HomeMy WebLinkAboutWHA BOARD MEETING AGENDA - 09/18/2008 77(1/64-'61
AGENDA
WATERLOO HOUSING AUTHORITY BOARD
September 18th, 2008
8:15 am meeting
***********************************
Council Chambers, 715 Mulberry Streets
A. Approval of Agenda
B. Approval of minutes from July 17th,2008 as proposed
B. Old business
C. New business
1. Approval of travel requests
2. Approval to purchase a snowplow for the Waterloo Housing
Truck.
3. Approval and acceptance to replace all locks on Ridgeway
Towers apartments and exterior doors.
4. Resolution and approval of 2008 HUD Physical Housing
Assessment System and Section 8 Management Assessment
Program annual evaluation.
5. Discuss price on new Construction
6. Approval to place on file the Housing Authority report
including the leasing, HAP and Admin. Fee,utilization
report.
7. Copy of report from training to Kansas City.
Adjourn
WATERLOO HOUSING AUTHORITY,Governing Board Minutes
July 17,2008
8:20am
Waterloo City Hall—Council Chambers
Members Present: Hart,Getty,Greenwood, S. Schmitt, Welper. Zeiner and Haywood. Also present were
Weidner, Washington, Wessels and Anderson..
Meeting called to order at 8:20am by Mr. Greenwood
Motioned by Welper and seconded by Hart that the minutes from the May 15,2008 meeting and the
Agenda be approved. Ayes: All
Motioned by Schmitt seconded by Welper to approve the travel request for Gladys Rainey to attend the
PIH Workshop on June 25, 2008. Ayes: All
Motioned by Welper,seconded by Hart to approve the travel request for Ned Deberg to attend HQS
Training in Omaha NE on August 26-28t,Ethel Washington to attend the NAHRO Board Meeting in
Des Moines on July 18, 2008 and Gladys Rainey and Lisa M.cClintic to attend FSS Case Manager
meeting in Fort Dodge on August 15`.
Motioned by Getty seconded by Hart to approve the bid and contract for the WHA's Fee Accountant from
Loucks and Schwarts FKA McCabe&Co. Ayes: All. Motion Carried.
Motioned by Welper seconded by Hart to approve the updates to the Community Room and Offices at
Ridgeway Towers to include painting and replacement of worn tables and chairs. Ayes: All. Motion
Carried.
Motioned by Welper seconded by Hart to approve the bid and contract for lawn care at Ridgeway Towers
from Cedar Valley Lawn Care. Ayes: All. Motion Carried.
Motioned by Schmitt seconded by Hart to approve and place on file the Housing Authority's Stat's
Report.Ayes: All. Motion Carried.
Motion made by Schmitt, seconded by Welper to adjourn the meeting. Meeting adjourned.
/411- ,,� CITY OF WATERL ' , IOWA
19110
WATERLOO HOUSING AUTHORITY
620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288
et100 to DONALD TEMEYER • Community Planning&Development Director
Mayor
TIMOTHY J. Date: September 18,2008
HURLEY
To: Mayor Tim Hurley and the Waterloo Housing Authority Board
COUNCIL From: Ethel Washington,Executive Director
MEMBERS
RE: Resolution and approval of an IHOEP Travel Request for the
REGINALD A. Housing Director and Coordinator.
SCHMITT
Ward 1 The Waterloo-Housing Authority's Director is requesting the Board's approval
CAROLYN to send a staff member to the Iowa Home Ownership Education Project
COLE (IHOEP)training.
Ward 2
HAROLD The IHOEP training will provide Housing Iowa Conference, scheduled for
GETTY October 2-3 at the Des Moines Downtown Marriott.
Ward; This year's event features a special focus on green construction and
rehabilitation, in both the single- and multifamily arenas. But the event will
QUENTIN M. continue to highlight a wealth of other topics related to homelessness, Low-
HART
Ward 4 Income Housing Tax Credits, foreclosure issues and more! Whether you
finance, develop or support affordable housing in your community,the 2008
RON Housing Iowa Conference is an event you won't want to miss. .
WELPER
Ward 5
Awards: On October 2, one person and four housing initiatives will be honored
BOB with inaugural Housing Iowa Awards. People and organizations are encouraged
GREENWOOD to nominate themselves, their organization or their peers for the awards.
At-Lame
STEVE The cost for registration, food and hotel is $772.00. Overtime is not required to
SCHMITT attend this conference
At-Large The training/certification is funded through the Waterloo Housing Authority
Federally funded Voucher budget set aside for training.
Therefore,the Housing Authority's Director is requesting the Board's approval
to send Ethel Washington and Wanda Hill-Dorris to IHOEP Training
CITY WEBSITE:www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
0
Conference Exhibitor Housinglowa Give Some
Registration •
Agenda Information Awards Green
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Keynote Speakers
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give people the tools they need, , *84:4%;.,;,-„'It, extraordinary things.There is no , he.nation's keenest litmus
o treat them with respect,and they -, better individual example of this F testers on U.S.elections
F:. �;will perform miraculous deeds "than Yvonne Camas.On the �and political trends,
1 is as simple as it is profound surface there is nothing , £ Charlie Cook is the
€a From a sleeping bag on the remarkable about Yvonne Camus. �v publisher of The Cook
° second floor of a dilapidated y former marketing executive and Political Report and a
building,he built one of " • ,. \ ',..,
,•mom to threert political analyst for the
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the most extraordinary organizations in,America. boys,she worries about many of the same things we all Journal Group,where he writes weekly for
employing and training thousands.More do.Yet,when Yvonne gets in front of an audience, National Journal magazine and
magical things begin to happen.More CongressnoilyA.M.More
About the conference
Welcome to the Web site for the 2008 Housing.towa Conference,scheduled for October a-3 at the Des Moines Downtown Marriott.This
year's event features a special focus on green construction and rehabilitation,in both the single-and multifamily arenas.But the event will
continue to highlight a wealth of other topics related to homelessness,low-Income Housing Tax Credits,foreclosure issues and more!
Whether you finance,develop or support affordable housing in your community,the 2008.Housinglowa Conference is an event you won't
want to miss.Use this site to learn more about what the conference offers,or read below to see what's new this year.
Awards:On October 2,one person and four housing initiatives will be honored with inaugural Housinglowa Awards.People and
organizations are encouraged to nominate themselves,their organization or their peers for the awards.
