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HomeMy WebLinkAboutMinutes-10/24/2016October 24, 2016 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 24, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence. Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Services. 146693 - Welper/Schmitt that the Agenda, as amended, to amend item number eight to correct the location of the lot from West 4th Street to East 4th Street, for the Regular Session on Monday, October 24, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 146694 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, October 17, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart read a Proclamation declaring November 17, 2016 as World Pancreatic Cancer Day. Mayor Hart read a Proclamation declaring October 2016 as National Anti -Bullying Month. Mayor Hart read a Proclamation declaring October 26, 2016, as Cedar Valley Catholic Schools Blue Zones Day. CONSENT AGENDA 146695 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated October 24, 2016, in the amount of $2,745,952.75 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2016-844. 2. Resolution approving the request of 3 Stooges LLC on tax exemptions for the construction of improvements on a commercial structure valued at $150,000 for property located at 1050 Sheffield Ave. and located within the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2016-845. 3. Resolution approving the request of Mark Allen Cornwell for tax exemptions on the construction of home improvements valued at $40,000 for property located at 528 Adrian Street, and located within the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2016-846. 4. Resolution approving the request of CRF Rentals LLC for tax exemptions on the construction of home improvements valued at $7,000 for property located at 436 Boston Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2016-847. 5. Resolution approving the request of 3 Stooges LLC for tax exemptions on the construction of improvements on a commercial building valued at $125,000 for property located at 520 W Parker Street and located within the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2016-848. October 24, 2016 Page 2 6. Resolution approving the request of Todd Peterson for tax exemptions on the construction of a new home valued at $1,000,000 for property located at 1937 Kitty Hawk Drive, and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2016-849. 7. Resolution approving the request of Kelly and Pamela Wolf for tax exemptions on the construction of a new single family home valued at $288,910 for property located at 1147 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2016-850. 8. Resolution approving the request of G. Eugene Ream and Pauline F. Ream for tax exemptions on the construction of a new single family home valued at $417,880 for property located at 1609 Falcon Ridge, and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2016-851. 9. Resolution approving the request from Anthony Bradfield for a waiver for a concrete driveway to be located at 807 Anthony Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2016-852. 10. Resolution approving the request from Richard Mixdorf for a waiver for a concrete driveway to be located at 600 Maxwell Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street. Resolution adopted and upon approval by Mayor assigned No. 2016-853. 11. Resolution approving the request from Bob Huff for a waiver for a concrete driveway located at 2923 Ansborough Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Resolution adopted and upon approval by Mayor assigned No. 2016-854. 12. Resolution setting date of public hearing as November 7, 2016 to sell and convey the former vacated alley portion within the former Bowl -In block in the amount of $1.00 to Hawkeye Community College, along with a Development Agreement, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2016-855. b. Motion to approve the following: 1. a. b. c. d. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Barry Stratton, Property Safety Inspector IOWACE 2016 Fall Conference West Des Moines, IA November 3- 4, 2016 $265.00 Brian Baker, Chief HVAC Inspector IOWACE 2016 Fall Conference West Des Moines, IA November 3- 4, 2016 $160.00 Chief Trelka and Captains Leibold, Mohlis & Krogh Community Lives Matter; Candid Discussions, Ideas and Solutions for Unifying Cops and Communities Pleasant Hill, Iowa December 5, 2016 $390.00 Mike Schipper, Engineer 24 Hour Haz Mat Site Specific Kalona, IA October 24- 26, 2016 $305.00 October 24, 2016 2. a. b. c. d. Page 3 Technician Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Brown Bottle, 209 W. 5th Street C Liquor Renewal 10/21/2017 X El Tenampa, 924-926 La Porte Road C Liquor New 10/09/2017 X Mama Nick's Circle Pizzeria, 1934 Washington Street C Liquor Renewal 09/09/2017 X Damon's Sports Bar and Grill, 2122 Kimball Avenue C Liquor Renewal 10/04/2017 X Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 146696 - Schmitt/Morrissey that proof of publication of notice of public hearing on request by Edward Talaska to vacate, sell and convey a portion of Randolph Street right-of-way located adjacent to 1110 Randolph Street, as published in the Waterloo Courier on October 17, 2016, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. Mayor Hart stepped out. