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Request for Bid
(Notice of Hearing and Notice to Bidders)
2026-2028 RESIDENTIAL/MISCELLANEOUS AREAS
SNOW REMOVAL CONTRACT
October 2026
City of Waterloo, Iowa
Prepared by the City of Waterloo Planning and Zoning Department
SECTION I — INSTRUCTION TO BIDDERS
1.0 EXPLANATION TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Request for Bid must be requested in
writing via email, letter, or fax, and with sufficient time allowed for a reply to reach all bidders before submission of their
bids. Any interpretation or changes made to the RFB will be in the form of an addendum of the Request for Bid and will
be furnished to all prospective bidders. All prospective bidders will receive email notifications of any addendums by the
Project Manager. All bidders must acknowledge in the space provided on the Bid Form acknowledgement of such
addendums received by the Project Manager prior to the 1:00 p.m. bid deadline set for the opening of bids. Oral
explanations or instructions given before the award of the contract will not be accepted.
1.1 PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Planning and Zoning Department. Before submitting a bid, each
bidder shall carefully read the specifications and all other contract documents. Each bidder shall be fully informed, prior
to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in
this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No
allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be
construed as conclusive evidence that the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and
regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be
deemed to be included in the Contract the same as though herein written out in full.
Submit sealed bid to (address exactly as stated):
SEALED RFB FOR 2026-2028 RESIDENTIAL/MISCELLANIOUS AREAS SNOW REMOVAL CONTRACT
City Hall
City Clerk's Office
715 Mulberry Street
Waterloo, IA 50703
Bids should be mailed, overnight delivery, or in -person delivery (no electronic or fax submittals). Bids must be received
no later than 1:00 p.m. Thursday, October 22, 2026.
1.2 BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered
under the laws of the United States or the State of Iowa, a certified share draft drawn on a Credit Union in Iowa chartered
under the laws of the United States or the State of Iowa, or a bid bond payable to the City of Waterloo, Iowa, in the sum
of Fifteen Hundred Dollars ($1,500.00), which certified check, certified share draft, or bid bond will be held as security
that the Bidder will enter into a Contract for the snow removal work and will furnish the required certificate(s) of
insurance, and in case the successful bidder shall fail or refuse to enter into the Contract, the bid security may be retained
by said City as agreed liquidated damages. If a bid bond is used, it must be signed by both the bidder and the surety or the
surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney.
1.3 LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in this Request for Bid and Notice
of Public Hearing and Notice to Bidders after the exact time set for closing of bids (Thursday, October 22, 20269 at
1:00 p.m.) will not be considered. However, a modification which is received from an otherwise successful bidder, and
which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may
thereafter be accepted. Bids may be withdrawn by written request received from bidders prior to the time set for closing
of bids.
1.4 PUBLIC OPENING OF BIDS/PUBLIC HEARING
Bids will be publicly opened in the Harold E. Getty Council Chambers in the City of Waterloo City Hall, 715 Mulberry
Street, Waterloo, Iowa, on Thursday, October 22, 2026, at 1:00 p.m. The bid opening will be (ivestreamed on YonTube
and made available on the city website Their content will be made public for the information of bidders and others
interested who may be present either in person or by representative. Notice is hereby given that the Waterloo City Council
will conduct a public hearing on the proposed plans, specifications and forrn of contract for the 2026-2028
Residential/Miscellaneous Areas Snow Removal Contract at the City Council Meeting, Monday November 2, 2026 at
5:30 p.m. The hearing will be held in the Harold E. Getty Council Chambers in the City of Waterloo City Hall, 715
Mulberry Street, Waterloo, Iowa. The contract documents are on file on the first floor in the City Clerk's office, City Hall,
for public examination. Any person interested may file written objection with the City Clerk before the date set for the
hearing or appear and make objection at the meeting.
1.5 EMPLOYMENT AND BUSINESS OPPORTUNITY
To the greatest extent feasible, suppliers, subcontractors, and low-income workers owning businesses or living in the
Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by
the contractor on this project. Opportunities for training and for employment arising in connection with this project shall
to the greatest extent feasible be made available to lower -income persons residing in the project area. The project area is
the City of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower -income workers living in the
project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the
project area.
