Project Application Summary (P.2), for your Public Assistance application. It is very important that you review each Project Worksheet for: • accuracy/completeness; • the scope of work to determine differences, if any, between the Project Worksheet and what was agreed upon when the site was inspected; • calculation errors and corresponding dollar amounts. If there are specific issues or discrepancies on a Project Worksheet you need to notify the Public Assistance Officer immediately. Remember, you have 30 days from the receipt of this letter to request to have any issue reconsidered for eligibility. When all of your small projects are 100% complete, or when any one of your large projects is 100% complete, please notify the Public Assistance Office of Iowa Homeland Security and Emergency Management Division so that we may begin the closeout process. Remember, in the event that your actual project costs exceed the approved amount shown on the project worksheet, you have 60 days from the date on which the project work was completed to officially request a project cost adjustment, which must include documentation of all project costs. Payments received from Iowa Homeland Security and Emergency Management Division should be redeemed upon receipt, regardless of the status of the respective project(s) they pertain to. The Catalog of Federal Domestic Assistance (CFDA) number may be found on the "Payment Voucher"form enclosed with each warrant. All records of work associated with the claimed costs on every project are to be maintained for a minimum of three (3) years from the closing date of the grant or sub-grant and are subject to State and Federal review under the "Single Audit Act, as amended" and the "Single Audit Act Amendments of 1996, as amended". The Office of Management and Budget Circular A-133, the "Single Audit Act, as amended", and the "Single Audit Act Amendments of 1996, as amended", require that Non-Federal entities that expend $500,000.00 or more in a year in Federal awards shall have a single audit conducted. A program specific audit may be conducted in place of a single audit if the auditee meets the terms specified in Office of Management and Budget Circular A-133 § .200, paragraph C. If there is a "finding"relating to a Federal program administered by Iowa Homeland Security and Emergency Management Division: A copy of the official audit must be submitted within nine (9) months of the end of the auditee's fiscal year to: State Fiscal Office Department of Public Defense 7105 NW 70th Avenue, Bldg B-61 Johnston, IA 50131 If there are no "findings" A copy of the audit report is not required, but the auditee shall provide written notification that: ♦ an audit was conducted, including - entity(auditee) name Catalog of Federal Domestic Assistance (CFDA) number(s) the period covered by the audit dollar amount expended ♦ the schedule of findings and questioned costs disclosed no audit findings relating to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division ♦ the summary of schedule of prior audit findings did not report on the status of any audit findings related to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division If you have any questions or concerns, please call the Public Assistance Office of Iowa Homeland Security and Emergency Management Division at(515) 725-3231. Sincerely, Pall-1'i-is ifxrper Dennis Harper State Public Assistance Officer Enclosures 7105 NW 70th AVENUE/CAMP DODGE/BLDG. W-4/JOHNSTON, IOWA 50131-1824/515-725-3231 W W W.IOWAHOMELANDSECURITY.ORG DATE: 06/20/2007 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT APPLICATION SUMMARY(P.2) DISASTER#: 1688 PACKAGE NO: 58 P.A. ID: 013-82425-00 APPLICANT: WATERLOO,CITY OF PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT 635 0 B N N 09/14/2007 $1,196.90 Site Number: 1 DAMAGED EMERGENCY PROTECTIVE MEASURES FACILITY: CITY WIDE FACILITY LOCATION: WHEN POWER WAS LOST DURING THE SEVERE WINTER STORM, EMPLOYEES PUT 14 TEMPORARY STOP SIGNS AT MAJOR INTERSECTIONS CONTROLLED BY TRAFFIC SIGNALS.WHEN POWER WAS RESTORED,THESE SIGNS WERE PICKED UP.THE THICK ICE AND HIGH WINDS ALONG CAUSED SIGNS ON 18 WOODEN POST AT$14.53 PER SCOPE OF WORK: POST AND 3 SIGNS ON METAL POST AT$30 PER POST TO BREAK OFF. 