HomeMy WebLinkAboutMinutes-3/02/2015FINANCE COMMITTEE
March 2, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of February 23, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Clerk's Office
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$4,275.00
ALWELD 1648 SSMB Boat and Trailer
Leisure Services
$1,971.50 + 9.95
S/H
Exceed
Officers Erie, Gergen &
ILEETA Training
Wheeling,
4/19/15 -
$2,845.00
Sgt. Richter
Conference
Illinois
4/24/15
Lt. Payne, Sgt. Gehrke,
INOA 2015 Annual
West Des
3/24/15 -
$876.00
Inv. Girsch
Conference
Moines, Iowa
3/26/15
Elizabeth Andrews & Tom
Transportation of
Tulsa,
3/12/15 -
$960.00
Klenske
Exhibit to the Waterloo
Oklahoma
3/14/15
Center for the Arts
Sgt. Rasmussen & Inv.
Homicide: The
East Moline,
3/23/15 -
$1,381.00
Chopard
Investigative Challenge
Illinois
3/26/15
Item #3 Ayes: Three. Items #1, 2, & 4. Ayes: Two. Nays: One (Schmitt). Motion carried.
Mr. Schmitt questioned if the police department training was for certification.
Dan Trelka, Director of Safety Services, explained that they are not courses for certification but
are needed to increase efficiency.
Moved by Jones, seconded by Cole that the request for the following pre -authorizations to
expend over $1,000.00 be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Clerk's Office
$8,398.00
Annual service -attendance enterprise software (time
clock)
Fire Department
$4,416.20 + $300
S/H
Wall mount turnout gear lockers
Fire Department
$4,275.00
ALWELD 1648 SSMB Boat and Trailer
Leisure Services
$1,971.50 + 9.95
S/H
Chief Architect Professional Design Software
Leisure Services
$24,850.00
Architectural services for Sherwood Recreation Area:
Phase II Project
Sewer
$2,778.58 + $300
S/H
Impeller and Belts repair parts for Thickener
Polyblend Unit #1
Sewer
$2,641.32 + $300
S/H
Replacement drive unit for #2 Thickener TAS
Transfer pump
Ayes: Three. Motion carried.
Finance Committee
March 2, 2015
Page 2
Moved by Cole, seconded by Schmitt to approve the project budget for the Organized Crime
Drug Enforcement Task Force project to be reimbursed by the federal drug task force in the
amount of $2,500 as submitted by the Police Department. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt to approve the budget amendment for the event overtime
project in the amount of $4,500, as submitted by the Police Department. Ayes: Three. Motion
carried.
Moved by Cole, seconded by Schmitt to approve the budget amendment for the Isle overtime
project in the amount of $10,500, as submitted by the Police Department. Ayes: Three. Motion
carried.
Moved by Cole, seconded by Schmitt to approve the budget amendment for additional economic
development expenses to be paid from TIF -funds, in the total amount of $31,000, as submitted
by the Finance Department. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt to approve the project budget for the acquisition of snow
removal equipment using a federal grant in the amount of $872,643 and passenger facility
charges of $96,960, for a total project of $969,034, as submitted by the airport. Ayes: Three.
Motion carried.
Moved by Cole, seconded by Schmitt to approve the budget amendment to use $7,100 from the
contingency budget for Ridgeway Towers for the new Happy software, as submitted by the
Housing Authority. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt approve the budget amendment to use $8,350 of fund
balance for the Housing Choice Voucher program for the new Happy software, as submitted by
the Housing Authority. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated March 2, 2015, in the amount of $625,334.00, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried.
Suzy chares, CMC
City Clerk/Human Resource Director