1.6 STATEMENT OF BIDDER'S QUALIFICATIONS
Each Bidder shall, upon request of the Planning and Zoning Department, submit on the form furnished a statement of the
Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for
the work contemplated; and when requested, a detailed financial statement. The Planning and Zoning Department shall
have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under
the Contract; and the Bidder shall furnish the Planning and Zoning Department all such information and data for this
purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or
information does not satisfy the Planning and Zoning Department that the Bidder is qualified to carry out properly the
terms of the Contract.
1.7 EXECUTION OF AGREEMENT AND CERTIFICATE OF INSURANCE
A. The City shall award one or more contract(s) to the lowest responsible Bidder(s) whose bid(s) conform to the
Specifications listed in the Request for Bid and is most advantageous to the City and the Planning and Zoning
Department, price and other factors considered. The City reserves the right to award a contract for any single Option, any
combination of Options, or all Options together. It is anticipated that an award will be made within thirty (30) days after
bid opening. The City reserves the right to waive any and all informalities and partes of a specific bid. Subsequent to the
award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute
and deliver to the City, an agreement in the form substantially similar to Exhibit `B" included in the contract documents
in such number of copies as the City, may require.
B. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for
approval in amounts of not less than the amounts specified in the Contract Documents. The certificate of insurance shall
be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an
"Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the same
amounts for approval before each commences work. The contractor shall carry or require that there be Worker's
Compensation insurance for all its employees and those of its subcontractors engaged in work at the site, in accordance
with State Worker's Compensation Laws.
C. The failure of the successful bidder to execute such agreement and to supply the required certificate(s) within ten (10)
days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based
upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -
advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for
which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount
of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against
the City of Waterloo for a refund.
SECTION II — GENERAL CONDITIONS
2.0 DEFINITIONS
Whenever used in any of the Contract Documents, these terms shall be defined as follows:
Contract - means the Contract or Agreement executed by and between the City
of Waterloo and the Contractor.
Contractor - means the person, firm or corporation entering into the Contract with
the City of Waterloo, to maintain properties as described in the Specifications provided.
Contract Documents - means and shall include the following: Executed Contract
or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed
copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or
Drawings when required).
Owner or Local Public Agency (LPA) - means the Planning and Zoning Department of the City of Waterloo.
Project Manager - means the City's representative from the Planning and Zoning Department,
Aric Schroeder, City Planner/Project Manager.
Email address: aric.schroeder(&waterloo-ia.org
Phone:319-291-4366
2.1 SUPERINTENDENCE BY CONTRACTOR
Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide
a competent superintendent, satisfactory to the Planning and Zoning Department/City of Waterloo, on the work site at all
times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to
properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all
information before proceeding with the work and be held responsible for any error resulting from failure to do so.
2.2 OTHER CONTRACTS
The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall
cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other
Contracts as may be directed by the Planning and Zoning Department/City of Waterloo. The Contractor shall not commit
or permit any act in which will interfere with the performance of work by any other Contractor as scheduled.
2.3 FITTING AND CORRDINATION OF THE WORK
The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all
Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the
locations and measurements which they may require for the fitting of their work to all surrounding work.
2.4 CARE OF WORK
The Contractor shall be responsible for all damages to person or property that occur as result of negligence in connection
with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work
performed until completion and final acceptance by the Planning and Zoning Department.
The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the
work is commenced until final completion and acceptance, except when work being performed does not require
protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any
person on the project site. Therefore, it is the responsibility of the Contractor to determine when security is needed.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those
which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no
expense to the Owner.
2.5 OTHER GENERAL REQUIREMENTS
Tire Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work
is to be performed. No extra allowance will be made because of lack of such examination or knowledge.
Contractor shall not disturb (damage) existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of
the project. If disturbed, these items shall be replaced by the Contractor at no cost to the City or the Owner.
Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and
equipment during time of performing services. Upon request, the City Forester will determine the extent of protection
necessary for the trees.
2.6 PERMITS AND CODES
The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and
codes.
2.7 LIABILITY INSURANCE
The Contractor shall at all times during the term of the Agreement maintain in full force and effect, at its own expense,
Employer's Liability, Worker's Compensation, Automobile, Public Liability and Property Damage Insurance, and other
insurance as set forth below, including contractual liability coverage for the indemnity and hold harmless provisions of
this Agreement. Each policy shall require at least 30 days' advance written notice to the City in the event of cancellation
or material change in terms. The City of Waterloo, Iowa shall be specifically named as an additional insured on all
insurance. Such coverages shall be primary, non-contributing and contain waivers of subrogation against any coverage
held by the City. Before commencement of work hereunder, the Contractor agrees to furnish the City with certificates of
insurance or other evidence satisfactory to the City to the effect that such insurance has been procured and is in force.
Insurance coverages shall comply with the limits specified below:
Coverages
Worker's Compensation
Employer's Liability
Bodily Injury Liability
(Except automobile)
Property Damage Liability
(Except automobile)
Automobile Bodily Injury Liability
Excess Liability
Automobile Property Damage Liability
Minimum Limits of Liability
Statutory
$500,000
$1,00Q000 each occurrence
$1,000,000 each occurrence
$1,OOQ000 each occurrence
$5,0005000
$1,000,000 each occurrence
SECTION III —SPECIAL TERMS AND CONDITIONS AND SERVICE REQUIREMENTS
3.0 TERM OF CONTRACT
The initial term of the Contract shall be for two (2) snow seasons, with the first snow season being the five (5) month
period, anticipated to be from November 16, 2026 to April 16, 2027, and the second snow season being the five (5) month
period, anticipated to be from November 15, 2027 to April 15, 2028. A Contract, approved by the City Council and
signed by the mayor, shall become the document that authorizes the Contract to begin, assuming the insurance and bond
requirements have been met. Each section contained herein, any addenda, and the response (Bid) from the successful
bidder, and all exhibits to the RFB shall also be incorporated by reference into the resulting Contract. No price escalation
will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the
Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City
reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire)
without cost, the future performance of the Contract.
3.1 TERMS OF PAYMENT
Payment to the Contractor for services performed shall be paid ou a monthly basis. Payments shall be based on the actual
number of snow events 1" or more removed from properties that snow removal occurred during the previous month. A
detailed bill
of completed
snow removal work must be received and
approved by the
Planning
and Zoning
Department
located at 715
Mulberry St., Waterloo, Iowa before payments
will be made.
The billing shall include:
• Property addresses and/or description of where work was performed
• Number of times sidewalks were cleared at each property each month
• When salt/sand is used the following shall be provided:
o Pounds/tons used including rate per Tons/pounds
o Property address(s) or general description(s) of where it was used
o Number of applications applied per month
3.2 SCOPE OF WORK
The Contractor shall provide all labor, equipment and material necessary for snow removal and application of sand/ice
melt for approximately 226 Residential and miscellaneous lots/areas in accordance with bid specifications. See
attached Exhibit "C" for the current list of properties. Assigned areas shall have snow removed each time there is a snow
event of at least I inch, which shall be completed within 48 hours from the end of the snow event. The bid specs require
that the full width of the sidewalk be cleared along the full width of each property (lot) down to the pavement. A good -
faith attempt will need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other
hazard, then sand or other abrasive material, (such as Ice Melt or another approved product) may be used so pedestrian
traffic is safe. Only use sand/ice melt in amounts to make pedestrian traffic safe. Do not coat sidewalk with a large amount
of sand. All work must comply with the City of Waterloo Codes & Ordinances or contractor shall return to the property
and make the necessary correction without additional costs to the City. All bidders should know that the list of
properties fluctuates as the city is continually acquiring and selling properties. Contractor or their designee must
be reachable by phone Monday through Friday 8:00 a.m. to 5:00 p.m. during the term of the Contract.
