HomeMy WebLinkAboutMinutes-11/03/2014FINANCE COMMITTEE
November 3, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of October 27, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$10,000.00 NTE
Caulking of concrete sidewalk and expansion joints
outside of Five Sullivan Brothers Convention Center.
Central Garage
$1,700.00
Exceed
Noel Anderson, CP&D
2015 Cedar Valley
Washington,
04/28/15-
$1,830.00
Remodel HR Office to utilize two offices.
Coalition
DC
04/30/15
Leisure Services
Rudy Jones, Community
2015 Cedar Valley
Washington,
04/23/15-
$1,690.00
Development Director
Coalition
DC
04/30/15
$2,397.00
Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$6,782.00
Install 2 new gates and gate guide shoes on the
freight elevator at Five Sullivan Brothers Center.
Building
Maintenance
$16,470.00
Re -roof main roof area w/sheathing; cap fascia with
color clad metal plus sheathing repair for Byrnes
Pool.
Building
Maintenance
$10,000.00 NTE
Caulking of concrete sidewalk and expansion joints
outside of Five Sullivan Brothers Convention Center.
Central Garage
$1,700.00
Vehicle Maintenance Scanner/Analyzer.
Central Garage
$2,010.00 + $88.05 \
S/H
Replenish stock hydraulic hose.
City Clerk
$3,000.00 NTE
Remodel HR Office to utilize two offices.
Code
Enforcement
$1,319.67
On -board Communications Annual Contract Service
for three vehicles from November 2014 — October
2015.
Leisure Services
$4,400.00 NTE
Additional lockers for Men's Club Locker Room at
the Cedar Valley SportsPlex.
Sewer
$2,767.32
Four desk tower computers with four 23 inch
monitors and accessories.
Sewer
$1,391.00 +
$400.00 S/H
New incubator for lab.
Sewer
$2,397.00
Replacement to a High Efficiency Twin Water
Softener for digester boiler water system.
Street
$2,300.00 NTE
Replacement & additional snow fence.
Sanitation
$2,350.00
Removal of hazardous trees per court order.
Finance Committee
November 3, 2014
Page 2
Ayes: Three. Motion carried.
Mr. Schmitt questioned using general funds to pay for the Sportsplex lockers.
Paul Huting, Leisure Services Director, explained that the lockers are sold out and they should
pay for themselves in one year.
Moved by Cole, seconded by Schmitt that project budget for the Shaulis Road Trail Extension —
Phase I, funded 65% by a state recreational trails grant in the amount of $755,694, 35% by a
federal transportation alternatives grant in the amount of $412,000 and $2,400 in city bond
funds. The total project budget is $1,170,094, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that Bilis Payment, as contained in Accounts Payable
Invoice Report, dated November 3, 2014, in the amount of $2,132,107.88, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried.
Suzy Sc
City Cle
res, CMC
Human Resource Director