Give Some Green:The natural disasters of 2008 left thousands of Iowans homeless and several aid organizations looking for additional
support.Keeping with the"green theme"of this year's event,we're asking our attendees to give cash donations to organizations that aid the
victims of Iowa's fl€xrds and tornadoes.You can make your donation as part of your registration or sponsorship„or you can give cash at the
conference.
Hosted By:
Iowa Finance Authority d
800.432.7230
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Levi's Lawn Care L.L.C.
2101 Rownd Street
Cedar Falls, IA 50613 , ,
(319)404-0957 4u
LAWN CARE ESTIMATE FOR
THE TOWERS '°°.
Service: .
Mowing,trimming, and clearing grass debris from sidewalks and lot.
The mowing schedule can be set by you. We typically start out with weekly
maintenance, until the mowing slows down.
The cost to maintain the property is$110.00 plus tax for each visit.
To pick up and dispose of grass clippings would cost and additional $35.00 per visit.
Fertilizing and Weed Control Estimate
Fertilizing. We recommend and offer four applications of fertilizer to maximize
Fertility during the peak growing season. Once in early spring with a pre-emergent
herbicide to help prevent crabgrass and other undesired grass and weed species.
Once in late spring depending on temperature. Once in early Fall (late August).
Once in late fall (October) each application is a 30-5-10 fertilizer.
Weed Control-our basic weed control consists of a general broadleaf weed control
That is safe for desired grasses. Examples of controlled weeds are: Dandelion, Chicory,
Clover, , Creeping Charlie,violets, and many other broadleaf weeds. We offer and
recommend two applications once in the mid spring when the weeds are at peak growth
(usually early-mid May). Once in the fall (usually mid September).
Six applications total. The cost for each application is 125.00 plus tax.
We can invoice after each service or bill monthly, whichever is prefered. Verbal
agreement is satisfactory with me if you need a contract I will sign one after viewing. If
the service is unsatisfactory in any way I will make sure it is corrected to the best of my
ability and if at any time you wish to cancel our service there is no penalty. Customer
service is very important to me and I look forward to servicing your lawn care needs.
If you have any questions please contact me.
Levi Moore
(Owner/Operator)
319-404-0957
(Levimoore@cfu.net)
A I CITY OF WATE = i •• , IOWA
tit,
WATERLOO HOUSING AUTHORITY
Otp, 620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288
@rjpp DONALD TEMEYER • Community Planning&Development Director
Mayor
TIMOTHY J.
HURLEY
COUNCIL Date: September 18th, 2008
MEMBERS
REGINALD A. To: Mayor Tim Hurley and the Waterloo Housing Authority Board
SCHMITT From: Ethel Washington, Executive Director
Ward 1
CAROLYN
COLE RE: Resolution and approval of an IAHO Travel Request for the Housing Inspectors.
Ward 2
HAROLD The Waterloo-Housing Authority's Director is requesting the Board's approval to send two
GETTY staff member to the Iowa Association Of Housing Officials(IAHO)training for
Ward 3 Certification and recertification.
HART QUENTIN M. The trainingwillprovide certification and recertification for Electrical and whygo green
HART
Ward 4 (home energy assistance and to aid contractor's development in"green"). It will be held in
Waterloo, Iowa at Hawkeye Community College on October 1st, 2nd, and 3rd, 2008.
RON
WEEPER The cost for registration is $250 each for a total of$500.00 for both. Overtime is not
Ward 5
required to attend this conference
BOB
GREENWOOD The training/certification is funded through the Waterloo Housing Authority Federally
At-Large funded voucher budget set aside for training.
STEVE
SCHMITT Therefore, the Housing Authority's Director is requesting the Board's approval to send
At-Large John Lenius and Gladys Rainey to IAHO Training.
•
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
`` _ a ,II
P ' p as a;ATc
25 a % 6' r,
I.AHO IAHO FALL CONFERENCE
CERTIFICATION &RECERTIFICATION
OCTOBER 1,2, & 3,2008
THE DETAILS:
Registrations should be mailed with payments to Julie Johnson,Hawkeye Community College, Center
for Community Services, 1501 East Orange,P.O.Box 8015,Waterloo,IA 50704,or call Julie at 319-
296-4017.
Pre-registration is required and all registrations must be accompanied by a check or money order.
Send to address above with name, social security number, organization and phone. All classes are held
at Hawkeye Community College,Tama Hall;Waterloo,Iowa
If you are not a member,please join our association. Contact John Lenius at
319-233-0201 for information.
Circle all courses being taken.
COURSES:
Why go "GREEN"?. (#019525) October 1,2008 8:30 a.m.—3:30 p.m.
Electrical (#019524) October 2,2008 8:30 a.m.-4:30p m.
Electrical(cont.) October 3,2008 8:30 a.m.—12 p.m.
COST FOR CONFERENCE:
Why go "GREEN"?. $125.00—IAHO Members
Why go "GREEN"?. $175.00—non-members
Electrical—Certification&Re-certification $125.00—IAHO Members
Electrical—Certification&Re-certification $175.00—Non-Members
Name: ,S.S.#
Organization:
Business Address
Phone: ,e-mail Address:
SPECIAL VOTE REQUESTED(Members only)
Due to exceptional strain on flood assistance, The IAHO Executive Board is asking for
members approval of a donation from our reserve funds in the amount of$500.00 to The
Northeast Iowa Food bank. This will require a majority of the votes from the members that
respond.Please indicate your vote. I agree I disagree
Only votes received before conference ends will be counted.
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= h' CITY WATER + , IO A
�Er� ht.
WATERLOO HOUSING AUTHORITY
620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288
er/00 A0 DONALD TEMEYER • Community Planning&Development Director
Mayor
TIMOTHY T September 18,2008
HURLEY
To: Mayor Tim Hurley and the Waterloo Housing Authority Board
COUNCIL From: Ethel Washington
MEMBERS
RE: Vehicle Snow Plow
REGINALD A.
SCHMITT
Ward 1 This past winter was exceedingly tough. According to forecasters the coming winter will
be similar.
CAROLYN The Waterloo HousingAuthorityspent over$ 20 000 on the parkinglot and sidewalks
COLE
Want 2 for Snow Removal.
Waterloo Housing worked with the tenants and Cedar Valley to set up specific times to
HAROLD have their vehicles moved for plowing.
