The URL can be used to link to this page

Home My WebLink AboutPROJECT WORKSHEETS AND PROJECT APPLICATION SUMMARY - 6/19/2007 „Ili, Ozi✓a Fields of Opportunities STATE OF IOWA CHESTER J.CULVER DEPARTMENT OF PUBLIC DEFENSE GOVERNOR IOWA HOMELAND SECURITY AND EMERGENCY MANAGEMENT DIVISION PALE Y JUDGE DAVID L.MILLER,ADMINISTRATOR LT.GOVERNOR June 19,2007 Mr. Steve Decker, Street Superintendent Disaster#: 1688-EM-IA City of Waterloo Street Department PA ID#: 013-UGl10-00 1601 Blackhawk Street Package#(s):54 Waterloo, IA 50702 Dear Mr. Decker: Enclosed are copies of your Project Worksheets (PW's) and Project Application Summary (P.2), for your Public Assistance application. It is very impoi If 1pq • accuracy/cot • the scope of 'orksheet and what was agreed upon it,.#_Q_(1 -mil • calculation e iss (5(51 (It S e 9aq If there are specific ify the Public Assistance Officer immediately. Ri � m -11 ( 5 l 5 1 G s y t l 3 0 quest to have any issue reconsidered for eligibili l Please note that in ord( Iti �� Ciu 4 e e Q. aved grant funding, Iowa Homeland Security and ( `f7 ` � ✓ required documentation listed below. We have r ; soon as possible. Once the completed forms ha' L1IU ) O`�� 1 approved Federal share funding. i� 1- SID4H-t-- A-711/4-4' pvi St2v e - SL-/c ' -cd L)q When all of your mi. \3,1 _- large projects is 100°/0 complete, please notify �� J - P Emergency Management Division so that we ma II L your actual project costs exceed the approved a, t t` - -"'� �`� � ' ty)A.tti.d PP . n the date on which the project work was compb t �. nclude documentation of all project costs. CAI cC-t-'1 ) L ) Payments received from Iowa Homeland Security and Emergency Management Division should be redeemed upon receipt, regardless of the status of the respective project(s) they pertain to. The Catalog of Federal Domestic Assistance (CFDA) number may be found on the"Payment Voucher"enclosed with each warrant. All records of work associated with the claimed costs on every project are to be maintained for a minimum of three (3) years from the closing date of the grant or sub-grant and are subject to State and Federal review under the "Single Audit Act, as amended" and the "Single Audit Act Amendments of 1996, as amended". The Office of Management and Budget Circular A-133, the "Single Audit Act, as amended", and the "Single Audit Act Amendments of 1996, as amended", require that Non-Federal entities that expend $500,000.00 or more in a year in Federal awards shall have a single audit conducted. A program specific audit may be conducted in place of a single audit if the auditee meets the terms specified in Office of Management and Budget Circular A-133 § .200, paragraph C. If there is a "finding"relating to a Federal program administered by Iowa Homeland Security and Emergency Management Division: A copy of the official audit must be submitted within nine (9) months of the end of the auditee's fiscal year to: State Fiscal Office Department of Public Defense 7105 NW 70th Avenue, Bldg B-61 Johnston, IA 50131 If there are no "findings" A copy of the audit report is not required, but the auditee shall provide written notification that: ♦ an audit was conducted, including - entity (auditee)name Catalog of Federal Domestic Assistance (CFDA) number(s) the period covered by the audit dollar amount expended ♦ the schedule of findings and questioned costs disclosed no audit