HomeMy WebLinkAboutMinutes-12/1/20141.
2.
3.
FINANCE COMMITTEE
December 1, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as amended, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of November 24, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$5,000.00 NTE
Equipment parts from R & R Products to replace
worn out or broken parts on golf course turf
equipment during winter maintenance.
Exceed
Bob Ball, Chief Bldg.
Inspector; Brian Baker,
2015 IRC Code Seminar
Des Moines,
IA
01/08/14
$375.00
Chief HVAC Inspector;
Dan Youngblood,
Combination Inspector
Kent Shankle, Director &
Haitian Art Society
Paris, France
01/30/15-
$4,870.00
Chawne Paige, Curator
Conference
02/08/15
Mohammad Elahi, Traffic
Brown Traffic 2014
Davenport, IA
12/02/14-
$330.00
Engineer
Davenport User's Group
12/04/14
Ayes: Three. Item #2. Ayes: Two. Nays: One (Schmitt). Motion carried.
Ms. Cole explained that the travel cost for Culture and Arts will be paid for by the grant funds.
Kent Shankle, Culture and Arts Director, explained that this is an organization the City has been
active in for nine years and there is an annual conference. As the president of the organization it
is important for the staff to attend. The conference is being held in France due to a large
collection being in Paris.
Mr. Schmitt expressed concern with the travel to France even though not covered by the budget,
the travel to France sends the wrong message to the public.
4. Moved by Schmitt, seconded by Jones that the request to amend Travel Meeting Procedure
Summary to allow the Finance Committee to approve Travel Requests concurrently at both
Finance meeting and Council agenda meeting, be approved. Ayes: Three. Motion carried.
5.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$4,230.00
Remove failing brick & shelf angle, flashing, drop
edge weeps & brick for E. 5th Street Parking Ramp.
City Clerk
$2,160.00 + $80.00
S/H
6 — Waterloo City Directories & 2 — Cedar Falls City
Directories.
Leisure Services
$5,000.00 NTE
Equipment parts from R & R Products to replace
worn out or broken parts on golf course turf
equipment during winter maintenance.
Finance Committee
December 1, 2014
Page 2
Leisure Services
$5,000.00 NTE
Equipment parts from Van Wall Equipment to
replace worn out or broken parts on golf course turf
equipment during winter maintenance.
Police
$3,098.99
Renewal of Cellebrite software licensing.
Police
$1,500.00
Police suicide & Awareness Training.
Sanitation
$2,150.00
2015 Yard Waste & Recycle Calendar printing.
Street
$3,800.00 +
$400.00 S/H
36 Jersey Barricades.
Street
$5,890.00
Motor Grader tires.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that request for approval of increase of petty cash for the
Clerk's Office the back office cash drawer by $100, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated December 1, 2014, in the amount of $3,384,386.56 be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Mr. Jones abstained from the bills payment to himself in the amount of $565.00.
With no further business before the committee, it was moved by Schmitt, seconded by Cole that
the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried.
Suzy Sc
City Cle
,C C
Human Resource Director