GETTY This year we would like to be proactive by attaching a snow
Ward 3
plow to the Housing Authority's truck. This will allow Waterloo Housing the opportunity
QUENTIN M. to work with the tenants, give them the opportunity to move their cars in a timely manner,
HART and plow their parking spaces at a time conducive to both WHA and the Tenants.
Ward 4
RON The Waterloo Housing Authority's Director is requesting the Board's approval to ask
WEEPER Mark Rice(Director of City Garage)to purchase a snow plow to attach to the Waterloo
Ward 5 Housing four-wheel drive Truck.
BOB
GREENWOOD The cost for this will be funded through the Waterloo Housing Authority's FEDERALLY
At-Large FUNDED Ridgeway Towers Capital Fund budget set a side for this purpose.
Therefore, the Housing Authority is requesting the Board's approval to ask Mark Rice to
STEVE
SCHMITT purchase a snow plow and attach to the WHA Truck.
At-Large
SEE ATTACHMENT:
CITY WEBSITE:www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Page 1 of 1
ETHEL WASHINGTON
To: MARK RICE
Subject: RE: snow plow
From: MARK RICE
Sent: Tuesday, September 09, 2008 1:19 PM
To: ETHEL WASHINGTON
Subject: RE: snow plow
Ethel....
I have two bids for you:
C+C Welding: $4043.40 + Installation
Stuber Trucks: $3775.00 Installed
Mark R.
9/10/2008
% � IT' OF • • , IOWA
/ WATERLOO HOUSING AUTHORITY
G y�� 620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288
'%rloo \O DONALD TEMEYER • Community Planning&Development Director
Mayo! September 18t" 2008
TIMOTHY J.
HURLEY To: Mayor Tim Hurley and the WHA Board
From: Ethel Washington
COUNCIL
MEMBERS Re: Approval and acceptance of bids to replace all Locks on Ridgeway Towers
apartments and Master Keys for exterior doors
REGINALD A.
SCHMITT The Waterloo Housing Authority is requesting the authorization of the board to replace
Ward 1 the existing locks to all entrance doors; currently the door locks need to be rekeyed to
each apartment and existing exterior doors and locks.
CAROLYN
COLE We are having complaints from tenant that someone is entering their apartments. One of
Ward 2 the tenants thinks someone may have stolen a set of keys and is using a master key to
enter the building. We feel it is necessary to request a change of the locks in order to
HAROLD enhance the tenants feeling of safety and security. Bids was requested and received from
GETTY"
Ward 3 the following companies:
QUENTIN M. Locksperts Inc.:
HART
Ward 4
The following is an estimate on rekeying and master keying Ridgeway Towers. Rekey
RON and master key 50units, each contains 1 lock, with 1 key each unit provided.. Rekey and
\VELPER master exterior doors, mechancical, and storage doors, for an estimate of five locks. To
Iva``t include service call and duplicate keys
BOB
GREENWOOD Total $ 1,436.85
At-Large B&B lock and key:
STEVE
SCHMITT The following is an estimate on rekeying and master keying Ridgeway Towers. Rekey
At-Lar-c and master key 50 units, each contains 1 lock, with 1 key for each unit provided. Rekey
and master exterior doors, mechancical, and storage doors, for an estimate of five locks.
To include service call and duplicate keys
Total $ 1,169.70
Polks Lock Service Inc.
The following is an estimate on rekeying and master keying Ridgeway Towers.
Rekey and master key 50 units, each contains 1 lock, with 1 key each unit provided.
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Rekey and master exterior doors, mechancical, and storage doors, for an estimate of
five locks. To include service call and duplicate keys
Total $ 1,020.00
The low bid for the total cost for the estimate was from Polk Lock Service Inc.
The funds for the doors will be taken from The Ridgeway Towers Budget for building
maintenance. Therefore,the housing authority recommends approval of the bid from Polk
Lock Service Inc.
Monday, September 08, 2008 2:47 PM Locksperts, Inc. 319-232-8320 p.01
iavc acuci WIL cc.
Pa Box 2067
Waterloo,Iowa 50702
319-232-9376
Fax 319-232-8320
Locksperts, Inc.
September 8, 2008
Ridgeway Towers
Att; Ethal
Fax—291-4288
RE: Quote to rekey
The following is a rough estimate on rekeying and master keying Ridgeway Towers.
Rekey and master key 50 units,each unit contains 1 lock,with 1 key each unit provided-$750.00
Rekey and master 5 exterior panic devices-$110.00
Duplicate keys @$2.57 each, estimated 205 keys-$526.85
Service Call-$50.00
Your estimated sub-total,w/o tax-$1,436.85
If you have any other questions,please give me a call.
Thanks!
Stacy
The "Sari"people to do business with.
SEP 08,2008 02:32P POLKS LOCK SERVICE INC 000-000-00000 page 1
Polk's Lock Service Inc. Estimate{
1504 College St.
Cedar Falls,lA 50613-3749
Phone# 1-319-266-7486 Date Estimate#
9/8/2008 288
Name 1 Address
Waterloo Housing,
do City of Waterloo
291-4288
aft: Ethyl Washington
Project
Description (sty Cost Total
Watertu o Service Call Day 1 35.00 35.00
Master Key Cylinder 55 9,00 495,00
SCHLAGE F.(SC9)6-PIN KEY 205 2.00 410,00
SC E Mortise cylinder I 40.00 40,00
SCHT.ACE EMORTISE/RIM CYLINDER 1 40.00 40.00
panic bars--on/ofll.abor 0 50.00 0.00
Sales Tax 7.00% 0.00
TA CK LAW$20-min$2 or 1 l/2%per month-Plus all legal and collection vast.
Total $1,020.00
09/04/2095 15:37 13192345397 B B LOCK KEY PAGE 61
Zs%
410411 far
2200 FALLSAVE_
WA" RLrt2. IOWA 50701
MOW'# FAX:
319- 34—M97
Date: POVPINK6 ��c7p f oo
TO: Ethel
From: Brenda
Re: Rekey quote
Ethel,
Dave called me yesterday to quote rekeying the budding.
1 Service Call 35_00
55 Locks rekeyed & Mastered 11.00ea 605.00
205 Keys 2_34ea 479.70
5 Panlc bars on &off 10.00e r 5Q,,00
1,169.70
We would love to do this job for you_ If you have any questions,
please give me a call.