findings relating to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division ♦ the summary of schedule of prior audit findings did not report on the status of any audit findings related to Federal award(s) administered by Iowa Homeland Security and Emergency Management Division If you have any questions or concerns, please call the Public Assistance Office of Iowa Homeland Security and Emergency Management Division at(515) 725-3231. Sincerely, Pen-n 1.s 4farper Dennis Harper State Public Assistance Officer Enclosures 7105 NW 70th AVENUE/CAMP DODGE/BLDG. W-4 /JOHNSTON, IOWA 50131-1824/515-725-3231 W W W.IOWAHOMELANDSECURITY.ORG UN I C. DUl I0/LUU! F LL/LfANL LIWI LI\lJ LI L.I /1VLIVV I PROJECT APPLICATION SUMMARY (P.2) DISASTER#: 1688 PACKAGE NO: 54 P.A. ID: 013-UGI1O-00 APPLICANT: WATERLOO STREET DEPT PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT 632 0 B N N 09/14/2007 $108,158.06 Site Number: 1 DAMAGED EMERGENCY PROTECTIVE MEASURES FACILITY: CITY WIDE FACILITY LOCATION: REIMBURSE APPLICANT FOR FORCE ACCOUNT OVERTIME LABOR(584.5 HRS), REGULAR TIME LABOR,NOT ELIGIBLE(730 HRS), EQUIPMENT(1091 HRS)AND MATERIALS(SAND 1046 T AND SALT 1018 T)FOR ACTIONS TAKEN BEFORE,DURING AND AFTER THE DECLARED EVENT TO PROTECT PUBLIC HEALTH AND SAFETY. THESE SCOPE OF WORK: ACTIONS INCLUDED STOCKPILING SALT/SAND A DAY BEFORE THE EVENT, SALTING AND SANDING EXTENSIVELY THE FIRST 2 DAYS OF THE INCIDENT PERIOD AND LATER PLOWING SNOW OFF THE ICE(NOT ELIGIBLE)TO APPLY MORE SALT TO THE ICE. THIS PROCEDURE WENT ON DURING THE ENTIRE INCIDENT PERIOD WITH HEAVIER APPLICATIONS OF SAND/SALT AT THE END OF THE EVENT. 209 HRS.OF THE TOTAL OVERTIME LABOR WERE WORKED ON SUNDAY 2/25/07 AT DOUBLE TIME PER UNION CONTRACT. 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $108,158.06 $81,118.55 SUBGRANTEE ADMIN EXP: $3,163.16 $3,163.16 TOTAL: $111,321.22 $84,281.71 GRAND TOTAL: 1 PW $AMOUNT ELIGIBLE $FEDERAL SHARE PWs: $108,158.06 $81,118.55 SUBGRANTEE ADMIN EXP: $3,163.16 $3,163.16 GRANTEE TOTAL: $111,321.22 $84,281.71 ADMIN EXP: $421.41 APPROVED BY: DAVID TESKA DATE: 06/04/2007 PUBLIC ASSISTANCE OFFICER Page 1 of 1 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO, 013-UGI10-00 REPORT DATE 06/19/2007 08.57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE 0 INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 0 REC CATEGORY B.Protective Measures COUNTY BLACK HAWK FUNDING OPTION COST SHARE0.75 STD PROJECT NO. 299 PROJECT TITLE EMERGENCY PROTECTIVE MEASURES PROJECTED CMPLTN DT09/14/2007 ACTUAL CMPLTN DT WORK COMPLETE AS OF 04/06/2007 100 ELIGIBILITY Yes AMOUNT ELIG$108,158.06 FEDERAL SHARE $81,118.55 PRIORITY Normal BEGIN DESIGN DT BEGIN CONSTR DT —PW REVIEWER DATA REVIEWER NAME DATE END DESIGN DT END CONSTR DT INITIAL REVIEW CHINN,PAUL 05/28/2007 PREPARER NERLAND, NORMAN FINAL REVIEW TESKA,DAVID 06/04/2007 ROLE PAC DATA SOURCE Paper STATE HARPER,VERN MT PROP 0 Yes• No VALIDATED • Yes 0 No DATE OBLGTD 06/04/2007 PACKAGE DATE 06/04/2007 PNP QUESTIONS 0 Yes• No STATE RVWD 0 Yes• No PACKAGE ID 54 ATTACH • Yes 0 No Does the Scope of Work change the pre-disaster conditions at the site? 0 Yes • No 0 Unsure Special Considerations issues included? 0 Yes • No 0 Unsure Is there insurance coverage on this facility? 0 Yes • No 0 Unsure Hazard Mitigation proposal included? 