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $1,196.90 $897.68 SUBGRANTEE ADMIN EXP: $23.94 $23.94 TOTAL: $1,220.84 $921.62 GRAND TOTAL: 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $1,196.90 $897.68 SUBGRANTEE ADMIN EXP: $23.94 $23.94 GRANTEE TOTAL: $1,220.84 $921.62 ADMIN EXP: $4.61 APPROVED BY: DAVID TESKA DATE: 06/07/2007 PUBLIC ASSISTANCE OFFICER Page 1 of 1 1 vvvrcrk itt 1 KtF'UK!- DECLARATION NO.FEMA-IA-DR1688 FIPS NO. 013-82425-00 PREPARED DATE 05/16/2007 APPLICANT NAME WATERLOO, CITY OF SUBDIVISION REPORT DATE 06/20/2007 09:02 FEMA PW# INF TYPE 0 INF • 635 VSN 0 REF# RH-013 NON-INF 0 REC CATEGORY B. Protective Measures COUNTY BLACK HA STD PROJECT NO. 299 HAWK PROJECT TITLE EMERGENCY PROTECTIVE MEASURES FUNDING OPTION COST SHARE0.75 PROJECTED CMPLTN DT09/14/2007 ACTUAL CMPLTN DT WORK COMPLETE AS OF 05/16/2007 0 ELIGIBILITY Yes AMOUNT ELIG$1,196.90 100 /o BEGIN DESIGN DT FEDERAL SHARE $897.68 PRIORITY Normal BEGIN CONSTR DT 1 PW REVIEWER DATA----END DESIGN DT END CONSTR DT REVIEWER NAME PREPARER DEAN, MARK INITIAL REVIEW CHINN,PAUL DATE ROLE PAC FINAL REVIEW TESKA,DAVID 05/28/2007 DATA SOURCE Paper 06/07/2007 STATE DEAN,MARK �_ DATE OBLGTD 06/07/2007 PACKAGE DATE 06/07/2007 MT PROP 0 Yes• No VALIDATED PACKAGE ID 58 PNP QUESTIONS 0 Yes No W Yes 0 No •STATE RVp 0 yes• No ATTACH • Yes 0 No Does the Scope of Work change the pre-disaster conditions at the site? Special Considerations issues included? 0 Yes • No 0 Unsure Is there insurance coverage on this facility? 0 Yes • No 0 Unsure Hazard Mitigation proposal included? 0 Yes No 0 Unsure 0 Yes • No 0 Unsure Page 1 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 FIPS NO. 013-82425-00 PREPARED DATE 05/16/2007 APPLICANT NAME WATERLOO, CITY OF REPORT DATE 06/20/2007 09:02 SUBDIVISION FEMA PW# INF TYPE O INF 635 VSN 0 REF# RH-013 NON-INF � REC SITE NUMBER 1 of 1 FACILITY NAME EMERGENCY PROTECTIVE MEASURES ADDRESS Latitude 42.52374 CITY Longitude -92.35783 STATE IA Zip Was this site previously damaged?0 Yes 0 No • Unsure SITE NUMBER 1 -LOCATION CITY WIDE SITE NUMBER 1 -DAMAGE DIMENSIONS AND DESCRIPTION THE SEVERE WINTER STORM BETWEEN 2-23-07 AND 3-2-07 DEPOSITED ICE KNOCKING OUT POWER TO THE CITY,SHUTTING DOWN ALL TRAFFIC SIGNALS.THE TRAFFIC DEPARTMENT SET UP 14 TEMPORARY STOP SIGNS AT INTERSECTIONS WHERE TRAFFIC LIGHTS WERE NOT OPERATING. THE STORM CAUSED DAMAGE TO 18 SIGNS ON WOODEN POST AND 3 SIGNS ONMETAL POST.THE POST ON THESE BROKE DUE TO HIGH WINDS AND THICK ICE. SITE NUMBER 1 -SCOPE OF WORK WHEN POWER WAS LOST DURING THE SEVERE WINTER STORM,EMPLOYEES PUT 14 TEMPORARY STOP SIGNS AT MAJ INTERSECTIONS CONTROLLED BY TRAFFIC SIGNALS.WHEN POWER WAS RESTORED, THESE SIGNS WERE PICKED UP. ICE AND HIGH BREAK DS ALONG CAUSED SIGNS ON 18 WOODEN POST AT$14.53 PER POST AND 3 SIGNS ON METAL POST OR POST OFF. THE THICK PER AT$30 PER Page 2 of 6 ..- . ■•....+.x■wnICC 1 RGrVK 1 DECLARATION NO.FEMA-IA-DR1688 FIPS NO. 013-82425-00 PREPARED DATE 05/16/2007 REPORT DATE 06/20/2007 09:02 APPLICANT NAME WATERLOO, CITY OF SUBDIVISION INF TYPE O INF • FEMA PW# 635 VSN 0 REF# RH-013 NON-INF O REC COST ESTIMATE #- v1 Wi L OD t r MATERIAL AND/OR DESCRIPTION UOM QTY UNIT PRICE 0 0 0 COST 1 0 0000 WORK COMPLETED 2 0 9008 EQUIPMENT $0 3 0 9009 MATERIAL LS 1 $0.00 S851.03 $851.03 LS 1 $345 87 $345.87 Eligible Amounts: Total(this version) $1,196.90 Total Oblig To Date $1,196.90 Unobligated+Obligated Federal Share for Obligated and Unobligated $1 19 $897.68 90 SPECIAL CONSIDERATIONS 1 Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., buildings,equipment,vehicles,etc.)? 