3.3 SITE CLEAN-UP
Prior to each snow removal the Contractor shall remove all trash and debris including paper, branches, rocks, and other
portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the City.
Additionally, the Contractor shall be responsible for cleaning up and repairing all damage created by Contractor's
snowplow & snow removal operations. This includes adding soil and seeding damaged areas as needed.
3.4 DAMAGE PROTECTION
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences,
benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional
cost to the City. At no time shall any snow removal equipment come in contact with any privately owned tree or shrub
during snow removal. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the Planning and
Zoning Department with no additional cost to the City. The Contractor shall avoid damage to turf grass and underlying
soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the
satisfaction of the Planning and Zoning Department with no additional cost to the City.
The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property
damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as
detailed in the GENERAL CONDITIONS to cover any damage claims.
3.5 REQUIRED EQUIPMENT
The Contractor shall provide a complete inventory of sufficient and proper equipment to perform all wok in a safe and
timely manner. Equipment listed on the Bid Form will be verified by the Planning and Zoning Department to determine
whether it is adequate for this snow removal contract. A portfolio of existing or past contracts with letters of
recommendations would be helpful in verifying the bidder's qualifications.
Types of snow removal equipment required for this contract:
Walk -behind snow blowers
Riding snow blowers
Pick-up truck and/or tractor with show blade
Salt & sand applicator
Shovels
SECTION IV - GENERAL TERMS AND CONDITIONS
1. LANGUAGE WORDS USED INTERCHANGEABLY —The word
CITY refers to the CITY OF WATERLOO, IOWA throughout these
Instructions and Terms and Conditions. Similarly, PROPOSER
refers to the person or company submitting an offer to sell its
goods or services to the CITY, and CONTRACTOR refers to the
successful bidder.
2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted
from, and no contract will be awarded to, any person, firm or
corporation that is in arrears to the City upon debt or contract, that
is a defaulter, as surety or otherwise, upon any obligation to the
City, or that is deemed irresponsible or unreliable by the City. If
requested, Proposers shall be required to submit satisfactory
evidence that they have a practical knowledge of the particular
supply/service proposal and that they have the necessary
financial resources to provide the proposed supply/service as
descdbed in this Request for Proposal.
3. SPECIFICATION DEVIATIONS BY THE PROPOSER -Any
deviation from this specification MUST be noted in detail, and
submitted in writing in the Proposal. Completed specifications
should be attached for any substitutions offered, or when
amplifications are desirable or necessary. The absence of the
specification deviation statement and accompanying
specifications will hold the Proposer strictly accountable to the
specifications as written herein. Failure to submit this document of
specification deviation, if applicable, shall be grounds for rejection
of the item when offered for delivery. If specifications or
descriptive papers are submitted with Proposals, the Proposers
name should be clearly shown on each document.
4. COLLUSIVE PROPOSAL —The Proposer certifies that the
proposal submitted by said Proposer is done so without any
previous understanding, agreement or connection with any
person, firm, or corporation making a proposal for the same
Contract, without prior knowledge of competitive prices, and it is,
in all respects, fair, without outside control, collusion, fraud or
otherwise illegal action.
5. SPECIFICATION CHANGES. ADDITIONS AND DELETIONS —
AII changes in Proposal documents shall be through written
addendum. Verbal information obtained otherwise will NOT be
considered in awarding of Proposals.
6. PROPOSAL CHANGES - Proposals, amendments thereto, or
withdrawal requests received after the time advertised for
Proposal opening, will be void regardless of when they were
mailed.
7. HOLD HARMLESS AGREEMENT— Except as to any negligence
of City, its officials, officers, employees or agents, in the
performance of any duty under this Contract, and to the extent not
covered by insurance maintained by Contractor, the Contractor
agrees to protect, defend, indemnify and hold harmless the City of
Waterloo, its officials, officers, employees and agents, from and
against any and all claims and damages of every kind and nature
made, rendered or incurred by or in behalf of every person or
company whatsoever, including the parties hereto and their
employees, that may arise, occur, or grow out of any acts,
actions, work or other activity done by the Contractor, its
employees, subcontractors or any independent contractors
working under the direction of either the Contractor or
subcontractor in the performance of the contract.