0 Yes • No 0 Unsure Page 1 of 6 • PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO. 013-UGI1O-00 REPORT DATE 06/19/2007 08.57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE 0 INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 Q REC SITE NUMBER 1 of 1 FACILITY NAME EMERGENCY PROTECTIVE MEASURES Latitude ADDRESS Longitude CITY STATE IA ZIP Was this site previously damaged?0 Yes 0 No • Unsure SITE NUMBER 1 -LOCATION CITY WIDE SITE NUMBER 1 -DAMAGE DIMENSIONS AND DESCRIPTION FEDERAL DISASTER#1688 WAS DECLARED FOR THE STATE OF IOWA TO SUPPLEMENT STATE AND LOCAL RECOVERY EFFORTS IN THE AREAS STRUCK BY SEVERE WINTER STORMS DURING THE PERIOD OF February 23,2007,THROUGH MARCH 2,2007. THIS PROJECT WORK SHEET ADDRESSES THE HEAVY ICE ACCUMULATION WHICH OCCURRED SEVERAL TIMES DURING THE INCIDENT PERIOD ON STREETS THROUGHOUT THE CITY. THIS HEAVY ICE ACCUMULATION POSED A THREAT TO PUBLIC HEALTH AND SAFETY. SITE NUMBER 1 -SCOPE OF WORK REIMBURSE APPLICANT FOR FORCE ACCOUNT OVERTIME LABOR(584.5 HRS), REGULAR TIME LABOR, NOT ELIGIBLE(730 HRS), EQUIPMENT(1091 HRS)AND MATERIALS(SAND 1046 T AND SALT 1018 T)FOR ACTIONS TAKEN BEFORE,DURING AND AFTER THE DECLARED EVENT TO PROTECT PUBLIC HEALTH AND SAFETY. THESE ACTIONS INCLUDED STOCKPILING SALT/SAND A DAY BEFORE THE EVENT, SALTING AND SANDING EXTENSIVELY THE FIRST 2 DAYS OF THE INCIDENT PERIOD AND LATER PLOWING SNOW OFF THE ICE(NOT ELIGIBLE)TO APPLY MORE SALT TO THE ICE. THIS PROCEDURE WENT ON DURING THE ENTIRE INCIDENT PERIOD WITH HEAVIER APPLICATIONS OF SAND/SALT AT THE END OF THE EVENT. 209 HRS. OF THE TOTAL OVERTIME LABOR WERE WORKED ON SUNDAY 2/25/07 AT DOUBLE TIME PER UNION CONTRACT. Page 2 of 6 • PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO. 013-UGI10-00 REPORT DATE 06/19/2007 08:57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE O INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 0 REC COST ESTIMATE ITEM VSN;CODE[ MATERIAL AND/OR DESCRIPTION 1 UOM 1 L QTY -1 UNIT PRICE 1 COST 1 1 0 0000 WORK COMPLETED 0 0 $.00 $0.00 2 0 9007 LABOR LS 1 521,270.97 S21,270.97 3 0 9008 EQUIPMENT LS 1 $31,528.15 $31,528.15 4 0 9009 MATERIAL LS 1 $55,358.94 $55,358.94 Eligible Amounts: Total(this version) $108,158.06 Total Oblig To Date $108,158.06 Unobligated+Obligated $108,158.06 Federal Share for Obligated and Unobligated $81,118.55 SPECIAL CONSIDERATIONS 1 Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk 0 Yes • No 0 Unsure (e.g.,buildings,equipment,vehicles,etc.)? 2 Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have 0 Yes • No 0 Unsure an impact on a floodplain or wetland? 3 Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource 0 Yes • No 0 Unsure System Unit or an Otherwise Protected Area? 4 Will the proposed facility repairs/reconstruction change the pre-disaster conditions(e.g.,footprint, 0 Yes • No 0 Unsure material, location,capacity,use or function)? 5 Does the applicant have a hazard mitigation proposal or would the applicant like technical 0 Yes • No 0 Unsure assistance for a hazard mitigation proposal? 6 Is the damaged facility on the National Register of Historic Places or the state historic listing?Is it 0 Yes • No 0 Unsure older than 50 years?Are there more,similar buildings near the site? 7 Are there any pristine or undisturbed areas on,or near,the project site?Are there large tracts of 0 Yes • No 0 Unsure forestland? 8 Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? 