Thanks much,
by C I T Y OF WATERL , I WA
... ., WATERLOO HOUSING AUTHORITY
620 Mulberry St., Carnegie Annex • Waterloo, IA 50703 • (319) 233-0201 Fax (319) 291-4288
4rioo �p DONALD TEMEYER • Community Planning&Development Director
Mayor
TIMOTHY J.
HURLEY September 18th,2008
COUNCIL
MEMBERS TO: Mayor Tim Hurley and the Waterloo Housing Authority's Board
FROM: Ethel Washington, Director
REGINALD A.
SCHMITT
Ward I
CAROLYN SUBJECT: Request a Resolution and Approval of 2008 HUD Physical Housing
COLE Assessment System (PHAS) and Section 8 Management Assessment Program Annual
Ward 2 Evaluation or(SEMAP).
HAROLD Attachedplease find both the Physical HousingAssessment System PHAS Section 8
GETTY 3 y (PHAS)-
3 Management Assessment Program (SEMAP) Certification (9/30/08), which requires an
approval by the Housing Board Approval and the Chairperson's signature before
QUENTIN M. submission to HUD for this fiscal year ending 9-30-08. The two evaluations are for the
HART Section 8 Voucher and Public HousingProgram. The indicators such as how selection
Ward 4 g
are made from each waiting list, HQS inspection enforcement, and lease-up rate and how
RON revenue is managed are to alert HUD of troubled housing authorities. .
WELPER The forms are electronically submitted. However,the Board chairperson signature is
Ward 5required and a hard cop
y py will be submitted to HUD as well.
BOB
GREENWOOD The Waterloo Housing Authority is requesting a resolution and approval of 2008 Section
At-Large 8 Management Assessment Program Evaluation or(SEMAP and PHAS).
STEVE
SCHMITT
At-Large Waterloo Housing Authority
See Attachment:
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
View Print Full Submission Page 1 of 5
Management Assessment for Public Housing Agencies
View/Print Full Submission
PHA Code : IA050 FYE : 06/30 Fiscal Year: 2008
PHA Name : Waterloo Housing Authority
Submission Type : Submission Status : Draft
Inbox I Unit Turnaround I Capital Fund I Work Orders I Annual Inspection I Security I Econ. Self-Suff
Sub-Indicator l: Vacant Unit Turnaround Time
ELEMENT DESCRIPTION AMOUNT
V12400 Total number of turnaround days. 180
V12500 Total number of vacancy days exempted for Capital 0
Fund.
V12600 Total number of vacancy days exempted for other 0
reasons.
V12700 Total number of vacant units turned around and lease in 5
effect in the PHA's immediate past fiscal year.
V12800 Average number of calendar days units were in down 6.00
time.
V12900 Average number of calendar days units were in make 15.00
ready time.
V13000 Average number of calendar days units were in lease up 15.00
time.
V13100 Average Unit Turnaround Days. 36.00
[Top of Pagel
Sub-Indicator 2: Capital Fund
ELEMENT DESCRIPTION AMOUNT
Do you have any open Capital Fund programs(e.g. CGP,
CF10000 HOPE VI)(Y/N)? Open = any program that does not have yes
a pre-audit end date or that received a pre-audit end
date during the fiscal year being assessed.
Component 1: Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old
Total funds authorized over 3 FFYs old that do not have
CF10050 a pre-audit end date or that received a pre-audit end $ 0.00
date during the fiscal year being assessed.
Total funds expended over 3 FFYs old that do not have
CF10100 a pre-audit end date or that received a pre-audit end $ 0.00
date during the fiscal year being assessed.
CF10200 Unexpended funds to be recaptured (enter dollar amt). $ 0.00
CF10300 Unexpended funds approved by HUD over 3 FFYs old $ 0.00
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(enter dollar amt).
CF10400 Unexpended funds with time extensions due to reasons
outside of PHA control (enter dollar amt). $ 0.00
CF10500 Adjusted total unexpended funds. $ 0.00
Component 2: Timeliness of Fund Obligation
CF11100 Total funds authorized for grants over 2 FFYs old. $ 0.00
CF11200 Total funds obligated over 2 FFYs old. $ 0.00
CF11300 Unobligated funds approved by HUD over 2 FFYs old
(enter dollar amt). $ 0.00
CF11400 Unobligated funds with time extensions due to reasons
outside of PHA control (enter dollar amt). $ 0.00
CF11500 Adjusted total unobligated funds. $ 0.00
Component 3: Adequacy of Contract Administration
The date of last HUD/Army Corps of Engineers on-site
CF11700 inspection and/or audit related to contract 07/15/1988
administration (include A133 audit).
CFI1800 The number of findings related to contract 0
administration.
CF11900 The number of findings related to contract 0
administration that have been corrected by the PHA.
The number of findings related to contract
CF12000 administration that the PHA is in the process of 0
correcting.
Component 4: Quality of the Physical Work
Date of last HUD/Army Corps of Engineers on-site
CF12200 inspection and/or audit related to quality of the physical 07/15/1988
work.
CF12300 The number of findings related to the quality of the 6
physical work.
CF12400 The number of findings related to the quality of the 6
physical work that have been corrected by the PHA.
The number of findings related to the quality of the
CF12500 physical work that the PHA is in the process of 0
correcting.
Component 5: Budget Controls
CF12700 Total amount of Capital Funds expended during the 86,711.05
PHA fiscal year being assessed.
The amount of Capital Funds expended on approved
CF12800 work items not subject to budget revisions during the $ 86,711.05
PHA fiscal year being assessed.
The amount of Capital Funds expended under budget
CF12900 revisions with prior HUD approval during the PHA fiscal $ 0.00
year being assessed.
The amount of Capital Funds expended under budget
CF13000 revisions not requiring prior HUD approval during the $ 0.00
PHA fiscal year being assessed.
[Top of Pagej
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Sub-Indicator 3: Work Orders
ELEMENT DESCRIPTION AMOUNT
Component 1: Emergency Work Orders
W10000 Total number of emergency work orders. 15
W10100 Total number of emergency work orders completed/ 15
abated within 24 hours.
WI0200 Percentage of emergency work orders completed/ 100.00%
abated within 24 hours.