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral objections. Edward Talaska, 1110 Randolph Street, wishes to purchase the property for $500 and install a driveway to help alleviate parking in the area. Mayor Hart returned. Noel Anderson, Community Planning and Development Director, explained that Edward Talaska has met all requirements to purchase the property and the amount meets policy requirements as well. Mr. Lind questioned if the proposed improvements plus the $500 is equal to the actual value of the property. Noel Anderson explained that the cost of the proposed improvement is equal to the assessed value of the property. Edward Talaska further explained his plans for the purchase. 146697 - Schmitt/Welper that the hearing be closed and oral comments and recommendation of approval of the Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 146698 - Schmitt/Welper that "an Ordinance approving a request to vacate a portion of Randolph Street right-of-way adjacent to 1110 Randolph Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: seven. Motion carried. 146699 - Schmitt/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. October 24, 2016 Page 4 Mr. Schmitt questioned if there is any issue of timeliness to the item. Mr. Talaska expressed desire to move forward within the next few weeks. 146700 - Schmitt/Welper that "an Ordinance approving a request to vacate a portion of Randolph Street right-of-way adjacent to 1110 Randolph Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5372. 146701 - Schmitt/Welper Resolution authorizing the sale and conveyance of a portion of Randolph Street right-of-way adjacent to 1110 Randolph Street to Edward A. Talaska in the amount of $500.00. Voice Vote - Ayes: Seven. Motion Carried Resolution adopted and upon approval by Mayor assigned No. 2016-856. RESOLUTIONS 146702 - Morrissey/Amos that "Resolution approving proposal from Dell Marketing LP for equipment and implementation services for a new backup and recovery system in the amount of $38,324.72", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if the item went out for bid and the amount of threshold. Chris Youngblut, IT Director, explained the bid process. Randy Herod, 111 Highland Boulevard, questioned the bid process. Chris Youngblut explained that vendors who had reached out to him received notice of the project and project specifications were published on the city website. Michelle Weidner, Chief Financial Officer, explained the process for technical bidding services. Mayor Hart further clarified the bidding process. Resolution adopted and upon approval by Mayor assigned No. 2016-857. 146703 - Lind/Morrissey that "Resolution approving the City of Waterloo Municipal Golf Rates Schedule for the 2017 season", be adopted. Roll call vote -Ayes: Five. Nays: Two (Jacobs and Lind). Motion carried. Paul Huting, Leisure Services Director, explained that the Leisure Services Board met to review changing rates and staff initially proposed not changing the rates. Staff feels that increasing the rates would increase revenue for improvements and would not diminish the amount of individuals golfing. Mr. Schmitt questioned if rates at other courses were considered. Paul Huting explained that the golf manager did check rates at other courses to remain competitive. 146704 - Lind/Schmitt Motion to amend the resolution to include an annual pass for January 1 to December 31 that is valid anytime the course is officially open. Roll call vote - Ayes: Five. Nays: Two (Morrissey, Amos) Motion carried. Paul Huting explained the reason that the season ticket expires December 1. October 24, 2016 Page 5 Mayor Hart clarified the amount currently being charged to season ticketholders for golf rounds being played between December 1 and December 31. Mr. Morrissey stated that the city would be offering an extra month of services to these annual ticketholders for the same price of the seasonal pass. He added that this change would cause the city to lose potential revenue during the month of December. Paul Huting once the course closes if play is allowed after official close golfers would have to pay $10.00 per round. He confirmed that revenue would be lost with the adoption of this amendment. Mr. Morrissey expressed