8. PROPOSAL REJECTION OR PARTIAL ACCEPTANCE — The
City reserves the right to reject any or all Bids. The City further
reserves the right to waive technicalities and formalities in Bids,
as well as to accept in whole or in part such Bid where it is
deemed advisable in protection of the best interests of the City.
9. PROPOSAL CURRENTY/LANGUAGE —All bid prices shall be
shown in US Dollars ($). All prices must remain firm for the
duration of the Contract regardless of the exchange rate. All bids
(responses) must be submitted in English.
10. PAYMENTS - Payments will be made for all goods/services
delivered, inspected and accepted within 30 days after
acceptance and on receipt of an original invoice.
it. MODIFICATION.ADDENDA&INTERPRETATIONS-Any
apparent inconsistencies, or any matter requiring explanation or
interpretation, must be inquired into by the Proposer in writing at
least 72 hours (excluding weekends and holidays) prior to the
time set for the Proposal opening. Any and all such interpretations
or modifications will be in the form of written addenda. All
addenda shall become part of the contract documents and shall
be acknowledged and dated on the signature page.
12. LAWS AND REGULATIONS - All applicable Slate of Iowa and
federal laws, ordinances, licenses and regulations of a
governmental body having jurisdiction shall apply to the award
throughout as the case may be, and are incorporated herein by
reference.
13. SUBCONTRACTING -No portion of this Proposal maybe
subcontracted without the prior written approval by the City.
14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers
sent by electronic devices (e.g, facsimile machines) are not
acceptable and will be rejected upon receipt. Proposers will be
expected to allow adequate time for delivery of their proposal
either by airfreight, postal service, or other means.
15. CANCELLATION - Either party may cancel the contract in the
event that a petition, either voluntary or involuntary, is fled to
declare the other party bankrupt or insolvent or in the event that
such party makes an assignment for the benefit of creditors.
16. ASSIGNMENT - Proposer shall not assign the contract or any
monies to become due thereunder without the prior written
consent of the City. Any assignment or attempt at assignment
made without such consent of the City shall be void.
17. EQUAL OPPORTUNITY —The successful firm agrees not to
refuse to hire, discharge, promote, demote, or to otherwise
discriminate in matters of compensation against any person
otherwise qualified solely because of age, race, color, religion,
sex, sexual orientation, gender identity, marital status, national
origin, citizenship status, disability, or veteran status.
18. TAXES - The City of Waterloo is exempt from sales tax and
certain other use taxes. Any charges for taxes from which the City
is exempt will be deducted from invoices before payment is made.
19. PROPOSAL INFORMATION IS PUBLIC — All documents
submitted with any proposal and the proposal shall become public
documents and subject to Iowa Code Chapter 22, which is
otherwise known as the "Iowa Open Records LaW'. By submitting
any document to the City of Waterloo in connection with a
proposal, the submitting party recognizes this and waives any
claim against the City of Waterloo and any of its officials, officers
and employees relating to the release of any document or
information submitted.
Each submitting party shall hold the City of Waterloo and its
officials, officers and employees harmless from any claims arising
from the release of any document or information made available
to the City of Waterloo arising from any proposal opportunity.
EXHIBIT "A"
SIGNATURE PAGE
2026-2028 Residential/Miscellaneous Areas Snow Removal Contract
BID FORM
BIDDER: '()SOS �1'ViC�7 LLC
COMP NY2
Project
Manager: Adam
ADDRESS: �Uk71CI isy('_ �tr`DP_,T/ry r��Util�
1. The undersigned, being a Corporation existing under the laws of the State of Li y4n , or a limited liability company
existing under the laws of the State ofToW U , or a Partnership consisting of the following partners:
AcAarrm HOW (owned
having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the
Contract Documents now on file in the offices of the City Clerk, City Hall, 715 Mulberry Street, Waterloo, Iowa, and the
Planning and Zoning Department, 715 Mulberry Street, Waterloo, Iowa hereby proposes to furnish all supervision,
technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation
services required to complete the proposed SNOW REMOVAL, in accordance with the contract documents and for the
unit price in place for the following amount:
Bid Price: Price per property per occurrence for approximately 226 Properties
iwen+-�-�t�Ur Collars nce anA Eke+V cen-ts dollars($
ritten Price Per Lot/Occurre(Numerical Price Per Lot cc)
2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the
work done shall govern the actual payment to the Contractor.