Component 2: Non-Emergency Work Orders
W10500 Total number of non-emergency work orders. 274
WI0600 Total number of calendar days it took to complete non- 274
emergency work orders.
Average number of days PHA has reduced the time it
W10700 takes to complete non-emergency work orders over the 0.32
past three years.
W10800 Average completion days. 1.00
Fop of Pagel
Sub-Indicator 4: Annual Inspection of Dwelling Units and Systems
ELEMENT DESCRIPTION AMOUNT
Component 1: Annual Inspection of Dwelling Units
A10000 The total number of ACC units. 50
The sum of units exempted where the PHA made two
A10100 documented attempts to inspect and is enforcing the 0
lease.
A10200 Vacant units exempted for Capital Fund. 0
A10300 Vacant units exempted for other reasons. 0
A10400 Total number of units inspected using the Uniform 50
Physical Condition Standards (UPCS).
A10550 Total number of units inspected that did not require 44
repairs.
The number of units where necessary repairs were
completed to comply with UPCS either during the
A10600 inspection, issued work orders for the repairs, or 6
referred the deficiency to the current year's or next
year's Capital Fund program.
A10700 Adjusted units available. 50
A10800 Percent of units inspected by PHA. 100.00%
Component 2: Annual Inspection of Systems Including Common Areas and Non-Dwelling
Space
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A11100 Total number of projects. 1
A11200 Total number of projects exempted from the inspection 0
of systems.
A11300 The total number of projects where all systems were 1
inspected in accordance with the UPCS.
A11400 Total number of buildings. 2
A11500 Total number of buildings exempted from the inspection 0
of systems.
A11600 Total number of buildings where all systems were 2
inspected in accordance with the UPCS.
The number of buildings and projects where necessary
repairs were completed to comply with UPCS either
A11700 during the inspection, issued work orders for the 1
repairs, or referred the deficiency to the current year's
or next year's Capital Fund program.
A11800 Percentage of projects inspected. 100.00%
A11900 Percentage of buildings inspected. 100.00%
MA)of Pagel
Sub-Indicator 5: Security
ELEMENT DESCRIPTION AMOUNT
Component 1: Tracking and Reporting Crime-Related Problems
S10000 The date that the Board adopted current policies to 01/01/1995
track crime and crime-related problems.
S10100 The date that the PHA implemented the current 01/01/1995
procedures to track crime and crime-related problems.
The date that the PHA implemented a current
S10200 cooperative system for tracking and reporting crime to 01/01/1995
local police authorities.
S10300 The number of crimes that the PHA can document it 0
reported to local police authorities.
S10400 Percentage of developments where PHA can document 100.00%
it tracks crime and crime-related problems.
Component 2: Screening of Applicants
S10500 The date the Board adopted current screening policies 01/01/1995
that reflect the applicable criteria.
S10600 The date the PHA implemented current screening 01/01/1995
procedures that reflect the applicable criteria.
PHA can document that current screening procedures
S10700 result in successfully denying admission to applicants yes
who meet the applicable criteria (enter Yes or No).
S10800 The total number of applicants denied who met the 0
applicable criteria
Component 3: Lease Enforcement
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S10900 The date the Board adopted current eviction policies 01/01/1995
that reflect the applicable criteria.
S11000 The date the PHA implemented current eviction 01/01/1995
procedures that reflect the applicable criteria.
PHA can document that eviction screening procedures
S11100 resulted in the evicting of residents who meet the yeS
applicable criteria (enter Yes or No).
S11200 The total number of evictions as a result of the 0
applicable criteria.
Component 4: Drug Prevention and/or Crime Reduction Program Goals
S11350 The number of HUD-funded drug prevention and/or 0
crime reduction programs.
The number of non HUD-funded drug prevention and/or
S11450 crime reduction programs that the PHA requests to be 0
assessed.
S11550 The number of documented program goals that are 0
related to drug-prevention and/or crime reduction.
The number of goals the PHA can document it met
S11600 under the implementation plans(s) for any and all of 0
these programs.
Percentage of goals that the PHA can document it met
S11700 under the implementation plans(s)for any and all of 0.00%
these programs.
[Top of Page
Sub-Indicator 6: Economic Self-Sufficiency
ELEMENT DESCRIPTION AMOUNT
E10000 The number of HUD-funded economic self-sufficiency 1
programs.
The number of non HUD-funded economic self-
E10100 sufficiency programs that the PHA requests to be 0
assessed.
E10200 The number of documented program goals that are 10
related to economic self-sufficiency.
The number of goals the PHA can document it met
E10300 under the implementation plan(s)for any and all of 10
these programs.
Percentage of goals that the PHA can document it met
E10400 under the implementation plan(s)for any and all of 100.00%
these programs.
[Top of Pagel
Comments or Questions? Please go to Technical Assistance Center or Contact MASS
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SEMAP Certification Page 1 of 3
LOGOFF HUD HOME PIH HOME Q&A SEARCH f INDEX E-MAIL WASS MAIN
Assessr€� nt Reports
Profle ' Subinisson
List Summary Certification Profile Comments
Field Office: 7APH KANSAS CITY HUB OFFICE
ethe# Housing Agency: IA050 WATERLOO
washington
(T A06 9) PHA Fiscal Year End: 6/30/2008
PIC Home
WASS Main _._.
PIC Main
Lot OMB Approval No. 2577-0215
SEMAP CERTIFICATION (Page 1)
SEMAP Public reporting burden for this collection of information is estimated to average 12 hours per
response, including the time for reviewing instructions, searching existing data sources,
K JHAp gathering and maintaining the data needed, and completing and reviewing the collection of
information.This agency may not conduct or sponsor, and you are not required to respond to, a
ups collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985.101 which requires a Public
Housing Agency (PHA) administering a Section 8 tenant-based assistance program to submit an
annual SEMAP Certification within 60 days after the end of its fiscal year. The information from
the PHA concerns the performance of the PHA and provides assurance that there is no
evidence of seriously deficient performance. HUD uses the information and other data to assess
PHA management capabilities and deficiencies, and to assign an overall performance rating to
the PHA. Responses are mandatory and the information collected does not lend itself to
confidentiality.
Check here if the PHA expends less than $300,000 a year in federal awards
Indicators 1 -7 will not be rated if the PHA expends less than $300,000 a year in Federal
awards and its Section 8 programs are not audited for compliance with regulations by an
independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must
still complete the certification for these indicators.