0 Yes 0 No 0 Unsure 9 Are there any other environmental or controversial issues associated with the damaged facility 0 Yes • No 0 Unsure and/or item of work? Page 3 of 6 • PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO. 013-UG110-00 REPORT DATE 06/19/2007 08:57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE 0 INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 0 REC ENVIRONMENTAL-All Environmental Review is complete. Laws and Executive Orders Review-All Other Laws/EOs complete.-PCHINN1 Laws/EOs Status Coastal Barriers Resources Act(CBRA) Gen Revw/NA Clean Water Act(CWA) Gen Revw/NA Coastal Zone Management Act(CZMA) Gen Revw/NA Endangered Species Act(ESA) Gen Revw/NA Fish and Wildlife Coordination Act(FWCA) Gen Revw/NA National Historic Preservation Act(NHPA) Gen Revw/NA Clean Air Act(CAA) Gen Revw/NA E.O. 11988: Floodplains Gen Revw/NA E.O. 11990:Wetlands Gen Revw/NA E.O. 12898: Environmental Justice for Low Income and Minority Populations Gen Revw/NA NEPA Level of Review-06/19/2007 08:57:18-This project is statutorily excluded from the requirements of the National Environmental Policy Act and no other environmental review or documentation is required.-PCHINN1 Page 4 of 6 • PROJECT WORKSHEET REPORT DECLARATION NO. FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO. 013-UGI10-00 REPORT DATE 06/19/2007 08:57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE 0 INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 0 REC Standard Conditions 1. Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. 2. This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws. Failure to obtain all appropriate federal,state and local environmental permits and clearances may jeopardize federal funding. 3. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. GENERAL COMMENTS EMERGENCY PROTECTIVE MEASURES THIS PROJECT IS AN EMERGENCY ACTION OF SEARCH AND RESCUE,EMERGENCY CARE, ISSUES OF LIVE SAFETY, CONSTRUCTION OF TEMPORARY MEASURES TO REDUCE IMMEDIATE THREATS TO LIFE, PROPERTY AND PUBLIC HEALTH OR SAFETY. EMERGENCY ACTIONS ARE STATUTORILY EXCLUDED FROM FURTHER REVIEW UNDER THE NATIONAL ENVIRONMENTAL POLICY ACT. THE APPLICANT HAS IDENTIFIED NO ENVIRONMENTAL ISSUES WITH THIS PROJECT. PAUL CHINN 05/25/2007 RECORD MAINTENANCE COMPLETE RECORDS AND COST DOCUMENTS FOR ALL APPROVED WORK MUST BE MAINTAINED FOR AT LEAST 3 YEARS FROM THE DATE THE LAST PROJECT WAS COMPLETED OR FROM RECEIPT OF FINAL PAYMENT,WHICHEVER IS LATER. ALL APPROVED PWS WITHIN A PROJECT APPLICATION ARE SUBJECT TO RANDOM AUDITS. QUARTERLY REVIEWS ARE CONDUCTED ON ALL APPROVED PW'S WHICH EQUAL OR EXCEED$59,700 AND HAVE NOT RECEIVED FINAL PAYMENT. ANY JURISDICTION RECEIVING$500,000 OR MORE IN TOTAL FEDERAL FINANCIAL ASSISTANCE IN A FISCAL YEAR MUST SUBMIT A COPY OF ITS SINGLE AUDIT(AS REQUIRED BY THE SINGLE AUDIT ACT OF 1984)TO THE STATE.-PAUL CHINN 05/25/2007 SMALL MATH. ERRORS ON ALL THREE ITEMS.--5/28/07--PEC Page 5 of 6 PROJECT WORKSHEET REPORT DECLARATION NO.FEMA-IA-DR1688 PREPARED DATE 05/15/2007 FIPS NO. 013-UGI10-00 REPORT DATE 06/19/2007 08:57 APPLICANT NAME WATERLOO STREET DEPT INF TYPE 0 INF SUBDIVISION • NON-INF FEMA PW# 632 VSN 0 REF# NN-28 0 REC PW REQUIRED REVIEWS REVIEW ASSIGNED DATE DATE REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED Initial Complete Eligible pchinnl 05/25/2007 05/28/2007 STATE Complete Eligible phall 05/28/2007 06/02/2007 Final Complete Eligible dteska 06/02/2007 06/04/2007 Page 6 of 6