3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one
or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance
of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, or at any time thereafter
before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and
furnish the required certificate of insurance within ten (10) days after the agreement is presented for signature, and start
work within ten (10) days after "Notice to Proceed" is issued.
4. Security in the sum of One )bQ,.%nd CxQe 1"uMr-Pd dollars
in the form of C bfeck is submitted herewith in accordance with this NOTICE TO
BIDDERS,
5. The Bidder is prepared to submit a financial and experience statement upon request.
(. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in
the current calendar year, are prepared to submit an Affirmative Action Plan or update and an Equal Opportunity Clause,
within ten (10) days of notification that the bid submitted is lowest and acceptable.
7. The Bidder has received the following Addendum or Addenda:
Addendum No. _'L
Date: Lu—/J ) / uw
8. The Contractor shall provide a complete inventory of sufficient and proper equipment to perform all work in a safe and
timely manner. > auipment list may be submitted as a separate attachment.
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(P iCie on)
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'Z waue. beh',na snow 6i«.ler3
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9. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked
10. The bidder has attached ail applicable forms.
1 I. The City reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of
Contract due to budgetary limitations.
SIGNED: �(7 t UAA �Ol t Y1PX) DATE; jj�/ / %
Name an d Tille
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
Alt contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of
said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows:
The contractor, subcontractor, vendor and supplier of goods and services will no[ discriminate against any employee
or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or
physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop
an Affirmative Action program to ensure that applicants are employed and that employees are treated during
employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or
physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for
employees, state that all qualified applicants will receive consideration for employment without regard to race, creed,
color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or
affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each
labor union or representative of workers which he/she has a collective bargaining agreement or other contract or
understanding, a notice advising said labor union or workers' representative of the contractor's commitment under
this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published roles,
regulations, directives, and order of the City of Waterloo Affim�ative Action Program Contract Compliance
Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports
within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit
information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor
himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records
and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with
this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance
Provisions relative to Resolution No, 24664
6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of
such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in pact and the
contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City
Council.
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the
provisions of the non-discrimination clause in every contract, subcontractor purchase order unless exempted by the
rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or
purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier.
Equal Opportunity Clause Continued:
8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment.
Any person who applies for employment with our company will not be discriminated against because of race, creed,
color, sex, national origin, economic status, age, mental or physical disabilities.
Signed: Q,0QYMU+ u
Appropriate Official
Title
io�27/XD
Date
DRAFT
EXHIBIT "B"
2026-2028 ResidentiaUMiscellaneous Areas Snow Removal Contract
This Contract for now removal (the "Contract") is made and entered into on November 2, 2026, by and bebveen the City
of Waterloo, Iowa (the "City"), and q Sc tr2LQ SCa*,U,S LLOthe "Contractor"). The term of the Contract shall be from
November 16, 2026 through April 15, 2028,
1. The Contractor shall furnish all supervision, technical pet'sonnel, labor, materials, supplies and equipment to perform
all work required for the Contract work as described in the Specifications for $� 50 per property per occurrence.
The Contractor has been provided the current list of properties requiring snow removal under this Contract, however
the list of properties may fluctuate as the City acquires or sells properties.
2. The Contract Documents shall consist of the following:
a) This Contract
b) Request for Bid (Notice of Hearing and Notice to Bidders)
c) Signed Response (Bid) from Contractor
These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to
this Contract or set forth in full herein. In the event of any conflict or ambiguity among the Contract Documents, the
document in the older set forth above that first addresses the issue or provision in question shall govern.