0 Yes • No � Unsure 2 Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an impact on a floodplain or wetland'? Yes • No 0 Unsure 3 Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Unit or an Otherwise Protected Area? Yes • No 0 Unsure 4 Will the proposed facility repairs/reconstruction change the pre-disaster conditions(e.g.,footprint, material, location,capacity,use or function)? Yes • No 0 Unsure 5 Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance for a hazard mitigation proposal'? O Yes • No 0 Unsure 6 Is the damaged facility on the National Register of Historic Places or the state historic listing?Is it Yes • No 0 Unsure older than 50 years?Are there more,similar buildings near the site? Are e ther any pristine or undisturbed areas on,or near,the project site?Are there large tracts of fore there nd? Yes • No 0 Unsure 8 Are there any hazardous materials at or adjacent to the damaged facility and/or item of work'? Yes • No 0 Unsure g Are there any other environmental or controversial issues associated with the damaged facility and/or item of work? Yes • No 0 Unsure Page 3 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 FIPS NO. 013-82425-00 PREPARED DATE 05/16/2007 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 06/20/2007 09:02 SUBDIVISION INF TYPE O INF FEMA PW# 635 VSN 0 REF# RH-013 � NON-INF � REC ENVIRONMENTAL -All Environmental Review is complete. Laws and Executive Orders Review-All Other Laws/EOs complete.-PCHINN1 Laws/EOs Status Coastal Barriers Resources Act(CBRA) Gen Revw/NA Clean Water Act(CWA) Gen Revw/NA Coastal Zone Management Act(CZMA) Gen Revw/NA Endangered Species Act(ESA) Gen Revw/NA Fish and Wildlife Coordination Act(FWCA) Gen Revw/NA National Historic Preservation Act(NHPA) Gen Revw/NA Clean Air Act(CAA) Gen Revw/NA E.O. 11988: Floodplains Gen Revw/NA E.O. 11990:Wetlands Gen Revw/NA E.O. 12898: Environmental Justice for Low Income and Minority Populations Gen Revw/NA NEPA Level of Review-06/20/2007 09:02:06-This project is statutorily excluded from the requirements of the National Environmental Policy Act and no other environmental review or documentation is required.-PCHINNI Page 4 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 05/16/2007 FIPS NO. 013-82425-00 APPLICANT NAME WATERLOO,CITY OF REPORT DATE 06/20/2007 09:02 SUBDIVISION INF TYPE 0 INF FEMA PW# 635 VSN 0 REF# RH-013 • NON-INF REC Standard Conditions 1. Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. 2. This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws. Failure to obtain all appropriate federal,state and local environmental permits and clearances may jeopardize federal funding. 3. If ground disturbing activities occur during construction,applicant will monitor ground disturbance and if any potential archeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. GENERAL COMMENTS EMERGENCY PROTECTIVE MEASURES THIS PROJECT IS AN EMERGENCY ACTION OF SEARCH AND RESCUE, EMERGENCY CARE, ISSUES OF LIVE SAFETY,CONSTRUCTION OF TEMPORARY MEASURES TO REDUCE IMMEDIATE THREATS TO LIFE, PROPERTY AND PUBLIC HEALTH OR SAFETY. EMERGENCY ACTIONS ARE STATUTORILY EXCLUDED FROM FURTHER REVIEW UNDER THE NATIONAL ENVIRONMENTAL POLICY ACT. THE APPLICANT HAS IDENTIFIED NO ENVIRONMENTAL ISSUES WITH THIS PROJECT. PAUL CHINN 05/25/2007 RECORD MAINTENANCE COMPLETE RECORDS AND COST DOCUMENTS FOR ALL APPROVED WORK MUST BE MAINTAINED FOR AT LEAST 3 YEARS FROM THE DATE THE LAST PROJECT WAS COMPLETED OR FROM RECEIPT OF FINAL PAYMENT,WHICHEVER IS LATER. ALL APPROVED PWS WITHIN A PROJECT APPLICATION ARE SUBJECT TO RANDOM AUDITS. QUARTERLY REVIEWS ARE CONDUCTED ON ALL APPROVED PW'S WHICH EQUAL OR EXCEED$59,700 AND HAVE NOT RECEIVED FINAL PAYMENT. ANY JURISDICTION RECEIVING$500,000 OR MORE IN TOTAL FEDERAL FINANCIAL ASSISTANCE IN A FISCAL YEAR MUST SUBMIT A COPY OF ITS SINGLE AUDIT(AS REQUIRED BY THE SINGLE AUDIT ACT OF 1984)TO THE STATE.-PAUL CHINN 05/25/2007 Page 5 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 05/16l2007 FIPS NO. 013-82425-00 APPLICANT NAME WATERLOO, CITY OF REPORT DATE 06/20/2007 09:02 SUBDIVISION INF TYPE O INF • NON-INF FEMA PW# 635 VSN 0 REF# RH-013 O REC PW REQUIRED REVIEWS REVIEW ASSIGNED DATE DATE REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED Initial Complete Eligible pchinnl 05/25/2007 05/28/2007 STATE Complete Eligible phall 05/28/2007 06/06/2007 Final Complete Eligible dteska 06/06/2007 06/07/2007 Page 6 of 6