HomeMy WebLinkAboutMinutes-2/02/2015FINANCE COMMITTEE
February 2, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Schmitt, and Jones. Absent: Cole.
Moved by Jones, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two.
Motion carried.
Moved- by Jones, seconded by Schmitt that the Minutes of January 26, 2015, as proposed, be
approved. Ayes: Two. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following travel requests and
waive the travel policy due to Marshalltown being within 100 miles, be approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Lt. Carrier
2015 Iowa Employment
Altoona, IA
4/22/15 —
$420.00
$2,466.95
Conference
Police
4/23/15
Repair squad car damaged in a traffic accident
Sgt. Farmer & P.O. B.
CDR Operators/CDR
Nashville, TN
3/22/15 —
$2,920.00
Walter
Analysis and
3/27/15
Applications Class
Mohammad Elahi, Traffic
Systems Engineering for
Ames, IA
2/25/15 —
$210.00
Engineer
Signal Systems
including Adaptive
2/26/15
Control
Lt. Fangman
Police Staff and
Marshalltown,
10/5/15 —
$11,240.00
Command School
IA
2/12/16
Ayes: Two. Motion carried.
Mr. Jones questioned the Police staff and command school.
Dan Trelka, Director of Safety Services, explained that this will be paid for using forfeiture
funds.
Mr. Lind questioned what fiscal year this request will paid from.
Michelle Weidner, Chief Financial Officer, explained the travel policy and the payment of this
request. The registration will be paid out of this fiscal year and the remaining expenses will be
paid next fiscal year.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Central Garage
$3,538.09
Repair parts — Backhoe Front Axle
Engineering
$8,156.00
Fabricate and install two pipe and match
extensions, including skirt covers. Fabricate one
5'x6' way finding sign
P&Z, Eng & CD
$2,466.95
ArcGIS Software Maintenance Agreement
Police
$3,733.38
Repair squad car damaged in a traffic accident
Finance Committee
February 2, 2015
Page 2
Public Works
$2,260.00
Request for Service Software Annual Maintenance
Sewer
$6,786.00
DeZurik 6" plug valves, two each, Lagoon #2 gas
drip pit replacement valves
Ayes: Two. Motion carried.
Moved by Schmitt seconded by Jones to approve the project budget for Riverfront Sports Park
#7 - #8 Field Lighting in the total amount of $145,000, funded with a BHC Gaming Association
grant in the amount of $90,000, private donations in the amount of $5,000, $27,000 in insurance
proceeds from hail damage and general obligation bonds in the amount of $23,000.
Ayes: Two. Motion carried.
Moved by Schmitt, seconded by Jones to approve the project budget for the bullet proof vest
grant in the amount of $7,330.38 with city matching funds of $7,330.38. Ayes: Two. Motion
carried.
Moved by Schmitt, seconded by Jones to approve the use of carryover funds from June 30, 2014
in the Golf Improvements project for use during FYE2015 in the amount of $17,060.65. Ayes:
Two. Motion carried.
Moved by Schmitt, seconded by Jones to approve the project budget for the Justice of Assistance
Grant (JAG10) in the amount of $60,271 for use by the Tri -County Drug Task Force. Ayes:
Two. Motion carried.
Moved by Schmitt, seconded by Jones that Bills Payment, as contained in Accounts Payable
Invoice Report, dated February 2, 2015, in the amount of $777,215.16, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried.
With no further business before the committee, it was moved by Jones, seconded by Schmitt that
the meeting be adjourned at 5:22 p.m. Ayes: Two. Motion carried.
Suzy Sch
City Cler
es, CMC
uman Resource Director