Performance Indicators
1 Selection from Waiting List(24 CFR 982.54(d)(1) and 982.204(a))
a. The HA has written policies in its administrative plan for selecting applicants from the "
waiting list.
PHA Response Yes
b. The PHA's quality control samples of applicants reaching the top of the waiting list and,
admissions show that at least 98% of the families in the samples were selectee from the
waiting list for admission in accordance with the PHA's policies and met the selection criteria
that determined their places on the waiting list and their order of selection. -
PHA Response Yes
2 Reasonable Rent(24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)
a. The PHA has and implements a reasonable written method to determine and document�or
each unit leased that the rent to owner is reasonable based on current rents for comparable
unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and
(iii) at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in
effect 60 days before the HAP contract anniversary. The PHA's method takes into
consideration the location, size, type, quality, and age of the program unit and of similar
unassisted units and any amenities, housing services, maintenance or utilities provided by the
https://pic.hud.gov/pic/semap/smpassessmentcertification.asp 9/15/2008
SEMAP Certification Page 2 of 3
owners.
PHA Response Yes
b. The PHA's quality control sample of tenant files for which a determination of reasonable
rent was required to show that the PHA followed its written method to determine reasonable
rent and documented its determination that the rent to owner is reasonable as required for
(check one):
PHA Response At least 98% of units sampled
3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 982.516) . ..i2-41-
The PHA's quality control sample of tenant files show that at the time of admission and
reexamination, the PHA properly obtained third party verification of adjusted income or
documented why third party verification was not available; used the verified information in
determining adjusted income; properly attributed allowances for expenses; and, where the
family is responsible for utilities under the lease, the PHA used the appropriate utility
allowances for the unit leased in determining the gross rent for(check one):
PHA Response At least 90% of files sampled
4 Utility Allowance Schedule (24 CFR 982.517)
The PHA maintains an up-to-date utility schedule. The PHA reviewed utility rate data that it
obtained within the last 12 months, and adjusted its utility allowance schedule if there has been
a change of 10% or more in a utility rate since the last time the utility allowance schedule was
revised.
PHA Response Yes
5 HQS Quality Control (24 CFR 982.405(b))
The PHA supervisor(or other qualified person) reinspected a sample of units :luring the PHA
fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), for
quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from
recently completed HQS inspections and represents a cross section of neighborhoods and the
work of cross section of inspectors.
PHA Response Yes
6 HQS Enforcement(24 CFR 982.404)
The PHA's quality control sample of case files with failed HQS inspections shows that, for all
cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from
the inspection and, all other cited HQS deficiencies were corrected within no more than 30
calendar days from the inspection or any PHA-approved extension, or, if HQS deficiencies
were not corrected within the required time frame, the PHA stopped housing assistance
payments beginning no later than the first of the month following the correction period, or took
prompt and vigorous action to enforce the family obligations for(check one):
PHA Response At least 98% of cases sampled
7 Expanding Housing Opportunities.
(24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a)and 983.301(b)(4) and (b)(12))
Applies only to PHAs with jurisdiction in metropolitan FMR areas
Check here if not applicable
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SEMAP Certification Page 3 of 3
a. The PHA has a written policy to encourage participation by owners of units outside areas of
poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA
considers areas of poverty or minority concentration, and which includes actions the PHA will
take to encourage owner participation.
PHA Response Yes
b. The PHA has documentation that shows that it took actions indicated in its written policy to
encourage participation by owners outside areas of poverty and minority concentration.
PHA Response Yes
c. The PHA has prepared maps that show various areas, both within and neighboring its (.1/-P- '
jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the
PHA has assembled information about job opportunities, schools and services in these areas;
and the PHA uses the maps and related information when briefing voucher holders.
PHA Response Yes //''
L -5
d. The PHA's information packet for certificate and voucher holders contains either a list of
owners who are willing to lease, or properties available for lease, under the voucher program,
or a list of other organizations that will help families find units and the list includes properties or
organizations that operate outside areas of poverty or minority concentration.
PHA Response Yes
e. The PHA's information packet includes an explanation of how portability works and includes
a list of neighboring PHAs with the name, address and telephone number of a portability
contact person at each.
PHA Response Yes 6
4 T
f. The PHA has analyzed whether voucher holders have experienced difficulties in finding
housing outside areas of poverty or minority concentration and, where such difficulties were
found, the PHA has considered whether it is appropriate to seek approval of exception payment4-4I-4
'
standard amounts in any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes „7-,
74cryNe
Page 1 of 2
Go to Comments
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SEMAP Certification Page 1 of 3
LOGOFF HUD HOME PIH HOME Q&A SEARCH/INDEX E-MAIL WASS MAIN
Ass sSinent Reports.
Prr�filSuhmission
List Summary Certification Profile Comments
Field Office: 7APH KANSAS CITY HUB OFFICE
ethei Housing Agency: IA050 WATERLOO
washi ton
(t Ao6 9) PHA Fiscal Year End: 6/30/2008
PIC Home
WASS Main
PIC Main SEMAP CERTIFICATION (Page 2)
Lagoff
Performance Indicators
SEMAP 8 Payment Standards(24 CFR 982.503)
The PHA has adopted current payment standards for the voucher program by unit size for each
KDHAP FMR area in the PHA jurisdiction and, if applicable, for each PHA-designated r art of an FMR
area, which do not exceed 110 percent of the current applicable FMR and which are not less
than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR
982.503)
PHA ResponseYes
FMR Area Name Waterloo FMR 1 of 1
Enter current FMRs and payment standards (PS)
0-BR FMR 398 1-BR FMR 489 2-BR FMR 585 3-BR FMR 718 4-BR FMR 879
PS 398 PS 513 PS 614 PS 718 PS 879
If the PHA has jurisdiction in more than one FMR area, and/or if the PHA has established
separate payment standards for a PHA-designated part of an FMR area, add s rnilar FMR and
payment standard comparisions for each FMR area and designated area.
