HomeMy WebLinkAboutMinutes-11/24/2014FINANCE COMMITTEE
November 24, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of November 17, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$5,401.00
National League of Cities annual membership dues.
City Clerk
$700.00 NTE +
$1,300.00 S/H
Exceed
Beverly Cosby, FSS
Family Self -Sufficiency
Des Moines,
01/26/15-
$1,397.00
Coordinator
Training
IA
01/28/15
Management
Information
Systems
Kent Shankle, Cultural &
Museum Visits
Chicago, IL
12/09/14-
$320.00
Arts Director
12/10/14
Michelle Weidner, Chief
19th Annual
Webinar in
12/4/14
$180.00
Financial Officer
Governmental GAAP
office
Update
Director Trelka, Lt. Payne,
Narcotics Update
Denver, CO
12/9/14-
$2,402.00
DNE Agent Austin & Inv.
Training
12/13/14
Berry
Mr. Schmitt questioned if there are different levels of trainings at the training in Denver.
Dan Trelka, Director of Safety Services, explained that it is a custom training.
Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$4,250.00
1 — Overhead drop fire door for Five Sullivan
Brothers Convention Center.
Central Garage
$13,500 + $200.00
S/H
Pallet Shelving.
Clerk/Finance
$5,401.00
National League of Cities annual membership dues.
City Clerk
$700.00 NTE +
$1,300.00 S/H
Mailing postcard reminders for pet licensing.
Leisure Services
$2,360.00 +
$200.00 S/H
Interlocking rubber flooring for the free weight area
at the Cedar Valley SportsPlex.
Leisure Services
$2,759.00
One grapple loader attachment for skid loader.
Leisure Services
$50,000.00
Fairview Cemetery annual operating assistance.
Management
Information
Systems
$3,717.38
Symantec Backup Exec Licenses.
Finance Committee
November 24, 2014
Page 2
Mayor
$2,000.00
Participation fees for the development of a Nutrient
Strategy Coalition.
Police
$4,403.00
Renewal of extended maintenance agreement for
mobile vision in car system server.
Sewer
$3,811.78 + $37.86
S/H
Rebuild kit with seals, bearing, and accessories for
Digester Sludge Mixer.
Traffic
Operations
$32,000.00 NTE
White and yellow fast dry water base traffic paint &
beads reflectorize spheres.
Traffic
Operations
$2,101.00
100 — Telespar posts.
Mr. Jones questioned the building maintenance door expense. Craig Clark, Building Official/
Maintenance Administrator, explained that it is replacing an existing door with a new door. Mr.
Jones questioned the pet reminder post cards and does the revenue for pet license warrant the
expense of cards. Suzy Schares, City Clerk, responded that the revenues exceed the expense.
Mr. Jones questioned the Nutrient Coalition strategy. Michelle Weidner, Chief Financial
Officer, explained that this is being done collaboratively with several cities through the Iowa
League of Cities and is for attorney fees.
Mr. Schmitt questioned the NLC membership fees. Michelle Weidner, Chief Financial Officer,
explained the fees are based on population. Membership benefits include access to materials and
training which benefits the staff.
Mr. Lind questioned the cemetery fees. Michelle Weidner, Chief Financial Officer, explained
that the City could be required to take over the operations of the cemetery we cannot sustain the
cost so we subsidize the operating assistance.
Paul Huting, Leisure Services Director, explained that if the City had to take over the operations
it would be significantly more expensive.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that authorization to increase Line Item 1310 (Professional
Fees) and Line Item 3000 (Fund Balance) in the amount of $2,000.00 to participate in League
Nutrient Strategy Coalition, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated November 24, 2014, in the amount of $3,308,418.07 be received, placed
on file and approved and forwarded to the full council for approval. Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Cole, seconded by Jones that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Sc 3r -s, MC
City Cle Human Resource Director