his opposition to this amendment. Mr. Jacobs questioned why fewer people are golfing. Paul Huting explained that economic and demographic changes are impacting the number of golfers. JB Bolger, Waterloo Leisure Services, explained factors that impact the number of people golfing. Mr. Jacobs questioned if there are certain age groups that are not golfing and what the city has done to market to those groups. JB Bolger stated that there has been a significant drop in interested 18-25 year olds and, in an effort to boost interest, the city has increased the age limit of the young adult pass to age 25. Mayor Hart questioned if rounds and season passes are down. JB Bolger confirmed and clarified that the Waterloo season pass rate is higher but Waterloo has three courses and that daily play generates revenue. Mayor Hart questioned if an annual pass would help improve membership. JB Bolger stated that it may help. Mayor Hart questioned if there is maintenance done on the courses late in the year as opposed to early in the season. JB Bolger explained the late season maintenance that is done on city courses. Mr. Welper explained that the annual pass makes sense. Mr. Schmitt questioned if the majority of season ticketholders are people living on a fixed income. JB Bolger confirmed. Mr. Jacobs questioned the impact if the rate increase is applied across the board. JB Bolger explained that a single dollar increase per round of golf would translate to a fifty dollar increase to the annual pass. Mayor Hart questioned if moving from a seasonal to an annual pass would impact the rates. JB Bolger suggested considering an increase in the rate if an annual pass is adopted. Michelle Weidner explained that opening courses later in the season would add to cost and clarified that this would reduce revenue. Mr. Morrissey explained that people would be purchasing a pass to play year round when they most likely should not be golfing late or early in the year. Mr. Lind clarified that his intent was to make it so that people could golf late or early in the year whenever the course is open. He further commented that the city needs to balance the budget with quality of life opportunities. Mr. Schmitt clarified that no one will be allowed to play golf if the courses are closed. October 24, 2016 Page 6 Julie Cook Hoth, Chair of Leisure Services Board, explained Leisure Service Board's reasoning behind the rate changes. Mayor Hart questioned if the increases to the season fees would have an impact on rounds played. JB Bolger explained that increases have a cyclical impact on golfers. Mr. Schmitt clarified that national trends show that golfing has decreased nationwide and further questioned the proposed rates. Paul Huting explained that the changes would include the 10 punch cards. Mr. Morrissey questioned if avid golfers would push to open courses early if the pass is on an annual basis and not on a seasonal basis. Paul Huting explained that people do call and ask to play but Leisure Services does not allow people to play when it is not in the best interest of the course. Mayor Hart asked if language could be included to better define when annual pass holders would be allowed to use the courses. JB Bolger stated that there is currently no defining language associated with the seasonal passes and switching to an annual pass will open the city up to additional pressure to open courses when it would not be in the best interest of the course. Paul Huting stated that adding defining language would be advisable. Mayor Hart stated that the addition of defining language is necessary. Paul Huting explained that it would be beneficial to have language that Leisure services reserves the right to close the course. Mr. Lind clarified his motion that anytime the course is open the annual pass would apply. Mr. Morrissey stated that instituting an annual pass without increasing the cost of that pass is creating a problem and would cause the city to lose revenue. Mr. Amos stated that there are inequalities in the proposed amendment. Resolution adopted and upon approval by Mayor assigned No. 2016-858. 146705 - Schmitt/Welper that "Resolution supporting the application by Park Avenue Lofts, LLC for the Iowa Workforce Housing Tax Incentives Program to construct 25 residential units in Waterloo, located at 325 East Park Avenue", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-859. 146706 - Schmitt/Welper that "Resolution approving Project No: 9 -I -170 -ALO -135 for an Air Service Sustainment Grant from the Iowa Department of Transportation's Office of Aviation for the FY -2017 Air Service Development Program for the Marketing and Branding of Waterloo Regional Airport under Contract No: 18667, and Authorize the Mayor and Director of Aviation to Execute the Same", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-860. 