9 Timely Annual Reexaminations(24 CFR 5.617)
The PHA completes a reexamination for each participating family at least ever, 12 months.(24
CFR 5.617)
PHA Response Yes
10 Correct Tenant Rent Calculations(24 CFR 982, Subpart K)
The PHA correctly calculates tenant rent in the rental certificate program and the family rent to
owner in the rental voucher program (24 CFR 982,Subpart K)
PHA Response Yes
11 Pre-Contract HQS Inspections(24 CFR 982.305)
Each newly leased unit passes HQS inspection before the beginning date of the assisted lease
and HAP contract.(24 CFR 982.305)
PHA Response Yes
12 Annual HQS Inspections(24 CFR 982.405(a))
The PHA inspects each unit under contract at least annually (24 CFR 982.405(a))
PHA Response Yes
13 Lease-Up
The PHA executes assistance contracts on behalf of eligible families for the number of units
that has been under budget for at least one year. The PHA executes assistance contracts on
behalf of eligible families for the number of units that has been under budget for at least one year
PHA Response Yes
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SEMAP Certification Page 2 of 3
14 Family Self-Sufficiency (24 CFR 984.105 and 984.305)
14a.Family Self-Sufficiency Enrollment. The PHA has enrolled families in
FSS as required.
Applies only to PHAs required to administer an FSS program.
Check here if not applicable
a. Number of mandatory FSS slots (Count units funded under the FY 1992
FSS incentive awards and in FY 1993 and later through 10/20/1998. Exclude
units funded in connection with Section 8 and Section 23 project-based
contract terminations; public housing demolition, disposition and
replacement; HUD multifamily property sales; prepaid or terminated
mortgages under section 236 or section 221(d)(3); and Section 8 renewal
funding. Subtract the number of families that successfully completed their
contracts on or after 10/21/1998.) 13
Or, Number of mandatory FSS slots under HUD-approved exception (If not
applicable, leave blank) 0
b. Number of FSS families currently enrolled 75
c. Portability: If you are the initial PHA, enter the number of families currently
enrolled in your FSS program, but who have moved under portability and
whose Section 8 assistance is administered by another PHA 0
Percent of FSS slots filled (b+c divided by a) (This is a nonenterable field.
The system will calculate the percent when the user saves the page) 0
14b. Percent of FSS Participants with Escrow Account Balances.The PHA
has made progress in supporting family self-sufficiency as measured by the
percent of currently enrolled FSS families with escrow account balances.(24
CFR 984.305)
Applies only to PHAs required
to administer an FSS program
Check here if not applicable
PHA Yes
Response
Portability: If you are the initial PHA, enter the number of families with FSS
escrow accounts currently enrolled in your FSS program, but who have
moved under portability and whose Section 8 assistance is administered by
another PHA 0
15 Deconcentration Bonus
The PHA is submitting with this certification data which show that :
(1) Half or more of all Section 8 families with children assisted by the PHA in its principal
operating area resided in low poverty census tracts at the end of the last PHA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census
tracts in the PHA's principal operating area during the last PHA FY is atleast two percentage
points higher than the percent of all Section 8 families with children who resided in low poverty
census tracts at the end of the last PHA FY; or
(3)The percent of Section 8 mover families with children who moved to low poverty census
tracts in the PHA's principal operating area over the last two PHA FY is at least :wo percentage
points higher than the percent of all Section 8 families with children who resided in low poverty
census tracts at the end of the second to last PHA FY.
https://pic.hud.gov/pic/semap/smpassessmentcertificationcontd.asp 9/15/2008
BLACK HAWK CONTRACTING & DEVELOPMENT CO.
CONTRACTING REAL ESTATE DEVELOPMENT
ijoczA)
LAND 313 & 319 Monroe, 923 & 935 Oneida
HOUSE $ 69,210.00
SUBS AND JOB COSTS $ 46,754.00
Total House $ 115,964.00
8' x16" standard footing with 8"Wall
FOUNDATION (poured)
Garage floor is 24x22; driveway is 22' w to
FLATWORK front property line, sidewalk is 4"
PLUMBING Sump with forma drain around footings
Weatherking 45K BTU 92+, AC 14 SEER
HVAC 1.5 ton (Energy Star Rated)
House wiring per code; plus basement
ELECTRICAL lighting package
Per MidAmerican Energy Star
ROUGH/INSULATE BSMT Requirements
GUTTER/DOWNSPOUT 4/6 downspouts standard white
DECK/PATIO 4x6 patio
LANDSCAPE Finish grade and seed
1509 Commercial Street PO Box 295 Waterloo, Iowa 50704
Call: 319-232-4663 Fax: 319-234-8009 E-Mail: rinv295@aol.com
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/...---74- 42,1)-1.4..1,. 2- /),O -7,
Date: April 5t, 2007
To: Mayor Tim Hurley and WHA Board of Commissioners
From: Ethel Washington, director
Re: A Discussion of the construction of 4-5 single-family housing units.
The construction of approximately 4 single-family affordable housing units.
The intention is to build 4 new single-family homes.
The primary buyers are the Waterloo Housing Authority's Homeownership
Voucher, and Family Self Sufficiency (FSS) Programs participants.
Following is approximate cost. The following price does not include the discount
from the company.
Homes Cost: The approximate cost of each unit will be $122,500.00
to the Housing Authority.
The base price of the home will be approximately $ 83,000.00;
Electrical hook up $ 1,500.00
The approximate cost of the plumbing hookup will be $ 3,500.00.
approximately cost of a lot $ 5,000.00.
Installation of the Furnace will cost approximate $ 2,500.00.
Cost of a basement is approximately $ 17,000.0
The garage will cost approximately $ 10,000.00
$122,500.00
All American Home
Homes Cost: The approximate cost of each unit will be $113,310 to the Housing
Authority.
The base price of the home will be approximately $ 73,810.00
Electrical hook up $ 1,500.00
The approximate cost of the plumbing hookup will be $ 3,500.00.
Approximately cost of a lot $ 5,000.00.
Installation of the Furnace will cost approximately $ 2,500.00.
Cost of a basement is approximately $ 17,000.00
The garage will cost approximately $ 10,000.00
S113,310.00
Design Homes
Lots: the preface would be to build the homes in a cluster. This way there is a
plan for the particular area and equity builds up faster in the home and the
neighborhood. In the process of looking for lots to purchase.
Marketing:
Applicants will be selected from the Housing Authority's appropriate program
waiting list and participants will be notified by mail.
Will utilize an experienced project consultant to keep abreast of the project. The
City will establish a potential waiting list using direct mailing, local advertising
media and other marketing resources to promote the program and locate
additional applicants if necessary. A professional Realtor will be solicited to sell
each unit
See Attachment:
Section 8 is at 95.9%
Ridgeway is at 98 %
As of today.