3. The Contractor agrees to commence the work within twenty-four (24) hours after the City issues a "Notice to
Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of duties
under this Contract. The Contractor also agrees to the following:
a) Contractors will abide by ordinance section 7-1-2(13)(I). Contractors will not be permitted to transfer snow
onto or across any city street or alley. In the event snow is transferred into the street, it shall be removed by
the Contractor.
b) In the event the Planning and Zoning Department finds that the Contractor did not fulfill its obligation, the
Contractor will be required to go back to the property at no additional cost to the City.
c) During snow removal the sidewalks will be cleared the width of the sidewalk and to the concrete unless ice
prevents such removal. Irt the event the ice is unable to be removed the Contractor will be required to lay
down sand, salt, or a mixture of both.
4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo relating to the obstruction of
streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades
with lights and signals during all hours of darkness.
Except as to any negligence of City, its officials, officers, employees or agents in the performance of any duty under
this Contract, and to the extent not covered by insut'ance maintained by Contractor, Contractor agrees to defend and
indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all
claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but not limited to reasonable
attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the
work contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging
bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this
Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them.
Contractor is not and shall not be deemed an agent or employee of the City.
6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged
by Contractor and is not repaired in a timely matmer as determined by City, City has the option of having the damage
repaired at the Contractor's expense, to be reimbursed to the City or withheld from frdure payments to Contractor
hereunder,
7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but the
work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of
the delay caused by the City.
8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment fa' the work
included on an invoice for which all services have been delivered or accepted. The City may withhold payment for
reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work,
disputed work, failure to comply with material provisions of the Contract, third -parry claims filed or reasonable
evidence that a claim will be filed, or other reasonable cause.
9. In the even[ that Contractor defaults in the performance or observance of any covenant, agreement or obligation set
forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have
been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this
Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in
equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor
shalt be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this
Contract upon seven (7) days' advance written notice. In the event of termination, the Contractor shall be
compensated for all necessary services performed through the termination date. No delay in enforcing the provisions
hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain
relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation
thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement
action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City.
10. In addition to paragraph 9 above, this Contract may be terminated at any time, in whole or in part, upon the mutual
written agreement of the parties. City may also choose to terminate this Contract at any time without cause by
delivering to Contractor twenty-one (21) days' advance written notice of termination.
11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of
City.
12. Because time is of great importance when completing snow removal, the
Contractor must notify the
City
of
Waterloo at least two (2) weeks in advance including who
will be filling in for them for any planned
time
off.
13. Any notice under this Contract shall be in writing and shall be delivered in person or by United States Post Office
registered or cet•tified mail, postage prepaid and addressed:
City Contractor
City of Waterloo, Iowa
715 Mulberry St.
Waterloo, Iowa 50703
Attn: Planning Department
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business
days following the date of deposit if mailed as stated above.
14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership,
agency, employment, or any other relationship between the parties nor, except as expressly set forth herein, to create
any liability for one party with respect to the liabilities or obligations of the other party or any other person.
Contractor is an independent Contractor.
15. This Contract shall be binding upon and more to the benefit of the parties and the respective successors and assigns of
each.
16. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the
remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for
any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by
limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be
written and shall be construed and enforced as so limited.
17. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining
to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement
of the parties.
18, In consideration of the fidl compliance on the part of the Contractor with all the provisions, stipulations and
conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon
completion and acceptance of the work, the City agrees to pay the Contractor as set forth above and as provided in the
Contract Documents.
19, CONTRACTOR OR THEIR DESIGNEE MUST BE REACHABLE BY PHONE MONDAY THROUGH FRIDAY
8:00 A.M. TO 5:00 P.M. during the term of this Contract.
IN WITNESS WHEREOF, the parties have executed this Contract for Snow Removal by their duly authorized
representatives as of the date first set forth above.
CITY OF WATERLOO, IOWA CONTRACTOR
By:
Quentin Hart -Mayor Authorized Representative
Attest:
Kelly Felchle -City Clerk