146707 - Schmitt/Welper that "Resolution approving the Second Amendment to Deed of Dedication for Country Club Business Center Addition, and authorize the Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. October 24, 2016 Page 7 Resolution adopted and upon approval by Mayor assigned No. 2016-861. 146708 - Welper/Schmitt that "Resolution approving the Real Estate Purchase Agreement with KWWL Television, Inc. for the acquisition of the northwest corner of East 4th and Franklin Street, as identified in the previously approved Development Agreement, for the redevelopment of the KWWL campus area for $58,500, with up to $5,000 in closing costs, and authorize the Mayor and City Clerk to execute all necessary documents, and rescinding Resolution No. 2016-808", be adopted. Roll call vote -Ayes: Seven. Motion carried. David Dryer, 3145 W. 4th Street, spoke against approving the agreement. Mr. Lind questioned the documents attached to the council communication. Noel Anderson explained that the council communication included one page of the appraisal and stated that the full appraisal can be sent to Mr. Lind. Mr. Schmitt questioned if the city was to be able to purchase the third and fourth in the original agreement. Noel Anderson confirmed that the purchase option was in the original agreement but the agreement was amended to the fourth floor only. Resolution adopted and upon approval by Mayor assigned No. 2016-862. 146709 - Morrissey/Amos that Change Order No. 4 for a net decrease of $22,128.60 for the F.Y. 2016 Asphalt Overlay Program, Contract No. 897, and authorize the Mayor and City Clerk to execute said document, be received, placed on file and approved. Roll call vote -Ayes: Seven. Motion carried. 146710 - Morrissey/Amos that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, at a total cost of $1,703,302.86 for the F.Y. 2016 Asphalt Overlay Program, Contract No. 897", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-863. 146711 - Morrissey/Amos that "Resolution approving a Housing Needs Assessment to be prepared by INRCOG at a cost of $20,000, and to be submitted to the Iowa Economic Development Authority; and authorize the Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Lind questioned how the item benefits the city. Noel Anderson explained that due to state funding and regulations, the assessment is beneficial as it can help the city apply for additional funding through the state. Resolution adopted and upon approval by Mayor assigned No. 2016-864. OTHER COUNCIL BUSINESS 146712 - Lind/Amos that Change Order No. 3 for a net decrease of $30,388.65 for the Sanitary Sewer Improvements FY 2015 Phase II CIP Pipe Lining Project, Contract No. 876, be received, placed on file and approved. Roll call vote -Ayes: Seven. Motion carried. Mr. Jacobs questioned the change order. October 24, 2016 Page 8 Steve Hoambrecker, Waste Management Director, explained the decrease. ORAL PRESENTATIONS 146713 - Welper/Schmitt Mayor Hart reminded the audience that oral presentations will move to the beginning of the agenda on November 7, 2016. Brandi Fry, 425 Arizona Street, presented council with a petition containing 250 signatures to have school zone signs placed near Hyland Elementary to help protect children from traffic while going to and from school. Sandie Greco, Superintendent of Traffic, explained that Traffic Department is investigating the area and that the department will go into the school to educate students on how to use the crosswalk. Mayor Hart explained that the city is working to solve the problem. Jim Chapman, 224 Bertch, commented on the amount of homes for sale in Waterloo and clarified what Mr. Dryer was referring to at the previous meeting. He further commented on the need for community leaders to work with youth. Mayor Hart explained that individuals are out working with youth and recognized community leaders and organizations impacting the youth. Forest Dillavou, 1725 Huntington Road, commented that the power in his neighborhood was off and his negative experiences with MidAmerican Energy. Lorie Dale, 1228 Independence Avenue, invited council to attend an event called Reaching for Respect on October 27, 2016 at 614 Randolph Street. Mayor Hart explained that he would send the flyer to council and further explained the purpose of the event. John Sherbon, 1715 Robin Road, thanked the Traffic Department for speaking with him on the subject of the traffic light on Downing Avenue and Ansborough Avenue. He also commended the youth who come to the council meetings for their positive behavior. that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 146714 - Welper/Schmitt that the Council adjourn at 7:03 p.m. Voice vote -Ayes: Seven. Motion carried. elley Fchle City Cler