September St", 2008
THE WATERLOO HOUSING AUTHORITY'S CURRENT REPORT
As of August 30th 2008 the Waterloo Housing Authority has the capacity to serve
1056 Section 8, and 50 Public Housing tenants.
The Waterloo Housing Authority has the following actual number of tenants on our
Public Housing and Section 8 program.
The numbers below will fluctuate depending on the number of terminations,
evictions or tenants that voluntarily left the program per week, month, and
year.
A tenant may be terminated for fraud, lack of utilities or Violent Criminal activities
etc.
Section 8 lease ups 1013
Public Housing lease up 50
Total 1063
Downpayment applications funds are depleted for FY09.
We have six applications for FY09, and only funds left for New
Construction.
WAITING LIST
Applications for Section 8 tenants are taken every Thursday all day from 8am-4
pm,no appointment necessary.
The Public Housing applications are taken daily.
The Waterloo Housing Authority's Section 8 waiting list consists of approximately
610 Applicants.
The waiting list is approximately 10months to 1- year.
Everyone is encouraged and welcome to apply to the Section 8 and Public
Housing program.
The Waterloo Housing Authority policy states the WHA will publicize the
availability and nature of the Section 8 Program for extremely low-income,
very low and low-income families should the waiting list become shorter than
six- months in a newspaper of general circulation, and by other suitable means.
Tenants that are on low income are not necessarily on the Section 8 program.
Homeownership Voucher
Homebuyers total Vouchers available 30
Closed Mortgages 16
Three that has become independent and gone off the Section 8 program
completely.
RIDGEWAY TOWERS APARTMENTS/PUBLIC HOUSING
Ridgeway Towers are at 96%occupancy in the senior citizens apartments.
PUBLIC HOUSING
Total available 50
Leased 49
HOUSING STAFF ATTENDED THE FOLLOWING MEETINGS/FUNCTIONS
MONTHLY
a.Department head meeting Weekly
b.Staff with Noel Weekly
c.Directors Meeting Quarterly
d.Council Meeting Weekly
e.1NAHRO Board Quarterly
f.RSVP bi Monthly
g.Country View Monthly
Total FSS Participants on program 77
Number of graduates June 2008
Number of participants job search 15
Number of participants' working/ 43
Number of participants going to school 17
Number of Participants with escrows 51
Total number of escrows paid out to participants 3
Total number of Escrows forfeited 0
Total amount Escrow forfeited 0
RIDGEWAY Towers projects in progress.
Future Project: Replace Windows at Ridgeway Towers Apartments.
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ETHEL WASHINGTON
Waterloo Housing Authority
"Managing a Successful Voucher and Public Housing Budget"
The Marriott in
Kansas City, Missouri
August 27, 2008
I attended the above training on August 27 in Kansas City, Mo.
HUD provided the training. David Vargas, Director, Office of Housing
Choice Voucher Programs, from Washington D.C. was the speaker and
trainer he was very knowledgeable on the subject matter.
He spoke about the Housing Choice Voucher budget and Non Restricted
Assets (NRA).
Definition:
• Net Restricted Asset (NRA) Housing Assistance Payment (HAP) is
Excess/Unused HAP funding from prior years.
• NRA may be used in the current and subsequent years to support HAP
costs for baseline units that exceed HAP Budget Authority provided that
year meaning 2008.
Mr. Vargas talked about NRA balance consisting of two amounts:
- Usable = portion that would be required to support the use of all unused
baseline vouchers (Vouchers that are a part of the baseline but not
under contract).
- Unusable = portion that would not be required, after providing for all
baseline vouchers
He talked about the Use of the NRA.
• Each HA will use the NRA to support the amount offset from funding
• Each HA received NRA calculation with the funding allocation letter
• NRA calculations did not require HA review because they are
based on actual funding data and HA-validated expenses
His thoughts on where funding was headed
and Overleasing FOR HA's
• Measure on Calendar Year, not Housing Authority Fiscal Year
• HAs may not use appropriated funds for over-leasings
• Costs of overleased units must be covered by non-HAP funds
He gave some ideas and sample of how the housing authority are paid
administrative fees.
Sample Administrative Fee Calculation
HA123 Mainstreet PHA
Column A AF Rate : $50 first 1800 Months of the year.
Column B AF Rate : $47 months thereafter.
Col A UMLS : 1,800
Col B UMLS : 2,800 — 1,800 = 1,000
Col A Fees = 1,800 UMLs X $50 = $90,000
Col B Fees = 1,000 UMLs X $50 = $47,000
Sample Administrative Fee Calculation
Total Eligibility :
Col A Fees = $90,000
Col B Fees = $47,000
$137,000
Funding Cycle vs. HA Fiscal Year
• Funding is provided based on CY.
• Overleasing is Measured based on CY
• About 70% of PHA have FY other than CY
• SEMAP Utilization based on HA FY
• PHA plan based on HA FY
• FYE changes requests are sent to the local FO.
• FYE changes occur prospectively, not retroactively
• Decision to change HAFY is different for each PHA
Component Unit Reporting
• If the PHA is a component unit of the local governmental agency
and the government uses modified accrual accounting method;
the agency must report use the modified accrual accounting
method.
FYE Reporting Date not on QTR end date
• If the FYE of the Primary Government Does Not End on a Quarter
• PHA should not request a FYE Change different than the agency.
•
Program Specific Audit Costs may be reimbursed by HUD subject to
Funding
What the Future may hold for the Public Housing
Program ????
Caution
• Overleasing is still in effect
• Excess HAP may only be used for HAP purposes
• Excess HAP should not be used for temporary inter-agency loans or
any type of loan
• Administrative Fee funding may only be used for HCV housing
related purposes unless your agency has pre-2003 fees available.
• Both S8 and Finance/Accounting Need to check VMS numbers.
• Asset Management will apply to the S8 programs, including S8
only programs
• NRA offsets/Rebenchmarking will probably apply for 2009 —
Rebenchmarking period unknown;
Overall, it was a very informative training, especially in terms of financing
and regulatory review. All of the above will definitely be helpful in my
work at the Housing Authority with each of the programs.
WATERLOO HOUSING AUTHORITY
Ethel Washington,
Housing Director